Ismail Etman Polyglot L2 2023/2024 Records Management

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What is the purpose of effective classification of records during the capture and classification phase?

To support operational activities and decision-making

To store records in a secure environment

To generate information as a result of various organizational activities

To ensure records are easily retrievable and recognized as important throughout their life cycle (correct)

What does the storage and maintenance phase involve during the life cycle of records?

Regular review, updating, and ensuring record integrity (correct)

Creation of records and establishing context

Retrieval and use for operational activities

Protecting sensitive information through access controls

Why is proper documentation essential during the creation phase of records?

To store records in a secure environment

To establish the context and purpose of the record (correct)

To prevent loss of information during retrieval and use

To organize records based on content, purpose, and relevance

How are physical records typically stored within an organization?

In filing cabinets or archives Signup and view all the answers

What role do access controls and security measures play during the retrieval and use phase of records?

Protecting sensitive information while allowing legitimate access Signup and view all the answers

Why is regular review and updating important during the storage and maintenance phase of records?

To ensure record integrity and prevent loss of information Signup and view all the answers

What type of records typically include employee performance evaluations?

Personnel records Signup and view all the answers

Which type of records play a critical role in safeguarding an organization's legal interests?

Legal records Signup and view all the answers

What process governs the creation, management, and disposition of records within an organization?

Life cycle of records Signup and view all the answers

Which type of records are essential for transparency and regulatory compliance?

Financial records Signup and view all the answers

What records cover processes and procedures within an organization?

Operational records Signup and view all the answers

What is the primary concern when handling personnel records?

Privacy and confidentiality Signup and view all the answers

Which process involves transferring records to archival storage at the end of their life cycle?

Disposition of records Signup and view all the answers

What is the main purpose of record classification?

To facilitate efficient retrieval, management, and disposal of records Signup and view all the answers

Which method of record classification uses a combination of letters and numbers for categorization?

Alphanumeric classification Signup and view all the answers

What is the importance of proper documentation in record management?

It facilitates the preservation of institutional memory Signup and view all the answers

Which process determines the length of time records should be retained?

Retention schedules Signup and view all the answers

Which process ensures the long-term accessibility of valuable records?

Preservation efforts Signup and view all the answers

Ismail Etman Polyglot L2 2023/2024 Records Management

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