Curriculum Vitae (CV) and Professional Correspondence PDF

Curriculum Vitae (CV) and Professional Correspondence Sweta Andrews, Pharm.D. , MBA, BCACP, CPh Associate Professor of Pharmacy Practice LECOM School of Pharmacy 1  Learning Objectives 1. Understand the differen...

Curriculum Vitae (CV) and Professional Correspondence Sweta Andrews, Pharm.D. , MBA, BCACP, CPh Associate Professor of Pharmacy Practice LECOM School of Pharmacy 1  Learning Objectives 1. Understand the differences between a resume vs. a CV. 2. Discuss the anatomy of CV and what to include in each section. 3. Provide formatting tips and mistakes to avoid. 4. Explain various types of professional correspondence. 2 1. Curriculum Vitae vs. Resume 3  CV vs. Resume CV Resume Latin for the course/outline of [your] life French for “summary” More detailed Concise picture Length depends upon experience Generally, 1-2 pages - Rule: Quality over quantity 4 2. Anatomy of a CV 5  Anatomy of a CV Heading Objective Education Professional Experience – Work – Clerkship Rotations – Additional work experience Presentations Research and Publications Honors and Awards Membership in Organizations Professional and Community Service Special skills or expertise References (Available upon request) 6  Heading Should include: – name, address, phone number, and e-mail Current vs. permanent address Appropriate e-mail address T. Mickey Mouse 30 Sycamore Street, Apt. #15 Holbrook, NY 11741 (631) 511-8822 [email protected] 7  Objective This is an optional section Communicates exactly what one wants to achieve Example: – A pharmacy internship position to enhance my education and practice experience – An ambulatory care faculty position in pharmacy practice 8  Education List in reverse chronological order Include the following: – Name of institution – City and state – Degree, majors and minors (spelled out) – Month and year earned (or anticipated) List GPA above 3.0 May consider including specialized coursework Academic Honors (may include as a separate section) 9  Professional Experience Not only full-time positions May categorize into “Related Experience” and “Additional Experience” Include – Name of the organization – City and state – Title – Start and end dates (Or Present) Describe duties and achievements using bulleted accomplishment statements – Usually, 2-5 per experience 10  Professional Experience Separate IPPE and APPE rotations – May include Upcoming/To be completed for APPE rotation scheduled but not completed Include schedule with titles and preceptor names and credentials May specify institution List responsibilities and activities for completed rotations 11  Example February 2014 Pediatrics (To be completed) New Health Hospital, Sarasota, FL Preceptor: John Smith, PharmD, BCPS December 2013 Ambulatory Care Veterans Affairs Outpatient Clinic , Orlando Fl Preceptor: Jane Doe, PharmD, BCACP Responsibilities: Interviewed and reviewed medication regimen of patients attending pharmacist managed anticoagulation, dyslipidemia, hypertension and diabetes clinics. Provided glucometer and insulin administration education. Created and presented an educational session on Diet Management to patients attending Diabetes Care Classes 12  Other Sections Presentations (Poster/Podium) – Include date, title, and audience Research & Publication – Demonstrates research and writing abilities Honors and Awards – Any recognition for outstanding performance in an educational or professional setting Membership in Organizations – Membership in professional organizations – Level of involvement : Describe leadership role in special projects using accomplishment verbs Professional and Community Service – Focuses on dedication to your field – Include titles and dates of offices held – Describe any leadership role in projects Special skills or expertise References – Include a separate document with name, contact information and relationship 13 3. Formatting Tips and Mistakes to avoid 14  Formatting Tips PROOFREAD (more than once) Ensure readability Print on white or ivory paper, heavy bond Maintain consistency – Font 10-14 points (Arial or Times New Roman) – Header treatments – Adequate margins – Indentations – Underline or boldface 15  Mistakes to Avoid Do not: – List personal information (age, marital status, children, Social Security Number, etc.) – Use abbreviations – Include pictures – Include references – Forget to have others review it 16  Update Often Once you graduate continue to update your CV – Often right after graduation – At least once a year after working for a while Add/change key words Add new skills or a new bullet point Changes impact your CV on job sites (indeed, monster, etc.) – Your CV comes up first on recruiter searches (when updated) 17 4. Professional Correspondence 18  Types Email Cover Letter/Letter of intent 19  Email Etiquette Use your LECOM email account for all academic and professional communication Set up a “signature” for your email account – New Email (Like you are creating a new email) – Click on Signature 20  Email Signature (Sample) Initially Officer positions in any You Full name organization Lake Erie College of You Full name Osteopathic Medicine Lake Erie College of School of Pharmacy Osteopathic Medicine Pharm.D. Candidate, Class of School of Pharmacy 20xx Pharm.D. Candidate, Class of Email: [email protected] 20xx Phone: 915-xxx-xxx (Cell) APhA-ASP President SSHP Secretary Email: [email protected] Phone: 915-xxx-xxx (Cell) 21  Professional Email Must Consist of Professional email address (sender/recipient) Subject Line Professional greeting/Salutation Body Closings John Hopkins Carey Business School 22  Subject Line Clear, concise topic of the email Informs the recipient what the email is about People often decide whether to open email based on subject line Avoid “hello” or “greetings” You want to set-up your advising session with your advisor – Ex: Schedule Advising session 23  Greeting/Salutation If person has PharmD or PhD – Use title such as "Professor” or “Dr.” + Last Name – Used for both men and women If person does not have PharmD or PhD – Use “Mr.” for Men – Use “Ms.” For women You could also use “Dear” before the title Ex: Dear Dr. Andrews 24  Body of the Email I hope this email finds you well. I was reaching out to set up an appointment for the upcoming advising session. I am available on the following days. 9/20 Mon: 8-10 AM 9/24 Thu: 3-5 PM Please let me know if any of these days work for you. If you are unavailable this week, we could schedule for next week. 25  Complete Email Sub: Schedule Advising Session Dear Dr. Andrews, I hope this email finds you well. I was reaching out to set up an appointment for the upcoming advising session. I am avaialvle on the following days. 9/20 Mon: 8-10 AM 9/24 Thu: 3-5 PM Please let me know if any of these days work for you. If you are unavailable this week, we could schedule for next week. Kind Regards, You Full name Lake Erie College of Osteopathic Medicine School of Pharmacy Pharm.D. Candidate, Class of 20xx Email: [email protected] Phone: 915-xxx-xxx (Cell) 26  Closings Acceptable closings Inappropriate Closings – Thank you – Thanks – Best – Love – Kind Regards – Yours/Yours truly – Sincerely – See ya…. – xoxo 27  General Do’s and Don’ts Do’s Don’ts – Keep the email brief – Do not write in ALL CAPITALS – Check punctuation, spelling, and – Do not use text language (LOL, grammatical errors IDK) – Use bullets or numbers to – Do not send emphasize main points or unnecessary/unrelated emails directions – Do not use to discuss confidential – If you are scheduling an information appointment, provide your – Do not send inflammatory availability (at least two) messages or send something you – Try to problem-solve first won’t say in person 28  Cover Letter/Letter of Intent Narrative complement to your resume/CV A brief one-page document that helps expand on the experiences you showcased in your resume/CV Highlights your motivation in applying for the position and why you want to work with this specific organization Showcases your personality and value 29  General Tips Research the organization and study the position description Focus on the needs of the organization instead of your own needs and wants Use specific examples and be personable Do not simply restate your CV – expand on it If there are any required qualifications for the positions that are not included in your resume, address them in your cover letter 30  Format One page (3-4 paragraphs), 12 pt. font, 1” - 0.5” borders Always write in a professional and formal manner – no slang or abbreviations Print your cover letter on the same paper as your resume Be sure to have someone proofread prior to sending it May use a similar letter for multiple jobs – change each letter to match the position 31 Sample 32 Curriculum Vitae (CV) and Professional Correspondence Sweta Andrews, Pharm.D. , MBA, BCACP, CPh Associate Professor of Pharmacy Practice LECOM School of Pharmacy 33