CV and Professional Email Quiz

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Questions and Answers

What is the primary difference between a CV and a resume?

A CV requires less focus on quality of content.

A CV is generally 1-2 pages long.

A CV provides a concise picture of professional experience.

A CV is a more detailed document than a resume. (correct)

Which section is typically NOT included in a CV?

Research and Publications

Professional Experience

Personal Interests (correct)

Education

What is the purpose of the 'Heading' section in a CV?

To list professional memberships.

To showcase relevant skills and expertise.

To summarize the applicant's career objectives.

To present the applicant's contact information. (correct)

Which mistake should be avoided when formatting a CV?

Including excessive personal information. Signup and view all the answers

What is an essential component of the 'Objective' section in a CV?

A clear statement of career goals. Signup and view all the answers

Which of the following is NOT essential in a professional email?

Recipient's physical address Signup and view all the answers

When addressing a recipient who holds a PharmD or PhD, what is the correct salutation?

Dear Professor Smith Signup and view all the answers

Which of the following best describes the role of the subject line in an email?

It indicates the main topic of the email Signup and view all the answers

What is the recommended method to set up your email signature in your LECOM email account?

Navigate to account settings and select 'Signature' Signup and view all the answers

Which of the following phrases should be avoided in a subject line?

Greetings from John Signup and view all the answers

Which of these elements is common to include in the body of a professional email?

Availability for a meeting Signup and view all the answers

If the recipient does not have a PharmD or PhD, which title should you use for a male recipient?

Mr. Signup and view all the answers

What should a professional email include as a closing?

Sincerely (Your Name) Signup and view all the answers

Which of the following should not be included when scheduling an appointment via email?

Using text language such as 'LOL' or 'IDK' Signup and view all the answers

What is the recommended structure for a cover letter?

A brief one-page document in 3-4 paragraphs Signup and view all the answers

Which of the following closings is considered inappropriate in formal correspondence?

Xoxo Signup and view all the answers

What is a key factor to focus on in a cover letter?

The needs of the organization you are applying to Signup and view all the answers

Which is a recommended strategy for composing a professional email?

Using bullets or numbers to highlight key points Signup and view all the answers

What should be avoided when writing a formal email?

Sending unnecessary or unrelated messages Signup and view all the answers

What is an essential component to include in a cover letter if some qualifications are missing from the resume?

Addressing the required qualifications specifically Signup and view all the answers

What should be included in the 'Presentations' section of a CV?

Date, title, and audience of the presentation Signup and view all the answers

Which of the following is a guideline for general email etiquette?

Keep the email brief and to the point Signup and view all the answers

Which of the following should NOT be included in a CV?

Personal hobbies and interests Signup and view all the answers

What is a critical formatting tip for creating a CV?

Maintain consistency in font size and style Signup and view all the answers

How often should you update your CV once you have graduated?

At least once a year after working Signup and view all the answers

What is an important aspect of proofing your CV?

Conducting more than one proofreading session Signup and view all the answers

What is the primary focus of the 'Professional and Community Service' section in a CV?

Dedication to the field and leadership roles Signup and view all the answers

Which of the following is considered a mistake to avoid when formatting a CV?

Including your personal Social Security Number Signup and view all the answers

What is the significance of updating your CV after changes in your career?

It helps keep your CV visible to recruiters Signup and view all the answers

What should be included in the education section of a resume?

Month and year earned, GPA, and specialized coursework Signup and view all the answers

How should professional experience be categorized in a resume?

Into 'Related Experience' and 'Additional Experience' Signup and view all the answers

Which of the following statements about the objectives section is TRUE?

An objective communicates specific career goals. Signup and view all the answers

What information should be provided for professional rotations?

The schedule, titles, and preceptor names and credentials Signup and view all the answers

What is the recommended format for presenting professional experience on a resume?

Use bullet points for describing duties and achievements Signup and view all the answers

When listing academic honors on a resume, what is MOST important?

To list honors separately if they are significant Signup and view all the answers

For a student planning to include their GPA, what is the minimum GPA suggested?

3.0 Signup and view all the answers

In what format should the 'Education' section be arranged?

In reverse chronological order with the most recent first Signup and view all the answers

Study Notes

Curriculum Vitae (CV) and Professional Correspondence

A CV is Latin for the outline of one's life
A CV is more detailed than a resume
The length of a CV depends on the experience
A CV prioritizes quality of experience over quantity
A typical resume is 1-2 pages
A CV can be more than 2 pages in length depending on experience
Learning objectives for a CV presentation include: recognizing the difference between CV and Resume; understanding Anatomy of a CV; formatting tips and mistakes to avoid; understanding various types of professional correspondence.

Anatomy of a CV

Heading: Includes name, address, phone number, and email; current versus permanent address; appropriate email address.
Objective: (Optional) Communicates desired career goals; e.g., a pharmacy internship position to enhance education and practice experience.
Education: Listed in reverse chronological order; includes name of institution, city and state, degree, majors/minors, month/year earned (or anticipated), and GPA (if above 3.0). May also include specialized coursework or academic honors as separate sections.
Professional Experience: Includes full-time and related/additional experience; name of organization, city and state, title, start and end dates (or Present), and a description of duties and achievements using bulleted accomplishment statements (usually 2-5 per experience). Separately list IPPE and APPE rotations, including schedule, titles/preceptors/credentials.
Presentations: Includes date, title, and audience.
Research & Publication: Demonstrates research and writing abilities.
Honors & Awards: Recognizes achievements in an educational or professional setting.
Membership in Organizations: Lists professional organization memberships, and the level of involvement, and leadership roles in special projects using accomplishment verbs.
Professional & Community Service: Details dedication to field, titles and dates of offices held, and leadership roles (projects).
Special Skills or Expertise: Includes any special skills or expertise.
References: A separate document with name, contact information and relationship.

Formatting Tips

Proofread: Multiple times for accuracy.
Readability: Ensure text is easy to understand.
Paper: Use white or ivory, heavy-bond paper.
Font: Use 10-14 pt. font (Arial or Times New Roman)
Consistency: Apply consistent formatting across all sections.
Header Treatment: Consistent header treatments
Margins: Appropriate margins.
Indentation: Consistent indentation for each category
Emphasis: Use underlining or boldface for important elements

Mistakes to Avoid

Personal Information: Avoid including personal information (age, marital status, children, social security number, etc.).
Abbreviations: Avoid unprofessional abbreviations.
Pictures: Avoid including pictures.
References: Do not include references within the body of a CV. References should be a separate document
Review: Have others review your CV before submission

Professional Correspondence

Types: Email and Cover Letter/Letter of Intent
Email Etiquette: Use LECOM email account; add professional email signature.

Cover Letter/Letter of Intent

Purpose: Provides narrative details complimentary to CV/resume.
Format: Brief, one-page document, with 3-4 paragraphs.
Content: Highlights motivation for applying to a specific position (in a specific organization); emphasizes your qualifications and value.

General Tips

Research: Research the organization and position description.
Focus: Focus on the organization's needs, not your own.
Examples: Use specific examples; be personable
CV Expansion: Expand on CV, not simply restate; address any missing qualifications.
Similar Letters: May use similar cover letter template for multiple applications; adjust to match each position's specifications.

Format

Page length: 1 page (3-4 paragraphs); 12 pt. font.
Margins/borders: 1" - 0.5" margins/borders.
Professionalism: Use professional and formal tone/language; avoid slang or abbreviations.
Paper: Print cover letter on the same paper as resume.
Proofreading: Have someone proofread.

General Dos & Don’ts

Do's: Keep emails brief, check accuracy and grammar
Dos: Use bullets/numbers for emphasis
Dos: Schedule email correspondence for appointments and provide availability in advance.
Do’s: Problem-solve first.
Don'ts: Avoid ALL CAPS writing in emails, text language, or unnecessary emailing.
Don'ts: Avoid emailing confidential info unnecessarily or unrelated emails.
Don'ts: Avoid sending inflammatory messages.

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Description

Test your knowledge on the key differences between a CV and a resume, including essential sections and common mistakes to avoid. Additionally, learn about best practices for crafting professional emails, from salutation to signature. This quiz is perfect for anyone looking to improve their professional communication skills.