Indian Railways Workshop Issue and Receipts Procedures PDF

11/21/24, 9:35 AM CHAPTER XV ISSUE TO AND RECEIPTS FROM WORKSHOPS ISSUE TO WORKSHOPS 1501 CHAPTER XV ISSUE TO AND RECEIPTS FROM WORKSHOPS...

11/21/24, 9:35 AM CHAPTER XV ISSUE TO AND RECEIPTS FROM WORKSHOPS ISSUE TO WORKSHOPS 1501 CHAPTER XV ISSUE TO AND RECEIPTS FROM WORKSHOPS ISSUE TO WORKSHOPS 1501. Workshops Stores Depots.—A railway workshop ordinarily has a stores depot attached to it under control of an official of the Stores Department to meet the requirement and the workshop in connection with custody, receipt and issue of stores and disposal of all surplus and scrap. 1502. All stores whether within individual shops themselves or outside, other than those actually being used in repair or manufacture works, should be in the custody of the Stores Department and form part of its stock. 1503. Workshop officials are prohibited from holding stock of stores of any kind. 1504. Sub-wards or Shops Stores.—Each Workshop stores depot is divided into wards in each of which is stocked one or more groups of stores. When the wards are not located conveniently within the workshop to serve the requirements of the various shops into which the latter is divided and it is found necessary to maintain stocks of stores within certain shops, such shop stores should be under the control of a sub-ward keeper and the materials in his custody should form part and parcel of the main wards. These sub-wards should be recouped daily in accordance with the issues of materials, the purpose of the sub-wards being to serve the requirements of the shops "over the counter and prevent the latter from running a duplicate stores organisation. No separate sets of numerical ledgers should be maintained for the sub-wards, such working imprest as may have to be maintained with them being shown in the usual numerical ledgers of the depot as having been earmeked for the use of the respective shops. 1505. The sub-wards should carry stocks only of such items as are constantly required by shops which they serve, for their day to day requirements. 1506. Deleted. 1507. Deleted. 1508. Forecast Schedules of Stores Required for periodic overhaul of rolling stock—Forecast schedules of all stores, tools, assemblies and fittings and component parts required by the workshop for periodical overhauls of rolling stock should be prepared as early as possible in advance of the actual day on which they would be required and these schedules should be furnished to the subward-keeper to enable that latter to keep such materials ready for early issue. These schedules should be submitted over the signature of the Works Manager or a gazetted officer working under him. Such forecasts should not be issued piecemeal, one consolidated forecast should be made out for the rolling stock expected to be overhauled in the month. 1509. Advance Lists of other Materials.—Chargeman or other responsible subordinates of the respective shops should prepare manuscript advance lists, incarbon duplicate, of materials likely to be required by them during the next few days. These lists should be scrutinized and countersigned by the foreman concerned and copies thereof furnished to the sub-ward-keeper whose duty it will be to see that the materials are kept ready for delivery. 1510. Issue Tickets.—All materials required by the shops shall be drawn, only as and when required, the requisitions being made in carbon duplicate on "issue tickets" in the form shown below :— Form No. S-1510 Workshop Issue Ticket Serial No........................ Date.............................. Machine No.............................. Shop.................................. Index No. of Chargeman.................... Sub-ward-keeper, pl. issue...................... PL No. Description Quantity & Work Order No.... Received............................... Signature of Indentor 1511, 1512, 1513. —Issue tickets may be signed by a gazetted officer or a nominated senior subordinate specially empowered by Chief https://indianrailways.gov.in/railwayboard/uploads/codesmanual/StoreDept-II/StoreDeptII_Ch15_data.htm#1501. 1/9 11/21/24, 9:35 AM CHAPTER XV ISSUE TO AND RECEIPTS FROM WORKSHOPS ISSUE TO WORKSHOPS 1501 Mechanical Engineer to do so. However, issue tickets for items and quantities included in forecast schedule of stores (S-1508) may be signed by chargeman because the schedules are already submitted under the signature of a gazetted officer. 1514. The stores drawn against standing work orders should not be used later on for different works. Materials for more than one work order should not be drawn on one issue ticket. 1515. Bound books of printed Issue Tickets Forms (preferably in two colours, white and pink) which should be machine numbered, should be supplied to foremen who should issue them to chargemen and keep an account in a manuscript Register of Issue Ticket Books. The Foremen will be held responsible for the safe custody and accountal of these books. The issue tickets on pink paper should be used to obtain stores, the cost of which has already been charged to work, such as materials directly purchased for workshops— (See paragraphs 1552 to 1566). 1516. The chargeman is responsible for the reference to the correct work order being entered on the issue tickets and the sub-ward- keeper for the correct price list number and description. 1517. Deleted. 1518. The sub-ward-keeper should obtain the signature of the employee receiving the stores on both the foils of the issue ticket in respect of the stores supplied to the latter. The duplicate foil should be returned along with the material to the receiving chargeman. 1519. Deleted. 1520. Deleted. 1521. If the articles are not in stock at the time that a requisition is made through an issue ticket or an item is indented for that is not stocked in the sub-ward, the sub-ward-keeper should obtain the same from the parent ward or other source the same day, the issue ticket being left with the parent ward in token of the issue of the material therefrom. 1522. All issue tickets, not complied with on the same day, should be cancelled. The cancelled original foils should be returned to the chargeman concerned who should make fresh requisition the next day, bring all such delays to the notice of the foreman concerned; the duplicate foil of the cancelled issue ticket retained by the sub-ward-keeper will enable him to keep a note of the supplies that would be required to meet the requirements of the shop next day. 1523. Workshop Issue Notes.—Early every morning, each shop office should arrange the chargeman's copies of the issue tickets of the previous day (which give particulars of the materials received that day) in the order of 'class and price list numbers. The issue tickets bearing the same price list number should than be re-arranged, work order by work order, and a pencil abstract made on the back of the last issue ticket for the day of each item of stores issued, of the total quantity of that item for each work order. Combined 'Requisition and Issue Notes, in the form shown below, should then be prepared in carbon quintuplicate, all items of one group supplied during the day being entered in one workshop Issue Note. Form No. S-1523 WORKSHOP ISSUE NOTE Serial No........................ No............................. Shop......................................... Date........................................ Class................................ P.L. No. Description Quantity W/O Rate Unit Value Remaks Nos. MTs. Kgs. Gms. Rs. P............ Received Signature of Indenting Foreman & Date Date Signature of Sub-Ward-Keeper................................. All the foils of the issue note should be signed by the Foreman and the Sub-Ward-Keeper. 1524. These workshops Issue Notes should be checked by the sub-ward-keeper with his copies of the issue tickets. In the case of issue tickets left with the parent ward, vide paragraph 1521, a remark should be made to this effect on the Issue Note. The sub-ward-keeper should retain three copies and return the fourth and fifth copies to the indenting foreman. https://indianrailways.gov.in/railwayboard/uploads/codesmanual/StoreDept-II/StoreDeptII_Ch15_data.htm#1501. 2/9 11/21/24, 9:35 AM CHAPTER XV ISSUE TO AND RECEIPTS FROM WORKSHOPS ISSUE TO WORKSHOPS 1501 1525. Separate Workshop issue note should (preferably) be prepared in respect of materials obtained from the parent ward as distinct from the sub-wards. The sub-ward-keeper (or ward-keeper in the case of an issue from the parent ward) will retain one foil of the workshop issue note as his record and send two copies along with necessary forwarding memo (S-1256) to the Ledger Section of the depot for the posting of the numerical ledgers. They should later on be passed on to the Stores Accounts Officer who after pricing the issue note and posting his priced ledgers will send one foil, with a Daily Summary of Issues (S-2702) to the Workshop Accounts Officer. 1526. The sub-ward-keeper should hand over his record copies of the Workshop-issue notes to the main ward-keeper in order to recoup himself. The items for which Issue Tickets had been left with the parent ward will not be recouped. 1527. The foreman will daily submit one copy of the issue notes received by him to the Works Manager or a Senior Subordinate specially empowered by the Chief Mechanical Engineer, who should scrutinise the issue notes, as they indicate the nature and the scale of the daily consumption of materials, sign them in token of having accepted them and forward them to the Workshop Accounts Officer, daily. The other copy will be retained by the foreman as his record. The shop foreman will be responsible for seeing that the workshop issue notes for the day are obtained from the Stores Department and submitted to the Works Manager before noon of the day following. 1528. Bound books of printed forms of workshop Issue Note Form (S-1523) which should be machine-numbered should be issued to workshop foreman who will be responsible for their safe custody and accountal, in the same manner as for the Issue Ticket books (Form S-1510), a manuscript register being maintained for the purpose. 1529. Issues to workshops from Out-station Depots.—In cases where the workshops have to requisition for stores from out-station, the procedure laid down in paragraph 1318 should be followed. Stores Manufactured for Stock 1530. No articles may be manufactured in workshops for stock, purposes, without a requisition on Form (S-1437) for such article (s) being placed by the Stores Department. 1531. All articles so manufactured in workshops should be issued to the stores depot, as expeditiously as possible, after inspection, on the authority of the foreman, conveyed on a form "material supplied to stores by workshops (S-1531). It should be prepared in quintuplicate and four copies should be sent by the originator duly accompanied by the material as a rule, the fifth being retained as his record, such material' should not be used up in the shops, by setting them of against requisitions of shops pending in depots. Form No. S-1531 MATERIAL SUPPLIED TO STORES BY WORKSHOPS Mechanical Department........................ Serial No............................ Originator, Signature............................ Shop................. Serial No. Date....... Allocation.. Work Order To Depot Officer, Please receive in part/full compliance of Requisition of Workshops (S-1437) No.....................of........19................ Part No./P.L. No. Description & class Quantity (in words)..... PIECE-WORK OPERATION SHEET No. Quantity (in Rate Weight Value Date of figure) Posting in numerical ledger and Closing Unit Tones Cwt. Qrs. Lbs. Rs. P. Balance https://indianrailways.gov.in/railwayboard/uploads/codesmanual/StoreDept-II/StoreDeptII_Ch15_data.htm#1501. 3/9 11/21/24, 9:35 AM CHAPTER XV ISSUE TO AND RECEIPTS FROM WORKSHOPS ISSUE TO WORKSHOPS 1501.......... Bill Checker..............19.......... Weighment Checker..........19......... Certified that the above meterial has been received..........................................for Depot Officer..............19....... The fourth and fifth foils of the form should have printed on their back the following legend :— Piece Workers 1. Ticket No..................... 2. Name......................... 3. Rate No...................... 4. Rate................... Whenever the stores supplied on the form have been manufactured on the piece-work system the above cages will be filled in by the foreman of the shop concerned. 1532. The depot should acknowledge the receipt of the material on all the four copies and retain the first foil as office record, sending the second and third foils through its Ledger Section to the Stores Accounts Officer and the fourth foil to the Workshop Accounts Officer through the Progress Office. The Stores Accounts Office should post its priced ledgers and submit the second foil to the Workshop Accounts Officer in support of the Advice of Credit (S-2705) to the shops, retaining the third foil as record. When Stores are sent to an out-station depot, the procedure laid down in paragraph 1439 should be followed. 1533. Pricing.—The column for rates should be filled in by the shop at the price list rates for new stores. The debits raised by the workshops at the time of issue will represent, the approximate and, not the final cost of the stores as far as the individual items of stores are concerned. The difference-between the amounts so debited^on the "Materials Supplied to Stores" Form (S. 1531) and the actual out-turn cost will be subsequently worked out by the Workshop Accounts Officer in periodical statement and adjusted as prescribed for in paragraphs 1534-A and 1534-B. 1534-A. Adjustment of the difference between Actual and approximate cost of Workshop Manufactures—Where suitable arrangements exist for the actual out-turn cost of individual items of stores being ascertained, the differences between the estimated and actual rates, which would lie at the debit or credit of the work orders for the manufacture of each item should be cleared by a debit or minus debit as the case may be to the final head of Accounts, Abstraes B. 2127, C. 2128, C. 2138 or C. 2327 according as the item is a locomotive or a carriage or a wagon component or is one which has been manufactured in a locomotive or a Carriage or a wagon Workshop. Such adjustments should be made as soon as the work order for the manufacture of the item is closed. 1534-B. Where arrangements do not exist for the actual out-turn cost of individual items of stores being ascertained, the difference between the actual out-turn cost and the approximate costs already debited to "Stores" is an aggregate of the individual difference collected in lump, under a control work order for manufacturing for stock locomotive or carriage or wagon parts. In such cases, the work order for manufacture should be closed at least half-yearly and the accumulated difference lying under the work order should be cleared by debit or minus debit to the final heads of accounts. Abstracts B. 2129 or C. 2128 or C. 2138 or C. 2327 according as the items manufactured are locomotive or carriage or wagon components. 1535. Revision of Price List rates for items manufactured in Railway workshops The work Manager should review the price list rates of items manufactured in his shop, regularly in rotation from month to month in such a manner that each item comes under the review once every 12 month for revision of the rate wherever considered called for in view of the last cost of manufacture. The revised price list rates and the date from which the revised rates should take effect should be intimated to the Depot Officer in charge of the Depot and Stores Accounts Officers through the Workshop Accounts Officer. 1536. Issue Rates for Workshop Manufactured Items. The Issue for workshop manufactured items should be fixed according to the price list rate in force for each year as decided vide para 1535. 1537. Re-valuation of Balances in Priced Ledgers for Workshop Manufactured Items.— On the price list rates being revised by the Works Manager and intimated through the Workshop Accounts Officer to the Stores accounts Office, the balance of stores in stock under such priced ledgers on the date of the coming into force of the revised Price list rates should be revalued at such rates which will prevail as the issue rates for the item till the price list rate is revised again. The differences arising out of such-revaluation should be debited or credited to Stock Adjustment account, Part II, being collected under a separate heading titled "adjustments on account of revision of rate for workshop manufactured item." The total amounts thus accumulating under this head each half-year should be cleared finally by debit or minus debit to the heads of Accounts abstracts B. https://indianrailways.gov.in/railwayboard/uploads/codesmanual/StoreDept-II/StoreDeptII_Ch15_data.htm#1501. 4/9 11/21/24, 9:35 AM CHAPTER XV ISSUE TO AND RECEIPTS FROM WORKSHOPS ISSUE TO WORKSHOPS 1501 2129 or C. 2128 or C. 2138 or C. 2327 in consultation with the Mechanical Department. The general rule in paragraph 210 against writing up of the value of stores in the priced ledgers does not apply to items of store manufactured in workshops as the adjustments between actual and approximate costs of workshop manufactured items and on account of revaluation of stocks of such items in priced ledgers both go to the same heads of revenue account. 1538. Workshop requirements of Manufactured Parts.- All requirements of Workshops for Manufactured Parts should be indented for in the usual manner through requisitions on the sub-ward-keeper or ward-keepers. MATERIALS RETURNED BY WORKSHOP 1539. Stores Returned by Workshops.—Returned Stores may consist of.— (1) Surplus Stores being balance of new materials that have not been used on a work (2) Stores released from works; (3) Tools and plant no longer required; and (4) Scrap. All such material should be handed over promptly, on the authority of an Returned Stores (S-1579) to the sub-ward-keeper of the shop, whose duty it shall be to see that the materials are valued by the Stores Department, despatched to the account therein. There is no objection to the sub-ward-keeper avoiding a physical transfer of such of the material as it is possible for him to set off against the issues of the day. He is prohibited from accumulating any stores or scrap that are not required in the shop to which his sub-stores is attached. The Advice Note of Returned Stores should be prepared in five foils, a form such as the one indicated below being used. Form No. S 1539 ADVICE NOTE OF RETURNED STORES No.............................. Date...............................199........................... Advice Note of stores returned to....................Depot by.................... for credit to..................................booked under R.M.C. No.........................Dated...................... 19................. P.L. Description of Quantity Quantity Unit Rate Rate Amount Date posted Remarks No. Stores returned returned received Demanded allowed in and Rs. P. Numerical class Ledger.......... Countersign.......................................................................................................................................................... Signature of Subordinate Signature of the immediate Superior of the Signature of the Divisional Superintend Returning the Store Superior of the Subordinate Returning the Deputy Chief Mechanical Engineer or Stores. Other Authority, as the case may be Designation...................... Designation.................................... Designation............................. Station...................... Station....................... Station.................................. Date........................19.... Date................19............ Date...............19.............. Received Correct Material....................... https://indianrailways.gov.in/railwayboard/uploads/codesmanual/StoreDept-II/StoreDeptII_Ch15_data.htm#1501. 5/9 11/21/24, 9:35 AM CHAPTER XV ISSUE TO AND RECEIPTS FROM WORKSHOPS ISSUE TO WORKSHOPS 1501 Depot Officer 1540. Separate Advice Note should be prepared for each group and for new, second-hand, scrap and condemmed materials and should show the nomenclature and other particulars of the stores, the head or heads of account to be credited as well as the rates and value of the stores. Separate serial numbers should be given for Advice Notes originating from each shop. 1541. The foreman returning to stores should retain one copy as his block foil and send the remaining four foils alongwith the materials to sub-ward-keeper. 1542. The materials should be checked with the Advice Notes and arranged for inspection and valuation by the Depot Officer or a gazetted officer on his behalf. Immediately after the stores are valued, the sub-ward-keeper should complete the four foils in this respect, take the stores into stock (either his own or that of the parent ward) and initial the advice Notes and send them to the depot office through the parent ward where they should be assigned R. O. numbers as usual. 1543. The four foil, after signature by the Depot Officer or a gazetted officer on his behalf, should be disposed of, as follows :— The first foil retained as record, The second foil sent to the returning officer, The third and fourth foils sent to the Stores Accounts Office after the numerical ledgers have been posted. 1544. The Stores Accounts Office after posting the priced ledger should prepare a summary of credits to the shops, for stores returned to the depot each day. 1545. The third foil of the Advice Note alongwith a summary of credits (S. 2705) will be sent by the Stores Accounts Officer to the Workshop Accounts Officer to post the Registers of work orders or Allocation Registers for revenue abstracts. The fourth foils of Advice Notes (S-1539) will be filed in the store Accounts Office. 1546. Scrutiny of Advice Notes.—The second foils of the Advice Note should be submitted to the Workshop Accounts Office through the Works Manager, who will scrutinise them before counter-signature to see that the credits are afforded at reasonable rates by the Stores Department. This scrutiny may be carried out by a selected subordinate specially empowered to do so by the Chief Mechanical Engineer. 1547. The Workshop Accounts Office should arrange the second foils of the Advice Notes (S-1539) by shops and the order of the numbers and dates given by the shops and should pair such foils with the third foils received from the stores accounts Office along with the Advices of credits (S-2705) Any cases of delay in affording credits or discrepancies in quantities etc., should be taken up each fortnight for the Advice Notes of the previous fortnight with the Depot Officer. 1548. Advice Notes for Stores returned to out-station depots.—In such cases, the procedure laid down in Chapter XVI will be followed both by the Workshops and the Workshop and Stores Accounts Offices, PROCEDURE IN WORKSHOP ACCOUNTS OFFICE 1549. Workshop Issue Notes (S- 1523) prepared by the shops would be received daily in the workshops Accounts Office after scrutiny by the Works Manager or other Officer of the Mechanical Department, ans laid down in paragraph 1527. 1550. The Accounts Office is responsible for seeing that:— (i) The shop serial number 9 (i.e. Requisition Numbers) of the issue notes for each shop are continuous and that breaks in such continuity, if any, are satisfactorily explained (ii) The Issue Notes are received strictly according to schedule, i.e. by the evening of the day following the date of issue; and (iii) The Issue Note have been correctly prepared according to the instructions issued for this purpose. The Accounts Office should then pair them with the copies received alongwith the Daiy Summaries of Issues (S-2702) and take up any discrepancies with the Stores Department. 1551. The fourth foil of "Material Supplies to Stores" Form (S-1548) will be received in the Workshop Accounts Office from the Stores depot through the reduction Office. This should be filed by the order of numbers and dates for each shop separately. On receipt of the Advice of Credit (S-2705) duly supported by the second foil of the Form (S-1531), these foils should be paired with the corresponding fourth foils, and it should be seen that the quantities and rates agree. The calculation of the values as shown on the second foils should be checked in all cases and any errors taken up with the Stores Accounts Office. Any cases of delay in affording credit should also be taken up with the Stores Accounts Office. CUSTODY STORES 1552. Explanation of the term "Custody Stores".—These stores chiefly consist of items obtained for the Mechanical Department for the construction of rolling stock/sanctioned under the Capital or Revenue Programme. Directly the stores are received and paid for, the cost is at once debited to the works concerned. Instead of the stores lying in the workshops until they are required, the stores Department should keep them in safe custody, proper numerical records being maintained by the department. 1553. The Material Schedule.—A Standard Material Schedule is prepared for each type of railway carriage that is constructed. The Schedule (S. 1553) shows the part number description and quantity of every item required per vehicle of the particular design of coach shown on the schedule Three copies of this schedule (blue prints) are forwarded by the Officer incharge of the carriage and wagon https://indianrailways.gov.in/railwayboard/uploads/codesmanual/StoreDept-II/StoreDeptII_Ch15_data.htm#1501. 6/9 11/21/24, 9:35 AM CHAPTER XV ISSUE TO AND RECEIPTS FROM WORKSHOPS ISSUE TO WORKSHOPS 1501 shops to the Depot Officer (of the depot attached to the workshops), who should fill in the columns of the schedule headed "Available" and "To be arranged. One copy should then be retained in the Stores depot, the second copy returned to the Workshops Progress Office as a notification of the items that are available in stock and the third forwarded to the Controller of Stores for making arrangements to purchase the items required Tenders for such items will be issued as usual and definite quantities of the items ordered, with deliveries on suitable dates to fit in with the carriage construction programme. In such cases, a copy of the Purchase Order should be sent to the Officer in charge of the workshops to keep him advised of the transaction. (Form No. S-1553) MATERIAL SCHEDULE Class Name *Material Drawing Quantity Total Remarks Available To be Purchase Quantity To be filled by sub & of No. per Quantity arranged Order or ward P.L. Parts vehicle Requisition No. on Receipts Issue Balance Workshop No. Date 1 2 3 4 5 6 7 8 9 10 11 12 13 14.............. *Suchas M. S. (Mild Steel), I. R. (Indian Rubber) etc. 1554. The Receipt and Storage of Custody Stores.—The purchased stores should be delivered direct to a sub-ward in the shop premises which should stock only these "custody stores.," the stores being kept in a separate enclosure with definite bin or stacking space allotted to each part or price list number. The Invoice and Receipt Notes (S-719) or the Receipt and Issue Note (S 726) printed on paper different in colour to the forms which are used for dealing with stores for stock purposes of" the stores depot, should be prepared in four parts only and distributed as follows. Part I will be the block or record copy, Part II should be forwarded to the firm, Part III to the workshop Accounts Officer of the workshops that requires the stores who should debit the work order for the Works in question with the cost of the stores advised by credit to "Purchases" and Part IV to the Workshop Progress Office as a notification that the stores are available for drawing. 1555. The firm should submit their bills supported by Part II of the Receipt Note direct to the Workshop Accounts Officer for payment. Payments should be made as usual. 1556. Deleted. 1557. Deleted. 1558. Deleted. 1559. Numerical Ledger for "Custody Stores."—After the checking of the consignments the receipts should be posted in the Material Schedule (S-1553) and also on a Stock Card (S 1402A) which should be maintained in the sub-ward for each item appearing on the Material Schedule (S-1553). 1560. Issue of "Custody Stores".—It has been explained in paragraph 1553 that the work shops Progress Office is notified by means of the Material Schedule (S-1553) of the stores available in stock and of the stores to be specially purchased for works. Notice of the arrival of these stores is afforded by means of Part IV of the Receipt Note and the Advices of Despatch. The Workshops Progress Office should enter the particulars of receipt of the stores from the above documents on the Progress Office copy of the Material Schedule (S- 1553). As and when required the stores should be drawn on the authority of Pink Issue Tickets (S-1510) prepared as prescribed in paragraphs 1510 and 1511. 1561. Workshop Issue Notes (S-1523) printed also on pink paper, should be prepared in quadruplicate every morning by the foreman of the shop concerned for the Issue Tickets (S-1510) of the previous day, the procedure laid down in paragraphs 1523 and 1524 being followed. One copy of the form should be retained by the Foreman and three copies sent to the sub ward-keeper who should check them with his copies of issue tickets (S-1510) sign all the three copies in token of the issue of the stores and return two copies to the Foreman of the shop concerned, retaining the third copy from which he should post the issue of the stock card (S-1402A) of "Custody Stores" and on the Stores Depot copy of the Material Schedule (S-1553). The Foreman should pass on the two copies of the Issue Notes (S-1523) to the Progress Office where. one copy will be Retained and the other forwarded to the Workshop Accounts Officer. The Workshop Accounts Officer should check the Issue Note (S- 1523) to see that the stores issued to the Workshops have been duly accounted for (paragraph 1564). 1562. Only the stores and quantities shown on the Material Schedule (S-1553) should be issued by the sub-ward-keeper. If any alterations to the Material Schedule are required, particulars should be given on the alteration sheet (S-1562) which should be https://indianrailways.gov.in/railwayboard/uploads/codesmanual/StoreDept-II/StoreDeptII_Ch15_data.htm#1501. 7/9 11/21/24, 9:35 AM CHAPTER XV ISSUE TO AND RECEIPTS FROM WORKSHOPS ISSUE TO WORKSHOPS 1501 prepared in duplicate by the Progress Office one copy being retained for record and the other forwarded to the Depot Officer who should alter his copy of the Material Schedule (S-1553) accordingly. Form No. S-1562 ALTERATION SHEET Work Order No....................... Date........................... Date.............................. Class and P.L. No................. Description of Stores.................... Please alter above Schedule/List/Stores sheets in accurdance with the following particulars.— All sheets in circulation have been altered to correspond as shown below. Part of Price List number altered from.................. to..............................................Drawing No.................................. Description Altered to......................:............................................ material size altered from................................to............................................................ Quantity altered from....................................to................................................. Owing to............................................................................................................................................... For Chief Mechanical Engineer 1563. Advice of Completion of Work.—The Progress Officer should notify the Depot Officer when a work is completed. Before the work is closed, any stores that have been kept in custody and debited to the work order and has not been drawn, should be transferred to the stock of the depot through Advice Notes of Returned Stores (S. 1539) and the work order credited with the value of undrawn stores. 1564. Periodical Check by Workshop Account Officer.—A representative of the Workshop Accounts Officer should make a periodical check of the stock cards (S. 1402A) and of the Material Schedule (S. 1553) in the sub-ward with the Workshop Accounts Office copies of the Workshop Issue Notes (S. 1523), and at the same time the receipt figures should also be checked with the relevant documents in the possession of the Workshops Accounts Officer. 1565. Annual Return of "Custody Stores.".—A return of all "Custody Stores" in stock on 31st March each year (S. 1565) should be prepared by the Store Department and furnished to the Workshop Accounts Officer by the 20th April each year. 1566. Verification of "Custody Stores.".—These stores should be verified annually by the store verifiers of the Accounts Department. 1567. Workshop Patterns.—All patterns including those for stock items manufactured should be in the custody of an official of the workshop who will maintain a proper account for the same (S. 1567). From/No.(S-1567) NUMERICAL LEDGER OF PATTERNS Class.....................................................*Part/Price List No..................................................................... Drawing No............................................................Nomenclature............................................................ #Bye No. of $Date of Receipt or Requisition Received from Receipt Issue Balance Pattern Manufacture Issue Voucher for Castings or issued to No. Date No. Date........ *The particulars under these headings should be the same as that of the casting for which the pattern is designed. https://indianrailways.gov.in/railwayboard/uploads/codesmanual/StoreDept-II/StoreDeptII_Ch15_data.htm#1501. 8/9 11/21/24, 9:35 AM CHAPTER XV ISSUE TO AND RECEIPTS FROM WORKSHOPS ISSUE TO WORKSHOPS 1501 #lf there are more than one pattern for a casting, each of them should be assigned a bye-number which should also be indelibly marked on the pattern itself. $This date should invariably be shown on all receipt and issue documents. The cost of the patterns including those for stock items manufactured should not be debited to Stores Department but should be dealt with in accordance with the foot note under paragraph 1314-W. The patterns should be verified alongwith the other items of the tools and plants of the workshop in the normal course. 1568. Deleted. 1569. Deleted. https://indianrailways.gov.in/railwayboard/uploads/codesmanual/StoreDept-II/StoreDeptII_Ch15_data.htm#1501. 9/9