VOL-2 CH-25 PDF - Railway Booking Agency Bills

Chapter XXV Check of Out/City Booking Agencies/JTBS/YTSK Bills 2501 Check of Out/City Booking/JTBS/YTSK and Other Agency Bills.-In cases where agreements with the Out/ City Booking/JTBS/YTSK or any other such Agents provide for the submission of bills of cartage ch...

Chapter XXV Check of Out/City Booking Agencies/JTBS/YTSK Bills 2501 Check of Out/City Booking/JTBS/YTSK and Other Agency Bills.-In cases where agreements with the Out/ City Booking/JTBS/YTSK or any other such Agents provide for the submission of bills of cartage charges, the Out/City Booking Agents submit, monthly, to the Accounts Office separate bills for Local/Through forwarded and received traffic as mentioned below: Outward Passenger traffic, Local/Through(COM./O.4Revised); Inward Passenger Traffic, Local/Through(COM./O.1Revised); Outward Luggage/Parcel/ goods traffic /Passenger Traffic, Local/Through(COM./O.5Revised); InwardLuggage/Parcels/Goodstraffic,Local/Through(COM./O.2Revised);and Wharfage on Goods/Parcels/Luggage(COM./O.3Revised). 2502 These bills should be checked in the Accounts Office with reference to the documents indicated below: Traffic Documents with which Bills to be checked Local Passenger Classifications for Printed Tickets, Local Returns of Blank Paper Tickets, and Local Excess Fare Passenger Returns, and computerized ticketing system. Outward Local Passenger Through Passenger Classifications for Printed Tickets, Outward Through Through Returns of Blank Paper Tickets, and Local Excess Fare Returns., and computerized ticketing system Local. Passenger Classifications for Printed Tickets, Local Passenger Returns of Blank Paper Tickets, and Local Excess Fare Inward. Returns of the issuing Station, and computerized ticketing Local system collected tickets in the case of Blank Paper Tickets, and Passenger Inward Through Excess Fare traffic., and computerized ticketing system Luggage Outward Local Local Outward Luggage Returns. Luggage Outward Through Through Outward Luggage Returns. Luggage Inward Local Local Luggage /Excess Fare Returns of the Issuing Stations. Through Duplicate copies of Luggage Returns received from the Luggage Inward Forwarding Railway Accounts Offices. Inward 'Paid' and Inwards 'To-Pay' Parcels Abstracts and the Parcel Outward. Local/Thr related 'Paid' and 'To-Pay' Parcels Way-Bills (Guard's foils) ough received from the destination stations in the case of Local traffic and from the receiving Railway Accounts Offices in the case of Through traffic. Inwards 'To-Pay' and Inwards 'Paid' Abstracts and the related 55  Parcel Inwards Local/ 'To-Pay' and 'Paid' Parcels Way-Bills (Guard's foils) received. Through from the Out/City Booking or any such agency. Goods Outward. Local/ Local/Through Outward Abstracts and Summaries received Through from the Out/City Booking Agency or any such agency. after the same are checked with the Checked Accounts foils of Invoices. Goods Inwards Local/ Local/Through Machine Abstracts received from the Through Out/City Booking Agency or any such agency except that the correctness of the cartage charges will be checked independently with reference to the rate as per the Agreement. Wharfage on Goods / Parcels Checked Goods/Coaching Wharfage Returns of the Out- / Luggage Agency and serving station. --- 2503 The Check of STBA, JTBS & YTSK Commission & Returns should be done as mentioned in Para 2138, Para 2139 and Para 2306. During the course of check of these bills, it should be seen that: i) the charges are in accordance with the rates and conditions laid down in the agreement executed with the Out/City Booking/JTBS/YTSK or any such Agent ; ii) if any amounts in connection with wrong, short or late accountal of Invoices/ Parcels Way-Bills are due from the Out/City Booking /JTBS/YTSK or such Agent, these are deducted from the Bill for the month ; and iii) in no case an Out/City Booking/JTBS/YTSK or such Agent is paid for traffic not accounted for either by the forwarding or by the receiving station. Necessary remarks should be given in the relevant Returns regarding the Out/City Booking JTBS/YTSK or such Agency bills having been passed to safeguard against claim being paid more than once in connection with the same transaction. Adherence to extant provisions of scheme as issued from time to time. 2504 It should be seen that the outstanding against the Out-Agent Agency as shown in the Balance Sheet do not exceed the amount of his security deposit. If they exceed, necessary recovery should be made from the Out-agent’s bill. If the increase in outstanding is of a permanent nature, the fact should be brought to the notice of the General Manager for consideration of the desirability of increasing the amount of security to be deposited by the Out-Agent/Agency. 2505 The checked total of the bill for Through traffic should be carried and added to the checked total of the bill for local traffic and payment of the entire amount arranged. The admissible amount for Local or Foreign Traffic should be paid. 2506 PreparationofOut/CityBookingAgencyDivisionSheets.–WheretheagreementwiththeOut/City booking /JTBS/YTSK or such Agent does not require the submission of Bills, Division Sheets separately for each kind of traffic will be prepared by the Accounts Office, each month, from the related checked documents showing Out/City Booking Agency proportion of freight, etc. realized on all traffic booked to or from the Out/City Booking Agency. The monthly payments to be made to the Out/City Booking agents will be based on these Division Sheets. 56 2507 Preparation of Out/City Booking Agency Division Sheets. Detail of advance money deposit by JTBS/YTSK to be sent to Traffic Accounts office with daily & monthly cash summary. Statement of commission accrued and retain by JTBS/YTSK submitted to Traffic Accounts Office with B/Sheet. “The statement of commission accrued and retained by JTBS/YTSK will be checked to ensure:- (i) Commission/Service Charges per passenger as per rate notified by Railway from time to time on booking of UTS/PRS tickets has been correctly charged. (ii) The rate of service charge prescribed for cancellation of ticket is correct. The share of Railways in the amount of commission/service charge has been correctly accounted for in the Balance Sheet of the serving station.” 1. The Check of continuity statement should be done by Traffic Accounts Office/Traffic Inspector of Accounts, to ascertain if there is any break in continuity. CBS/CRS should give reasons for break in continuity, in absence of which necessary debits should be raised against serving station” 2. All cancelled tickets which are cancelled by station sent to Traffic Accounts Office along with reports on daily and monthly basis. 3. For the purpose of the adjustment of accounts, the licensee shall submit to Traffic accounts, of concerned railway within the five working days after the close of each 10 days period, accounts/ statements showing particulars of ticket issued during the period along with closing number of Rolls. Similar statement shall begenerated from PRS cum UTS system with code of the licensee and sent to accounts office, of concerned zonal railway. Discrepancies and item in dispute shall be adjusted after the two statement have been cross checked. If there is no traffic during any 10days period, a nil statement showing the closing number of tickets on hand will be sent to the accounts office. 4. Separate report showing the deposit amount vis a vis earnings from sale of ticket, counter and date –wise and passenger classification for the privately owned terminals must be signed by the authorized licensee and his authorized signatory (ies) and be submitted regularly by CBS to traffic accounts office.The signatures of the licensee and his authorized signatory (ies) must be available in the Traffic Accounts Office of concerned Zonal Railway. 5. TIA will inspect the JTBS/YTSK according to the instruction issued by railway board/ TIA manual time to time. 57