Podcast
Questions and Answers
What type of documents are received from destination stations for Local traffic?
What type of documents are received from destination stations for Local traffic?
- Local Traffic Agreements
- Invoice Summaries
- Local Traffic Contracts
- Paid and To-Pay Parcels Way-Bills (correct)
Which of the following checks cartage charges against an Agreement rate?
Which of the following checks cartage charges against an Agreement rate?
- Inwards Machine Abstracts (correct)
- Checked Accounts Foils
- Luggage Returns
- Outward Abstracts
Which documents need to be checked with the Checked Accounts foils of Invoices?
Which documents need to be checked with the Checked Accounts foils of Invoices?
- Luggage Returns
- Inward 'Paid' Abstracts
- Parcel Inwards Exports
- Goods Outward Local Abstracts (correct)
What is the function of the STBA, JTBS & YTSK Commission & Returns check?
What is the function of the STBA, JTBS & YTSK Commission & Returns check?
Where do the Duplicate copies of Luggage Returns come from?
Where do the Duplicate copies of Luggage Returns come from?
What type of traffic do the Inwards 'To-Pay' and 'Paid' Parcels Way-Bills relate to?
What type of traffic do the Inwards 'To-Pay' and 'Paid' Parcels Way-Bills relate to?
Which documents are received for verification from the Out/City Booking or any such agency?
Which documents are received for verification from the Out/City Booking or any such agency?
What must be checked independently according to the process?
What must be checked independently according to the process?
What type of documents is primarily checked that relates to both 'Paid' and 'To-Pay' transactions?
What type of documents is primarily checked that relates to both 'Paid' and 'To-Pay' transactions?
What should be checked regarding the charges in the bills?
What should be checked regarding the charges in the bills?
What should be done if there are amounts due from the Out/City Booking Agent?
What should be done if there are amounts due from the Out/City Booking Agent?
What is necessary when preparing the bills for payment?
What is necessary when preparing the bills for payment?
What should not exceed the security deposit held against the Out-Agent?
What should not exceed the security deposit held against the Out-Agent?
What should be prepared by the Accounts Office each month if an agreement does not require bill submissions?
What should be prepared by the Accounts Office each month if an agreement does not require bill submissions?
How should the total of the bill for Through traffic be handled?
How should the total of the bill for Through traffic be handled?
What should be done if the increase in outstanding amounts is of a permanent nature?
What should be done if the increase in outstanding amounts is of a permanent nature?
What must be included along with the advance money deposit by JTBS/YTSK?
What must be included along with the advance money deposit by JTBS/YTSK?
What should be submitted to the Traffic Accounts Office along with the cash summary?
What should be submitted to the Traffic Accounts Office along with the cash summary?
What is essential when ensuring payments for transactions?
What is essential when ensuring payments for transactions?
What is the primary responsibility of the Traffic Accounts Office regarding the commission/service charges?
What is the primary responsibility of the Traffic Accounts Office regarding the commission/service charges?
What should be submitted to the Traffic Accounts Office for adjustment of accounts after each 10-day period?
What should be submitted to the Traffic Accounts Office for adjustment of accounts after each 10-day period?
What is required if there is a break in continuity according to CBS/CRS?
What is required if there is a break in continuity according to CBS/CRS?
What type of report must CBS submit regularly to the Traffic Accounts Office?
What type of report must CBS submit regularly to the Traffic Accounts Office?
Who is authorized to sign the separate report on ticket sales for privately owned terminals?
Who is authorized to sign the separate report on ticket sales for privately owned terminals?
What should happen if no traffic activities occur during a 10-day period?
What should happen if no traffic activities occur during a 10-day period?
What must be cross-checked to resolve discrepancies in ticket sales?
What must be cross-checked to resolve discrepancies in ticket sales?
How often should the Traffic Accounts Office receive reports about cancelled tickets?
How often should the Traffic Accounts Office receive reports about cancelled tickets?
What determines the correctness of the share of Railways in service charges?
What determines the correctness of the share of Railways in service charges?
Who is responsible for inspecting the JTBS/YTSK according to instructions from the railway board?
Who is responsible for inspecting the JTBS/YTSK according to instructions from the railway board?
Which documents are used to check bills for Inward Passenger Traffic?
Which documents are used to check bills for Inward Passenger Traffic?
What is included in the monthly submissions by Out/City Booking Agents?
What is included in the monthly submissions by Out/City Booking Agents?
Which traffic type is NOT listed for checking documents against bills?
Which traffic type is NOT listed for checking documents against bills?
What types of returns are checked for Outward Local Passenger Traffic?
What types of returns are checked for Outward Local Passenger Traffic?
Which classification is used for checking Outward Luggage Traffic?
Which classification is used for checking Outward Luggage Traffic?
What type of documents is used to verify Outward Through Passenger traffic?
What type of documents is used to verify Outward Through Passenger traffic?
Which document is referenced for checking Wharfage on Goods?
Which document is referenced for checking Wharfage on Goods?
Which of the following items is included in the bills submitted by the Out/City Booking Agencies?
Which of the following items is included in the bills submitted by the Out/City Booking Agencies?
Which type of returns must be used for checkings Inward Luggage Traffic?
Which type of returns must be used for checkings Inward Luggage Traffic?
What do Traffic Classification documents specifically assist with?
What do Traffic Classification documents specifically assist with?
What is the purpose of the Duplicate copies of Luggage Returns?
What is the purpose of the Duplicate copies of Luggage Returns?
When checking the correctness of cartage charges, what is independently referenced?
When checking the correctness of cartage charges, what is independently referenced?
Which of the following documents is associated with Local and Through traffic for goods?
Which of the following documents is associated with Local and Through traffic for goods?
What is primarily checked during the process of dealing with local/through outward abstracts?
What is primarily checked during the process of dealing with local/through outward abstracts?
What is the role of the Check of STBA, JTBS & YTSK Commission & Returns?
What is the role of the Check of STBA, JTBS & YTSK Commission & Returns?
What is expected to happen if there are discrepancies in the ticket sales reports?
What is expected to happen if there are discrepancies in the ticket sales reports?
What occurs if no traffic activities are reported during a designated period?
What occurs if no traffic activities are reported during a designated period?
What is essential when determining the correctness of service charges attributable to the Railways?
What is essential when determining the correctness of service charges attributable to the Railways?
Which of the following is NOT typically included in the bills submitted by the Out/City Booking Agencies?
Which of the following is NOT typically included in the bills submitted by the Out/City Booking Agencies?
What is primarily assessed concerning the Wharfage on Goods?
What is primarily assessed concerning the Wharfage on Goods?
What is the purpose of the statement of commission accrued and retained by JTBS/YTSK?
What is the purpose of the statement of commission accrued and retained by JTBS/YTSK?
Who is responsible for checking the continuity statement?
Who is responsible for checking the continuity statement?
Which is the consequence of not providing reasons for a break in continuity?
Which is the consequence of not providing reasons for a break in continuity?
What must the licensee submit within five working days after each 10-day period?
What must the licensee submit within five working days after each 10-day period?
What should be done if there are discrepancies between the two statements submitted for account adjustment?
What should be done if there are discrepancies between the two statements submitted for account adjustment?
Who must sign the report showing deposit amounts and ticket sales classifications for privately owned terminals?
Who must sign the report showing deposit amounts and ticket sales classifications for privately owned terminals?
What is required to be submitted if there is no traffic during a 10-day period?
What is required to be submitted if there is no traffic during a 10-day period?
What is the responsibility of the TIA regarding the JTBS/YTSK?
What is the responsibility of the TIA regarding the JTBS/YTSK?
What happens to all canceled tickets submitted to the Traffic Accounts Office?
What happens to all canceled tickets submitted to the Traffic Accounts Office?
Which document is NOT required for checking Inward Through Passenger traffic?
Which document is NOT required for checking Inward Through Passenger traffic?
What must be checked to ensure accurate processing of Outward Passenger traffic?
What must be checked to ensure accurate processing of Outward Passenger traffic?
To verify Outward Luggage Traffic, which document is directly referenced?
To verify Outward Luggage Traffic, which document is directly referenced?
Which of these documents is included in checking the bills for Inward Luggage Traffic?
Which of these documents is included in checking the bills for Inward Luggage Traffic?
Which document is necessary when checking Wharfage on Goods?
Which document is necessary when checking Wharfage on Goods?
Which of the following classifications is used specifically for checking Inward Passenger traffic?
Which of the following classifications is used specifically for checking Inward Passenger traffic?
What is the purpose of Local Returns of Blank Paper Tickets in bill verification?
What is the purpose of Local Returns of Blank Paper Tickets in bill verification?
In the context of checking bills, which returns are necessary for verifying Local Outward Through Passenger traffic?
In the context of checking bills, which returns are necessary for verifying Local Outward Through Passenger traffic?
Which document is crucial for verifying Local/Through traffic according to the information given?
Which document is crucial for verifying Local/Through traffic according to the information given?
Which of the following statements about Local and Through traffic documents is correct?
Which of the following statements about Local and Through traffic documents is correct?
What action should be taken if the outstanding amount against the Out-Agent exceeds the security deposit?
What action should be taken if the outstanding amount against the Out-Agent exceeds the security deposit?
Which document is required for monthly payments to Out/City Booking agents if the agreement does not necessitate bill submissions?
Which document is required for monthly payments to Out/City Booking agents if the agreement does not necessitate bill submissions?
What must be ensured before paying an Out/City Booking agent for traffic?
What must be ensured before paying an Out/City Booking agent for traffic?
What should be included in the remarks within the Returns regarding Out/City Booking bills?
What should be included in the remarks within the Returns regarding Out/City Booking bills?
What should not be deducted when checking accounts for Out/City Booking agents?
What should not be deducted when checking accounts for Out/City Booking agents?
What is the primary purpose of the Division Sheets prepared by the Accounts Office?
What is the primary purpose of the Division Sheets prepared by the Accounts Office?
When is it necessary to adjust the amount of the security deposit for an Out-Agent?
When is it necessary to adjust the amount of the security deposit for an Out-Agent?
What type of traffic must be specified on the monthly Division Sheets?
What type of traffic must be specified on the monthly Division Sheets?
Which of the following aspects is critical during the monthly checks of agency bills?
Which of the following aspects is critical during the monthly checks of agency bills?
Flashcards
Out/City Booking Agent Bills
Out/City Booking Agent Bills
Bills submitted by Out/City Booking Agents for cartage charges incurred for transporting passengers and luggage.
Local Traffic
Local Traffic
A type of traffic where passengers or luggage originate and end their journey within a specific city.
Through Traffic
Through Traffic
A type of traffic where passengers or luggage travel between different cities.
Passenger Traffic Documents
Passenger Traffic Documents
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Luggage Traffic Documents
Luggage Traffic Documents
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Passenger Traffic Billing
Passenger Traffic Billing
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Luggage Traffic Billing
Luggage Traffic Billing
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Checking Out/City Booking Agent Bills
Checking Out/City Booking Agent Bills
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Wharfage
Wharfage
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Accounts Office Role
Accounts Office Role
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Monthly Payments to Out/City Booking Agents
Monthly Payments to Out/City Booking Agents
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Division Sheets
Division Sheets
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Security Deposit
Security Deposit
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Outstanding Against Out-Agent Agency
Outstanding Against Out-Agent Agency
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Checking Total of the Bill
Checking Total of the Bill
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Admissible Amount
Admissible Amount
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Luggage Returns
Luggage Returns
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Inward 'Paid' and Inwards 'To-Pay' Parcels Abstracts
Inward 'Paid' and Inwards 'To-Pay' Parcels Abstracts
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Local/Through 'Paid' and 'To-Pay' Parcels Way-Bills (Guard's foils)
Local/Through 'Paid' and 'To-Pay' Parcels Way-Bills (Guard's foils)
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Out/City Booking Agency
Out/City Booking Agency
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Local/Through Outward Abstracts and Summaries
Local/Through Outward Abstracts and Summaries
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Checked Accounts foils of Invoices
Checked Accounts foils of Invoices
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Local/Through Machine Abstracts
Local/Through Machine Abstracts
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Checked Goods/Coaching Wharfage Returns
Checked Goods/Coaching Wharfage Returns
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What does verifying the 'commission/service charges per passenger' entail?
What does verifying the 'commission/service charges per passenger' entail?
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What does verifying the 'cancellation charge' entail?
What does verifying the 'cancellation charge' entail?
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What does 'accounting for Railways' share' mean?
What does 'accounting for Railways' share' mean?
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What is the 'statement of commission accrued'?
What is the 'statement of commission accrued'?
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What is the purpose of a 'check of continuity'?
What is the purpose of a 'check of continuity'?
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What is needed when there's 'break in continuity'?
What is needed when there's 'break in continuity'?
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Where are cancelled tickets sent?
Where are cancelled tickets sent?
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What kind of statements are submitted by JTBS/YTSK to the Accounts Office?
What kind of statements are submitted by JTBS/YTSK to the Accounts Office?
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How are 'discrepancies' handled?
How are 'discrepancies' handled?
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What is a 'report showing the deposit amount vis a vis earnings'?
What is a 'report showing the deposit amount vis a vis earnings'?
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What are Out/City Booking Agent Bills?
What are Out/City Booking Agent Bills?
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How are Out/City Booking Agent Bills checked?
How are Out/City Booking Agent Bills checked?
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What is the difference between Local and Through Traffic?
What is the difference between Local and Through Traffic?
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How are Passenger and Luggage Bills verified?
How are Passenger and Luggage Bills verified?
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What is Wharfage?
What is Wharfage?
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What is the role of the Accounts Office?
What is the role of the Accounts Office?
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How are Out/City Booking Agents compensated?
How are Out/City Booking Agents compensated?
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What are Division Sheets?
What are Division Sheets?
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What is the purpose of a Security Deposit?
What is the purpose of a Security Deposit?
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What is Outstanding Against Out-Agent Agency?
What is Outstanding Against Out-Agent Agency?
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Deductions from Out/City Booking Agent Bills
Deductions from Out/City Booking Agent Bills
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No Payment for Unaccounted Traffic
No Payment for Unaccounted Traffic
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Checking Outstanding Against Out-Agent Agency
Checking Outstanding Against Out-Agent Agency
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Combining Local and Through Traffic Bills
Combining Local and Through Traffic Bills
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Admissible Payment for Out/City Agents
Admissible Payment for Out/City Agents
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Out/City Booking Agency Division Sheets
Out/City Booking Agency Division Sheets
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Advance Money Deposit by JTBS/YTSK
Advance Money Deposit by JTBS/YTSK
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Statement of Commission Accrued
Statement of Commission Accrued
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Check of Continuity in Commission Records
Check of Continuity in Commission Records
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Checking Commission/Service Charges
Checking Commission/Service Charges
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Checking Cancellation Charge
Checking Cancellation Charge
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Accounting for Railways' Share
Accounting for Railways' Share
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Check of Continuity
Check of Continuity
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Reasons for Break in Continuity
Reasons for Break in Continuity
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Handling Cancelled Tickets
Handling Cancelled Tickets
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Submitting Ticket Statements
Submitting Ticket Statements
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Handling Discrepancies
Handling Discrepancies
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Deposit Amount Vis a Vis Earnings Report
Deposit Amount Vis a Vis Earnings Report
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Study Notes
Out/City Booking Agency Bills
- Bills for cartage charges are submitted monthly.
- Separate bills are submitted for local/through forwarded and received traffic.
- Specific bill types exist for passenger traffic (local/through, outward/inward), luggage/parcel/goods traffic (local/through, outward/inward), and wharfage on goods/parcels/luggage.
- Bills must be checked against supporting documents.
Documents for Bill Checking
- Passenger Traffic (Outward/Local): Local Passenger Classifications for Printed Tickets, Local Returns of Blank Paper Tickets, and Local Excess Fare Returns (computerized ticketing system).
- Passenger Traffic (Outward/Through): Through Passenger Classifications for Printed Tickets, Through Returns of Blank Paper Tickets, and Local Excess Fare Returns (computerized ticketing system).
- Passenger Traffic (Inward/Local): Passenger Classifications for Printed Tickets, Local Returns of Blank Paper Tickets, and Local Excess Fare Returns (computerized ticketing system).
- Passenger Traffic (Inward/Through): Passenger Classifications for Printed Tickets, Local Returns of Blank Paper Tickets, and Local Excess Fare Returns, Returns of the issuing station, and (computerized ticketing system).
- Luggage Traffic (Outward/Local): Local Outward Luggage Returns.
- Luggage Traffic (Outward/Through): Through Outward Luggage Returns.
- Luggage Traffic (Inward/Local): Local Luggage/Excess Fare Returns, duplicates from Forwarding Railway Accounts Offices.
- Luggage Traffic (Inward/Through): Inward 'Paid' and Inwards 'To-Pay' Parcels Abstracts, related 'Paid' and 'To-Pay' Parcels Way-Bills (guard's foils), and from the destination/receiving Railway Accounts Offices.
- Parcel Traffic (Outward/Local/Through): Parcel Outward Local/through traffic.
Bill Checking Procedures
- Bill checks must ensure agreement with rates/conditions, account for incorrect/late invoices, and no instances of paying for unaccounted traffic.
- Check to ensure outstanding balances of out-agent agencies do not exceed security deposit amounts; recoveries are made if they exceed.
- Any increases in outstanding require manager notification.
- Bills for through traffic are included with local traffic totals and eventually paid.
- If no bill submission agreement exists, division sheets are prepared monthly for Out/City booking agents using checked documents.
- Division sheets detail freight and other realized traffic related to the out-city booking agency.
Commission and Returns Checks
- Checks must adhere to STBA, JTBS, and YTSK commission and returns procedures (paras 2138, 2139, 2306).
- Agreement rates and conditions must be followed.
- Rectify any wrong/delayed invoices/parcels way bills.
- Do not pay for traffic not accounted for by the forwarding/receiving station.
Other Relevant Procedures
- Commission/service charge rates must be per Railway notification and correctly charged on UTS/PRS tickets.
- Cancellation ticket service charge rates must also be correct.
- Ensure that the Railway share is correctly accounted for in Railway balance sheets.
- Cancelled tickets must have reasons documented for any breaks in continuity.
- Accounts of ticket issues are checked and totals adjusted with the relevant Zonal Railway.
- Separate reports, signed by authorized parties, should be generated showing details of ticket deposits and earnings, with date-wise and passenger classifications.
- Inspection of JTBS/YTSK by Traffic Accounts Inspector (TIA) according to instructions.
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Description
This quiz covers the billing process for Out/City Booking Agents, focusing on the submission of charges for various passenger traffic. It delves into the types of bills submitted for local and through traffic, as well as the necessary supporting documents required for bill checking. Test your knowledge on the crucial elements that ensure accurate billing in agency operations.