City Booking Agency Bills Overview
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Questions and Answers

What type of documents are received from destination stations for Local traffic?

  • Local Traffic Agreements
  • Invoice Summaries
  • Local Traffic Contracts
  • Paid and To-Pay Parcels Way-Bills (correct)

    • Which of the following checks cartage charges against an Agreement rate?

  • Inwards Machine Abstracts (correct)
  • Checked Accounts Foils
  • Luggage Returns
  • Outward Abstracts

    • Which documents need to be checked with the Checked Accounts foils of Invoices?

  • Luggage Returns
  • Inward 'Paid' Abstracts
  • Parcel Inwards Exports
  • Goods Outward Local Abstracts (correct)

    • What is the function of the STBA, JTBS & YTSK Commission & Returns check?

    <p>To ensure accurate Commission calculations</p> Signup and view all the answers

    Where do the Duplicate copies of Luggage Returns come from?

    <p>Railway Accounts Offices</p> Signup and view all the answers

    What type of traffic do the Inwards 'To-Pay' and 'Paid' Parcels Way-Bills relate to?

    <p>Both Local and Through traffic</p> Signup and view all the answers

    Which documents are received for verification from the Out/City Booking or any such agency?

    <p>Goods Inward Abstracts</p> Signup and view all the answers

    What must be checked independently according to the process?

    <p>Correctness of cartage charges</p> Signup and view all the answers

    What type of documents is primarily checked that relates to both 'Paid' and 'To-Pay' transactions?

    <p>Parcel Inwards Abstracts</p> Signup and view all the answers

    What should be checked regarding the charges in the bills?

    <p>They must conform to the rates and conditions laid down in the agreement.</p> Signup and view all the answers

    What should be done if there are amounts due from the Out/City Booking Agent?

    <p>Deduct these amounts from the bill for the month.</p> Signup and view all the answers

    What is necessary when preparing the bills for payment?

    <p>Remarks regarding payments should be included to prevent double payments.</p> Signup and view all the answers

    What should not exceed the security deposit held against the Out-Agent?

    <p>Outstanding amounts against the Out-Agent Agency.</p> Signup and view all the answers

    What should be prepared by the Accounts Office each month if an agreement does not require bill submissions?

    <p>Division Sheets for traffic types.</p> Signup and view all the answers

    How should the total of the bill for Through traffic be handled?

    <p>It should be carried and added to the local traffic bill.</p> Signup and view all the answers

    What should be done if the increase in outstanding amounts is of a permanent nature?

    <p>Increase the amount of the security deposit by the Out-Agent.</p> Signup and view all the answers

    What must be included along with the advance money deposit by JTBS/YTSK?

    <p>Daily and monthly cash summaries.</p> Signup and view all the answers

    What should be submitted to the Traffic Accounts Office along with the cash summary?

    <p>A statement of commission accrued and retained.</p> Signup and view all the answers

    What is essential when ensuring payments for transactions?

    <p>Confirming the traffic has been fully accounted for.</p> Signup and view all the answers

    What is the primary responsibility of the Traffic Accounts Office regarding the commission/service charges?

    <p>To ensure accuracy of commission charged per passenger</p> Signup and view all the answers

    What should be submitted to the Traffic Accounts Office for adjustment of accounts after each 10-day period?

    <p>Statements showing particulars of ticket issued</p> Signup and view all the answers

    What is required if there is a break in continuity according to CBS/CRS?

    <p>Necessary debits should be raised against the serving station</p> Signup and view all the answers

    What type of report must CBS submit regularly to the Traffic Accounts Office?

    <p>Deposit amount vs. earnings report</p> Signup and view all the answers

    Who is authorized to sign the separate report on ticket sales for privately owned terminals?

    <p>The licensee and his authorized signatories</p> Signup and view all the answers

    What should happen if no traffic activities occur during a 10-day period?

    <p>A nil statement showing the closing number of tickets on hand should be sent</p> Signup and view all the answers

    What must be cross-checked to resolve discrepancies in ticket sales?

    <p>The two submitted statements from the licensee</p> Signup and view all the answers

    How often should the Traffic Accounts Office receive reports about cancelled tickets?

    <p>Daily and monthly basis</p> Signup and view all the answers

    What determines the correctness of the share of Railways in service charges?

    <p>Balance Sheet accounting at the serving station</p> Signup and view all the answers

    Who is responsible for inspecting the JTBS/YTSK according to instructions from the railway board?

    <p>Traffic Inspection Authority (TIA)</p> Signup and view all the answers

    Which documents are used to check bills for Inward Passenger Traffic?

    <p>Local Excess Fare Returns</p> Signup and view all the answers

    What is included in the monthly submissions by Out/City Booking Agents?

    <p>Separate bills for traffic</p> Signup and view all the answers

    Which traffic type is NOT listed for checking documents against bills?

    <p>Domestic Freight Traffic</p> Signup and view all the answers

    What types of returns are checked for Outward Local Passenger Traffic?

    <p>Local Returns of Blank Paper Tickets</p> Signup and view all the answers

    Which classification is used for checking Outward Luggage Traffic?

    <p>Local Outward Luggage Returns</p> Signup and view all the answers

    What type of documents is used to verify Outward Through Passenger traffic?

    <p>Through Returns of Blank Paper Tickets</p> Signup and view all the answers

    Which document is referenced for checking Wharfage on Goods?

    <p>Traffic Classification documents</p> Signup and view all the answers

    Which of the following items is included in the bills submitted by the Out/City Booking Agencies?

    <p>Inward Luggage Traffic</p> Signup and view all the answers

    Which type of returns must be used for checkings Inward Luggage Traffic?

    <p>Inward Local Luggage Returns</p> Signup and view all the answers

    What do Traffic Classification documents specifically assist with?

    <p>Verification of bills for traffic</p> Signup and view all the answers

    What is the purpose of the Duplicate copies of Luggage Returns?

    <p>To maintain records of luggage dispatched</p> Signup and view all the answers

    When checking the correctness of cartage charges, what is independently referenced?

    <p>The Agreement rate</p> Signup and view all the answers

    Which of the following documents is associated with Local and Through traffic for goods?

    <p>Paid and To-Pay Abstracts</p> Signup and view all the answers

    What is primarily checked during the process of dealing with local/through outward abstracts?

    <p>The Checked Accounts foils of invoices</p> Signup and view all the answers

    What is the role of the Check of STBA, JTBS & YTSK Commission & Returns?

    <p>To ensure accurate report submissions from Booking Agencies</p> Signup and view all the answers

    What is expected to happen if there are discrepancies in the ticket sales reports?

    <p>They must be cross-checked against sales data</p> Signup and view all the answers

    What occurs if no traffic activities are reported during a designated period?

    <p>Specific protocols for non-activity reporting are followed</p> Signup and view all the answers

    What is essential when determining the correctness of service charges attributable to the Railways?

    <p>The prior agreements between agencies</p> Signup and view all the answers

    Which of the following is NOT typically included in the bills submitted by the Out/City Booking Agencies?

    <p>Waived fees from previous agreements</p> Signup and view all the answers

    What is primarily assessed concerning the Wharfage on Goods?

    <p>The Approved Tariff rates</p> Signup and view all the answers

    What is the purpose of the statement of commission accrued and retained by JTBS/YTSK?

    <p>To ensure correct accounting of railways' share in service charges</p> Signup and view all the answers

    Who is responsible for checking the continuity statement?

    <p>The Traffic Inspector of Accounts</p> Signup and view all the answers

    Which is the consequence of not providing reasons for a break in continuity?

    <p>Required issuance of debits against the serving station</p> Signup and view all the answers

    What must the licensee submit within five working days after each 10-day period?

    <p>Accounts showing particulars of tickets issued</p> Signup and view all the answers

    What should be done if there are discrepancies between the two statements submitted for account adjustment?

    <p>Adjust discrepancies after cross-checking the statements</p> Signup and view all the answers

    Who must sign the report showing deposit amounts and ticket sales classifications for privately owned terminals?

    <p>The authorized licensee and his authorized signatory</p> Signup and view all the answers

    What is required to be submitted if there is no traffic during a 10-day period?

    <p>A statement showing the closing number of tickets on hand</p> Signup and view all the answers

    What is the responsibility of the TIA regarding the JTBS/YTSK?

    <p>Inspecting per the railway board instructions and TIA manual</p> Signup and view all the answers

    What happens to all canceled tickets submitted to the Traffic Accounts Office?

    <p>They are processed with daily and monthly reports</p> Signup and view all the answers

    Which document is NOT required for checking Inward Through Passenger traffic?

    <p>Excess Fare traffic records</p> Signup and view all the answers

    What must be checked to ensure accurate processing of Outward Passenger traffic?

    <p>Local Excess Fare Returns</p> Signup and view all the answers

    To verify Outward Luggage Traffic, which document is directly referenced?

    <p>Local Outward Luggage Returns</p> Signup and view all the answers

    Which of these documents is included in checking the bills for Inward Luggage Traffic?

    <p>Local Luggage/Excess Fare Returns</p> Signup and view all the answers

    Which document is necessary when checking Wharfage on Goods?

    <p>Wharfage documentation and guidelines</p> Signup and view all the answers

    Which of the following classifications is used specifically for checking Inward Passenger traffic?

    <p>Local Passenger Classifications</p> Signup and view all the answers

    What is the purpose of Local Returns of Blank Paper Tickets in bill verification?

    <p>To ensure accurate ticket usage and charges</p> Signup and view all the answers

    In the context of checking bills, which returns are necessary for verifying Local Outward Through Passenger traffic?

    <p>Through Returns of Blank Paper Tickets</p> Signup and view all the answers

    Which document is crucial for verifying Local/Through traffic according to the information given?

    <p>Local Excess Fare Returns</p> Signup and view all the answers

    Which of the following statements about Local and Through traffic documents is correct?

    <p>Different types of traffic require distinct documentation for verification.</p> Signup and view all the answers

    What action should be taken if the outstanding amount against the Out-Agent exceeds the security deposit?

    <p>Deduct the excess from future bills.</p> Signup and view all the answers

    Which document is required for monthly payments to Out/City Booking agents if the agreement does not necessitate bill submissions?

    <p>Division Sheets.</p> Signup and view all the answers

    What must be ensured before paying an Out/City Booking agent for traffic?

    <p>The traffic must be accounted for by either the forwarding or receiving station.</p> Signup and view all the answers

    What should be included in the remarks within the Returns regarding Out/City Booking bills?

    <p>Details of bills that have been passed.</p> Signup and view all the answers

    What should not be deducted when checking accounts for Out/City Booking agents?

    <p>Valid charges as per agreement.</p> Signup and view all the answers

    What is the primary purpose of the Division Sheets prepared by the Accounts Office?

    <p>To document the proportions of freight for payment distribution.</p> Signup and view all the answers

    When is it necessary to adjust the amount of the security deposit for an Out-Agent?

    <p>When outstanding amounts become permanent.</p> Signup and view all the answers

    What type of traffic must be specified on the monthly Division Sheets?

    <p>Local, through, and foreign traffic.</p> Signup and view all the answers

    Which of the following aspects is critical during the monthly checks of agency bills?

    <p>Ensuring the total matches both local and through traffic checks.</p> Signup and view all the answers

    Study Notes

    Out/City Booking Agency Bills

    • Bills for cartage charges are submitted monthly.
    • Separate bills are submitted for local/through forwarded and received traffic.
    • Specific bill types exist for passenger traffic (local/through, outward/inward), luggage/parcel/goods traffic (local/through, outward/inward), and wharfage on goods/parcels/luggage.
    • Bills must be checked against supporting documents.

    Documents for Bill Checking

    • Passenger Traffic (Outward/Local): Local Passenger Classifications for Printed Tickets, Local Returns of Blank Paper Tickets, and Local Excess Fare Returns (computerized ticketing system).
    • Passenger Traffic (Outward/Through): Through Passenger Classifications for Printed Tickets, Through Returns of Blank Paper Tickets, and Local Excess Fare Returns (computerized ticketing system).
    • Passenger Traffic (Inward/Local): Passenger Classifications for Printed Tickets, Local Returns of Blank Paper Tickets, and Local Excess Fare Returns (computerized ticketing system).
    • Passenger Traffic (Inward/Through): Passenger Classifications for Printed Tickets, Local Returns of Blank Paper Tickets, and Local Excess Fare Returns, Returns of the issuing station, and (computerized ticketing system).
    • Luggage Traffic (Outward/Local): Local Outward Luggage Returns.
    • Luggage Traffic (Outward/Through): Through Outward Luggage Returns.
    • Luggage Traffic (Inward/Local): Local Luggage/Excess Fare Returns, duplicates from Forwarding Railway Accounts Offices.
    • Luggage Traffic (Inward/Through): Inward 'Paid' and Inwards 'To-Pay' Parcels Abstracts, related 'Paid' and 'To-Pay' Parcels Way-Bills (guard's foils), and from the destination/receiving Railway Accounts Offices.
    • Parcel Traffic (Outward/Local/Through): Parcel Outward Local/through traffic.

    Bill Checking Procedures

    • Bill checks must ensure agreement with rates/conditions, account for incorrect/late invoices, and no instances of paying for unaccounted traffic.
    • Check to ensure outstanding balances of out-agent agencies do not exceed security deposit amounts; recoveries are made if they exceed.
    • Any increases in outstanding require manager notification.
    • Bills for through traffic are included with local traffic totals and eventually paid.
    • If no bill submission agreement exists, division sheets are prepared monthly for Out/City booking agents using checked documents.
    • Division sheets detail freight and other realized traffic related to the out-city booking agency.

    Commission and Returns Checks

    • Checks must adhere to STBA, JTBS, and YTSK commission and returns procedures (paras 2138, 2139, 2306).
    • Agreement rates and conditions must be followed.
    • Rectify any wrong/delayed invoices/parcels way bills.
    • Do not pay for traffic not accounted for by the forwarding/receiving station.

    Other Relevant Procedures

    • Commission/service charge rates must be per Railway notification and correctly charged on UTS/PRS tickets.
    • Cancellation ticket service charge rates must also be correct.
    • Ensure that the Railway share is correctly accounted for in Railway balance sheets.
    • Cancelled tickets must have reasons documented for any breaks in continuity.
    • Accounts of ticket issues are checked and totals adjusted with the relevant Zonal Railway.
    • Separate reports, signed by authorized parties, should be generated showing details of ticket deposits and earnings, with date-wise and passenger classifications.
    • Inspection of JTBS/YTSK by Traffic Accounts Inspector (TIA) according to instructions.

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    Related Documents

    VOL-2 CH-25 PDF - Railway Booking Agency Bills

    Description

    This quiz covers the billing process for Out/City Booking Agents, focusing on the submission of charges for various passenger traffic. It delves into the types of bills submitted for local and through traffic, as well as the necessary supporting documents required for bill checking. Test your knowledge on the crucial elements that ensure accurate billing in agency operations.

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