City Booking Agency Bills Overview
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Questions and Answers

What type of documents are received from destination stations for Local traffic?

  • Local Traffic Agreements
  • Invoice Summaries
  • Local Traffic Contracts
  • Paid and To-Pay Parcels Way-Bills (correct)

Which of the following checks cartage charges against an Agreement rate?

  • Inwards Machine Abstracts (correct)
  • Checked Accounts Foils
  • Luggage Returns
  • Outward Abstracts

Which documents need to be checked with the Checked Accounts foils of Invoices?

  • Luggage Returns
  • Inward 'Paid' Abstracts
  • Parcel Inwards Exports
  • Goods Outward Local Abstracts (correct)

What is the function of the STBA, JTBS & YTSK Commission & Returns check?

<p>To ensure accurate Commission calculations (A)</p> Signup and view all the answers

Where do the Duplicate copies of Luggage Returns come from?

<p>Railway Accounts Offices (A)</p> Signup and view all the answers

What type of traffic do the Inwards 'To-Pay' and 'Paid' Parcels Way-Bills relate to?

<p>Both Local and Through traffic (A)</p> Signup and view all the answers

Which documents are received for verification from the Out/City Booking or any such agency?

<p>Goods Inward Abstracts (B)</p> Signup and view all the answers

What must be checked independently according to the process?

<p>Correctness of cartage charges (B)</p> Signup and view all the answers

What type of documents is primarily checked that relates to both 'Paid' and 'To-Pay' transactions?

<p>Parcel Inwards Abstracts (C)</p> Signup and view all the answers

What should be checked regarding the charges in the bills?

<p>They must conform to the rates and conditions laid down in the agreement. (D)</p> Signup and view all the answers

What should be done if there are amounts due from the Out/City Booking Agent?

<p>Deduct these amounts from the bill for the month. (C)</p> Signup and view all the answers

What is necessary when preparing the bills for payment?

<p>Remarks regarding payments should be included to prevent double payments. (B)</p> Signup and view all the answers

What should not exceed the security deposit held against the Out-Agent?

<p>Outstanding amounts against the Out-Agent Agency. (A)</p> Signup and view all the answers

What should be prepared by the Accounts Office each month if an agreement does not require bill submissions?

<p>Division Sheets for traffic types. (A)</p> Signup and view all the answers

How should the total of the bill for Through traffic be handled?

<p>It should be carried and added to the local traffic bill. (B)</p> Signup and view all the answers

What should be done if the increase in outstanding amounts is of a permanent nature?

<p>Increase the amount of the security deposit by the Out-Agent. (D)</p> Signup and view all the answers

What must be included along with the advance money deposit by JTBS/YTSK?

<p>Daily and monthly cash summaries. (B)</p> Signup and view all the answers

What should be submitted to the Traffic Accounts Office along with the cash summary?

<p>A statement of commission accrued and retained. (B)</p> Signup and view all the answers

What is essential when ensuring payments for transactions?

<p>Confirming the traffic has been fully accounted for. (C)</p> Signup and view all the answers

What is the primary responsibility of the Traffic Accounts Office regarding the commission/service charges?

<p>To ensure accuracy of commission charged per passenger (B)</p> Signup and view all the answers

What should be submitted to the Traffic Accounts Office for adjustment of accounts after each 10-day period?

<p>Statements showing particulars of ticket issued (D)</p> Signup and view all the answers

What is required if there is a break in continuity according to CBS/CRS?

<p>Necessary debits should be raised against the serving station (A)</p> Signup and view all the answers

What type of report must CBS submit regularly to the Traffic Accounts Office?

<p>Deposit amount vs. earnings report (B)</p> Signup and view all the answers

Who is authorized to sign the separate report on ticket sales for privately owned terminals?

<p>The licensee and his authorized signatories (B)</p> Signup and view all the answers

What should happen if no traffic activities occur during a 10-day period?

<p>A nil statement showing the closing number of tickets on hand should be sent (C)</p> Signup and view all the answers

What must be cross-checked to resolve discrepancies in ticket sales?

<p>The two submitted statements from the licensee (C)</p> Signup and view all the answers

How often should the Traffic Accounts Office receive reports about cancelled tickets?

<p>Daily and monthly basis (D)</p> Signup and view all the answers

What determines the correctness of the share of Railways in service charges?

<p>Balance Sheet accounting at the serving station (C)</p> Signup and view all the answers

Who is responsible for inspecting the JTBS/YTSK according to instructions from the railway board?

<p>Traffic Inspection Authority (TIA) (C)</p> Signup and view all the answers

Which documents are used to check bills for Inward Passenger Traffic?

<p>Local Excess Fare Returns (B), Local Passenger Classifications for Printed Tickets (D)</p> Signup and view all the answers

What is included in the monthly submissions by Out/City Booking Agents?

<p>Separate bills for traffic (C)</p> Signup and view all the answers

Which traffic type is NOT listed for checking documents against bills?

<p>Domestic Freight Traffic (B)</p> Signup and view all the answers

What types of returns are checked for Outward Local Passenger Traffic?

<p>Local Returns of Blank Paper Tickets (D)</p> Signup and view all the answers

Which classification is used for checking Outward Luggage Traffic?

<p>Local Outward Luggage Returns (C)</p> Signup and view all the answers

What type of documents is used to verify Outward Through Passenger traffic?

<p>Through Returns of Blank Paper Tickets (A), Local Passenger Classifications for Printed Tickets (C)</p> Signup and view all the answers

Which document is referenced for checking Wharfage on Goods?

<p>Traffic Classification documents (C)</p> Signup and view all the answers

Which of the following items is included in the bills submitted by the Out/City Booking Agencies?

<p>Inward Luggage Traffic (A), Local Excess Fare Traffic (B)</p> Signup and view all the answers

Which type of returns must be used for checkings Inward Luggage Traffic?

<p>Inward Local Luggage Returns (C), Through Luggage Returns (D)</p> Signup and view all the answers

What do Traffic Classification documents specifically assist with?

<p>Verification of bills for traffic (B)</p> Signup and view all the answers

What is the purpose of the Duplicate copies of Luggage Returns?

<p>To maintain records of luggage dispatched (C)</p> Signup and view all the answers

When checking the correctness of cartage charges, what is independently referenced?

<p>The Agreement rate (B)</p> Signup and view all the answers

Which of the following documents is associated with Local and Through traffic for goods?

<p>Paid and To-Pay Abstracts (B)</p> Signup and view all the answers

What is primarily checked during the process of dealing with local/through outward abstracts?

<p>The Checked Accounts foils of invoices (B)</p> Signup and view all the answers

What is the role of the Check of STBA, JTBS & YTSK Commission & Returns?

<p>To ensure accurate report submissions from Booking Agencies (A)</p> Signup and view all the answers

What is expected to happen if there are discrepancies in the ticket sales reports?

<p>They must be cross-checked against sales data (D)</p> Signup and view all the answers

What occurs if no traffic activities are reported during a designated period?

<p>Specific protocols for non-activity reporting are followed (D)</p> Signup and view all the answers

What is essential when determining the correctness of service charges attributable to the Railways?

<p>The prior agreements between agencies (B)</p> Signup and view all the answers

Which of the following is NOT typically included in the bills submitted by the Out/City Booking Agencies?

<p>Waived fees from previous agreements (D)</p> Signup and view all the answers

What is primarily assessed concerning the Wharfage on Goods?

<p>The Approved Tariff rates (A)</p> Signup and view all the answers

What is the purpose of the statement of commission accrued and retained by JTBS/YTSK?

<p>To ensure correct accounting of railways' share in service charges (C)</p> Signup and view all the answers

Who is responsible for checking the continuity statement?

<p>The Traffic Inspector of Accounts (B)</p> Signup and view all the answers

Which is the consequence of not providing reasons for a break in continuity?

<p>Required issuance of debits against the serving station (B)</p> Signup and view all the answers

What must the licensee submit within five working days after each 10-day period?

<p>Accounts showing particulars of tickets issued (D)</p> Signup and view all the answers

What should be done if there are discrepancies between the two statements submitted for account adjustment?

<p>Adjust discrepancies after cross-checking the statements (D)</p> Signup and view all the answers

Who must sign the report showing deposit amounts and ticket sales classifications for privately owned terminals?

<p>The authorized licensee and his authorized signatory (D)</p> Signup and view all the answers

What is required to be submitted if there is no traffic during a 10-day period?

<p>A statement showing the closing number of tickets on hand (D)</p> Signup and view all the answers

What is the responsibility of the TIA regarding the JTBS/YTSK?

<p>Inspecting per the railway board instructions and TIA manual (C)</p> Signup and view all the answers

What happens to all canceled tickets submitted to the Traffic Accounts Office?

<p>They are processed with daily and monthly reports (A)</p> Signup and view all the answers

Which document is NOT required for checking Inward Through Passenger traffic?

<p>Excess Fare traffic records (B)</p> Signup and view all the answers

What must be checked to ensure accurate processing of Outward Passenger traffic?

<p>Local Excess Fare Returns (B)</p> Signup and view all the answers

To verify Outward Luggage Traffic, which document is directly referenced?

<p>Local Outward Luggage Returns (D)</p> Signup and view all the answers

Which of these documents is included in checking the bills for Inward Luggage Traffic?

<p>Local Luggage/Excess Fare Returns (C)</p> Signup and view all the answers

Which document is necessary when checking Wharfage on Goods?

<p>Wharfage documentation and guidelines (B)</p> Signup and view all the answers

Which of the following classifications is used specifically for checking Inward Passenger traffic?

<p>Local Passenger Classifications (D)</p> Signup and view all the answers

What is the purpose of Local Returns of Blank Paper Tickets in bill verification?

<p>To ensure accurate ticket usage and charges (B)</p> Signup and view all the answers

In the context of checking bills, which returns are necessary for verifying Local Outward Through Passenger traffic?

<p>Through Returns of Blank Paper Tickets (B)</p> Signup and view all the answers

Which document is crucial for verifying Local/Through traffic according to the information given?

<p>Local Excess Fare Returns (D)</p> Signup and view all the answers

Which of the following statements about Local and Through traffic documents is correct?

<p>Different types of traffic require distinct documentation for verification. (D)</p> Signup and view all the answers

What action should be taken if the outstanding amount against the Out-Agent exceeds the security deposit?

<p>Deduct the excess from future bills. (A), Notify the General Manager for a review. (C)</p> Signup and view all the answers

Which document is required for monthly payments to Out/City Booking agents if the agreement does not necessitate bill submissions?

<p>Division Sheets. (A)</p> Signup and view all the answers

What must be ensured before paying an Out/City Booking agent for traffic?

<p>The traffic must be accounted for by either the forwarding or receiving station. (A)</p> Signup and view all the answers

What should be included in the remarks within the Returns regarding Out/City Booking bills?

<p>Details of bills that have been passed. (B)</p> Signup and view all the answers

What should not be deducted when checking accounts for Out/City Booking agents?

<p>Valid charges as per agreement. (D)</p> Signup and view all the answers

What is the primary purpose of the Division Sheets prepared by the Accounts Office?

<p>To document the proportions of freight for payment distribution. (B)</p> Signup and view all the answers

When is it necessary to adjust the amount of the security deposit for an Out-Agent?

<p>When outstanding amounts become permanent. (D)</p> Signup and view all the answers

What type of traffic must be specified on the monthly Division Sheets?

<p>Local, through, and foreign traffic. (B)</p> Signup and view all the answers

Which of the following aspects is critical during the monthly checks of agency bills?

<p>Ensuring the total matches both local and through traffic checks. (B)</p> Signup and view all the answers

Flashcards

Out/City Booking Agent Bills

Bills submitted by Out/City Booking Agents for cartage charges incurred for transporting passengers and luggage.

Local Traffic

A type of traffic where passengers or luggage originate and end their journey within a specific city.

Through Traffic

A type of traffic where passengers or luggage travel between different cities.

Passenger Traffic Documents

Documents used to check the accuracy of bills related to passenger traffic, including printed tickets, blank paper tickets, excess fare returns, and computerized ticketing systems.

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Luggage Traffic Documents

Documents used to check the accuracy of bills related to luggage traffic, including luggage returns and excess fare returns.

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Passenger Traffic Billing

A type of billing for passenger traffic that is either local or through, depending on the origin and destination of the journey.

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Luggage Traffic Billing

A type of billing for luggage traffic that is either local or through, depending on the origin and destination of the luggage.

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Checking Out/City Booking Agent Bills

The process of verifying and checking the bills submitted by Out/City Booking agents against relevant documents.

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Wharfage

A specific type of tariff charged for the use of wharf facilities for loading and unloading goods or luggage.

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Accounts Office Role

The Accounts Office is responsible for checking the bills submitted by Out/City Booking agents for accuracy.

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Monthly Payments to Out/City Booking Agents

Payments made to Out/City Booking Agents for their services, based on the proportion of revenue generated from traffic booked to or from their location.

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Division Sheets

Documents that outline the revenue share for each type of traffic handled by Out/City Booking Agents, used to calculate their monthly payments.

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Security Deposit

A pre-agreed amount deposited by Out/City Booking Agents as a guarantee for their financial responsibility.

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Outstanding Against Out-Agent Agency

The difference between the revenue earned by Out/City Booking Agents for their services and the amounts they have paid. It represents the outstanding balance.

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Checking Total of the Bill

The process of determining the total revenue earned from both local traffic and through traffic, adding them together to calculate the final payment amount.

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Admissible Amount

Ensuring the payment made to Out/City Agents does not exceed the revenue they generated based on approved tariffs and agreements.

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Luggage Returns

Duplicate copies of Luggage Returns received from the Forwarding Railway Accounts Offices.

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Inward 'Paid' and Inwards 'To-Pay' Parcels Abstracts

These summarize the 'Paid' and 'To-Pay' Parcels received at a station and are used for accounting purposes.

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Local/Through 'Paid' and 'To-Pay' Parcels Way-Bills (Guard's foils)

Copies of the Way-Bills (Guard's foils) are used to track parcels transported by train, with 'Paid' indicating the sender paid, and 'To-Pay' indicating the recipient pays upon delivery.

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Out/City Booking Agency

These records are used to track parcels that are shipped from a city booking office to a destination station.

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Local/Through Outward Abstracts and Summaries

These summarize all the outbound parcels and goods from a station and are used for accounting purposes.

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Checked Accounts foils of Invoices

These are used to verify the charges for goods/parcels transported by rail, ensuring they're accurate according to the rate agreement.

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Local/Through Machine Abstracts

These records are used to track the movement of goods and parcels by rail. They are used to ensure that all goods/parcels are transported safely and efficiently.

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Checked Goods/Coaching Wharfage Returns

These records are used to track fees associated with handling goods at wharves (docks or piers).

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What does verifying the 'commission/service charges per passenger' entail?

The process of ensuring that the commission or service charge applied to a ticket purchase is accurate, as determined by the Railway's current rates.

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What does verifying the 'cancellation charge' entail?

The process of verifying that the cancellation charges applied for a ticket are correct, based on the Railway's rules.

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What does 'accounting for Railways' share' mean?

The Railway's share of the commissions or service charges collected by JTBS/YTSK is checked to make sure it's correctly recorded.

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What is the 'statement of commission accrued'?

A document that records all the commissions or service charges collected by JTBS/YTSK over a specific period.

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What is the purpose of a 'check of continuity'?

The Accounts Office reviews the 'statement of commission accrued' to ensure there are no gaps in the record.

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What is needed when there's 'break in continuity'?

If there is a gap in the 'statement of commission accrued', the CBS/CRS must explain the reason for the break.

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Where are cancelled tickets sent?

Cancelled tickets are sent to the Traffic Accounts Office on a regular basis, along with reports on the number of tickets cancelled.

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What kind of statements are submitted by JTBS/YTSK to the Accounts Office?

The JTBS/YTSK must submit regular statements to the Traffic Accounts Office, showcasing the details of tickets issued and the number of tickets remaining.

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How are 'discrepancies' handled?

If there is a discrepancy between the statements provided by JTBS/YTSK and the system records, the differences are investigated and adjusted.

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What is a 'report showing the deposit amount vis a vis earnings'?

A detailed report showing the deposit amount received, ticket sale earnings, and passenger information for privately owned terminals. This report needs the signatures of the authorized licensee and their representative.

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What are Out/City Booking Agent Bills?

Out/City Booking Agents submit monthly bills for passenger and luggage transportation, broken down by local and through traffic types.

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How are Out/City Booking Agent Bills checked?

The Accounts Office verifies Out/City Booking Agent bills using documents like passenger classifications, local and through returns, and computerized ticketing systems.

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What is the difference between Local and Through Traffic?

Local traffic refers to travel within the same city, while through traffic involves journeys between different cities.

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How are Passenger and Luggage Bills verified?

Passenger bills are checked against printed tickets, blank paper tickets, returns, and computerized records. Luggage bills consider luggage returns and excess fare records.

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What is Wharfage?

Wharfage refers to the charges for using wharf facilities for loading and unloading goods or luggage.

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What is the role of the Accounts Office?

The Accounts Office is responsible for ensuring Out/City Booking Agent bills are accurate and correct.

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How are Out/City Booking Agents compensated?

Out/City Booking Agents provide services for passengers and luggage transportation, and they receive payment based on the proportion of revenue generated from the traffic booked to or from their location.

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What are Division Sheets?

Division Sheets indicate revenue shares for different traffic types, used to calculate monthly payments to Out/City Booking Agents.

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What is the purpose of a Security Deposit?

Out/City Booking Agents make a pre-agreed deposit as a guarantee for their financial responsibility.

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What is Outstanding Against Out-Agent Agency?

The difference between revenue earned by Out/City Booking Agents and the amounts they've paid represents the outstanding balance against them.

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Deductions from Out/City Booking Agent Bills

Deducting any outstanding amounts owed by Out/City Booking Agents from their monthly bill.

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No Payment for Unaccounted Traffic

Ensuring that Out/City Booking Agents are not paid for traffic that wasn't actually handled.

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Checking Outstanding Against Out-Agent Agency

The process of verifying that the amount outstanding owed by an Out-Agent Agency does not exceed their security deposit.

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Combining Local and Through Traffic Bills

Combining the total bill for local traffic and through traffic for final payment.

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Admissible Payment for Out/City Agents

Ensuring that the payment made to Out/City Booking Agents is within the limits of their agreed-upon tariffs.

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Out/City Booking Agency Division Sheets

Monthly statements created by the Accounts Office summarizing revenue share for each type of traffic.

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Advance Money Deposit by JTBS/YTSK

Money deposited by JTBS/YTSK as a guarantee for their financial responsibility.

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Statement of Commission Accrued

Detailed records submitted to the Traffic Accounts Office detailing commissions earned and retained by JTBS/YTSK.

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Check of Continuity in Commission Records

Ensuring that the records of commissions earned by JTBS/YTSK are complete and without any gaps.

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Checking Commission/Service Charges

Ensuring commission/service charges for passenger tickets are accurate based on the Railway's notified rates.

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Checking Cancellation Charge

Verifying the cancellation charge applied to a ticket is correct according to the Railway's prescribed rate.

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Accounting for Railways' Share

Confirming that the Railway's share of commission/service charges is accurately recorded in the serving station's Balance Sheet.

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Check of Continuity

Traffic Accounts Office's review of the 'Statement of Commission Accrued' to detect any missing information.

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Reasons for Break in Continuity

The CBS/CRS must explain any break in continuity in the 'Statement of Commission Accrued'.

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Handling Cancelled Tickets

Cancelled tickets are sent to the Traffic Accounts Office along with daily and monthly reports on the number of cancelled tickets.

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Submitting Ticket Statements

JTBS/YTSK needs to submit regular statements to the Traffic Accounts Office, providing details of tickets issued and the remaining tickets.

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Handling Discrepancies

Discrepancies between JTBS/YTSK statements and system records need to be investigated and adjusted.

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Deposit Amount Vis a Vis Earnings Report

A detailed report showing the deposit amount, ticket sale earnings, and passenger information for privately owned terminals, signed by authorized personnel.

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Study Notes

Out/City Booking Agency Bills

  • Bills for cartage charges are submitted monthly.
  • Separate bills are submitted for local/through forwarded and received traffic.
  • Specific bill types exist for passenger traffic (local/through, outward/inward), luggage/parcel/goods traffic (local/through, outward/inward), and wharfage on goods/parcels/luggage.
  • Bills must be checked against supporting documents.

Documents for Bill Checking

  • Passenger Traffic (Outward/Local): Local Passenger Classifications for Printed Tickets, Local Returns of Blank Paper Tickets, and Local Excess Fare Returns (computerized ticketing system).
  • Passenger Traffic (Outward/Through): Through Passenger Classifications for Printed Tickets, Through Returns of Blank Paper Tickets, and Local Excess Fare Returns (computerized ticketing system).
  • Passenger Traffic (Inward/Local): Passenger Classifications for Printed Tickets, Local Returns of Blank Paper Tickets, and Local Excess Fare Returns (computerized ticketing system).
  • Passenger Traffic (Inward/Through): Passenger Classifications for Printed Tickets, Local Returns of Blank Paper Tickets, and Local Excess Fare Returns, Returns of the issuing station, and (computerized ticketing system).
  • Luggage Traffic (Outward/Local): Local Outward Luggage Returns.
  • Luggage Traffic (Outward/Through): Through Outward Luggage Returns.
  • Luggage Traffic (Inward/Local): Local Luggage/Excess Fare Returns, duplicates from Forwarding Railway Accounts Offices.
  • Luggage Traffic (Inward/Through): Inward 'Paid' and Inwards 'To-Pay' Parcels Abstracts, related 'Paid' and 'To-Pay' Parcels Way-Bills (guard's foils), and from the destination/receiving Railway Accounts Offices.
  • Parcel Traffic (Outward/Local/Through): Parcel Outward Local/through traffic.

Bill Checking Procedures

  • Bill checks must ensure agreement with rates/conditions, account for incorrect/late invoices, and no instances of paying for unaccounted traffic.
  • Check to ensure outstanding balances of out-agent agencies do not exceed security deposit amounts; recoveries are made if they exceed.
  • Any increases in outstanding require manager notification.
  • Bills for through traffic are included with local traffic totals and eventually paid.
  • If no bill submission agreement exists, division sheets are prepared monthly for Out/City booking agents using checked documents.
  • Division sheets detail freight and other realized traffic related to the out-city booking agency.

Commission and Returns Checks

  • Checks must adhere to STBA, JTBS, and YTSK commission and returns procedures (paras 2138, 2139, 2306).
  • Agreement rates and conditions must be followed.
  • Rectify any wrong/delayed invoices/parcels way bills.
  • Do not pay for traffic not accounted for by the forwarding/receiving station.

Other Relevant Procedures

  • Commission/service charge rates must be per Railway notification and correctly charged on UTS/PRS tickets.
  • Cancellation ticket service charge rates must also be correct.
  • Ensure that the Railway share is correctly accounted for in Railway balance sheets.
  • Cancelled tickets must have reasons documented for any breaks in continuity.
  • Accounts of ticket issues are checked and totals adjusted with the relevant Zonal Railway.
  • Separate reports, signed by authorized parties, should be generated showing details of ticket deposits and earnings, with date-wise and passenger classifications.
  • Inspection of JTBS/YTSK by Traffic Accounts Inspector (TIA) according to instructions.

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Description

This quiz covers the billing process for Out/City Booking Agents, focusing on the submission of charges for various passenger traffic. It delves into the types of bills submitted for local and through traffic, as well as the necessary supporting documents required for bill checking. Test your knowledge on the crucial elements that ensure accurate billing in agency operations.

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