SKC_MAY_SWE_Study.pdf

SKC 2022 MAY SWE  It is imperative that AO changes be processed in a timely manner. The AO changes takes ______ for the bank system to sync with PCA? 72 Hours (3 Days)  Authority to ratify unauthorized commitments is given to the ______?  HCA  At the USCG authority to ratify an unauthoriz...

SKC 2022 MAY SWE  It is imperative that AO changes be processed in a timely manner. The AO changes takes ______ for the bank system to sync with PCA? 72 Hours (3 Days)  Authority to ratify unauthorized commitments is given to the ______?  HCA  At the USCG authority to ratify an unauthorized commitment cannot be delegated below the _______ level.  COCO (coco puffs)  The HCA may delegate the authority to ratify unauthorized commitments to no lower than the ______ level?  COCO  Who’s responsibility is to provide information to the ratifying official _______?  Individual who made unauthorized commitment  Who’s responsibility is it to provide information to ratifying official if individual that made unauthorized commitment isn’t available _____?  Office responsible (Immediate supervisor) The _______ provides that no government employee may authorize or create any obligation, or make any expenditure, in excess of an apportionment or administrative subdivision of appropriated funds.  Anti-Deficiency Act of 1982  DHS requires _______ to have the approved waiver on file prior to making purchase card transactions?  CG-913  Where can you find information about modifications in the FAR?  Far Part 43.101  What clause permits the Government to terminate a contract?  FAR 52.212-4  The mandatory ______ is a multi purpose form used for recording MILSTRIP requirements, requisitions, status, and receipts when using FLS.  Surf Requisition Form (CG Form 4940)  What form is used as the Initial order for Depot Level Reparables (DLR’s)?  NAVSUP 1250-1 (Single Line Item Consumption/Requisition Document)  What MILSTRIP Document Identifier Code (DIC) is used to track returns?  BK_ Series  What MILSTRIP Advice Codes alerts the tracking system of turn-in availability (MTI/Coast Guard Related)?  “5”_ Series  What dollar amount is the threshold to obtain 3 quotes?  $15,000  Who decides minimum wage and fringe benefits above the Micro Purchase Threshold (MPT)?  Department of Labor  What office as authority for Heritage Property?  CG-09224  Who is the Final approving authority for a FLS Physical Inventory loss?  CO or CG-441  What is the Doc type is for services over the Micro Purchase Threshold (MPT)?  Doc Type 23 or SF-1449, OF-347  What is the Object Class for Fuel?  2641  What is the Object Class for BM2 going to travel to support a CONUS ATON mission?  2100 (KG)  What is the Object Class for BM2 going to travel to support a OCONUS ATON mission?  2110 (100 Freeway)  What is the Object Class for Electrical bill?  What funds for training do you use “Not Approved” as “A” or “C” School? FCS-244 SCG-411 FCA-144 AFC-30  AFC-30  What form is used for CG sell of property?  SF-122  What is the minimum required information on a Property Tag?  USCG, Unit Name, Tag No.  What is the shipping label and packaging manual ________?  MILS-STA-129  What is the maximum Length and Girth combined on Shipping USPS packages?  130  What is the number of the form used on a GBL _____?  SF-1103  What is the number of the form used on a CBL _____?  SF-1121  What is the number of the form used on the GBL Continuation Sheet_____?  SF-1109  What is the form used for Air Mobility Command Shipment?  DD-1384  What is the blood alcohol limit?.08  Perspiration is a ______ effect of stress?  Physiological  What does PCA read if you have a no query results?  No records returned  What does PCA read after it is certified meaning it has been received by FINCEN?  Has been certified successful  Who in the PCA world is responsible for ensuring card holder training?  FOPC  If you are selected for GPO training and usage certification who is it submitted to?  Supervisor  How does CG order in bulk/prices?  GSA  What is GPO used for?  Printing  How long is Aircraft Life Expectancy?  20-35 years  What office do you report Aircraft damage to?  CG-41  How many days do you have to report Aircraft damage?  15 days  When the dollar amount is expected to exceed $25,000 business must be formally advertised by synopsizing the requirement via _______?  http://www.FedBizOpps.gov  The _____ is responsible for monitoring the contractor’s performance to ensure that all of the technical requirement under the contract are met by the delivery date or within the period of performance, and at the price or within the estimated cost outlined in the contract.  COR  An empty / light (lite) box / light (lite) load, if applicable, shall be identified as such by marking or stenciling the words _____?  “EMPTY” or “LIGHT BOX”  When the bottom, sides or end surfaces of an empty or light (lite) box is visible within a unit load, then these surfaces shall also be marked or stenciled with the words “EMPTY” or “LIGHT BOX” (“LITE BOX”)?  Fleet type commanders will advise supply sources by message within ____ of receiving MOVs of fleet units that are unable to acknowledge receipt or to respond by the due date?  10 Days  The PICA will direct the unit to return the unserviceable carcass within _____ using the customer’s requisition number for the serviceable item.  10 Days  _______ denotes whether an item is reparable and the lowest maintenance level at which repair or condemnation is normally accomplished.  Reparability code  _______ identifies and designates the inventory control point, office or agency which exercises supply management?  Cognizant Code  _______ identifies and activity for cataloging and management purposes within the Federal Catalog System?  Advice Codes  _______ segregates items into more manageable groupings (fast, medium, or slow movers) or to relate to field activities special reporting requirements?  Materiel Control Codes  Coast Guard units shall document and package unserviceable DLR items within ______ of receipt of replacement item?  48 Hours (2 Days)  ______ should not be used as the legal agreement instrument for entering into an agreement or requesting supplies or services to servicing agencies?  MIPR  The use of ________ for all Interagency Reimbursable Work Agreements (Financial Transactions) is required except in rare instances where a Federal agency attempts to impose the use of another form for the agreement (MOA, MOU, etc.)  FMS7600A/FMS7600B  This form is used by DOD activity (i.e., “requesting agency”) to place an order for supplies or non-personal services with a “servicing agency” that could be either another DoD activity or a non-DoD federal activity (i.e., a Direct or Assisted Acquisition)?  MIPR  ______ also known as buy/sell activity, permits a Federal entity that has entered into reimbursable agreement by law, to buy goods or services from another Federal entity and/or to sell goods or services to another Federal entity. Reimbursable agreements are a type of intergovernmental transaction.  Reimbursable Agreement (RA)  The standard template and communication tool between the Buyer and Seller and enables them to agree on the data elements and terms of the reimbursable transaction before business begins.  Interagency Agreement (IAA)  DHS requires ______ to have the approved waiver on file prior to making purchase card transactions.  CG-913  DOD owned/managed items can identified by their ______ series cognizant symbol?  “7 series”  The original BL ______ must issue all required correction notices?  Issuing Office  The use of the _____ is authorized for shipments from CONUS points to non-U.S. destinations and points in Alaska, Hawaii and Puerto Rico?  GBL  What is the Activity Code for ELC (electronics)?  XG  What is the Activity Code for Coast Guard Aircraft Repair & Supply Center?  XH  What is the dollar threshold for vehicles after Oct 1, 2007?  $50K (after Oct 1, 2007)  What is the dollar threshold for Internal Use Software prior to Oct 1, 2007?  $200K  What is the dollar threshold for Internal Use Software after to Oct 1, 2007?  $750K  What is the Personal property dollar threshold for Vehicles after Oct 1, 2003?  $50K (after Oct 1, 2003)  MOV’s are provided for PD 01-08 after requisitions have aged past how many days?  30 Days  MOV’s are provided for PD 09-15 after requisitions have aged past how many days?  75 days  This MOV Control transaction lets the requisitioner know the batch number how many batches are being forwarded to the unit and how many request transactions are in the batch.  AN9  How many recommended days does the Property Custodian has to complete Report of Survey Actions?  3 Days  How many recommended days does the Survey Officer has to complete Report of Survey Actions?  7 Days  How many recommended days does the Board of Survey members have to complete Report of Survey Actions?  20 Days  How many recommended days does the CO/OIC/Unit Level Supervisor have to complete Report of Survey Actions?  5 Days  How many recommended days does the Regional/Program manager have to complete Report of Survey Actions (if applicable)?  10 Days  How many recommended days does the Final Approving Authority and Review have to complete Report of Survey Actions?  15 days  How many total days does the unit have to complete Report of Survey (CG-5269)?  60 Days  Identify heritage items in Oracle FAM by using ____, _____, ______, ______ in such a way that the ID does not detract from the value or damage of item?  Bar codes, tie tags, decals, and serial numbers  In many cases, the decal will be ___________?  affixed to a tie tag rather than asset itself  Ammunition shall be reported and accounted for per ________?  Ordnance Manual, COMDINST M8000.2 (series)  Units are required to report lost property within _______ following the discovery of the loss, theft, damage or destruction?  24 Hours (twenty four hours)  IAW REF A, receiving units shall acknowledge receipt or ready for issue (RFI) MTI Parts within ______ after they are received using SFLC Central or by contacting your MTI coordinator?  10 Calendar Days  Retain all packaging for the return of the MTI Carcass, not ready for issue (NRFI) or “F condition” which is required within __________ of receiving the RFI MTI Part?  20 Calendar Days  ______ are required to maintain a centralized database that captures the training of all AO’s and CH’s within their AOR?  FOPC’s  _____ shall maintain copies of training certificates for all AO’s and CH’s under their AOR ?  FOPC’s  _____ shall maintain copies of training certificates?  CH’s (Card Holders)  The ________ is the only authorized knot?  Double Windsor Tie Knot  What cutter fired the first shot of the Civil War?  CGC Harriet Lane  If a small arm is dropped in the ocean during a mission and you are unable to recover it, then that item is considered to be ______?  Lost  Property is beyond normal wear and tear due to operations ______?  Damaged  Property which is involuntarily brought to a complete physical end, no longer existing and no longer useful?  Destroyed  Use Air Mobility Command’s (AMC) Worldwide Express (WWX) contract when time- definite, door-to-door delivery services are required for movement of freight shipments weighing _____?  150 pounds or less  Aviation shall follow the procedures in the __________ to report completion of TCTO’s?  Aeronautical Engineering Maintenance Manual M13020.1(series)  Which MOV Request “Relates to Requisitioner”?  AN1  Which MOV Request “Relates to Supplementary Address (RP 45-50)”?  AN2  Which MOV Request “Header Document used to Forwarding Requesting documents by DMS (Defense Messaging Center)?  AN9  Which MOV Request “Relates to Activity Code” (RP 54)”?  AN3  Which MOV Request “Header Document used when following up on request documents previously forwarded (DI AN9) by DMS or mail?  ANZ  Which MOV Response “Relates to Requisitioner” (RP 30-35)”?  AP1 (response) P in response and P in AP  Which MOV Response “Relates to Supplementary” (RP 45-50)”?  AP2  Which MOV Response “Relates to Activity Code” (RP 54)”?  AP3  What is the Receipt Confirmation for MOV Requests for “Return document for acknowledgement of documents transmitted either by DMS or mail”?  AP9  What is the cutoff date for Supply Sources to Prepare and Forward Validation Request for Cycle No. 1?  20 JAN  What is the maximum ending date by which the Requisitioner Responses are Due Back to the Supply Source?  05 MAR  An independent COR will perform an analysis to determine whether an intragovernmental transaction is governed by the Federal Acquisition Regulation (FAR) and is classified as an acquisition or does not require FAR compliance and therefore can be executed without acquisition support. This determination will be made and documented using the ___________?  Interagency Reimbursable Transaction Questionnaire  IRWAs will utilize the “Non-Standard Document Numbering” option. IRWA document numbering shall utilize ____ in ___ and ___ of document?  “FT” 5th and 6th digits (e.g., 21-14-FT4MPExxx)  The second type of adjusting document is a _________?  Financial Transfer Authorization (FTA)  It is the responsibility of the ______ to have on file the proper approval/signatures of all offices affected allowing for electronic processing?  Originating Office  By placing a person’s name on the automated funds transfer entry, the initiating office is indicating that the person has _______ the funds transfer?  Approved  What is the Program Approval for Boats and Boat Trailers (Cap and Non Cap)?  CG-731 (Regional Boat Manager)  Who is the Program Approval for Vehicles (Cap and Non Cap)?  CG-434 (Regional Motor Fleet Manager)  Who is the Program Approval for Trailers (Other than Boats)?  CG-434  Who is the Program Approval for Electronics (Cap)?  CG-643  Who is the Program Approval for Aircrafts (Cap and Non Cap)?  CG-711 (Convenience Store)  Who is the Program Approval for Vessels (Cap and Non Cap)?  CG-751  Who is the Program Approval for Weapons?  CG-7211 (Lil Durk)  Who is the Program Approval for Canines?  CG-DOD-2  Who is the Program Approval for Night Vision Goggles (non-aviation)?  C3CEN (Ms. Nancy Sherfick)  Who is the Program Approval for Night Vision Goggles (aviation)?  ALC  Who is the Final Approval all Coast Guard property (Boats, trailers, vehicles, electronics, Aircraft, Vessels, Canines, NVG’s)?  CG-844  Who is the Final Approval for Supply Fund over $5K?  CG-833  The _______ will provide historical info to the Board of Survey including information pertaining to the acquisition, use, value, age, and accountability of the property involved?  APO  The ____ is responsible for initiating the ROS, Form CG-5269 within 3 days. Each ___ must also serve as technical advisor to the APO and Board of Survey, providing assistance as required. _____ completes top portion of ROS.  Property Custodian  The _____ is responsible for assigning personnel to serve as the Board of Survey Members within 7 days of the reported loss?  Survey Officer  The ____ or anybody that is an _____ and above can serve as the Survey Officer?  APO/E-7 The _______ will ensure that the Report of Survey process is completed within ____ of the reported loss, theft, damage or destruction?  Survey Officer/60 Days  The ______ research the circumstances as to who, what, where, when and how with regards to the property loss, theft, destruction or damage in question. ______ will provide their findings within _____ to the Survey Officer?  Board Members/20 Days  The ______ reviews and approves the Board of Survey and takes action, such as personnel training, to reduce the loss/damage or property in the future within ____days of receipt of ROS (CG-5269)?  CO/OIC/Supervisor/5 days  The ____ must approve/disapprove the Report of Survey (CG-5269) and agree/disagree to the Board of Survey Members findings by signing and dating the Report of Survey, Form CG-5269 within _____ days of receipt of the ROS? Regional&ProgramManagers/FinalApprovingAuthority/15Days  Documents pertaining to purchase card transactions must be retained for _____ after final payment in accordance with _______?  6years/NARA,GRS1.1  Update documentation retention to ____ based on the U.S. National Archives and Records Administration (NARA) requirements?  6 years  Update documentation retention to ____ based on the U.S. National Archives and Records Administration (NARA) requirements? Retention period for contracts (and related records or documents, including successful and unsuccessful proposals, except see paragraph (c) (2) of this section regarding contractor payrolls submitted under construction contracts).  6 years after final payments Retention period for files canceled solicitations?  6 years after cancellation  Retention period for Data submitted to the Federal Procurement Data System (FPDS).  Each shipping paper copy must be retained for _____ after the initial carrier accepts the material?  375 Days  _____ distributes the O&S reimbursements to the O&S AFCs, which will incur expenses in carrying out the reimbursable programs?  CG-83  ____ may submit a Change in Financial Plan (CIFP) or Funds Transfer Authority (FTA) reflecting an AFC distribution when they establish a new reimbursable program?  Program Managers  Ensure the invoice date is after the shipment date, unless it is an online order via _______. In those cases, the invoice date or order confirmation date can also be used as the shipment date. The order confirmation may also be used as an invoice/bill or receipt.  GSA  A senior board member must be included as a Board of Survey Member. In order of precedence and availability, this member must be one of the following?  Commissioned Officer or CWO, E6 or above, civilian employee GS7/WG8 or above  Adhering to the following ______ (e.g., review, evaluate, assign, prioritize, correct, report) will support the optimal use of this Procurement PAR? (Procurement PAR)  6 Steps  It is important to conduct a formal executive-level ______ on a ______ basis, validating that all items remain in compliance with established procurement policy?  Review/Monthly  SFCOs/PLOs at each RST (or service-level managers where not supported by RSTs) should thoroughly ____ pertinent parts of the PAR on a regular basis, no less than _____, as well as in preparation for quarterly Executive Reviews.  Review/Monthly  The evaluate step begins after at least ________ is identified within PAR during the Review step?  One discrepancy  The Personal Property PAR describes a ______ process for taking action to correct performance deficiencies?  Six step  Coordinates with Unit’s APO to schedule non-capitalized physical inventories and ensure completion at once every 365 days; ensures members are trained in the physical inventory process and procedures; assures record entry compliance, and timely ROS submissions and training; takes appropriate action to ensure resolution of all discrepancies identified during the physical inventory; manages and retains all physical inventory documentation?  Regional Property Support Officer (RPSO)  Responsible (as per COMDINST M4500 series) for maintaining custody, care, preservation, and proper use of all property assigned to and acquired by their unit; administering effective, maintenance, accountability, and control of property and equipment; establishing internal control systems to ensure management accountability against fraud, waste misuse, and abuse of personal property?  CO/OIC/Unit Level Supervisor  Delegated authority from the CO/OIC for overall management of the Unit’s physical assets: Identifies required members for the physical inventory; ensures required members are available for the physical inventory, and submits completed inventory packages to be routed up; provides certs and reports, as required, to support the existence and completeness of capitalized personal property assets and therefore performs validation of completeness of actions within this guide and assigns individuals to perform functions to correct deficiencies and identify continuous improvement?  APO  Maintains control of and custodial records for all property within their custodial area; assists members by providing supporting documentation (e.g. property passes) pertinent to the location/condition of the assets being inventoried; and answers members questions pertaining to the personal property under their control. Performs corrective actions and reports results as identified within this guide. Reporting lost or stolen property or property damaged beyond normal wear and tear to the supervisors.  Property Custodian (PC)  Consisting of two (2) independent persons who have no direct interest in the outcome of an inventory (multiple ____ are permitted), the ____ locates and identifies assets during the physical inventory process, conducts record-to-floor and floor-to-record inventories, and records findings on the inventory report.  CT  Makes adjustments to the appropriate subsidiary systems for the assets under their control. Signature authority for those assets types they are the _____ for?  Regional/Program Manager  Assists CTs in locating software on stand-alone computers and servers; answers CT questions pertaining to software?  IT Representative  The ____ is responsible for nominating, as applicable, the Contract Officer’s Representative (COR) with the appropriate level of training and experience; and ensuring that required acquisition planning is accomplished?  Program Office  The ____ shall conduct and document market research before developing new requirements documents for an IAA (see HSAM Chapter 3010);  Program Office  The ____ shall prepare the documentation (e.g., PR, statement of work, Independent Government Cost Estimate (IGCE), determination of best procurement approach), as required, for the IAA being executed?  Program Office  If this is a final payment for a supply or service after acceptance by DHS, the _____ or other designated Government official has prepared an ______, such as a ?  COR/DHS Form 700-21, Material Inspection and Receiving Report  What FAR Part deals with Simplified Acquisition Methods?  13.3  What FAR Part deals with Change Orders (Contract Modifications)?  Far Part 43.2 (Anthony Tolliver)  What FAR Part deals with Text of Provisions and Clauses?  Far Part 52.2 (Ray Lewis)  The _____ will document this determination in writing using the ______ (see Appendix 1) and return the signed __________ to the applicable requesting (requiring) office for processing and obligation?  COR/Interagency Reimbursable Transaction Questionnaire  Develops, implements, and maintains Coast Guard acquisition policy directives and procedures, including Coast Guard Acquisition Procedures (CGAP), COMDINST M4200.19 (series), and Simplified Acquisition Procedures (SAP) Manual, COMDINST M4200.13 (series); Develops, implements oversees, and evaluates Coast Guard acquisition, contracting, and procurement policy, directives, and procedures consistent with the policies outlined in Major Systems Acquisition Manual (MSAM), COMDTINST M5000.10 (series); Ensures that Coast Guard procurement policy aligns with the obligation policy by serving as control and review point for external and internal acquisition directives and publications?  CG-913/CG-91 (Office of Procurement Policy & Oversight)  Advises Commandant (CG-8) of Coast Guard procurement plans and plan changes that impact nearly every aspect of the Coast Guard’s Financial Management Operating Plan (FMOP); Supports funds control through the accurate and timely recording of commitment, obligations, and expenditures. This includes obligating funds and approving expenditures to liquidate obligations; verifies that appropriate and adequate funding is available before signing any contractual document;  CG-91 (Director of Contracting and Procurement) or CG-913  An employee may accept unsolicited gifts having an aggregate market value of _____ per source per occasion.  $20 or less  Provided that the aggregate market value of individual gifts received from any one person under the authority of this paragraph shall not exceed _____?  $50 in a calendar year  Unsolicited gifts with a market value of _____ per occasion, aggregating no more than _______ from any one source (this exception does not permit gifts of cash or investment interests)?  $20 or less/$50 in a calendar year  The Personal Property PAR serves as a scorecard, gauging overall compliance to DHS standards. It includes ______ views from _____ distinct levels: (1) ______, (2) ______, (3) _____. Each of these are intended for use by specified managers, and each offers information tailored to that audience:  Three Views/Executive, Regional Support Team (RST), Correction Board  Assets must have an inventory date _______ from current report date, unless the associated date in service is one year ago, in case no inventory date is required?  No more than one year (must be inventoried once per year)  What percentage indicates green for Inventory Compliance for PAR Property Assets?  98% and above  What percentage indicates yellow for Inventory Compliance (PAR Property)?  95%-98%  What percentage indicates red for Inventory Compliance (PAR Property)?  95% and below  Personal property is any Federal property except real (buildings, land, and structures) with an estimated useful life of more than _____, which is not intended for sale in the ordinary course of operations and which has been acquired or constructed with the intent of being used or being available for use.  2 years (24 months)  Corrections will normally be captured within the regular ______ PAR updates.  Monthly  However, the need to complete an off-cycle update can be requested through the ________?  CGCC (Virtual Communications Center (VCC)  RPSOs (or APOs for Non-RPSO-Supported Units) should thoroughly review pertinent parts of the Personal Property PAR on a regular basis, but as a minimum it should be reviewed ______ as well as preparation for quarterly Executive Reviews.  Monthly  The ______ view provides a high level overview of RST performance. It is updated ______, and permits the USCG to view at a glance how well the overall personal property program is performing.  Executive/Monthly  The _____ view provides a high-level overview of each OPFAC’s performance of activities within purview of individual RST, District, or All Non-RPSO Units. This information is available to executives wishing to understand where breakdowns in achieving overall performance are happening as well as to RST managers wishing to identify those Units for which corrective action is required.  RST/District  The _____ view provide detailed data to support ____ action, containing individual asset records with deficient areas highlighted to facilitate rapid ____ action.  Correction Boards  What percentage indicates green for CG-91’s PALT Compliance (Procurement PAR)?  90% and above  What percentage indicates yellow for CG-91’s PALT Compliance (Procurement PAR)?  80%-89%  What percentage indicates red for CG-91’s PALT Compliance (Procurement PAR)?  79% and below  The ____ identifies the PRs that met ____ within establish timeframes based on the three PR priorities (for BPR) and single priority (for non-BPR), which is the time from acceptance of a PR package to contract award.  PALT Compliance  ______ are emergency actions that require completion within 1 business day?  Priority 1 PRs  ______ are high priority actions to be completed within 2 business day?  Priority 2 PRs  ______ routine in nature; those with dollar value between zero and $10,000 to be completed within 10 days, and 30 days for those greater than $10,000 to $250,000 and for non-BPR units?  Priority 3 PRs  This series of fields provides information on the time the PRs took for each part of the total processing time (as identified in the Figure 2-3). At the Executive level, Time in Process indicates the amount of time to progress through the following summarized time components  The __________ Personnel review count sheets, Reconcile the inventory, Create Adjustment Reports, and Prepare package to be routed up?  RA  Which unscheduled physical count can be conducted of any item or location to ensure inventory accuracy?  “Spot Count”  What is Cycle Count?  “Count of a portion on the inventory at designated times”  If an item is not a stocked item & is to be given to the requisitioner what is it called?  “Direct turnover”  WHAT OFFICE IS RESPONSIBLE FOR OVERSIGHT, ANALYSIS, AND ESTABLISHED FINANCIAL MANAGEMENT STANDARDS FOR OM&S STACKS AND INVENTORY?  “COMDT CG-832”  Count of a smaller portion of the inventory is _________?  Mini Random Physical Inventory (MRPI)  Classified Material will be inventoried?  Every 6 Months  After initial request is approved, Status goes from open to__________?  “Request”  The annual capitalized OM&S inventory is to be conducted during what quarter on all items greater than or equal to $2,000?  4th Quarter  WHAT INVENTORY IS DONE IN THE 1ST, 2ND, & 3RD QUARTERS?  Mini Random Physical Inventory (MRPI)  WHAT INVENTORY IS DONE IN THE 4TH QUARTER?  Statistical Random Sample  UNITS THAT FAIL TWO CONSECUTIVE MRPI INVENTORIES SHALL COMPLETE A ____________ INVENTORY WITHIN _____________ DAYS OF SIGNED DATE FOR YEAR END CERTIFICATION MEMO?  “WALL TO WALL, 45 DAYS”  OM&S - WHAT IS THE CAPITALIZED AMOUNT FOR OM&S PROPERTY?  $2000  A COUNT OF A PORTION OF INVENTORY AT DESIGNATED TIMES IS AN EXAMPLE OF____________?  “CYCLE COUNT”  THE ________ SUPERVISES THE ENTIRE PROCESS, CERTIFIES THE INVENTORY & FORWARDS THE INVENTORY PACKAGE TO THE CO?  PICO  WHAT DOESN’T BELONG ON A SAMPLE COUNT REPORT?  “CAPITALIZED ASSESTS, DUPLICATE NIINS”  WHAT DETERMINES THE NUMBER OF ITEMS IN A SAMPLE COUNT REPORT?  Sample Size Table  HOW LONG DO YOU KEEP INVENTORY DISCREPENCY REPORTS?  3 Years  AS EACH COUNT SHEET IS COMPLETED, BOTH MEMBERS OF THE COUNT TEAM MUST DO WHAT WITH THE COUNT SHEET?  SIGN IT & TURN IT IN TO RA  WHAT PERCENTAGE IS NEEDED FOR PASSING A RANDOM INVENTORY?  “95%”  THE CAPITALIZED INVENTORY REPORT IS DONE PRIOR TO YOUR ____________ INVENTORY REPORT COUNT?  “SAMPLE”  IF YOUR UNIT FAILS TO MEET THE STANDARD OF INVENTORY ACCURACY YOU MUST DO A ______________ INVENTORY?  “UNSCHEDULED PHYSICAL INVENTORY”  THE ______________ USES SPECIFIED METHODS TO CARRYOUT A COUNT OF INVENTORY ITEMS?  Count Team (CT)  What are OM&S Assets valued at $2,000 or more.  Capitalized Inventory  What are OM&S assets valued at less than $2000.  Random Sample Inventory  Who Supervises the inventory process.  PICO  Who uses specified methods to carry out a count of OM&S inventory items.  CT  Who reviews count sheets, reconciles the inventory, creates adjustment reports, and prepares the inventory package to be routed up.  RA  What is a complete review of all transactions and supporting documentation with the goal of eliminating recurring discrepancies.  Causative Research  What count has NO ACCESS to On-Hand quantities.  Blind Count  What method is it when each item is physically touched and counted.  Sight/Touch Method  What report specifies the activity of an item in inventory. (Issues, gains, receipts, losses, disposal, etc. in a given time period.)  Historical Inventory Report  Which of the following does NOT belong in the sample count report?  d) All of the above  A second count of discrepant items and consideration of recent transactions, taken to validate the accuracy of the count.  Post Count Validation  A review of potential discrepancies, which involves conducting storeroom/warehouse search counts, consideration of recent transactions, receipt/issue documentation and verification of FEDLOG data. Purpose is to correct balance, and it ends when balance has been verified or the adjustment quantity determined.  Pre-Adjustment Research  To identify, analyze, and evaluate the cause of inventory discrepancies, with the aim of eliminating repetitive errors  Causative Research  A complete review of all transactions, at a minimum to include: supporting documentation, shipment discrepancies, and un-posted or rejected documentation occurring since the last completed inventory  Minimum Causative Research  Which of the following scheduled requirements are considered minimal for effective inventory control?  4th quarter random counts  Which form should your team use to report inventory losses and gains?  CG-3114  Printing an inventory count sheet is required by _______?  b) Policy stated in the SPPM  For second and subsequent inventory counts ________________.  There must be two new counters  The master count sheet is used to __________.  Compare the count in the system to the actual count  Which of the following does the PICO certify as complete?  Inventory Package  Who supplies the count sheets for a 2nd or subsequent inventory count?  PICO  As each count sheet is completed, what must happen?  Both members of the CT must sign it and give it to the RA  Capitalized OM&S is everything with a value equal to or greater than _____ in your inventory.  $2000  How many methods are there to reconcile capitalized and sample count inventory reports?  2  When performing the inventory the Count Team should use the _____ method.  Blind Count Method  Which of the following determines the number of items in a sample count report?  Sample Size Table  Who supplies the count sheet for a 2nd or subsequent?  PICO  Pilferable items require an accuracy standard of?  97%  All controlled and items counted annually shall require an accuracy standard of?  100%  What form would you use to record inventory adjustments greater than $5,000.  CG-5269 (ROS)  Units shall retain approved Report of Surveys for a minimum of?  3 Years  Who can order that any item be researched to determine the cause for discrepancy? (SSPM 3-E-15)  Command Officer (CO)  If counts are being obtained by measuring or weighing items, the method has been notated on the count sheet listing next to the item: ms-measure, wh-weigh  Acknowledge non-receipt of total incorrect batch count by returning the control transaction utilizing DIC ____ and including the date the total batch was not received in RP 41-44  APX  FAR Subpart ______ discusses unauthorized commitments, ratifications, and non- ratifiable commitments  1.602-3  Submit Category ____ Deficiencies within via telephone or priority message with follow-up of SF-368  I, 72 hours  Submit Category_______ Deficiencies within ___ using SF-368 (in triplicate) with supporting documentation  II, 5 working days  QDR _______ is used to provide feedback to activities responsible for design, development, purchasing, supply, maintenance, & contract administration so that deficiencies can be corrected & prevented  SF-368  Category _______Quality Deficiency (SF-368) applies to a product which does not meet the criteria set forth in Category I  Cat II  When procured Coast Guard and OGA items do not meet the fit, form, or function of the mission for which they were intended, a (SF-368) shall be submitted regardless of dollar value  QDR  QDRs (SF-368) will always be submitted in _____ with one copy for unit records and must be retained for _____ year(s) after completion action  Triplicate, 2  Unilateral disposal is authorized after ___for items valued at ____?  90 days, less than $100  Head of the Contracting Activity (HCA) has delegated ratification approval I disapproval authority to COCOs up to ?  Their contracting warrant limit  Unauthorized commitments apply to _____ who exceed the limitations stated on their warrant and/or allowed their warrant to expire while continuing to award and obligate funds  Unauthorized commitments apply to _____ who exceed the limitations stated on their warrant and/or allowed their warrant to expire while continuing to award and obligate funds  It is illegal for anyone other than a properly appointed contracting officer, ordering officer or cardholder to make a purchase for the government per FAR Subpart  1.602-3  Ratifications of ___ or more must be reviewed by local legal counsel for legal sufficiency prior to COCO review and approval I disapproval ]  $10,000  FAR Subpart 1.602-3(a) “_____" means an agreement that is not binding solely because the representative who made it lacked authority to enter into that agreement on behalf of the government  Unauthorized commitment  FAR Subpart 1.602-3(a) “___" means the act of approving an unauthorized commitment by an official who has the authority to do so. SWE 2021  Ratification (FAR Subpart 1.602-3(a) (Jared Goff/Nate Rob)  The KO will provide a recommendation to the ratifying authority for approval or disapproval within ____ days of receipt of complete and accurate documentation  7 working  The COCO shall render a final decision within days of receipt of the ratification request?  30 working  All ratifications must be reported to the on a basis?  HCA, quarterly  SF-44 may be used for the purchase of fuel I oil for vessels and aircraft up to ___  $25,000  _ must appoint, in writing, individuals using the SF-44 for fuel /oil purchases up to $25,000  KO  Fuel services that exceed $2,500 are subject to the ?  Service Contract Act  C-Checks must not be used for purchases and/or payments in excess of $2,500 without prior written approval from the P-Card ___ ?  Organization Program Coordinator (OPC)  method shall be used when storing and issuing shelf-life material  FIFO  SDRs for shelf-life items shall be submitted regardless of ___  Dollar value  The unit price for PEB is limited to ____or less  $50 Small businesses, rotated  Any deviation from Coast Guard printing policies will result in the purchase being deemed a ___ commitment (FAR Subpart 1.602-3)  Non - Ratifiable  Micro-purchase threshold for services is at or below ?  $2,500  The funds on a MIPR are not obligated until the servicing agency has ___ and signed DD 448-2 (last page)  Accepted  What is the form number for Military Interdepartmental Purchase Request (MIPR)?  DD-448  Under an SPA, award is based on ___  Best value  The Coast Guard has entered into a Simplified Purchase Agreement (SPA) with GPO for purchases under  $10,000  The ____ Act permits Federal Government agencies to purchase goods and services from other Federal Government agencies or other organizational units within the same agency  Economy  Approving Officials (AO) shall approve statements within days after the cardholder reconciles?  7 Days  Purchase Cardholders shall reconcile statements within _____ days?  7 Days  Approving Official (AO) is responsible for certifying the PCS in PCA (or submit via hard copy if PCA access is not available) within ____ days of the statement date  14 Days  The primary sources for excess property used by the Coast Guard are DRMO and _____  GSA  is responsible for administration of the P-Card program within their AOR  COCO  In the event the merchant includes sales tax, it should be disputed to the not the  Merchant, Bank  is responsible for taking action to review and submit PCSs in the absence of a P- Card account holder in PCA SWE 2021  Approving Official (AO)  PCSs must be certified by the ___ of the month  26th  The ____ is responsible for establishing procurement authority for all cardholders Coast Guard wide  Head of Contracting Activity (HCA)  The KO must consider the sources of supply in an order established by __?  FAR 8.002  The U.S. Tax Exempt Certificate Standard Form is ______.  SF-1049  MIPR Direct Funds Citation (CG utilizes the servicing agency's existing contract vehicle)  Category II  MIPR Reimburseable Funds Citation (Servicing Agency uses their own internal resources)  Category I  Coast Guard __________ sets participation goals of total procurement dollars for small businesses and individual sub-categories of small business  b) Bi Annually  Small Business size standards vary based on what?  NAICS  SBA has waived the requirement for small businesses to furnish supplies manufactured by small businesses for simplified acquisitions less than?  c) $25,000  All MIPRs originating from other Government agencies (OGA)s that require CG to pay the contractor and be reimbursed by the OGA must contain what in BLOCK 13?  c) Tax ID number 54-6010204  Who is responsible for the oversight for a geographical area. Responsibilities include oversight and delegation of authority for the P-Card program within the appointed geographical area?  COCO  Individual designated at Coast Guard Headquarters level responsible for managing the P- Card Program Coast Guard-wide.  OPC  Disputes with the issuing bank regarding questionable charges shall be made within _____ days of the date of the statement.  60 Days  AOs must certify PCA within how many days of the statement close.  14 Days  In anticipation of departure from a unit, the cardholder should discontinue use of their card how long in advance to ensure payment of prevailing charges?  2 weeks  Use of the purchase card to procure postage stamps must be approved in writing (email or memo) by who?  CG-611  C-Checks must not be used for purchases and/or payments in excess of $????????? without prior written approval from the P-Card "Organization Program Coordinator" (OPC)  b) 2,500  RFQs for supplies and services are generally issued on what form?  a) SF-18  RFQs for construction are issued on what form?  d) SF-1442  At what point does a PO become a bilateral document?  c) Upon written acceptance  When purchasing with FOB Origin, the shipping cost should be recorded in what block of the SF-1449?  Block 20  When purchasing with FOB Origin the shipping cost should be recorded in what block of the OF-347?  c) 17  When exercising options in a contract, the KO must determine in writing the provisions in what FAR Clause have been met.  b) 17  The government must notify the contractor how far in advance that it intends to exercise an option for services?  60 days  What is the instrument Code for a Non Priced PO doc type 24?  N  Call sheets for orders placed against a BPA are sent to the finance center for processing and payment by the KO how often?  c) Monthly  Charges for personal calls shall be collected with an additional ???% Federal Excise Tax and forwarded to the appropriate collection point/lockbox  c) 3  If monthly payments towards an SMA are to exceed $2,500 what document type must be used?  c) 24 Contract  What FAR subpart provides special authority for commercial acquisitions exceeding the SAT but NTE $6.5 Million?  d). 13.5  Contract actions exceeding what value required an Acquisition Plan.  c) $150,000  Who is the approver for Acquisition plans between SAT and $10M?  a) Contracting Officer (KO)  Who is the approver for Acquisition Plans between $10M and $50M?  a) HCA  Receipts (DD-250, DHS700-21,SF1449,OF347) for Capitalized Assets must be signed by who?  c) The Contracting Officer  All expenditures related to vehicle purchase, commercial lease, maintenance, repair or vehicle modification not charged to a GSA Lease Fleet Card MUST be reported annually to?  c) CG-4  A GSA Leased Vehicle's tag number will start with what?  c) G  Report all purchases of EPA-designated items and USDA-designated items, regardless of dollar value, to the COCO (or designee) via?  c) Sustainable Practices Report  Any written change in terms of a contract authorized by Contracting Officer?  Modification  A document signed only by a KO  Unilateral