Schedule of Powers (SOP)-March 2024.pdf

DELHI METRO SCHEDULE OF POWERS (SOP) MARCH 2024 Delhi Metro Rail Corporation Ltd. Metro Bhawan Fire Brigade Lane, Barakhamba Road, New Delhi - 110001 (India) Phone No. - 011-23417910/11/12 Fax No. - 23417921 VIKAS KUMAR Managing Director FOREWORD Schedule of Powers (SOP) is published by DMRC from time to time which is a comprehensive and useful Technical Document in execution of Project, PD, O&M, PB, Earning, Store Indenting, Financial, Establishment, Store and Miscellaneous Matters. SOP was first published in the year 1998 followed ollowed by a number of corrections from time to time in order to bring it in line with the prevailing requirement in accordance to the present requirements on various matters, related to Project, O&M, PD, PB etc. SOP SO was updated and issued in August 2019. Review of SOP has become necessary to update the delegation of powers, deletion of obsolete provision and updating the designation of various executive prevailing in the corporation. A committee comprising Directors namely Sh. Ajit Sharma, Director / Finance and Sh. Amit Kumar Jain, Jain Director (O&S) is constituted to review the various issue of SOP. The SOP has been framed after detailed deliberation by the committee with HODs of Project and O&M. I wish to place on record the technical input by Directors& D effective co-ordination by Planning Cell. I am sure that Schedule of Powers will be quite useful to all concerned Engineers/Officers/Employees of DMRC. Place: New Delhi (VIKAS KUMAR) Managing Director SOP - MARCH 2024 INDEX S. NO. DESCRIPTION 1. 2. 3. 4. 5. 6. 7. 8. INDEX GLOSSARY OF TERMS PREAMBLE DISCLAIMER PART A: PROJECT & PD MATTERS WORK MATTERS – PROJECT WING WORK MATTERS - PROPERTY DEVELOPMENT (PD) PART B: O&M & PB MATTERS (INCLUDING EARNING & INDENTING MATTERS) WORK MATTERS – O&M EARNING MATTERS STORE INDENTING MATTERS PART C: FINANCIAL, ESTABLISHMENT & STORE MATTERS (PROJECT AND O&M) FINANCIAL MATTERS ESTABLISHMENT MATTERS STORE MATTERS PART D: MISCELLANEOUS MATTERS (FOR PROJECT AND O&M) Miscellaneous Matters Viz. Repair/Hiring of vehicles, Repair of equipment, Cash award, Provision of Telephone, Imprest, Exhibition, Entertainment, Hiring of accommodation, Legal matters, procurement of furniture, Computer, AC and other Electrical items Etc. 9. 10. 11. 12. 13. 14. 15. 16. Page 1 of 76 SOP CLAUSE W1 to W9 PD1 to PD3 PAGE NO. 1 2-3 4 5 6 7-23 24-27 28 W 1 to W 9 R 1 to R 8 I 1 to I 4 29-36 37-42 43-46 47 F1 to F7 E1 to E19 S 1 to S 7 48-49 50-57 58-63 64 65-76 M 1 to M 28 SOP - MARCH 2024 GLOSSARY OF TERMS AC AFC Air Conditioning Automatic Fare Collection EAC E&M Estimated Annual Consumptions Electrical & Mechanical AM Assistant Manager EAR Estimate Annual Requirement AMC APAR BG CAMC Annual Maintenance Contract Annual Performance Appraisal Report Bank Guarantee Comprehensive Annual Maintenance Contract ED EL EMD EOI Executive Director Earned Leave Earnest Money Deposit Expression of Interest CC CCTV Corporate Communication Closed Circuit Television EOL GeM Extra Ordinary Leave Government e-Marketplace Cr. CPM DAR Crore Chief Project Manager Discipline & Appeal Rules GM HoD HR General Manager Head of Department Human Resources DA DCF DF DGM Dearness Allowance Discounted Cash flow Director Finance Deputy General Manager IOD JVs LC LHAC Injury on Duty Joint Ventures Letter of Credit Leave on Half Average Commuted DGS&D DMRA DO DPR Directorate General of Supplies & Disposal Delhi Metro Rail Academy Director Operation Detailed Project Report LHAP LND LOA LPG Leave on Half Average Pay Leave Not Due Letter of Acceptance Liquefied Petroleum Gas Dy.HoD Deputy Head of Department LWP Leave Without Pay Page 2 of 76 SOP - MARCH 2024 MCLR MD Mgr. Marginal Cost of Funds-Based Lending Rate Managing Director Manager PF PO PSUs Provident Fund Purchase Order Public Sector Undertakings MM Material Master PSD Platform Screen Door MOU Memorandum of Understanding RFP Request for Proposal NIT Notice Inviting Tender RFQ Request for Quotation NPV Net Present Value SAP System Application and Products O&M Operation & Maintenance SOP Schedule of Powers OEM Original Equipment Manufacturer STP Short Term Promotion O.O. PAC Office order Proprietary Article Certificate TA TADK Travelling Allowance Telephone Attendant cum Dak Khalasis PB PBG PD Property Business Performance Bank Guarantee Property Development TC WPC Tender Committee Wireless Planning Coordination Page 3 of 76 SOP - MARCH 2024 PREAMBLE 1. Schedule of Powers should be considered as a sacrosanct document designed to confer organizational dynamism through quick decision-making process. It should be clearly understood along with delegation of powers, there is accountability also at every level. 2. While exercising these powers, safeguarding the interest of the corporation is more important than simple observance of rules and procedures. 3. This schedule of powers covers delegation in respect of Project, Property Development, O&M, Earning, Store Indenting, Financial, Establishment, Store and Miscellaneous Matters. 4. It should be ensured that the powers mentioned herein are viewed in their correct perspective and exercised judiciously by the officers concerned. The sanctioning authorities shall pay due regard to the Canons of Financial Propriety. It should be clearly understood that the powers for sanctioning incurring of expenditure are distinct from the powers of the actual mode of incurring expenditure. Unless specifically mentioned to the contrary in the Schedule of powers, all acceptance letters will require to be vetted by finance before issue. Any instance of misuse of powers shall be treated as misconduct. 5. Concurrence with Associate Finance will be necessary wherever indicated herein against the respective items. Where there is a difference in opinion between the executive and the Associate Finance, the case should be considered at the next higher level and if the difference still persists, the case should be put up to MD. 6. Clarifications with regard to the interpretation of the items detailed herein should be referred to the Corporate Office. 7. The delegation of powers has the approval of the Managing Director. Page 4 of 76 SOP - MARCH 2024. DISCLAIMER Whereas every case has been taken to ensure that all relevant and essential provisions of delegation of powers required for execution of Construction works, Operation & Maintenance, property development, property business, establishment matters related to Human resources are incorporated in this book. Conflicting provisions/descriptions if any, may be brought to the notice of corporate office by the officials. Page 5 of 76 SOP - MARCH 2024 PART A: PROJECT AND PD MATTERS Page 6 of 76 SOP - MARCH 2024 WORK MATTERS – PROJECT WING Sl.No. W1 (i) (ii) (iii) Nature of Power Director Estimates To operate provision in Full Power upto the DPR for incurring provision in expenditure or entering DPR into commitments for items in the estimate that are identifiable For operating the Full Power provision in the DPR in respect of utilities and rehabilitation where detailed / department wise estimate is not available ED/HoD Dy.HoD Remarks Full Power upto provision in DPR Nil The vetted estimate to be submitted to GM/Planning for booking of Expenditure against the available DPR provisions. Rs. 25 Lakh 1. The vetted estimate to be submitted to (with prior GM/Planning for booking of Expenditure finance against the available DPR provisions. concurrence Rs.1 Lakh with 2. HoDs to maintain register to watch work annual ceiling wise ceiling. of Rs. 5 Lakh (without finance concurrence) Rs. 1 Cr. with Rs. 25 Lakh with Nil With prior finance concurrence. an annual annual ceiling of ceiling of Rs.10 Rs. 2 Cr. Cr. (a) To incur expenditure or enter into commitments for items of work not contemplated under DPR / not clearly identifiable in the DPR (b) To incur expenditure 10% of or enter into provision commitments for DPR works provided in DPR but expenditure / commitment is the in Rs. 1 Cr. (with prior finance concurrence). Rs. 5 Lakh with annual ceiling of Rs. 25 Lakh (without finance concurrence) Nil Page 7 of 76 Nil  With prior finance concurrence.  Applicable to only items identifiable in DPR SOP - MARCH 2024 Sl.No. Nature of Power Director ED/HoD Dy.HoD Remarks beyond approved DPR Provision Note:- The variation for this item shall be considered in overall context with respect to respective works / disciplines viz. Civil / Track / Electrical / PSD / AFC / Signal / Telecom etc. Note: The estimates referred to in the approved DPR are to be updated from time to time assuming an escalation of 5% per year in the rupee cost and 2% per year in the Foreign exchange cost. Where the item of expenditure is not clearly indicated in the estimate but is implied under the respective sub-work, the sub-work cost should be the basis for comparison. A corresponding saving is to be identified for excess above DPR/new items not covered in the DPR. A meticulous record of all such implied items should be kept by the executive to ensure that the total cost under the sub-work is not exceeded. Apart from the finance department and planning, each HoD of department shall maintain a meticulous record of items of expenditure being incurred pertaining to their department. “Powers to approve estimates for approved works on Lease Basis (Public-Private Partnership (PPP) Model), shall be exercised based on ‘Project Values’ assessed as per NPV of all cash flows / cash outgoes to DMRC on the date of submission of bids using DCF technique, on capital cost as per provision in the DPR”. W2 Pre-qualification of Tenderers for Works Approval of pre- Upto Rs. 400 Upto Rs. 50 Cr. Nil “Powers to approve estimates for approved qualification of Cr. works on Lease Basis (PPP Model), shall tenderers be exercised based on ‘Project Values’ assessed as per NPV of all cash flows / cash outgoes to DMRC on the date of submission of bids using DCF technique, on capital cost as per provision in the DPR” Committee for pre-qualification Beyond Rs. 50 Cr. : Concerned HoD, other HoD and HoD/Finance. However, for value beyond Rs. 400 Cr., the recommendation of HoD committee will be put up to MD through concerned Director. Upto Rs. 50 Cr. : Concerned Dy.HoD, other Dy.HoD and Dy.HoD/Finance, the file is required to be put up to the next higher officer for approval. Page 8 of 76 SOP - MARCH 2024 Sl.No. W3 W4 (a) Nature of Power Director ED/HoD Dy.HoD Pre-qualification of Consultants Pre-qualification of Full Power Upto Rs. 1 Cr. Nil Consultants Committee for pre-qualification Beyond Rs.1 Cr. : Concerned HoD, other HoD and HoD/Finance Upto Rs. 1 Cr. : Concerned Dy.HoD, other Dy. HoD and Dy. HoD/Finance Powers to invite tenders for approved works other than consultancy works Approved works are the works that appear in the DPR or those whose incurring of expenditure has been approved in accordance with item W1 above. (i) Open tenders / tenders Full Power from pre-qualified Tenderers (ii) Limited Tenders Upto Rs. 50 Cr. Upto Rs. 5 Cr. Upto Rs. 1 Cr. Prior finance concurrence to be obtained. (iii) Single Tender Upto Rs. 5 Cr. Nil Prior finance concurrence to be obtained. W4 (b) Upto Rs. 20 Cr. Remarks Upto Rs. 1 Cr. Upto Rs. 2 Cr. Power to invite tenders for consultancy work For Lump-sum Contracts – In-principle approval from MD for contracts above Rs. 20 Lakh. (i) Open tender/tenders Upto Rs. 5 Cr. from pre-qualified consultants Upto Rs. 1 Cr. Nil (ii) (iii) Limited Tenders Single Tender Upto Rs. 25 Lakh Upto Rs. 10 Lakh Nil Nil W4 (c) Upto Rs. 2 Cr. Upto Rs. 50 Lakh Powers to invite tenders for approved works on Lease Basis (PPP Model) Prior finance concurrence to be obtained Prior finance concurrence to be obtained Approved works are the works that appear in the DPR or those whose incurring of expenditure has been approved in accordance with item W1 above. Page 9 of 76 SOP - MARCH 2024 Sl.No. (i) W5 W6 (a) (i) (ii) (iii) Nature of Power Director Open tenders / tenders from pre-qualified Full Powers Tenderers Powers to dispense with Upto Rs.40 calling of tenders for Lakh per work works / Consultancy contracts and acceptance of quotation(s) ED/HoD Upto Rs. 20 Cr. Dy.HoD Remarks Nil Rs. 20 Lakh per Rs. 2 Lakh per 1. Powers to be exercised sparingly, only work with annual work with in special cases in view of urgency to be ceiling of Rs. 2 Cr. annual ceiling recorded in each case. of Rs. 20 Lakh 2. Prior finance concurrence to be obtained for works valuing above Rs. 50,000/3. Register of works to be maintained for monitoring of annual ceiling. 4. Minimum notice period of 03 days to be observed. Powers to accept tenders for approved works other than consultancy works All tenders shall be accepted as per power delegated below. The tender committee shall be of three members at one level below the Accepting Authority. Convener will be from the Concerned Department. The other members will be from the other departments and finance. Tenders requiring acceptance of MD’s level shall have tender committee of Director’s level. For the purpose of constitution of tender committee for Technical Package, the estimated value shall be considered and for Financial Evaluation, the lowest bid received shall be considered. Open tenders / tenders Upto Rs. 400 Upto Rs. 20 Cr. Upto Rs. 2 Cr. from pre-qualified Cr. Tenderers Limited Tenders Upto Rs. 25 Cr. Upto Rs. 5 Cr. Upto Rs. 1 Cr. Acceptance of works Upto Rs. 5 Cr. Upto Rs. 1 Cr. Nil tenders invited as single tenders Page 10 of 76 SOP - MARCH 2024 Sl.No. Nature of Power Director ED/HoD Dy.HoD Remarks (iv) Small Value Open Tender with NIT Value upto Rs. 40 Lakh N.A. Full Power Nil For small value open tender, with NIT value less than Rs. 40 Lakh, following procedure may be followed. 1. Tender shall be invited through eportal. 2. Two package system shall be followed. The technical / financial offer shall be evaluated and accepted by concerned HoD. Thus, no tender committee shall be required. HoD will be accepting authority upto Rs. 40 Lakh. 3. In case financial bid is more than Rs. 40 Lakh, the director will be accepting authority upto Rs. 50 Lakh. Cases beyond Rs. 50 Lakh, shall be reinvited as normal bidding process under W6 (a) (i). W6 (b) (i) Powers for acceptance of consultancy works All tenders shall be accepted as per power delegated below. The tender committee shall be of three members at one level below the Accepting Authority. Convener will be from the Concerned Department. The other members will be from the other departments and finance. Tenders requiring acceptance of MD’s level shall have tender committee of Director’s level. For the purpose of constitution of tender committee for Technical Package, the estimated value shall be considered and for Financial Evaluation, the lowest bid received shall be considered. (ii) Open tenders / tenders Upto Rs. 5 Cr. from pre-qualified consultants Limited Tenders Upto Rs. 2 Cr. (iii) Single Tenders Upto Lakh Rs. Upto Rs. 1 Cr. Nil Upto Rs. 25 Lakh Nil 50 Upto Rs. 10 Lakh Nil Page 11 of 76 SOP - MARCH 2024 Sl.No. Nature of Power Director ED/HoD Dy.HoD Remarks (iv) Small Value Open Tender with NIT Value upto Rs. 20 Lakh N.A. Full Power Nil For small value open consultancy tender less than Rs. 20 Lakh, following procedure may be followed. (i) Tender shall be invited through e portal. (ii) Two package system shall be followed. The technical / financial offer shall be evaluated and accepted by concerned HoD. Thus, No tender committee shall be required. (iii) In case financial bid is more than Rs. 20 Lakh, the director will be accepting authority upto Rs. 25 Lakh. Cases beyond Rs. 25 Lakh, shall be reinvited as normal bidding process under W6 (b) (i). W6 (c) Consultancy projects in India (DMRC fee) (i) Submission of Full Power (to Expression of Interest concerned (EOI) Director) Nil Nil Administrative approval of MD to be obtained before submitting EOI. (ii) Submission of offer and Full Power (to negotiation concerned Director). However, fee to be approved by MD Nil Nil Will require prior concurrence of finance. (iii) Preparing input Full Power (to estimate-Post including concerned review award estimate Director) Nil Nil Vetting by Finance. Page 12 of 76 SOP - MARCH 2024 Sl.No. (iv) (v) W6 (d) (i) W7 W8 Nature of Power Director ED/HoD Dy.HoD Remarks Furnishing Bid Bond Full Power (to Nil Nil Vetting by Finance. (BG) / advance concerned Guarantee Director) Signing of Full Power (to Nil Nil Administrative approval of MD and the Memorandum of concerned concurrence of finance would be required. Understanding (MOU) Director) and entering into Joint Ventures (JVs) without equity participation Powers to accept tenders for approved works on Lease Basis (PPP Model) All tenders shall be accepted as per power delegated below. The tender committee shall be of three members at one level below the Accepting Authority. Convener will be from the Concerned Department. The other members will be from the other departments and finance. Tenders requiring acceptance of MD's level shall have tender committee of Director's level. For the purpose of constitution of tender committee for Technical Package, the estimated value shall be considered and for Financial Evaluation, the lowest bid received shall be considered. Note: - The financial figures mentioned therein for assessing powers shall be considered as "Project Values" assessed as NPV of all cash flows / cash outgoes to DMRC on the date of submission of bids using DCF technique. Open tenders / tenders Upto Rs. 400 from pre-qualified Upto Rs. 20 Cr. Nil Cr. Tenderers Issue of Acceptance Full Power Upto Rs. 100 Cr. Upto Rs. 5 Cr. All acceptance letters exceeding Rs. 25 Letter as per the orders Lakh in value will require to be vetted by of the tender accepting finance. authority Signing of Agreements Full Power Upto Rs. 100 Cr. Upto Rs. 5 Cr. 1. Agreements for works above Rs. 10 Lakh to be vetted by finance. Agreements for other than routine works or any other complicated agreements may, as per decision of executive / finance have prior legal vetting also. 2. Director / ED / HoD to sign the agreement form only, while other documents to be signed by the authority one level below. Agreement form shall have this provision. Page 13 of 76 SOP - MARCH 2024 Sl.No. W9 Nature of Power Director ED/HoD Matters concerning contract management (i) Extension of time for Full Power upto Full Power completion and powers of powers determination of the acceptance acceptance liquidated damages (ii) Termination of the Full Power upto Full Power contract on account of powers of powers the failure of the acceptance acceptance contractor in respect of the conditions of contract Dy.HoD Remarks upto Full Power Where MD has accepted the tender, the of upto powers of powers will be exercised by the Director in acceptance consultation with finance. Where the tender has been accepted on time preference basis, the damages will be worked out in consultation with finance. upto Full Power With finance concurrence if the termination of upto powers of is on grounds other than the failure of the acceptance contractor in respect of the conditions of contract. (iii) Forfeiture of earnest money deposited with tenders and security deposit for works - Full Power Full Power The powers will be exercised with finance upto power of concurrence. acceptance (iv) Refund of Security deposit including performance security, safe custody guarantee and retention money except EMD (v) Variation over the original contract value on account of variation in quantities in item rate schedule of the contract and / or introduction of new Non-Schedule item(s) and Scheduled item(s) not covered in the contract and / or - Full Power Full Power The powers will be exercised with finance upto power of concurrence. acceptance Full Power provided the value of contract is still within the powers of acceptance in accordance with the mode of tender Full Power 1. Only the net variation in a proposal provided the shall be considered for approval of the value of Competent Authority. contract is still 2. For contracts approved by MD / within the Director, HoD can sanction variation(s) powers of upto 5% of the contract value or Rs. 3 acceptance in Cr. whichever is less. For contracts accordance approved by MD, Director can sanction with the mode additional variation(s) over and above of tender HoD power upto 5% of the contract Full Power provided the value of contract is still within the powers of acceptance in accordance with the mode of tender Page 14 of 76 SOP - MARCH 2024 Sl.No. Nature of Power Director ED/HoD variation under Lump Sum schedule of the contract Dy.HoD Remarks value or Rs. 25 Cr. whichever is less. Subsequent Variation after a variation has been approved by accepting authority shall be treated as fresh variation and dealt as per provisions of this item by applying the above %ages on the revised contract value but the financial limits to sanction variation shall be limited to 50% of (2) above in % as well as in value i.e 2.5% and Rs. 1.5 Cr. and 2.5% and Rs. 12.5 Cr. respectively for HoD and Director. The above ceiling of 50% shall be applicable for all subsequent variations hereafter and will not change. 3. Variation under Lump Sum Schedule of Contract: For variation under Lump Sum Schedule of Contract where method of derivation of rate is not provided in the Contract itself, the following procedure shall be followed. (a) The variation shall be approved in two stages viz Stage-I: Administrative Approval and Stage-II: Financial Approval. (b) The variation at each stage shall be examined in detail by a committee one level below the acceptance level except in cases where acceptance is at MD level. The composition of committees shall be as under: Page 15 of 76 SOP - MARCH 2024 Sl.No. Nature of Power Director ED/HoD Dy.HoD Remarks (i) For variation within the power of HoDs, a Committee of three Dy.HoDs, including one from Finance, shall examine and put up the recommendations to HoD for acceptance. (ii) For variation under the power of Director, a Committee of three HoDs, including one from Finance, shall examine and put up the recommendations to Director. (c) For variation under acceptance of MD, the procedure shall be as under: i. Variation shall be examined by a Committee of three HoDs including one from Finance. The Committee’s recommendation justifying the variation shall be put up to MD along with approximate financial implication through Director concerned for Stage-I : Administrative Approval. ii. Once Stage-I (Administrative Approval) is given by MD, Stage-II (Financial Approval) shall be given by the Director concerned after satisfying himself/herself of the reasonableness of the rates and method adopted for quantification of variation. (d) If method of derivation of rate for increase / decrease in the Lump Sum scope of work is provided in the contract itself, then the Page 16 of 76 SOP - MARCH 2024 Sl.No. Nature of Power Director ED/HoD Dy.HoD Remarks committee is not required for deliberating such variations and the variation shall be put up to the Competent Authority for approval after concurrence of associate finance. 4. Variation in Item Rate Schedule of Contract: As per General Conditions of Contract (GCC) clause 12.5 A (i) (b), in case the variation in individual items (except for items covered under Para (c), (d) and (e) of the said clause) is more than 25% on plus side, the rate for the varied quantity beyond 25% shall be negotiated between the Engineer and the Contractor and mutually agreed rates arrived at before execution of the extra quantity. Hence, the negotiation is Pre-requisite to finalization of the rates beyond 25% of the original BOQ of item. The negotiation shall be conducted by a committee before putting the same to Accepting Authority for approval. The constitution of committee shall be as follows: (a) The variation proposal within the accepting powers of MD: A committee of two HoDs, including one from Finance, shall examine, negotiate and put up the recommendations to MD through concerned director. Page 17 of 76 SOP - MARCH 2024 Sl.No. Nature of Power Director ED/HoD Dy.HoD Remarks (b) The variation proposal within accepting power of Director: A committee of two HoDs, including one from Finance, shall examine, negotiate and put up the recommendations to concerned director. (c) The variation proposal within the accepting power of HoD: A committee of two Dy. HoDs, including one from Finance, shall examine, negotiate and put up the recommendations to concerned HoD. (d) The variation proposal within the power of Dy. HoD: A committee of two Executives, including one from Finance, shall examine, negotiate and put up the recommendations to concerned Dy. HoD. The committee will conduct the negotiation meeting with the contractor and negotiate the rates of items under variation which shall be put up for approval of accepting authority. In case of disagreement with Contractor, the executive department will examine the feasibility of engaging other agency for execution of quantities of items beyond 25%. 5. Variation due to Change in Scope: Variation due to change in scope for Item Rate Contracts or item rate schedules of lump-sum contracts, Page 18 of 76 SOP - MARCH 2024 Sl.No. Nature of Power Director ED/HoD Dy.HoD Remarks system of two stage approval shall be followed viz. Stage-I: Administrative Approval of Accepting Authority followed by Stage-II: Financial Approval of Accepting Authority. However, if acceptance is at MD level, only administrative approval of MD shall be sought and all other aspects i.e. Stage – II, detailed financial implications, increase in quantities, rates for new items shall be decided by the Director concerned. 6. Variation Due to Introduction of New Non-Schedule Item: (a) The rate of new Non-Schedule Item shall be dealt under W9 (vi). (b) Overall variation on account of above shall be dealt as per (2) above. 7. It is clarified that delegation of Power is independent at various levels. The overall contract variation including the effect of all above shall also be approved by Director concerned for contracts approved by MD. (vi) Introduction of new Upto the limit of acceptance of works tenders on single Note: Non-Schedule item(s) & tender basis as per item W6 (a) (iii) with finance Scheduled item(s) not concurrence in each occasion 1. Item W9 (vi) is only for the purpose of covered in the contract sanction of rates of new item(s) not covered in the contract. Authority for Page 19 of 76 SOP - MARCH 2024 Sl.No. Nature of Power Director ED/HoD Dy.HoD Remarks sanctioning of variation due to such item(s) solely rests under item W9 (v). 2. The delegation of power is as per Occasion and Items would be clubbed logically to be treated as each occasion. 3. The system of two stage approval shall be followed in all cases viz. Stage-I: Administrative Approval of competent authority for sanctioning the rates and Stage-II: Financial Approval of competent authority for sanctioning the rates. However, for new item requiring MD’s approval, following system of two stage approvals shall be adopted. Stage-I: The administrative approval of MD justifying variation with approximate financial implications. Stage-II: Detailed financial implicationonce the Stage-I is approved by MD, Director concerned shall decide financial implications as per the Stage-II above while satisfying himself, the reasonableness of rates and methodology adopted for quantification of the variation. Page 20 of 76 SOP - MARCH 2024 Sl.No. (vii) (viii) (ix) Nature of Power (xi) ED/HoD Dy.HoD Remarks Introduction of new Full Power upto powers of acceptance Financial implications upto Rs. 5 Cr. to be conditions / modification decided by Director concerned with finance of Special conditions of concurrence. contract Imposition / Waiver of Full Power to ‘The Engineer’ if penalties have been Waiver of penalties will require prior penalties on contractors specified in the contract agreement finance concurrence and approval of one level higher than the authority which imposed it. Sanction of advance payment to the contractor (a) If provided in the contractor agreement (b) In other cases (x) Director Recovery of damages caused to the corporation - Full Power - Nil Nil Nil Full Power upto powers of signing of agreement In exceptional circumstances when such an advance is considered essential in the exigencies of the progress of work, approval of MD with prior finance concurrence and at an interest rate of SBI’s Marginal Cost Based Fund Lending Rate (MCLR) applicable for Tenure of 01 year prevailing on the date of disbursement of advance plus 2% interest per annum against B.G. of 1.10 times of special advance will be required. Amount of damage to be recovered to be vetted by finance. Power to make provisional payments (a) Where the Original DOC Full Power upto Full Power / Extended DOC is over powers of powers and further extension is acceptance acceptance being processed upto Full Power For contracts accepted by MD, Directors of upto powers of can authorize provisional payment without acceptance any ceiling limit and HoD can authorize provisional payments upto 5% of contract value or Rs. 2 Cr., whichever is less. Page 21 of 76 SOP - MARCH 2024 Sl.No. Nature of Power Director ED/HoD (b) New Non-scheduled / Full Power upto Full Power scheduled items not powers of powers covered in the contract acceptance acceptance where the rate is not yet decided (xii) (xiii) Modification to Payment Full Power upto Schedule, Splitting of powers of Stage Payment / acceptance Milestone Payment and Schedule of recovery of Advance payment Adjustment of contract price on account of new taxes/changes in rate of taxes in contracts where such clauses are available Full Power powers acceptance Dy.HoD Remarks upto Full Power For contracts accepted by MD, Directors of upto powers of can authorize provisional payment without acceptance any ceiling limit and HoD can authorize provisional payments upto 5% of contract value or Rs. 2 Cr. whichever is less (This power to HoD is available for contracts accepted by Directors also). Payment in respect of items (schedule / non-schedule) for which rate is not yet decided will be on a provisional rate subject to upwards and downwards revision when the rate is finalized. The provisional payment will be made with prior concurrence of finance. Such provisional payment will have to be cleared expeditiously and if not cleared within 2 months of making the payment, reasons are to be recorded on file and finance concurrence to be taken. upto Full Power For the contracts accepted by MD. The of upto powers of power shall be exercised by the Director acceptance Concerned. Full Power Page 22 of 76 Full Power provided the revised value of contract is still within the power of acceptance in accordance with mode of tender. 1. For contracts approved by MD/Director, the power will be exercised by HoD. 2. Finance vetting is mandatory. 3. Applicable only for contracts where contract price is inclusive of taxes. 4. The financial implication due to above will not be reckoned for considering the revised contract value for operation of Clause W9 (v) 5. Approval under this clause will be done SOP - MARCH 2024 Sl.No. Nature of Power Director ED/HoD Dy.HoD Remarks only whenever new taxes/change in rates of taxes is enforceable by law. All subsequent variations including NS items will be operated in respective clauses of SOP. NOTE:1. Powers delegated under Item W7, W8, W9 are applicable for Consultancy works, works contract on Lease Basis (PPP Model) also and Project Directors (PDs)/CPMs, posted under Consultancy Wing in the field would exercise same powers as delegated to HoDs / Dy.HoDs under SOP as per their scale of pay for these items. 2. Powers delegated under W1 to W9 are applicable for Deposit Works also. Page 23 of 76 SOP - MARCH 2024 WORK MATTERS – PROPERTY DEVELOPMENT (PD) SCHEDULE OF POWERS IN RESPECT OF PROPERTY DEVELOPMENT PROJECTS INVOLVING LISENCING / LEASING / CONCESSION OF LAND OR BUILDINGS ETC. Notes: 1. For the purpose of SOP on PD matters, financial figures mentioned therein for assessing powers shall be considered as "Project Values" assessed as NPV of all cash flows to DMRC on the date of submission of bids using DCF technique. 2. For awarding consultancy contracts (including Transaction / Advisory / Estate Services) for PD Projects, SOP for Project shall be applicable. 3. For works contracts for construction or execution of any works in PD areas, SOP for Project shall be applicable. 4. For other issues and activities viz. Sanction of estimates, Arbitration, maintenance / repair of assets etc. suitable provisions in SOP for Project and O&M matters will be applicable. Sl.No. Nature of Power Director ED/HoD PD1 1.1 Valuation of Site Approval of Reserve Upto Rs. 50 Upto Price / Guidance Value Cr. each Cr. for Property Development PD2 Bidding for Leasing / Licensing/ Concessioning of Land / PD Areas - Rs. 10 - Page 24 of 76 Dy. HoD Remarks Nil To be recommended by a committee of three executives (one from PD, one from finance and one from other executive department) one level below the approving authority. For leasing / licensing / Concessioning of land / PD areas, transparent, fair and competitive bidding process shall normally be adopted by inviting open tenders for selection of Bidder offering Highest financial Bid subject to fulfillment of other terms and conditions etc. - SOP - MARCH 2024 Sl.No. Nature of Power Director 2.1 Approval of Bidding Documents / RFP / RFQ (including Lease/ Licensee / Concession agreement, commercial terms and conditions etc.) Full Power 2.2 Approval for invitation of Upto Rs. 50 Upto Rs. 10 Upto Rs. 2 Cr. Open tenders / Public Cr. each Cr. each each Auctions Tenders etc. All bids shall be accepted as per power delegated below. The tender committee shall be of three members at one level below the Accepting Authority. Convener will be from the Concerned Department. The other members will be from the other departments and finance. Tenders requiring acceptance of MD’s level shall have tender committee of Director’s level. For the purpose of constitution of tender committee for Technical Package, the estimated value shall be considered and for Financial Evaluation, the highest bid received shall be considered. Acceptance of Bids Upto Rs. 50 Upto Rs. 10 Nil Cr. Cr. Powers to dispense with Upto Rs. 5 Cr. Nil Nil Negotiations for deciding Lease / License Open Tender and Rent / Premium and Terms and entering into Lease / Conditions of agreement shall be License / Concession conducted by TC comprising of three Agreement with HoDs from PD, Finance and another Government / Semi executive Department and put up to Government Director / MD for approval. Organizations, PSUs and autonomous Government Bodies etc. on Single Tender / Nomination Basis 2.3 2.4 PD3 3.1 ED/HoD Upto Cr. Matters concerning Contract Management Issue of Acceptance Full Power Upto letter (LOA) Cr. Rs. Rs. 10 Dy. HoD Remarks Nil 1. Prior Vetting of Finance and Legal branches required for deviations from standard Bid documents or Rules framed by DMRC in this regard. 2. The variable parts of documents entailing details pertaining to other departments viz. Architecture, E&M and Operations etc. shall be prior vetted by those departments. 50 Upto Rs. 10 Cr. Page 25 of 76 1. Acceptance Letter (LOA) shall be vetted by finance. SOP - MARCH 2024 Sl.No. Nature of Power Director ED/HoD 3.2 Signing of Lease / Licensee Agreement, Lease Deed or Concession Agreement Full Power 3.3 Variation over the original contract value on account of variation in area in the contract and / or additional utility/service/parking areas covered in the contract Full Power provided the revised Value still lies in his powers of acceptance Full Power provided the revised Value still lies in his powers of acceptance Full Power provided the revised Value still lies in his powers of acceptance 3.4 Introduction of new conditions or modification of existing contract conditions To extend tenure of Lease / Licensee or Concession Agreement with same payment and other conditions as existing in agreement To extend the moratorium period in a Full Power provided the revised value is within the powers of acceptance Full Power provided the revised Value still lies in his powers of acceptance Full powers upto powers of Nil 3.5 (a) Full Power provided the revised value is within the powers of acceptance Full Power provided the revised Value still lies in his powers of acceptance Full powers upto powers 3.5 (b) (i) Upto Cr. Rs. Dy. HoD 50 Upto Rs. 10 Cr. Page 26 of 76 Nil Nil Remarks 2. Legal Vetting shall be required if not as per standard format of LOA. 3. In case of Director, he shall sign the agreement form and other documents shall be signed by HoD. 1. Lease / Licensee Agreement / Lease Deeds or Concession agreement shall be vetted by Finance department. 2. Where MD / Directors have accepted the tender, the power shall be exercised by HoD. 1. Only the net variation in a proposal shall be considered for approval of the Competent Authority. 2. For contracts approved by MD/Director, HoD can sanction variation upto 5% of the contract value or Rs. 3 Cr. whichever is less. For contracts approved by MD, Director can sanction variation upto 10% of the contract value or Rs. 15 Cr. whichever is less. With Finance Concurrence. 1. Before extending tenure of agreements, possibility of re-negotiating the payment and other terms & conditions of agreement may be explored as per prevailing market conditions. 2. Prior Finance Concurrence shall be required. SOP - MARCH 2024 Sl.No. 3.5 (ii) 3.6 3.7 3.8 3.9 Nature of Power Director ED/HoD contract without affecting the end date of lease period. (b) To extend the moratorium period in a contract, affecting the end date of lease period. of acceptance as per item no. 2.3 above. Full Power provided the revised Value still lies in his powers of acceptance as per item no. 2.3 above. Termination of the Full Power contract in accordance upto powers with the conditions of of acceptance contract Dy. HoD Remarks acceptance as per item no. 2.3 above. Full Power Nil provided the revised Value still lies in his powers of acceptance as per item no. 2.3 above. Full Power Full Power upto 1. Termination of Contract when not in upto powers of powers of accordance with conditions of contract acceptance acceptance shall be done with Finance concurrence and Legal vetting. 2. Termination of contract on grounds other than failure of Licensee / Lessee as per conditions of contract shall be done with finance concurrence and Legal vetting. Forfeiture of Earnest Full Power in Full Power in Full Power in Where MD has accepted the tender, the Money Deposit & accordance accordance accordance power shall be exercised by Director with Security Deposit of the with with provisions with provisions finance concurrence. Licensee / Lessee / provisions of of agreement of agreement Concessionaire agreement signed by him signed by him signed by him Refund of Security Full Power Full Power Nil Where MD has accepted the tender, the Deposit upto powers upto powers of power shall be exercised by Director with of acceptance acceptance finance concurrence. Imposition and Waiver Upto the Upto the Nil 1. Imposition of Penalties shall be strictly of penalties powers of powers of in accordance with agreement. acceptance acceptance 2. Waiver of Penalties imposed will rest at one level higher than the authority who imposed it. Page 27 of 76 SOP - MARCH 2024 PART B: O&M AND PB MATTERS (INCLUDING EARNING & INDENTING MATTERS) Page 28 of 76 SOP - MARCH 2024 WORK MATTERS - O&M Sl.No. Nature of Power W1 Estimates To operate provision in Full Power Full Power the DPR for incurring upto provision upto provision expenditure or entering in DPR in DPR into commitments for items in the estimate that are identifiable For operating the Full Power Rs. 1 Cr. (with provision in the DPR in prior finance respect of utilities and concurrence). rehabilitation where Rs. 5 Lakh with detailed / department annual ceiling wise estimate is not of Rs. 25 Lakh available (without finance concurrence) To incur expenditure or Rs. 1 Cr. with Rs. 15 Lakh enter into commitments an annual with annual for items of work not ceiling of Rs. ceiling of Rs. 2 contemplated under 10 Cr. Cr. DPR / not clearly identifiable in the DPR To incur expenditure or Full Power Rs. 10 Cr. with enter into commitments annual ceiling for items of work to be of Rs. 125 Cr. executed in O&M department out of O&M planned Budget (i) (ii) (iii) (iv) Director ED/HoD Dy. HoD Remarks Nil Rs. 25 Lakh (with HoDs to maintain register to watch work prior finance wise ceiling. concurrence Rs. 1 lakh with annual ceiling of Rs. 5 Lakh (without finance concurrence) Nil With prior finance concurrence. Rs. 1.5 Cr. with With prior finance concurrence. HoDs / annual ceiling of Dy.HoDs to maintain register to watch the Rs. 25 Cr. ceiling. This is for sanction of estimate. Note: The estimates referred to is in approved DPR are to be, updated from time to time assuming an escalation of 5% per year in the rupee cost and 2% per year in the Foreign exchange cost. Where the item of expenditure is not clearly indicated in the estimate but is implied under the respective sub-work, the sub-work cost should be the basis for comparison. A corresponding saving is to be identified for excess above DPR/new items not covered in the DPR. A meticulous record of all such implied items should be kept by the executive to Page 29 of 76 SOP - MARCH 2024 Sl.No. Nature of Power Director ED/HoD Dy. HoD Remarks ensure that the total cost under the sub-work is not exceeded. Apart from the finance department and planning, each HoD of department shall maintain a meticulous record of items of expenditure being incurred pertaining to their department. W2 Pre-qualification of Tenderers for works Approval of pre- Upto Rs. 50 Upto Rs.10 Cr. Nil qualification of Cr. Tenderers Committee for pre-qualification Beyond Rs. 50 Cr. : Concerned Director, other Director and Director Finance Rs. 10 Cr. to Rs. 50 Cr. : Concerned HoD, other HoD and HoD/Finance Upto Rs. 10 Cr. : Concerned Dy.HoD, other Dy.HoD and Dy. HoD/Finance W3 Pre-qualification of Consultants Pre-qualification of Full Power Upto Rs. 20 Nil Consultants Lakh Committee for pre-qualification: Beyond Rs. 20 Lakh : Concerned HoD, other HoD and HoD/Finance Upto Rs. 20 Lakh : Concerned Dy.HoD, other Dy.HoD and Dy. HoD/Finance W4 (a) Powers to invite tenders for approved works other than consultancy works (i) Open tenders / tenders Full Power Upto Rs.10 Cr. Upto Rs. 1.5 Cr. from pre-qualified tenderers (ii) Limited Tenders Upto Rs. 50 Upto Rs. 5 Cr. Upto Rs. 1 Cr. Prior finance concurrence to be obtained. Cr. (iii) Single Tender Upto Rs. 3 Cr. Upto Rs. 1 Cr. Nil Prior finance concurrence to be obtained. (iv) Powers to invite tenders Upto Rs. 10 Upto Rs. 3 Cr. for repair/ CAMC / AMC Cr. from OEM / Authorized representative of OEM Upto 50 Lakh 1. 2. 3. Page 30 of 76 Prior finance concurrence to be obtained. The cost of Tender document, EMD & Performance guarantee maybe waived by accepting authority. In absence of PBG, (Performance Bank Guarantee), bill payment may be released by withholding equivalent amount. SOP - MARCH 2024 Sl.No. Nature of Power W4 (b) Powers to invite tenders for consultancy works (i) (ii) (iii) W5 W6 (a) (i) (ii) (iii) Director Open tender/tenders Upto Rs. 1 Cr. from pre-qualified consultants Limited Tenders Upto Rs. 35 Lakh Single Tender Upto Rs. 25 Lakh Powers to dispense with Rs. 40 Lakh calling of tenders for per work works and acceptance of quotation(s) ED/HoD Upto Lakh Dy. HoD Remarks Rs. 40 Nil Upto Rs. 15 Lakh Upto Rs. 10 Lakh Rs. 20 Lakh per work with annual ceiling of Rs. 3 Cr. Nil Prior finance concurrence to be obtained. Nil Prior finance concurrence to be obtained. Rs. 5 Lakh per work with annual ceiling of Rs. 50 Lakh 1. Powers to exercise sparingly only in special cases in view of urgency to be recorded in each case. 2. Prior finance concurrence to be obtained for works valuing above Rs.25,000/- in each case. 3. Register of works to be maintained for monitoring of Annual ceiling. 4. Minimum notice period of 03 days to be observed. 5. Single quotation of OEM/authorized representative of OEM in exceptional case may be accepted. Powers to accept tenders for approved works other than consultancy works All tenders shall be accepted as per power delegated below. The tender committee shall be of three members at one level below the Accepting Authority. Convener will be from the Concerned Department. The other members will be from the other departments and finance. Tenders requiring acceptance of MD’s level shall have tender committee of Director’s level. For the purpose of constitution of tender committee for Technical Package, the estimated value shall be considered and for Financial Evaluation, the lowest bid received shall be considered. Open tenders / tenders Upto Rs. 50 Upto Rs. 10 Upto Rs. 1.5 Cr. from pre-qualified Cr. Cr. tenderers Limited Tenders Upto Rs. 25 Upto Rs. 5 Cr. Upto Rs. 1 Cr. Cr. Acceptance of works Upto Rs. 3 Cr. Upto Rs. 1 Cr. Nil tenders invited as single tenders Page 31 of 76 SOP - MARCH 2024 Sl.No. Nature of Power Director Dy. HoD Small Value Open Tender with NIT Value upto Rs. 40 Lakh (v) Acceptance of work Upto Rs. 10 Upto Rs. 3 Cr. Upto Rs. 50 Lakh tenders for repair/ Cr. CAMC / AMC from OEM / Authorized representative of OEM Powers for acceptance of consultancy works All tenders shall be accepted as per power delegated below. The tender committee shall be of three members at one level below the Accepting Authority. Convener will be from the Concerned Department. The other members will be from the other departments and finance. Tenders requiring acceptance of MD’s level shall have tender committee of Director’s level. For the purpose of constitution of tender committee for Technical Package, the estimated value shall be considered and for Financial Evaluation, the lowest bid received shall be considered. Open tenders / tenders Upto Rs. 1 Cr. Upto Rs. 40 Nil from pre-qualified Lakh tenderers Limited Tenders Upto Rs. 35 Upto Rs. 15 Nil Lakh Lakh (i) (ii) Full Power Page 32 of 76 Nil Remarks (iv) W6 (b) N.A. ED/HoD For small value open tender, with NIT value upto Rs. 40 Lakh, following procedure may be followed. 1. Tender shall be invited through e-portal by concerned HoD. 2. Two package systems shall be followed. 3. The technical / financial offer shall be evaluated and accepted by concerned HoD. Thus, No tender committee shall be required. HoD will be accepting authority upto Rs. 40 Lakh. 4. In case financial bid is more than Rs. 40 Lakh, the director will be accepting authority upto Rs. 50 Lakh. Cases beyond Rs. 50 Lakh, shall be reinvited as normal bidding process under W6 (a) (i). SOP - MARCH 2024 Sl.No. (iii) (iv) W7 W8 Nature of Power Director ED/HoD Dy. HoD Single Tenders Upto Rs. 25 Upto Rs. 10 Lakh Lakh Small Value Open N.A. Full Power Tender with NIT Value upto Rs. 20 Lakh Issue of Acceptance Letter as per the orders of the tender accepting authority Signing of Agreements Full Power Full upto Cr. Full Power Full upto Cr. Remarks Nil Nil For small value open consultancy tender upto Rs. 20 Lakh, following procedure may be followed. (i) Tender shall be invited through e-portal by concerned HoD. (ii) Two package system shall be followed. The technical / financial offer shall be evaluated and accepted by concerned HoD. Thus, No tender committee shall be required. (iii) In case financial bid is more than Rs. 20 Lakh, the director will be accepting authority upto Rs. 25 Lakh. Cases beyond Rs. 25 Lakh, shall be reinvited as normal bidding process under W6 (b) (i). Power Full Power upto All acceptance letters exceeding Rs. 25 Rs. 50 Rs. 5 Cr. Lakh in value will require to be vetted by Finance. Power Full Power upto 1. Agreements for works above Rs. 10 Rs. 50 Rs. 5 Cr. Lakh to be vetted by finance. Agreements for other than routine works or any other complicated agreements may, as per decision of executive / finance have prior legal vetting also. 2. Director / ED / HoD to sign the agreement form only, while other documents to be signed by the authority one level below. Agreement form shall have this provision. Page 33 of 76 SOP - MARCH 2024 Sl.No. Nature of Power W9 Matters concerning contract management Extension of time for Full Power Full Power Full Power upto Where MD has accepted the tender, the completion and upto powers upto powers of powers of powers will be exercised by the Director determination of the of acceptance acceptance acceptance concerned in consultation with finance. liquidated damages Where the tender has been accepted on time preference basis, the damages will be worked out in consultation with finance. Termination of the Full Power Full Power Full Power upto With finance concurrence if the termination contract on account of upto powers upto powers of powers of is on grounds other than the failure of the the failure of the of acceptance acceptance acceptance contractor in respect of the conditions of contractor in respect of contract. the conditions of contract Forfeiture of earnest Full Power Full Power Full Power upto The powers will be exercised with finance money deposited with powers of concurrence. tenders and security acceptance deposit for works Refund of security Full Power Full Power Full Power upto The powers will be exercised with finance deposit including powers of concurrence. performance security, acceptance safe custody guarantee and retention money except EMD Variation over the Full Power Full Power Full Power upto 1. Only net variations in the contract shall original contract value provided the provided the powers provided be considered for the sanction of the on account of variation value of the value of the the value of the competent authority. in quantities in item rate contract is still contract is still contract is still 2. Item wise variation exceeding 25% schedule of the contract within the within the within the powers should be with finance concurrence. and / or introduction of powers of powers of of acceptance 3. For contracts approved by Director, new Non-Schedule acceptance acceptance HoD can sanction variation in item(s) and Scheduled quantities upto 10% of the original item(s) not covered in contract value or Rs. 1 Cr. whichever is the contract (except for lower. For contracts approved by MD, lump sum contracts) Director can sanction variation upto 10% of the original contract value or (i) (ii) (iii) (iv) (v) Director ED/HoD Dy. HoD Page 34 of 76 Remarks SOP - MARCH 2024 Sl.No. (vi) (vii) Nature of Power Introduction of new nonschedule items (s) & scheduled items (s) not covered in the contract Director ED/HoD Dy. HoD Remarks Rs. 3 Cr. whichever is lower. 4. The variations (within the original contract period) due to contract provisions which are statutory in nature, like tax rates, minimum wages, escalation clause etc. to be operated at HoD level. The financial implication of these variation will not be reckoned up for considering the value of contract for operation clause W9 (v) remark 1. The interpretation of contract value is solely for the purpose of dealing with variation under W9 (v). 5. It is clarified that delegation of Power is independent at various levels. Upto the limit of acceptance of works tenders on (i) This Item W9 (vi) is only for the purpose single tender basis as per item W6 (a) (iii) with of sanction of rates of new item(s) not finance concurrence in each case covered in the contract. Authority for sanctioning of variation due to such item(s) solely rests under item W9 (v). (ii) The delegation of powers is per occasion and Items would be clubbed logically to be treated as “each occasion”. (iii) It is clarified that delegation of powers is independent at various levels. Full Power upto powers of acceptance Powers to be exercised with finance concurrence in each case. Introduction of new conditions / modification of Special conditions of contract (viii) Imposition / Waiver of Full Power to HoD, if penalties have been specified Waiver of penalties will require prior penalties on contractors in the contract agreement finance concurrence. (ix) Sanction of advance to the contractor (a) If provided in the Full Power as provided in the contract agreement contractor agreement Page 35 of 76 SOP - MARCH 2024 Sl.No. Nature of Power Director ED/HoD Dy. HoD Remarks (b) In other cases Upto Rs. 20 Upto Rs. 2 Nil With prior finance concurrence. Lakh Lakh (x) Recovery of damages Full Power upto powers of signing of agreement in Amount of damage to be recovered to be caused to the accordance to the acceptance at various levels vetted by finance. corporation (xi) Powers to make provisional payments (a) Where the contract Full Power Full Power Full Power upto For contracts accepted by MD, Directors period is over and the upto powers upto powers of powers of can authorize provisional payment upto extension is being of acceptance acceptance acceptance 5% of the contract value or Rs. 2 Cr., processed whichever is less and HoD can authorize provisional payments upto 5% of contract (b) New Non-scheduled / Full Power Full Power Full Power upto value or Rs. 1 Cr., whichever is less (This scheduled items not upto powers upto powers of powers of power to HoD is available for contracts accepted by Directors also). Payment in covered in the contract of acceptance acceptance acceptance respect of items (schedule/non-schedule) where the rate is not yet for which rate is not yet decided will be on decided a provisional rate subject to upwards and downwards revision when the rate is finalized. The provisional payment will be made with prior concurrence of associate finance. Such provisional payment will have to be regularized expeditiously and not later than a month of making the payment. (xii) Variations under Lump Upto Rs. 2 Cr. Upto Rs. 50 Nil For variations within the powers of HoD, a sum contracts Lakh committee of three Dy.HoDs including one from finance may be constituted. For variation in the powers of the Director, a committee of three HoDs including one from finance may be constituted. NOTE: - Powers delegated under items W7, W8 & W9 are applicable for consultancy work also and will be exercised as per delegations. Page 36 of 76 SOP - MARCH 2024 EARNING MATTERS Note: 1. For the purpose of SOP on earning matters, financial figures mentioned herein for assessing the competent authority shall be considered as annual earning of the first year. 2. Activities of Property Business shall be as per approved list. In case of any deviation from the approved list, the case shall be put up to competent authority for approval. Invitation of tender and acceptance shall be as per SOP depending on annual value of the work. 3. In case tender is called containing different component / schedules, where Bid security and Eligibility criteria is prescribed for individual component / schedule and tenderer is required to bid for all or any of the components / schedules, power of sanction of estimates, invitation of tender and acceptance shall be based on the value of the component / schedule having the highest value for the first year revenue. The agreement will be signed for individual component / schedule. Subsequent contract management issues (extension, variation etc.) shall be dealt with by the authority who is competent as per SOP on the basis of the annual value of the particular contract. 4. For any other issue not specifically covered in this SOP, the suitable provisions of O&M SOP shall be applicable. Sl.No. R1 Nature of Power Director Approval of Upto Rs. 5 Cr. Estimates/Reserve Price for earning from Licensee/leasing of Kiosk/shops/built-up spaces, short term promotion, advertisement, covending cards, parking or any other Property Business / Revenue earning activity etc. in O&M department. ED/HoD Upto Rs. 1 Cr. Dy. HoD Upto Lakh Rs. Remarks 10 1. 2. Page 37 of 76 Prior finance obtained. concurrence to be In case of tenders (annual earning) above Rs. 10 Lakh, before opening of Financial Bids, a duly constituted Tender Committee shall recommend a reserve price. SOP - MARCH 2024 Sl.No. R2 Nature of Power Director (i) (ii) Powers to invite tenders for approved Earning matters Open tenders Upto Rs. 5 Cr. Limited Tenders Upto Rs. 2 Cr. (iii) Single Tender R3 Upto Rs. 1 Cr. ED/HoD Dy. HoD Remarks Approved works are those which have been approved in accordance with item R1 above. Upto Rs. 3 Cr. Upto Rs. 25 Lakh Upto Rs. 10 Lakh Nil Nil Prior finance concurrence to be obtained. Nil Acceptance of tenders for Earning matters from 1. For tenders of annual value upto Rs. 1 lakh tender committee shall be of two members at one level below Accepting Authority with one member of the executive department as convener and one member of finance. 2. For tenders of annual value beyond Rs. 1 lakh, the tender committee shall be of three members at one level below the Accepting Authority with one member of the executive department as convener, one member of finance and one member of any other department. (i) Open tenders Upto Rs. 5 Cr. Upto Rs. 3 Cr. (ii) Limited Tenders Upto Rs. 2 Cr. (iii) Single Tender Upto Rs. 1 Cr. Upto Rs. 25 Lakh Upto Rs. 10 Lakh Nil R4 (a) Powers to dispense with Upto Rs. 2 Cr. Tender and entering into Lease / License / Concession Agreement with Government, PSUs and autonomous Government Bodies etc. on Single Tender / Upto Lakh Page 38 of 76 Rs. 10 Nil Nil Nil Negotiations for deciding Lease / License Rent / Premium and Terms and Conditions of agreement shall be conducted by TC comprising of three HoDs from Executive department, Finance and another executive Department and put up to Director/MD for approval. SOP - MARCH 2024 Sl.No. (b) R5 R6 Nature of Power Nomination Basis Power to dispense with calling & acceptance of quotations for operation of parking lots for short duration upto six months. Director ED/HoD Dy. HoD Remarks Full Power Upto Rs. 10 Lakh in each case. Nil Upto Rs. 50 Lakh each case Full Power for tenders accepted by Directors Full Power for tenders accepted by Directors Nil (i) Committee of Dy.HoD of Civil, Operation & Finance wing in case of acceptance of HoD. (ii) Committee of HoD of Civil, Operation & Finance wing in case of acceptance of DO. The maximum tenure for License/lease on STP basis shall be upto one year only. Powers to licence/lease Upto Rs. 2 Cr. spaces on Short Term each case Promotion (STP) basis Issue of Acceptance Full Power Letter (LOA) R7 Signing of Agreements R8 (i)(a) Matters concerning contract management To extend tenure of Full Power Full Power Lease / Licensee or provided the provided the Concession Agreement revised Value revised Value with same payment and still lies in his still lies in his other conditions as powers of powers of existing in agreement. acceptance acceptance To extend the Full powers Full powers moratorium period in a upto powers upto powers of contract without affecting of acceptance acceptance as the end date of lease as per item per item no. period. no. R3 above. R3 above. (i)(b)(I) Full Power Full Power for All acceptance letters exceeding Rs. 5 tenders Lakh in value will require to be vetted by accepted by ED finance. / HoD / Dy.HoD Full Power for 1. Agreements exceeding Rs. 5 Lakh to tenders be vetted by Finance. accepted by ED 2. Agreements with foreign companies / HoD / Dy.HoD shall have pre- requisite legal vetting. 3. Director/ED/HoD, will sign the agreement form only, while other documents shall be signed by the authority one level below. Full Power 1. Prior finance concurrence shall be provided the required. revised Value still lies in his 2. (i) Where in built extension clause is powers of part of agreement, tenure shall be acceptance extended as per terms and condition of the contract. Full powers upto powers of (ii) In case of fixed tenure contracts, acceptance as normally extensions will not be granted. per item no. R3 However, in case extension is required above. to be given on same terms and Page 39 of 76 SOP - MARCH 2024 Sl.No. Nature of Power (i)(b)(II) To extend the moratorium period in a contract, affecting the end date of lease period. (ii) (iii) (iv) (v) Director Full Power provided the revised Value still lies in his powers of acceptance as per item no. R3 above. Termination of the Full Power contract on account of upto powers the failure of the of acceptance contractor in respect of the conditions of contract Forfeiture of Earnest Full Power Money Deposit, & upto power of Security Deposit / signing of Performance Guarantee agreement of the Licensee / Lessee / Concessionaire Refund of Security Full Power Deposit / Performance upto powers Guarantee after of acceptance completion of the contract Variation in quantity in Full Power each item of contract provided the and introduction of any revised new item annual value of the contract (on the basis of rate of first year) is within his powers of acceptance ED/HoD Dy. HoD Remarks Full Power provided the revised Value still lies in his powers of acceptance as per item no. R3 above. Full Power upto powers of acceptance Full Power provided the revised Value still lies in his powers of acceptance as per item no. R3 above. Full Power upto powers of acceptance Full Power upto power of signing of agreement Full Power upto Finance concurrence is required. power of signing of agreement conditions upto one year, powers of Short Term Promotion (STP) as per R-5 shall be exercised. 2. Revised annual value (including variations if any) will be calculated based on the rates of first year of extended tenure. With finance concurrence and legal vetting if the termination is on grounds other than failure of Licensee / Lessee in respect of the conditions of contract. Full Power Full Power upto Where MD or Director has accepted the upto powers of powers of tender, the powers will be exercised by acceptance acceptance HoD in consultation with finance. Full Power provided the revised annual value of the contract (on the basis of rate of first year) is within his powers of acceptance Full Power provided the revised annual value of the contract (on the basis of rate of first year) is within his powers of acceptance Page 40 of 76 1. Prior finance concurrence is required. 2. Only net variations in the contract shall be considered for the sanction of the competent authority. 3. All terms and conditions of the agreement shall be applicable for area considered in variations also. 4. Contracts where in-built provision of variation in quantities is there at same terms and conditions and at specified rates, power shall be exercised as SOP - MARCH 2024 Sl.No. Nature of Power Director ED/HoD Dy. HoD Remarks under: (i) For contracts accepted by Director, HoD can sanction variation in quantities as specified in contract agreement. (ii) For contracts accepted by MD, HoD can sanction variation in quantities upto 25% of the annual value of contract and Director can sanction full variation quantities as specified in the contract agreement. 5. Contracts where in-built provision of variation is not there or variation required is more than the in-built provision in the contract, power shall be exercised as under: (i) Full power by accepting authority provided the revised annual value of contract (for the first year) is still within his power of acceptance. (ii) For contracts approved by MD, Director can sanction variation upto 25% of the annual value of the contract (based on the rates for the first year) and for contracts approved by Director, HoD can sanction variation upto 25% of the annual value of the contract (based on the rates for the first year). (iii) For Variation exceeding 25% recommendations shall be put up to competent authority by committee of three officials equivalent to tender committee or a committee nominated by competent authority. Page 41 of 76 SOP - MARCH 2024 Sl.No. Nature of Power Director ED/HoD Dy. HoD Remarks (vi) Change / Modification in terms and conditions of existing Contract or introduction of a new condition Full Power provided the revised Value still lies in his powers of acceptance Full Power provided the revised Value still lies in his powers of acceptance Nil Finance concurrence to be obtained whether new / modified conditions have financial implications or not. (vii) Imposition / Waiver of Full Power to HoD, if penalties have been Waiver of Penalties will require prior penalties specified in the contract agreement finance concurrence. (viii) Recovery of damages Full Power upto powers of signing of agreement Page 42 of 76 Amount of damage to be recovered to be vetted by finance. SOP - MARCH 2024 STORE INDENTING MATTERS Sl.No. I-1 (a) (b) Nature of Power Director Non -Stock Indent Placement of a Full Power Non-Stock Indent as per the approval of competent authority in Para S-1 of Store Matters Approval of a Upto Rs. 7.5 Non-Stock indent Lakh without (Per item) finance Vetting. Full Power above Rs. 20 Lakh with finance vetting I-2 (a) Stock Items Placement of Stocking Application (Each item) (b) Approval of Stocking Application (Each item) Fixing up of EAR (Each item) (c) ED/HoD Dy. HoD Mgr. AM Full Power Full Power Full Power Full Power Upto Rs. 5 Lakh without finance Vetting. upto Rs. 20 Lakh with finance vetting Upto Rs. 2.5 Lakh without finance Vetting. upto Rs. 15 Lakh with finance vetting Upto Rs. 50,000/(single Item) without finance Vetting upto Rs. 10 Lakh with finance vetting Upto Rs. 10,000/(single Item) without finance vetting. upto Rs. 2 Lakh with finance vetting Full Power Full Power Full Power Full Power Full Power Full Power Upto Rs. 10 Lakh (Rate x EAR) Nil Full Power Full Power Upto Rs. 15 Lakh (Rate x EAR) Nil Page 43 of 76 Remarks Powers to be exercised subject to availability of Budget. Normally all Indents would be placed by SSE/SE/JE or equivalent Supervisors. Full Power Normally all indents would be placed by SSE/SE/JE of equivalent Supervisors. Nil Above Rs. 10 Lakh with prior finance concurrence. Nil Above Rs.10 Lakh with prior finance concurrence. SOP - MARCH 2024 Sl.No. I-3 (a) Nature of Power Director ED/HoD Dy. HoD Mgr. AM Authority Competent to sign the Proprietary Article Certificate Where it is Full Power Upto Rs. 25 Upto Rs. 2.5 Upto Rs. Upto Rs. possible to certify Lakh Lakh 20,000/20,000/that a similar item is not manufactured or sold by any other firm which could be used in Lieu (Single item) Page 44 of 76 Remarks Signing of PAC for stock item is by competent authority at the time of creation of MM No. with due justification on the basis of total value of EAC. For Subsequent procurement of EAC, if total value of EAC exceeds the limit of signing of PAC by competent authority who has signed the initial PAC, then revised PAC shall be required to be signed by the competent authority on the basis of revised value of EAC. For non stock indent PAC shall be signed by competent authority on the basis of total value of purchase of the indented item. Store Department should also check the market for availability of additional sources. SOP - MARCH 2024 Sl.No. (b) Nature of Power Single tender Purchases on source standardization basis, where it is not possible to certify that a similar item is not manufactured or sold by any other firm which could be used in Lieu (For Single Item) Director Full Power ED/HoD Dy. HoD Upto Rs. 15 Upto Rs. 1.5 Lakh Lakh Page 45 of 76 Mgr. Nil AM Nil Remarks Signing of PAC for stock item is by competent authority at the time of creation of MM No. with due justification on the basis of total value of EAC. For Subsequent procurement of EAC, if total value of EAC exceeds the limit of signing of PAC by competent authority who has signed the initial PAC, then revised PAC shall be required to be signed by the competent authority on the basis of revised value of EAC. For non stock indent PAC shall be signed by competent authority on the basis of total value of purchase of the indented item. Store Department should also check the market for availability of additional sources SOP - MARCH 2024 Sl.No. I–4 Nature of Power Purchase of Non Proprietary articles in emergent situations affecting Repairs, Maintenance, Out turn, Operation to be recorded in writing (For single Item) on Single tender basis Director Rs. 30 Lakh ED/HoD Dy. HoD Mgr. Upto Rs. 15 Upto Rs. 2 Upto Rs. Lakh Lakh 30,000/- AM Nil Remarks NOTES:i) ii) iii) iv) v) vi) vii) While resorting to open tender, the cost of advertising shall be kept in view. Where possible several Indents can be batched in one advertisement. There shall be no objection to issue of limited tender where the estimated value of Procurement is less than Rs. 20 Lakh. Where appropriate exercise to enlist vendor on Pre-qualification basis shall be carried out with approval of HoD. Procurement through limited tenders from listed vendors shall be deemed to be procurement on open Tender basis. The validity of enlistment shall be revised every alternate year, before which fresh exercise shall be carried out. Powers shall be exercised subject to availability of Budget provision. Where prior finance concurrence is waived the same shall be subject to post scrutiny by paying officer in Accounts Deptt. Power shall be exercised with due adherence to canons of financial propriety. EAR: - Estimated Annual Requirement. Finance Vetting / Concurrence required only when mentioned. Page 46 of 76 SOP - MARCH 2024 PART C: FINANCIAL, ESTABLISHMENT & STORE MATTERS (PROJECT AND O&M) Page 47 of 76 SOP - MARCH 2024 FINANCIAL MATTERS Sl. No. F1 F2 F3 F4 F5 F6 F7 Nature of Power Director (F) Opening of Bank Full Powers Account Authorization to Full Power to operate Bank nominate officers Account of the company and to authorize them to operate the Bank Account Authorization of Full Power payment in each case Vetting of Full Power Financial proposals / Indent / Purchase Orders etc. Sanction of LC/BG Full Power limit with individual Bank Authorization to Full Power to open / retirement nominate officers and execution of of the company to documents to open / retirement operate LC / BG and execution of within the documents to sanctioned Limit of operate LC / BG Individual Bank within the sanctioned limit of individual Bank For O&M only Full Power Refund of EMD HoD (F) Nil Dy.HoD(F) Nil Manager / AM Nil Full Power to nominate officers of the company and to authorize them to operate the Bank Account Full Power Nil Nil Full Power Rs. 2 Lakh in each case Full Power Full Power Rs. 2 Lakh each case Nil Nil Nil Nil Nil Nil Full power Full Power Full Power Page 48 of 76 Remarks in EMD of unsuccessful bidders shall be released on vetting of LOA or discharge of the Tender. SOP - MARCH 2024 Sl. No. F8 Nature of Power Director (F) HoD (F) Dy.HoD(F) Manager / AM Remarks Empanelment of Full Power consultant (Tax, Accounting, Valuation etc) Rs. 15 Lakh per case Nil Nil 1. Powers to be executed by designated officer only. 2. Tendering / Quotation process to be followed for more than Rs. 5 Lakh. The same can be dispensed with the approval of Director. Opinion from Full Power experts on Tax, Accounting matters etc. Rs. 2 Lakh opinion Nil Nil (i) (ii) per Page 49 of 76 Powers to be executed by designated officers only. SOP - MARCH 2024 ESTABLISHMENT MATTERS Sl. No Nature of Power Director HoD Dy. HoD Mgr / AM Remarks Recruitment & Appointment Creation of posts Nil Nil Nil Nil (b) Open market recruitment Nil Nil Nil Nil (c) Approval and operation of panel Nil Nil Nil Nil (d) Approval of names for Nil deputation from Govt./ Public Sector and quasiGovt. bodies Permanent absorption Nil Repatriation to parent Noncadre before expiry of Executive period of deputation Confirmation in regular All cases grade after completion of period of probation Nil Nil Nil Creation of posts will be done with the approval of MD. Approval for Direct recruitment will be granted only by MD. The Director (HR matters) will nominate a Selection Committee for below HoD level posts and for HoD and above level posts Committee will be nominated by MD. Only the Director (HR Matters) will exercise the powers on the basis of recommendations of selection committee of an appropriate level duly constituted for the purpose for operation of panel. For posts of HoD level, approval of MD will be required. Only with the approval of MD. Nil Nil Nil Nil Nil Nil Nil Nil Nil E1 (a) (e) (f) (g) Page 50 of 76 Only with the approval of MD. To be processed by HR Department with the approval of MD in case of executives. Approval for Confirmation (A) DI - For O&M (B) DF - For Project Approval for Committee nomination for Confirmation SOP - MARCH 2024 Sl. No (h) E2 Nature of Power Director Placing in temporary Full Power status after completion of required no. of days in daily wages of TADK Promotion against regular posts / Adhoc promotion Acceptance of resignation (ii) Waiver of surety bond (iii) Waiver of Notice Period Dy. HoD Mgr / AM Nil Nil Nil HoD (HR matters) Nil Nil Executive Concerned Upto Dy. HoD for NonHoD level Executive working under their administrative control Nil Nil - E3 (i) HoD Remarks The committee shall be nominated by the Director-In-Charge of HR matters for those below HoD level. For HoD level, the committee will be nominated by MD. With the Approval of Director (Finance). Through a departmental promotion committee where stipulated. The HR department will process the cases in accordance with approved promotion policy. For Executives with the approval of MD. To be processed by HR department in consultation with concerned department. All cases of resignation upto Dy.HoD level, shall be approved by the concerned Director. All cases of HoD and above shall require approval of MD. Nil Nil Nil Nil Only with the approval of MD. Upto Dy. HoD level Nil Nil Nil To be processed by HR department in consultation with the concerned department. All cases upto Dy. HoD level shall be approved by the concerned Director. All cases of HoD and above shall require approval of MD. Page 51 of 76 SOP - MARCH 2024 Sl. No E4 (a) (b) E5 (a) Nature of Power Director Approval for going on training Within India Upto HoD level for duration less than 2 weeks Foreign Nil Tour and Travel Within India Full Power in respect of officers under them HoD Dy. HoD Mgr / AM Remarks Nil Nil Within the available budget for the year. HoD (For any duration) and Executives beyond 2 weeks with MD’s approval. Nil Nil Nil Only with the approval of MD. Full Power in respect of officers under them Full Power in respect of staff under them Nil Within the available budget for the year. (i) HoDs who are working for Deposit / Consultancy Projects like Mumbai, Vijaywada etc. will be sanctioned by concerned Project Director. (ii) Project Director will be sanctioned by concerned Director. Nil Nil Nil Nil Nil Tours abroad will require MD’s approval. HoD and above with the approval of MD. Staff for duration Nil any (b) Foreign (c) Seminars and All officers Full Power in conferences / workshops upto AGM respect of Nonlevel Executives (d) Controlling officer for Full Power Full Power Full Power Full Power for traveling / daily allowance (including (including self) for officers staff working self) working under them under them (e) Permitting air travel to Full Power Nil non-entitled categories upto the level of AGM and below Nil Page 52 of 76 Nil TA / DA Journey for non-executive can be countersigned by Mgr. In case of non-availability of Mgr the same can be countersigned by AM and above level officers. Justification / Circumstances to be clearly recorded. Above AGM level, with the approval of MD. SOP - MARCH 2024 Sl. No Nature of Power Director HoD E6 (a) Local Conveyance Allowance Reimbursement of Full Power Conveyance charges E7 No Objection Certificate for Passports for all cases - E8 De-reservation of posts Nil E9 Allotment of quarters (i) (ii) E10 (i) (a) (b) Grant of Leave Non-Executives EL, LHAP / LHAC, Quarantine, Miscarriage leave, CCL, Paternity Leave, IOD, Hospital Leave Maternity leave Full Power (c) (d) CL (in normal case) & RH CL (in one go) (e) (f) Study Leave LWP / Leave Not Due (g) Extra Ordinary Leave - Full Power Full Power Dy. HoD Full Power Full Power in respect of Nonexecutive under them Full Power HoD Nil (HR Matters) Mgr / AM Nil Remarks Within approved limits entitlement to each category. of Vigilance + D&AR + PVR (Police Verification Report) clearance should be obtained. Nil Nil Nil These powers are to be exercised as per the extant guidelines of the DoP&T. DF – (Metro Enclave & Vidhan Sabha Officers Out of turn allotment / retention, if Quarters) any, with the approval of MD. Others except (i) above, Only by quarters allotment committee of Dy. HoDs – O&M More than 60 60 days days Full Power Full Power Full Power Full Power Full Power Full Power - More than 60 60 days days Full Power Full Power in in respect of respect of NonSupervisor Supervisor under them - Page 53 of 76 Nil Upto 10 days Any special case shall be forwarded through Director to MD for approval. Full Power Upto 10 days - Approval of MD shall be required Any extension shall be put to concerned Director (O.O. No. – PP/1917/2015, Dated 06.12.2015). SOP - MARCH 2024 Sl. No (ii) (a) (b) (c) (d) (e) (f) (g) (iii) (a) (b) (c) (d) (e) (f) (g) (iv) (a) Nature of Power Director AM/Mgr EL, LHAP / LHAC, More than Quarantine, Miscarriage 60 days leave, CCL, Paternity Leave, IOD Maternity Leave CL (in normal case) & RH CL (in one go) Study Leave LWP / Leave Not Due Upto 120 days Extra Ordinary Leave Full Power in respect of Executive upto Mgr. level Dy.HoD EL 30 days HoD Dy. HoD 60 days Upto days Full Power Full Power Upto 60 days Full Power - - Upto 10 days LHAP/LHAC, Quarantine, Full Power Miscarriage leave, CCL, Paternity Leave, IOD, Maternity Leave CL (in normal case) & RH Full Power CL (in one go) Full Power Study Leave LWP / Leave Not Due Upto 60 days Extra Ordinary Leave HoD EL, LHAP / LHAC, Full Power Quarantine, Miscarriage leave, CCL, Paternity - Page 54 of 76 10 Mgr / AM Remarks - Any special case, approval of MD shall be required. - - - - - - - - - - - - - Approval of MD shall be required Beyond 120 days, approval of MD shall be required. As per O.O. No. – PP/1917/2015, Dated 06.12.2015 Any Leave beyond 30 days, approval of MD shall be required. Approval of MD shall be required Any leave beyond 60 days, approval of MD shall be required. With the approval of MD (O.O. No.PP/1917/2015, Dated 06.12.2015) Leave would be approved by concerned Director and an information shall be sent to the MD. SOP - MARCH 2024 Sl. No Nature of Power Director HoD Dy. HoD Mgr / AM (b) Leave, IOD, Maternity Leave, CL, RH LWP / Leave Not Due, Study Leave Extra Ordinary Leave - - - - Approval of MD shall be required. - - - - With the approval of MD (O.O. No.PP/1917/2015, Dated 06.12.2015) To be processed by HR Department (c) Remarks (v) Recall from leave Full Power Non-Executive in respect of officers under them Nil Nil (vi) Conversion of LWP into sanctioned Earned Leave/ Extra ordinary leave/ Leave not due Executive upto Dy.HoD level Non-Executive Nil Nil (vii) Ex-India Leave Non-Executive (for any duration) and for AM / Managers (upto 10 days) Nil Nil All such applications will be processed and routed for approval through HR department. Nil Nil Nil All cases of sanction of EL of deputationists after repatriation / completion of term upto HoD level, will be approved by the Concerned Director. (viii) E11 E12 Upto the level of AM / Manager (beyond 10 days) and Dy.HoDs / HoDs (for any duration) Sanction of EL after Upto HoD repatriation / completion level of term Penalties Punishments APAR and As per D&AR rules of DMRC As per guidelines Page 55 of 76 SOP - MARCH 2024 Sl. No E13 (a) (b) E14 (a) (b) E15 E16 Nature of Power Director HoD Dy. HoD Mgr / AM Remarks Permissible personal HoD Executive upto Nonadvances including from Dy. HoD Executive PF Determination of number Full Power For NonNil of installments for in respect of executive HoD recovery in cases of officers (HR Matters) overpayment of pay and under them allowances Appointment of retired persons as consultants / advisors As specialists Nil Nil Nil Due to working hands not Nil Nil Nil being available against regular posts Nil To be processed Department. Nil To be processed by HR Dept. with finance concurrence. Nil Nil With the approval of MD only. With the approval of MD only. Compensation to Full Power Nil employees governed by Workmen’s Compensation Act in all cases of personal injury sustained in an accident arising out of and in the course of official duties Permission to acquire property 1. Immovable property All Executive Non-Executive (incl. AM / Manager / Dy.HoD and HoDs) 2. Moveable property Dy.HoD and AM / Manager HoD and NonExecutive 3. Intimation of any Dy.HoD and AM / Manager transaction of 2 times HoD and Nonof Basic Pay or more Executive Nil With finance concurrence. Nil Nil All such applications will be processed and routed for approval through HR Department. Nil Nil Nil Nil Page 56 of 76 Nil by HR SOP - MARCH 2024 Sl. No E 17 (i) (a) (b) (c) (d) (e) Nature of Power Transfers of Non-Executives Only change of Station within the jurisdiction of AM / Mgr Change of controlling officer at AM / Mgr level Change of controlling officer at Dy.HoD level Change of controlling officer at HoD Level Change of wing between O&M and Project (f) Outside Delhi / NCR (a) Transfer of Executives Within the same unit (ii) (b) E18 (a) (b) E19 Director HoD Dy. HoD Mgr / AM Full Power Full Power Full Power Nil Full Power Full Power Nil Nil Full Power Full Power Nil Nil Full Power Nil Nil Nil Full Power Nil Nil Nil Approval of Cadre Director and DO. Full Power Nil Nil Nil With the approval of the Concerned Director. Full Power in respect of officer / staff under them Nil Nil Nil Unit is defined as the controlling unit (HoD Level). Nil Nil For HoD & above, approval of MD is required. Upto Upto Rs.50,000/- per Rs.30,000/annum per annum Nil Only standard book relevant to Technical / literature / matters / management / general reading should be purchased. Full Power with ceiling of Rs. 600/- per month Nil Nil Nil Nil Nil Full Power in respect of officers under them Between units (HoD Upto Level) Dy.HoD level Purchase of technical Full Power books and periodicals for the office (to be kept in Library) Purchase of newspapers / Full Power magazine for the site office Extension of services of Full Power TADK Page 57 of 76 Remarks Controlling All cases of the extension of the services of TADK, will be approved by the Concerned Director. SOP - MARCH 2024 STORE MATTERS Sl. No Nature of Power S1 (a) Estimates To operate provision in the DPR for incurring expenditure or entering into commitments To incur expenditure or enter into commitments for procurement of stores not contemplated under DPR (b) (c) S2 Director HoD Dy. HoD Mgr/AM Full Power Full Power Full Power upto an upto upto excess of 5% provision provision Nil Rs. 1 Cr. per item with an annual ceiling of Rs. 5 Cr. Nil Rs. 1 Lakh per item with an annual ceiling of Rs. 10 Lakh Works costing Rs. 5 Cr. upto Rs.25 Cr. with annual each ceiling of Rs. 125 Cr. Nil Remarks To incur expenditure or Rs. 1.5 Cr. With prior finance concurrence. enter into commitments for with annual HoDs to maintain register to watch items of Stores to be ceiling of the ceiling. This is for sanction of executed in O&M Rs. 25 Cr. estimate. department out of O&M planned Budget Note: The estimates referred to in the DPR updated from time to time assuming an escalation of 5% per year in the rupee cost and 2% per year in the Foreign Exchange cost. Where the item of expenditure is not clearly indicated in the estimate but is implied under the respective sub-work, the sub-work cost should be the basis for comparison. A corresponding saving is to be identified for excess above DPR/ new items not covered in DPR. A meticulous record for all such implied items should be kept by the executive to ensure that the total cost under the sub-work is not exceeded. Finance concurrence should be taken to operate provisions. Pre-qualification of suppliers Approval to preRs. 50 Cr. Rs. 10 Cr. Rs. 1.5 Cr. qualification of suppliers Committee for pre-qualification Beyond Rs. 50 Cr. : 2 Directors and Dir (F) Rs. 10 Cr. to Rs. 50 Cr. : COS, concerned HoD and FA&CAO/HoD (Finance) Rs. 1.5 Cr. to Rs.10 Cr. : Dy.COS, concerned Dy.HoD and Dy. FA&CAO Upto Rs. 1.5 Cr. : Dy.COS along with Dy. FA&CAO/SAO. In this case the file is not required to be put up to the next higher officer for approval. Page 58 of 76 SOP - MARCH 2024 Sl. No Nature of Power Director S3 (a) Invitation of tenders Powers to invite tenders for goods and other stores already approved for procurement (i) Open tenders / tenders Full Power from pre-qualified contractors / items on DGS&D rate contract (ii) Limited tenders Upto Rs. 10 Cr. (iii) Single tenders S4 Acceptance tenders of HoD Dy. HoD Mgr/AM Remarks Goods and stores approved for procurement are the ones that appear in the DPR or those whose incurring of expenditure has been approved in accordance with item 1 above. Upto Rs. 5 Cr. Upto Rs. 1.5 Cr. Upto Rs. 10 Lakh Upto Rs. 1 Cr. Upto Rs. 25 Lakh Upto Rs. 1 Lakh Prior concurrence of Finance to be obtained for tenders exceeding Rs.10 Lakh in value. Upto Rs. 1.5 Upto Rs. 50 Upto Rs. 5 Upto Rs. Prior concurrence of Finance to Cr. Lakh Lakh 50,000/be obtained for tenders exceeding Rs. 5 Lakh in value. In case of item / material being purchased on PAC, no finance concurrence is required and COS shall have Full Power for invitation of single tender. stores Upto Rs. 25 Upto powers Upto Acceptance of For the tenders upto Rs. 50 Cr. in Cr. for invitation powers for Rs. 1 Lakh in value, tender committee shall be of tenders invitation of each case three members of HoD level and tenders put upto MD for acceptance through concerned Director. Cases beyond Rs. 50 Cr. shall be dealt through a TC of Director level and acceptance of MD. Tender committee of three members with Stores member as Convener. The committee will be: one officer from the user department of the same level as Page 59 of 76 SOP - MARCH 2024 Sl. No Nature of Power Director HoD Dy. HoD Mgr/AM Remarks the convener and a Finance member who can be one level lower. All tenders shall be accepted as per power delegated. The tender committee shall be of three members at one level below the Accepting Authority. Convener will be from the Concerned Department. The other members will be from the other departments and finance. Tenders requiring acceptance of MD’s level shall have tender committee of Director’s level. For the purpose of constitution of tender committee for Technical Package, the estimated value shall be considered and for Financial Evaluation, the lowest bid received shall be considered. Tender upto Rs. 10 Lakh in each case need not be considered by a Tender committee. Dy.COS can directly accept such tenders upto Rs. 10 Lakh in each case while Mgr. / AM can accept such tenders upto Rs. 1 Lakh in each case. "Tender Committee is not required for the items which are on DMRC’s rate contract/ Government e-Market place (GeM) and can be accepted by Competent Authority upto the power of acceptance of Open Tenders. Further, in cases of Page 60 of 76 SOP - MARCH 2024 Sl. No S5 Nature of Power Signing of purchase orders S6 (i) (ii) (iii) (iv) Director Full Power Matters concerning contract management Extension of time for Full Power completion and upto powers determination of the of acceptance liquidated damages Termination of the contract on account of the failure of the contractor in respect of the conditions of contract Forfeiture of earnest money deposited with tenders and security deposit Refund of security deposit Full Power upto powers of acceptance Full Power upto powers of acceptance Full Power upto powers of acceptance HoD Dy. HoD Full Power Full Power Mgr/AM Upto Rs.10 Lakh Full Power upto powers of acceptance Full Power Full Power upto upto powers of powers of acceptance acceptance Full Power upto powers of acceptance Full Power upto powers of acceptance Full Power upto powers of acceptance Full Power upto powers of acceptance Full Power upto powers of acceptance Full Power upto powers of acceptance Page 61 of 76 Remarks procurement through Government e-Market place (GeM), the provisions / conditions applicable for procurement through GeM shall be applicable. For the procurements through GeM the powers of acceptance of AM for procurement through single tender will be upto Rs. 50,000/- in each case. POs over Rs. 25 Lakh will have to be vetted by Accounts before issue. However, in case of online ordering through GeM, there shall be no vetting of the online PO. The damages have to be worked out in consultation with finance for contracts placed on time preference basis. Full Power upto powers of acceptance Full Power upto powers of acceptance Full Power upto powers of acceptance Where MD or Director has accepted the tender the power will be exercised by COS. SOP - MARCH 2024 Sl. No Nature of Power Director HoD Dy. HoD Mgr/AM Remarks (v) Variation in quantity each item of contract in Full Power provided the value of contract is still within the powers of acceptance Full Power provided the value of contract is still within the powers of acceptance Full Power provided the value of contract is still within the powers of acceptance Full Power provided the value of contract is still within the powers of acceptance For contracts approved by MD/ Directors & where the qty. Variation clause upto +/- 25% is available in the contract, HoD can sanction variation in quantities upto 25%. For contracts approved by MD and if there is no clause for qty. Variation in the contract and if supplier agrees then in this case Director can sanction qty. variation upto 25%. Finance concurrence is required if item wise variation exceeds 25%. (vi) Introduction of new Full Power conditions/ modification of upto powers existing conditions of of acceptance contract Full Power upto powers of acceptance Full Power Full Power upto upto powers of powers of acceptance acceptance Finance concurrence to be obtained wherever new / modified conditions have financial implications. (vii) Imposition / Waiver of Full Power upto powers of signing of agreements, if penalties penalties on contractors have been specified in the contract agreement (viii) Sanction of advance to the contractor (a) If provided in the contract Full Power as provided in the contract agreement agreement (b) In other cases (ix) Upto Rs. 20 Lakh Upto Rs. 2 Lakh Upto Rs. 2 Lakh Recovery of damages Full Power upto powers of signing of agreements caused to the corporation Page 62 of 76 Nil With prior finance concurrence. SOP - MARCH 2024 Sl. No Nature of Power Director HoD Dy. HoD S7 Sanction of Wharfage and Full Power Upto Rs. Upto Rs. Nil Demurrage / Detention 50,000/in 25,000/- in Charges each case each case Remarks (i) Procurement of petty items can be done by other HoDs in the corporate office upto Rs. 2,500/- in each case and by Dy.HoDs upto Rs.1,000/- in each case. (ii) Wherever Mgr. is not posted in the field unit, the CPM can exercise the power of Mgr. upto Rs.1 Lakh in each case. Procurement exceeding Rs.1 Lakh in each case will have to be approved by the head office. (iii) The powers in respect of stores matters given above are inter-alia applicable for disposal of scrap and for printing of stationery also. Page 63 of 76 Mgr/AM Remarks SOP - MARCH 2024 PART D: MISCELLANEOUS MATTERS (FOR PROJECT AND O&M) Page 64 of 76 SOP - MARCH 2024 Sl.No. M1 (i) (ii) Nature of Power Director Estimates Approval for scrapping Full Power of unusable dead Stock and unserviceable Assets etc. Write off of losses of Upto Rs. 10 Stores, Assets, Tools & Lakh in each Plants, Cash etc. Case ED/HoD Dy. HoD Remarks Upto Rs. 25 Upto Rs. 5 Lakh Approval Lakh in each in each case Report. case Upto Rs. 2 Lakh in each case and Rs. 20,000/in case when employee is held responsible for the loss Upto Rs. 5,000/- in each case and Rs. 5,000/- in each case when employee is held responsible for the loss as per Survey Committee With prior concurrence of finance for losses over Rs. 1,000/- in each case if an employee is held responsible and Rs. 5,000/- in all other cases. M2 (i) Purchase of technical books and periodicals for the office Full Power (ii) Purchase of newspapers for the site office Purchase of Esubscriptions / EMagazines etc. for official use Full Power Full Power Nil Full Power Upto Rs. 50,000/-per annum Nil Powers to be executed by designated officers only. Repairs of vehicles of the corporation including staff car, road vehicles etc. Full Power Full Power through authorized service station and upto Rs. 50,000/- other than Upto Rs.15,000/(through authorized service stations) and upto Rs.3,000/- In the following cases no Finance Concurrence is required: 1. To incur expenditure as per approved schedule rates, provided expenditure does not exceed Rs.10,000/- per annum for each vehicle relating to: (a) Dry-cleaning and washing of seat (iii) Upto 25,000/annum Rs. Upto per 15,000/annum Rs. Purchase to be made by a nominated per officer. The purchase to be made in accordance with general policy of the company to be formulated with finance concurrence. The purchase to be made in accordance with general policy of the company to be formulated with finance concurrence. M3 (i) Page 65 of 76 SOP - MARCH 2024 Sl.No. Nature of Power Director ED/HoD authorized with annual ceiling of Rs. 5 Lakh total Dy. HoD Remarks in each case covers, pads etc. and scheduled (other than replacement of vehicle seat covers and authorized) with Foot-Pads. an annual (b) Replacement of other consumables ceiling of such as battery etc. Rs. 1 Lakh 2. Minor repairs upto the value of total Rs.3,000/- on each occasion in emergency subject to maximum limit of Rs. 10,000/- per annum. 3. Expenditure incurred from authorized service stations upto Rs. 50,000/- on each occasion. All major repairs of vehicles and other requirements from unauthorized dealers may continue to be vetted by finance duly recommended by CS keeping in view justification in each case. M4 (i) Repairs to plants, machinery and equipment by quotations OEM Rs. 40 Lakh Rs. 10 Lakh per work per work with annual ceiling of Rs. 1.5 Cr. (ii) Authorized representative of OEM Rs. 20 Lakh Rs. 8 Lakh in each case with annual ceiling of Rs. 1 Cr. (iii) Local Firms Rs. 5 Lakh Rs. 2.5 Lakh in each case with an annual ceiling of Rs. 25 Lakh Page 66 of 76 Rs. 3 Lakh per 1. Prior Concurrence of finance required work in each for repairs exceeding Rs. 2 Lakh in case with each case. annual ceiling of Rs. 20 Lakh 2. Register of repair to be maintained for monitoring ceiling limit. Rs. 2.5 Lakh in each case with an annual ceiling of Rs. 20 Lakh Rs. 1 Lakh in each case with an annual ceiling of Rs. 10 Lakh SOP - MARCH 2024 Sl.No. Nature of Power Director ED/HoD Dy. HoD Remarks (i) Execution of agreement for supply of electric energy Full Power Full Power Nil Overall plan to be finalized with finance concurrence. (ii) Contract for services etc. courier Full Power Rs. 2 Lakh Nil 1. To be exercised by nominated officer (CS) 2. Tendering / Quotation process to be followed (iii) Contract for speed post services etc. with government agencies Full Power Full Power Rs. 25,000/- M5 To be exercised by Admin Department M6 (i) Cash award for Executive / Staff (Including DMRA) Upto Rs. 10,000/in each case and Rs. 25,000/in case of a group award upto manager level, with an annual ceiling of Rs. 5 Lakh Rs. 5,000/- in each case and upto Rs. 10,000/for group award upto non executive level with an annual ceiling of Rs. 1 Lakh Rs. 1,000/- in each case and upto Rs. 5,000/for group award upto non executive level with an annual ceiling of Rs. 25,000/- to be exercised by Principal / DMRA For group award, there should be a minimum of 10 (ten) employees in the group. The delegation of power will also be applicable to DMRA. M7 (i) Supply of water from outside for corporation work Full Power Full Power Full Power Overall plan to be finalized with finance concurrence. (i) Sanction of bicycle to peons / messengers Full Power Full Power Full Power Overall policy to be finalized with finance concurrence. M8 Page 67 of 76 SOP - MARCH 2024 Sl.No. Nature of Power Director ED/HoD Dy. HoD (i) Provision of LPG connection in office canteen / rest house Full Power Full Power Nil Remarks M9 With finance concurrence. M10 (i) (ii) Repair of office equipment / furniture and other sundry repairs not covered in AMC Equipment and other Full Power Upto Rs. 5 Upto Rs. Finance concurrence Sundries Lakh 20,000/- in each expenditure in each case. Rs.10,000/-. Furniture 1. Authorized Full Power Nominated Nominated representation of HoD upto Dy.HoD upto OEM/OEM Rs. 2 Lakh in Rs. 50,000/- in each case each case 2. Local Full Power Nominated Nominated HoD upto Dy.HoD upto Rs. 1 Lakh in Rs. 25,000/- in each case. each case. necessary if case exceed M11 (i) Annual Maintenance Contract for office equipment including computers Full Power Upto Rs. 10 Upto Rs. 5 Lakh With finance concurrence. Lakh p.a. to p.a. to nominated nominated HoD Dy.HoD (i) Provision of telephone connection in office and residence Full Power Full Power within the approved policy Nil Overall policy to be approved by MD. (i) Hiring of vehicles for official use Hiring of bus Full Power Upto 30 vehicle days per month Rs. 25,000/- per occasion, annual ceiling Nil To be exercised by nominated officer (CS) on the basis of requisition sent by HoDs. To be operated by Dean for DMRA and Company Secretary for others. M12 M13 (ii) Full Power Page 68 of 76 Nil SOP - MARCH 2024 Sl.No. Nature of Power Director ED/HoD Dy. HoD Remarks Rs. 10 Lakh M14 (i) M15 (i) (a) (i) (b) M16 (i) (ii) Miscellaneous expenses office Imprest for statutory payment, Road Tax / Insurance, License fee / royalty for WPC Operating for Telecom Department Sanction of Imprest Full Power Rs. 20,000/- Rs.10,000/- per per month month i) Prior finance concurrence required for expenditure exceeding Rs. 10,000/- in each case. ii) Rs. 50,000/- per month for Company Secretary only. Upto Rs. 5 Upto Rs. 2 Rs. 50,000/- in With finance concurrence. Lakh in each Lakh in each each case case case Upto 50,000/- Rs. Misc. Printing of souvenirs, publications/Translation work etc. Full Power Setting up of Exhibitions / stalls, Display Material etc. Full Power Nil Nil Rs. 2 Lakh in each case Ceiling limit Rs. 5 Lakh per annum Rs. 75,000/- in each case Ceiling limits Rs. 2.5 Lakh per annum The imprest will be operated by Dy.HoD nominated by the HoD. The delegation of power will also be applicable to DMRA. The delegation of power in respect of Translation work is applicable to Rajbhasha Vibhag. For Corporate Communication cases, Power delegated upto Director to be used by Pr. ED (CC) only. For annual accounts printing nominated officer (CS) has the power upto Rs. 5 Lakh. Finance concurrence required for cases beyond Rs. 10,000/-. Rs. 2 Lakh in Rs. 30,000/- in For Corporate Communication cases, each case each case Power delegated upto Director to be used by Pr. ED (CC) only. Finance concurrence required for cases beyond Rs. 10,000/Page 69 of 76 SOP - MARCH 2024 Sl.No. (iii) (iv) Nature of Power Director Videography, Photography, production of videos / films, radio campaigns etc. Full Power Preparation of souvenir and gift items for Metro Museum, Media, Delegations etc. Full Power ED/HoD Dy. HoD Remarks To be exercised by Corporate Communication Department Rs. 2 lakh in Rs. 10,000/- in For Corporat

Schedule of Powers (SOP)-March 2024.pdf

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