REVISION.pptx

REVISION WRITING THAT WORKS EMAILS To: Main person Cc: anyone you want to inform. Don’t copy unneeded people in the email(cc) Subject: make sure it’s clear and compelling Salutations: Dear teacher, Body paragraph: cut to the point, be specific and provide context, set the right tone o...

REVISION WRITING THAT WORKS EMAILS To: Main person Cc: anyone you want to inform. Don’t copy unneeded people in the email(cc) Subject: make sure it’s clear and compelling Salutations: Dear teacher, Body paragraph: cut to the point, be specific and provide context, set the right tone of voice, write notes if needed(key bullet points) MEMOS Address who you’re writing to Write who you want to take action/responsible CC the people who need to be informed Write the title of the memo in the center IN CAPS Make the structure obvious and clear 5 ws: Where, Why, When, What time, What to bring End the memo with a call to action when informing someone to do an action. No humor, irony and anger Sign off the memo LETTERS Address who you’re sending the letter to Get the name and address right A clear salutation Write a title Get to the point clearly Be empathetic if answering to a complaint Be specific and clear in your message Stop when your through, when your message is clear Sign off PRESENTATION Find a simple theme that will guide the presentation State the theme with a headline Provide an outline that lists all the points that you will speak about State how long the presentation will last Headline should not just be labels, make sure it’s specific Involve the audience, talking to the audience in a conversational tone Use words that are understandable, clear, no slang Structure of the presentation "deck”: -Objective, -Background, - Facts, -Conclusions, -Recommendations, -Next steps Finish your presentation strong, Give the audience something to remember you by SPEECHES PLANS Begin with a clear statement of purpose Build a foundation of facts State recommendations clearly Make it a call to action REPORTS Understand why you are writing it Recording a meeting About competition Progress What and Why and what to do about it Be clear Needs structure Purpose Summary Findings Conclusions Recommendations Next steps Make the facts pertinent and accurate RECOMMENDATIONS Think of it as selling, not presenting Be passionate and state logic behind your facts Make a plan and announce the scope and subject of your recommendation Goal is to persuade Be clear; write for the layman Be realistic about your recommendation Prepare to use facts, logic and be confident about what you’re saying Anticipate questions Get to the point quickly Consider the risks and challenges Consider your audience, make it urgent and how it fits their needs PROPOSALS Similar to recommendations SALES Hook your customers with the starting sentence Make your envelopes interesting to make people open them Tailor to your specific market / customers Longer letters are more optimal than shorter Make it easier to read Respect known formats (coupons look like coupons, letters look like letters) Make them act now Limited time offer / to number of customers FUND-RAISING LETTERS Fill the letter with ideas and passion Go for an emotional spiel Be polite; say please and thank you Say how much money you want Keep a relationship with your contributors