REVIEWER IN SOFAPP.pdf

REVIEWER IN SOFAPP Functions: Arrange text, images, and CHAPTER 1 multimedia for presentations. 4. Email Tools: For electronic SOFTWARE SUITE/APPLICATION mes...

REVIEWER IN SOFAPP Functions: Arrange text, images, and CHAPTER 1 multimedia for presentations. 4. Email Tools: For electronic SOFTWARE SUITE/APPLICATION messaging and information SUITE - is a collection of related distribution. software programs that share functionality and user interface. CHAPTER 2 MICROSOFT WORD is a powerful TYPES OF SOFTWARE SUITES application for creating and editing 1. Office Suite: Productivity tools documents. for knowledge workers (e.g., Microsoft Office). MICROSOFT WORD INTERFACE 2. Internet Suite: Includes web Office Button: Access file browsers, email clients, and functions (open, save, print). more. Quick Access Toolbar: 3. Graphics Suite: Software for Customize frequently used graphic design (e.g., Adobe commands. Graphics Suite). Ribbon: Contains tabs (Home, 4. Integrated Development Insert) with grouped commands. Environment (IDE): Tools for Rulers: Set margins and tab software development (e.g., stops. NetBeans, Eclipse). Zoom Control: Adjust view size of text. OFFICE TOOLS - is an applications View Buttons: Switch between that assist in office tasks like different document views (Print document creation, data handling, and Layout, Web Layout). presentations. Inserting Text: Click in the document area and start typing. Deleting Text: Use Backspace COMMON OFFICE TOOLS or Delete keys. 1. Word Processors: Used for Selecting Text: Click and drag, text documents (e.g., MS or use keyboard shortcuts Word). (double/triple click). Functions: Create, edit, format Copying/Pasting: Use documents, check grammar, add commands from the Home tab images. or right-click menu. 2. Spreadsheets: For processing Saving Documents: Use the and analyzing data (e.g., MS Office Button > Save As or Excel). shortcut Ctrl+S. Functions: Calculations, charts, data formatting, logical comparisons. 3. Presentation Tools: For creating slideshows (e.g., MS PowerPoint). TEXT FORMATTING CHAPTER 3 Change font size, style, and DISABLING/REMOVING ADD-INS color through the Home tab. 1. Click File > Options > Add-Ins. Change font size, style, and color through the Home tab. 2. Click "Go" under Manage. Insert text boxes for better text 3. Uncheck to disable or select placement. and click "Remove" to uninstall. PAGE LAYOUT MODIFICATIONS - Computers provide access to ADD-INS - enhance productivity by educational resources and online adding custom commands. courses. ENABLING ADD-INS - Click "Enable Content" on the Message Bar for SHORTCUT KEYS: trusted sources. ADD-IN SECURITY - Check settings in Trust Center to manage permissions and ensure safety. ERROR INDICATIONS: Contextual: Blue underline Spelling: Red underline Grammar: Green underline CORRECTING ERRORS: Right-click the underlined text and select the correct suggestion. WORD COUNT: Right-click the underlined text and select the correct suggestion. INSERTING ILLUSTRATIONS SMARTART: Insert graphics to communicate ideas; Insert > Illustrations > SmartArt. ADDING TEXT TO SMARTART: Type directly or in the task pane. INSERTING PICTURES/CLIP ART: Use Insert> Picture or Clip Art for visual enhancement. FORMATTING IMAGES: Select image, then use the Format tab for adjustments. ACTIVE APPLICATION ADD-INS - Add-ins registered and currently running in your Office program. INACTIVE APPLICATION ADD-INS - These are present on your computer but not currently loaded. Document Related Add-ins - Template files referred to by open documents. Disabled Application Add-ins - These add-ins are automatically disabled because they are causing Office programs to crash. Add-in - The title of the add-in. Publisher - The software developer or organization responsible for creating the add-in. Compatibility - Look here for any compatibility issues. Location - This file path indicates where the add-in is installed on your computer. HOW TO CONVERT TEXT TO TABLE Description - This text explains the Select the text add-in function. Select the Insert tab In Tables group click the Table TABLE - is a versatile tool of MS command Word. Select the 'Convert Text to Table' option; HOW TO INSERT TABLE It displays a dialog box Place the cursor where you In 'Separate text at' section want to insert the table select the desired option Select the Insert tab Click OK, the text will convert to In Tables group click the Table a table command It displays different options to insert the table Select the desired option to insert the table HOW TO ADD ROW IN TABLE HOW TO MODIFY Place the cursor in a row above Select the table or below which you want to add Two new tabs Design and row Layout appear on the Ribbon Right click the mouse On Design tab you will see A menu appears three groups of commands to Place the arrow over Insert modify table; Table Style option Options, Table Styles and Draw It will display a menu Borders; As required select 'Insert Rows Above' or 'Insert Rows Below' HOW TO DELETE COLUMN OR ROW IN TABLE Select the column or row of the table Right click the mouse A menu appears As required select 'Delete Columns' or 'Delete Rows' HOW TO SPLIT TEXT TO COLUMNS On the left side, a dialog box appears with list of categories Open the document In the center you will see the Select the Page Layout tab illustrations available in a In Page Setup group click the category Columns command Select the desired illustration It displays a list of options to and click OK split text into columns Select the desired option HOW TO ADD TEXT IN SMARTART GRAPHICS Select the graphic Task pane appears on the left side if it is not visible then click the arrow on the left side of graphic Type the text in task pane fields it will appear in the graphic You can also directly type the text in the graphic in text area Close the task pane after entering the text and click HOW TO INSERT SMARTART outside the graphic GRAPHICS Place the cursor in the document where you want to insert graphics Select the Insert tab In Illustrations group select the ‘Smart Art’ command; HOW TO INSERT PICTURE IN DOCUMENT HOW TO INSERT CLIP ART HOW TO FORMAT PICTURE OR CLIP ART Select the picture or clip art that you want to format Format tab appears in the Ribbon Click the Format tab It displays four groups of related commands to modify or format picture or clip art CHAPTER 4 In Excel, you only specify cell references or named ranges like A1, A1:A3, etc., but in Word, you have these positional terms you can use. You can use RIGHT, LEFT, ABOVE WORDS allows to customize tables as and BELOW. You can also use these per your requirements. positional arguments with SUM, PRODUCT, MIN, MAX, COUNT and AVERAGE. In addition, you can use these arguments in combination. For example, I could type in =SUM(LEFT, RIGHT) and it would add all the cells that are to the left and right of that. You can also reference individual cells like writing =SUM(A1, A2, A3), which will give you the same result. If you write =SUM(A1:B3), it will add A1, A2, A3, B1, B2, and B3. Using these combinations, you can pretty much reference any data you like. If you want to see a list of all the functions you can use in your Word formula, just click on the Paste Function box. You can use IF statements, AND and OR operators and more.