Project Integration Management PDF

PROJECT INTEGRATION MANAGEMENT Dr. Zeinab ELmoghazy Oct 21, 2024 1- Sequence of tasks 2- Definite outcome 3- Clear start and end dates 4- Projects have scope of size, time, budget, resources, quality and functionality 5- Involve people, whether one or...

PROJECT INTEGRATION MANAGEMENT Dr. Zeinab ELmoghazy Oct 21, 2024 1- Sequence of tasks 2- Definite outcome 3- Clear start and end dates 4- Projects have scope of size, time, budget, resources, quality and functionality 5- Involve people, whether one or many  Knowledge Areas Scope Schedule Cost Quality Resources Communications Risk Procurement Stakeholders  Steps of Managing a Project Define the Develop Solution Problem Options Plan the project What must be done? Who will do it? How will it be done? Monitor and control When it must be done? Progress Execute How much will it cost? Are we on target? the Plan What do we need to do it? If not, What must be done? Should the plan be changed? The primary responsibility of the Close Project project manager is to ensure that What was done well? What should be improved? all work is completed on time, What else did we learn? within budget and scope, and at the correct performance level. Project Integration Management is specific to Project Manager Accountable for the success or failure of the project Project Management Skills Team building A B C D E F Skills Management  Project Integration Management Project Plan Project Plan Overall Change Development Execution Control Project Integration Management Process https://www.youtube.com/watch?v=_ibWYiJbiok Steps of Integration Management Process  Project Integration Management Processes Initiating Planning Executing Monitoring & Closing Controlling Direct and Monitor & manage project Control work project work Develop Project Develop Project Close project or Management Charter Phase Plan Perform Manage project Integrated knowledge change control The project integration management overview Project Plan Development What is Project Planning? Project planning is one of the fundamental steps in organizations that means documenting the execution activities while highlighting the project requirements. To put it differently, it’s like planning the project life cycle with various stages, including post-service maintenance. Therefore, an effective project plan provides an execution strategy to start and end the project in due time. Project Plan vs. Project Charter A project plan contains all the details in one document. Another extended type is a project charter. In this, the project document needs to be signed off by the necessary stakeholders at the beginning. A project charter defines what is to be done to meet the requirements of project customers. The charter should be used to: 1- Authorize work on the project; 2- Define the authority, responsibility, and accountability of the project team. 3- Establish scope boundaries for the job. When such a document is not produced, the team members may misinterpret what is required of them, and this can be very costly.  Project Plan is used to Guide project execution ▪ Document project planning assumptions. Document project planning decisions regarding alternatives ▪ Facilitate communication among stakeholders. ▪ Define key management reviews as to content, extent, and timing. ▪ Provide a baseline for progress measurement and project control. Setting SMART Goals  Missed Rising Material Deadlines Employee Costs Project Outdated Leave- Additional Dependencies Market taking/illness Labor & Use of New Research Major Weather Resources Technologies Project Quality Conditions Additional Customer Changing Laws Budget Needs Satisfaction Project plan development Project plan development uses the outputs of the other planning processes to create a consistent, coherent document that can be used to guide both project execution and project control. For example, the initial draft may include generic resources and undated durations while the final plan reflects specific resources and explicit dates. Final Plan Generic Resources Specific Undated Resources durations Specific dates Initial Draft Project Performance Measurement Baselines (PMB) Schedule Baseline Scope Cost Baseline Baseline Performance Measurement Baseline 1-Define Project Scope: 2-Estimate Activity Durations: Identify the project's objectives, deliverables, and Estimate the duration required to requirements. complete each activity or task identified Document the scope statement outlining what is in the WBS. included and excluded from the project. Consider factors such as resource Develop Work Breakdown Structure (WBS): availability, dependencies, and potential Break down the project deliverables into smaller, risks when estimating durations. manageable tasks. Sequence Activities: Organize tasks hierarchically using a WBS, with higher Determine the order in which project levels representing major deliverables and lower levels activities need to be performed. detailing specific tasks. Identify dependencies between activities and establish logical sequencing to ensure smooth project execution. Develop Project Schedule: Use the estimated durations and activity sequencing to create a project schedule. Utilize project management tools such as Gantt charts or project scheduling software to visualize the timeline and allocate resources efficiently. 3-Estimate Project Costs: Identify all costs associated with the project, including labor, materials, equipment, and overhead. Estimate the cost for each activity or task based on resource requirements and market rates. Develop Cost Baseline: Aggregate the estimated costs for all project activities to create a cost baseline. Include contingency reserves to account for uncertainties and risks that may impact project costs. Document the Performance Measurement Baseline (PMB): Compile the scope baseline, schedule baseline, and cost baseline into a single document. Ensure that all baseline components are clearly defined, documented, and approved by relevant stakeholders. Baseline Approval: Obtain approval from project stakeholders, including project sponsors and key decision-makers, for the finalized PMB. Ensure that all stakeholders understand and agree to the scope, schedule, and budget outlined in the PMB. https://www.projectmanager.com/ Examples of Project Management Software Projecto Microsoft Projectmanager Procore Monday.com PMI Trello  Performance Measurement Baseline https://learn.pro jectmanager.co m/?utm_mediu m=email&utm_s ource=hs_auto mation&utm_co ntent=32539406 9&utm_campaig n=Trial%20Nurtu re%20- %20Q3%202024 https://www.projectmanager.com/ Project Status Report https://www.projectmanager.com/ Performance Indicators https://www.projectmanager.com/ Initiating Planning Executing Monitoring & Controlling Closing What is Agile Project Management? It is a process through which a team takes up the responsibility of managing a project by breaking it up into smaller stages and involving constant collaboration with stakeholders and continuous improvement and iteration at every stage. This methodology lets the teams quickly come up with potential solutions, incorporate feedback, and adjust scope as needed throughout the project lifecycle. This agile methodology not only paces up delivery times, but it also supports the change in requirements as new developments arise. Agile Project integration Management Process Scrum Agile Methodology *One of the key reasons for Scrum's popularity is its ability to help teams deliver high-quality products and services in a fast and efficient manner. By breaking projects down into small, manageable pieces and regularly reviewing progress, teams can quickly identify and address any issues that arise. This allows them to stay on track and meet their goals in a timely manner. *It emphasizes collaboration and communication as team members are encouraged to work together and share ideas, rather than following a rigid hierarchy. This can foster a sense of ownership and accountability, which can help teams stay motivated and engaged and help organizations stay competitive and deliver high-quality products. Kanban Agile Methodology *Benefits of Implementing a Kanban System are Transparent visualizing of workflow through Kanban board. This board is divided into columns that represent stages of work and provide an overview of the entire project. Tasks are represented as cards that move across these columns enabling team members to track progress, identify bottlenecks and improve communication. *Teams utilizing Kanban can swiftly reprioritize tasks and adapt quickly, ensuring that their efforts align with project objectives. *Regular feedback loops, often facilitated through retrospectives or daily stand-up meetings offer a mechanism for teams to reflect on their processes and performance. Thank You & Best Wishes