Record Keeping in Early Childhood Education PDF

# Record Keeping in Early Childhood Education ## What to keep track of, and how to keep track of it ### Why keep records? - Document a child's development - For legal reasons; keep track of records ## Special notes on records and record keeping - Records must be organized so information can be ea...

# Record Keeping in Early Childhood Education ## What to keep track of, and how to keep track of it ### Why keep records? - Document a child's development - For legal reasons; keep track of records ## Special notes on records and record keeping - Records must be organized so information can be easily retrieved - Storage procedures are established to ensure security and confidentiality - All records must remain on the premises ## 4 types of ECE programs that must maintain secure and accurate official records 1. Legislation; law 2. Financial; budget, fees, 3. Program records; program plans, observations, floor plan, 4. Personnel records; employees, contracts ## Legal records - License - Purchase of service - Subsidy; money given from government in order to run the centre - Legal documents - Insurance policies - Meeting minutes ## Financial records - Operating budget; set every year for costs and fees - Staff payroll; goes higher every year due to seniority - Parent fees ## Program records - Children's records - Attendance - News letters - Reports - Menus - Incident reports - Serious occurrence reports - Weekly maintenance logs ## Personnel records - Employment records - Disciplinary records - Workplace safety insurance board; documentation for any injury for insurance ## Who is responsible? - Centre supervisor - Ministry ## Definitions - Policy: rule/decision made up to guide our behaviour of people in families, workplace, city/provinces/territories/country. - Politics: the process people use to make policy and decide who gets what, where, and when. - Family politics - Work politics - City/provinces/territories/country (government politics) ## Levels of Government - Funding + managing ECE programs - Service integration ## Public Politics - Discussions by publicly elected officials ## Public Policy - All three levels of government are involved in funding and managing early childhood programs. ## Emerging early childhood public policy framework in Canada - 1960s & 1970s - changing families, changing public policies - 1980s - a patchwork of programs grows along calls for a national system ## Early Childhood Development Initiative - EDCI (2002) - Most provinces focused on information and parenting resources, and scant amount were targeted to early years program ## Foundations - QUAD (2004) Quality; Universally Inclusive; Accessible; and child care with a Developmental focus. ## Canada Child Benefit - The CBB provides up to - $7,787 per year ($648.92 per month) for each child under the age of 6. - $6,570 per year ($547.50 per month) for each child aged 6 to 17. - An additional $3,322 per year if your child qualifies for the disability amount. ## Average amount for program fees - Infants $1,866 (ratio 1:3 max 10) - Toddlers $1,578 (ratio 1:5 max 15) - Preschoolers $1,250 (ratio 1:8 max 16) ## Early childhood public policy challenges - Access - Quality - Funding - Care and/or education - The early childhood workforce