Apps’ Orye - Lecture 1 PDF

Apps’ Orye 24 (Tu e s day) July 9, 20 LET’S GET TO KNOW EACH OTHER Full Name Nickname (How should we call you?) Year and Course What motivated you to apply? About Us What is an “RA”? Regist...

Apps’ Orye 24 (Tu e s day) July 9, 20 LET’S GET TO KNOW EACH OTHER Full Name Nickname (How should we call you?) Year and Course What motivated you to apply? About Us What is an “RA”? Registration Assistant a.k.a RA is a student volunteer who assists administrative officers or regular students in administrative processes during the registration period About Us Importance of a good academic standing It is assumed that if the applicant is academically responsible, they would also be responsible enough to fulfill their RA duties and responsibilities on top of their academics. About Us Benefits KNOWLEDGE PRIORITY RUNNERS FOOD Expectations AS APPS: - Participate in all lectures - Initiative to learn and ask about the registration process - Commit AS RAs: - keep all information private - maintain good academic standing - no “friends” priority - commit until your last/graduating semester - give time every registration period (pre until post) - respect EVERYONE; especially your heads, co-RAs, and the CHK community App Process Lectures RA Basics Subjects & Faculty & Registration Curricula Staff Concerns App Process Assessments Oral Quiz Written Quiz Simulation/Final Interview App Process Assessments Oral Quiz Written Quiz Simulation/Final Interview App Process Assessments Oral Quiz Written Quiz Simulation/Final Interview App Process Assessments Oral Quiz Written Quiz Simulation/Final Interview App Process Grading Attendance & Participation - 20% Written Quiz - 10% Oral Quiz - 20% Simulation Interview - 30% App Process Grading 75% - 100% PASSED 60% - 74% PROBATION 1% - 74% FAILED App Process Schedule July 9 (today) - Orye and Lecture 1 July 15 (mon) - Lecture 2.1 & 2.2 (Subjects & Curricula, Faculty & Staff) July 19 (fri) - Lecture 3 (Registration Concerns) July 24 (wed; F2F) - Written Quiz - Oral Quiz (Coverage: everything) July 26 (fri) - Simulation/Final Interview Online Reg. Flow Pre-advise with e-POS 1 Answer your Student Profile 2 and CC. Inform adviser 3 Pre-enlist (and waitlist) through channel e-prerog Change of Matriculation Once post-advised, Lock enlistment then 5 4 automatically queued for automatically queued for assessment then “Registered” post-advising (may inform adviser through channel) Online Reg. Flow 1 2 Online Reg. Flow 3 Online Reg. Flow 4 5 Online Reg. Flow E-prerog 1. Student e-mails the professor of the class. 2. Once the e-prerog is approved, the PROFESSOR will forward student’s details to the department chairs for enlistment. 3. Student waits for the class to reflect on his/her/their CRS. 4. If student’s registration status is already tagged as “REGISTERED,” student must undergo Change of Matriculation. Online Reg. Flow Change of Matriculation 1. Enlist a subject via e-prerog or waitlist OR cancel a subject in respective college. 2. Change Mat Locking 3. Change Mat Post-advising 4. Change Mat Assessment Online Reg. Flow Change of Matriculation 1 Enlist or cancel 3 Inform adviser for post-advising 2 Add to group then lock transition group 4 Double check assessment Meet the RAs  CHK Col Sec RA Adviser (SRO) Overall RA Head Asst. RA Head Log & Sec Head Advising Station Head Enlisters Station Head VAAS Station Head Student Concerns Admin Station Head Station Head Advising RA Advising RA Enlister RA Enlister RA VAAS RA VAAS RA Admin RA Admin RA Student Concerns Student Concerns RA RA RA Adviser ASST. PROF. CAMILLE “CAMIE” CASTRO Overall Head RAN ESPIRITU Asst. Head STELLA ALCUDIA Log & Sec Head AALIYAH DURAN HEADS OVERALL Oversee all stations Coordinate with Col Sec, other Collegeʼs RA Heads Sets pre and post-reg meeting Spearhead the Application Process ASSISTANT Subject Request Letters RA Database Handles the CHKRA email* Posts pubs and announcements LOG & SEC Plan and settle venue/links for meetings Keep RA funds Handle CHKRA page* (temporarily turned over to SC)  Stations Roles and Responsibilities of: Advising, Enlisters, Student Concerns, VAAS, Admin ADVISING ELLENE ARCEO (HEAD) ARYX DIZON KASEY CHU YANNI LAJO DANNI AGABIN GAB MALLARI LANS LUBANG Advising KNOW Professorsʼ preferred channels Curriculum, basic registration flow MUST HAVE Copy of list of advisers & advisees Good communication skills, patience MAKE SURE Have POS, curriculum checklist & copy of grades Disseminate information Answer adviseesʼ inquiries ENLISTERS DENIZ LACSON RAN ESPIRITU (HEAD) STELLA ALCUDIA ELY ESTEBAN MAYE NOVENO REM DELA CRUZ FRANK MIRANDA Enlisters JOBS: Cancellations, Clearing, and Granting of Subjects Subject Sweeping* Subject Running for RAs Befriend Maʼam Jeng and Maʼam Glez GRADUATING Can have two or more PEs FOCUS! Double check, avoid making errors Close contact with everyone STUDENT CONCERNS STATION POP ALDABA (HEAD) AALIYAH DURAN ANDIE ESTANISLAO DOR BALAIS Student Concerns ANSWER QUESTIONS IN FB page Reggie* & Gmail KNOW Registration flow and general updates (Close contact with every station for inquiries) MUST BE Courteous Professional Prompt VAAS ZOE BALDERAS (HEAD) NAT KESSEL CAMI REYES VAAS CREATE Subject sensing forms Enlistment systems (PE 4, GEs) COORDINATE With the Varsity Office Program (VSP) Heads regarding opened slots for VAAS students and registration updates Coordinate with Varsity Council ASSIST Maam Jo Querimit for VAAS Clearance RELAY Updates and announcements to VAAS students Admin Station CHOMS SOMERA (HEAD) RAN ESPIRITU ISABELLA SIA Admin BEFRIEND AND DIRECT CONCERNS TO Maam Clem (CRS priority and tuition tagging) Maam Clem (student records) Maam Viv (secretary of Dean) Maam Jeng (DPE Majors enlistment, PE enlistment, intʼ students + PWDs) Maam Glez (DSS Majors enlistment) GSP Dir Assoc. Prof. Cagas (Masters and DESS) Admin ASSIST Dean Assoc. Prof. Diaz Col Sec Asst. Prof. Ulanday DSS Chair Assoc. Prof. Mallari DPE Chair Asst. Prof. Pereña GSP and Research Program Dir. Assoc. Prof. Cagas (Masters and DESS) HELP ANSWER ADMIN STUDENT Qs Reminders Got questions? Thank you! e d o n J u ly 15 s Lec 2 will be relea