Tohono O’odham Nation Corrections Officer FTO Manual PDF

Corrections Officer FTO Manual Tohono O’odham Nation Department of Corrections Revised August 10th , 2023  Tohono O’odham Nation Department of Corrections...

Corrections Officer FTO Manual Tohono O’odham Nation Department of Corrections Revised August 10th , 2023  Tohono O’odham Nation Department of Corrections TABLE OF CONTENTS  Mission Statement Page 3  Introduction Page 4  Code of Ethics Page 5  FTO Duties & Responsibilities Page 6  Training Evaluation Overview Page 7  FTO Evaluation Guidelines Page 8-19  Phase I-VI Page 20-54  Remedial Training Guidelines Page 55  FTOP Completion Letter Page 56  Forms Page 57-115 Tohono O’odham Nation Department of Corrections Sells, Az. - 520.383.6462 2  Mission Statement It is the mission of the Corrections Division of the Tohono O’odham Nation Police Department to provide a safe and secure Corrections facility while employing the highest standards of Correctional practices. This will be accomplished while treating all people we come in contact with, with respect and with dignity for both the O’odham Culture and traditions, and personal rights. All persons charged with the responsibility of managing inmates will do so with a high degree of personal account- ability and adherence to established policy. The Corrections Division will promote positive change in inmate behavior while preparing the individual to return to their community and contribute to the Tohono O’o- dham Nation in a positive manner. This will be accom- plished by utilizing resources in the community and devel- oping partnerships to deliver services to inmates. All this will be accomplished while continuing to strive for excellence, innovation, and personal growth. 3  Introduction This manual is used to train and evaluate Recruit Corrections Officers, which are referred to through this manual as CTO (Corrections Trainee Officer) indicating their trainee status. The CTO will be trained and evaluated in the various duties they are most likely to perform during their career with the Tohono O’odham Nation Corrections Facility. All situations and challenges a Corrections Officer may encounter cannot be incorporated into this manual. The material presented herein constitutes a foundation upon which the CTO should build toward becoming an effective Corrections Officer. It is not the goal of this program to produce a fully experienced Corrections Officer, but it is a structured program, in which trains and introduces a CTO to the basic responsibilities and duties of a Corrections Officer. What we evaluate, in essence, is the Corrections Trainee Officer’s response to training. This program is intended to give the new Officer instruction, direction, supervision, guidance, and experience so that they may develop judgment, efficiency, and good habits of conduct and appearance. It cannot be overemphasized that during the Corrections Field Training Program that the Field Train- ing Officer (FTO) and the Corrections Trainee Officer (CTO) are not a two-person team. Each CTO is encourage to speak freely to their Field Training Officer, Sergeant, Assistant Corrections Administrator, or Corrections Administrator at any time they feel the need for advice or needs to dis- cuss a personal or professional problem. 4  Code of Ethics As a law enforcement officer, my fundamental duty is to serve the Tohono O’odham Nation; to safeguard lives and property; to protect the inmates, co-workers, and the public I come in contact with, and to treat all with the respect and dignity every person deserves. I will keep my private life unsullied as an example to all and will behave in a manner that does not bring discredit to me or to the Tohono O’odham Nation Police Department. I will maintain cou- rageous calm in the face of danger, scorn or ridicule; develop self-restraint; and be constantly mindful of the welfare of others. Honest in thought and deed both in my personal and official life, I will be exemplary in obeying the law and the regulations of the Tohono O’odham Nation Cor- rections Facility. Whatever I see or hear of a confidential nature or that is confided to me in my official capacity will be kept ever secret unless revelation is necessary in the performance of my duty. I will never act officiously or permit personal feelings, prejudices, political beliefs, aspirations, ani- mosities or friendships to influence my decisions. With no compromise for criminal behavior and with relentless prosecution of criminals, I will enforce the law and facility regulations courteously and appropriately without fear or favor, malice or ill will, never employing unnecessary force or violence and never accepting gratuities. I recognize the badge of my office as a symbol of public faith, and I accept it as a public trust to be held so long as I am true to the ethics of Corrections service. I will never engage in acts of corrup- tion or bribery, nor will I condone such acts by other Corrections officers. I will cooperate with all legally authorized agencies and their representatives in the pursuit of justice. I know that I alone am responsible for my own standard of professional performance and will take every reasonable opportunity to enhance and improve my level of knowledge and competence. I will constantly strive to achieve these objectives and ideals, while maintaining the upmost profes- sionalism. __________________________________ Print Name Date __________________________________ Signature Date 5  FTO Responsibilities & Duties  The Field Officer is the essential means by which the goal of the program is achieved. Specifically, the Field Officer’s goal is to produce a Corrections Officer who is able to work a solo assignment in a safe, skillful, pro- ductive, and professional manner.  The Field Officer has two primary goals to fulfill: (1) Is that of a Corrections Officer assuming their daily re- sponsibilities within the Corrections Facility, and (2) that of a Field Training Officer (FTO).  In their role as a trainer, they provide on-going instruction in a traditional sense, utilizing innovative and prac- tical techniques. The Field Officer must have the necessary skills to become a reliable evaluator of a Correc- tions trainee’s performance. Field Training Officers are required write daily, weekly, and end of program evaluations of performance and submit additional documentation, as needed.  Because the FTO’s performance is subject to evaluation and scrutiny, the Field Officer’s professional and personal conduct should be exemplary. A Field Officer should posses and recognize the need for possessing a higher sense of idealism than which is generally found throughout the Corrections program. The Field Of- ficer should understand that the effectiveness, image and future of Corrections is substantially decided by the quality of its personnel. At all times the Tohono O’odham Nation Corrections General Orders will be used as a training aid.  It cannot be overemphasized, that the Field Officer must maintain a student-teacher relationship with the trainee. During the Corrections training program the FTO and the CTO are not a two-person team. The student-teacher relationship is the foundation of the program.  All FTO’s are required to attend an annual (8 hours) in-service training, so that they are aware of what is ex- pected of them and the new trainees. During the in-service, the FTO’s will gain in-house Field Training Certi- fication for the Tohono O’odham Nation Corrections Training Program. 6  Training Evaluation Overview Throughout the Corrections Field Training Program, several different forms of evaluation will be con- ducted. Each evaluation assists in the efficiency and accountability of the program, as well as allow a standardized way of evaluating. To standardize the evaluation process a FTO Evaluation Guideline was created; this guideline shall maintain consistency of evaluations from one CTO to the next, ensuring the most accurate and equivalent training. The following evaluations and guidelines are as follows: Daily Observation— This evaluation serves as a checklist of tasks that should be performed daily by the CTO and rated by the FTO in a total of 30 Daily Observations at the end of the Training. Also remedial training needed can be assessed from the daily observation evaluation. This form also affords the FTO to describe the most and least acceptable performance of the CTO for that day. Phase Evaluations — Are weekly evaluations of specific tasks as describe on the evaluation form. Report Exemplar Evaluation—Are (5) evaluations that rate example incident reports based on scenarios assigned by the FTO and submitted to the Field Training Supervisor. Self Evaluation Forms— The CTO will evaluate themselves following the completion of the Corrections Field Training Program. This will assist the Training Program and give training suggestions to the Field Training Supervisor. Evaluation of the FTO — Allows the CTO to evaluate their trainer as well as the Corrections Field Train- ing Program as a whole. 7  FTO Evaluations Guidelines Performance Tasks Driving Skills – Evaluates CTO’s skill in the operation of a Corrections vehicle. #1 NOT ACCEPTABLE  Disobeys traffic laws and frequently violates policy and training reference the operation of Correc- tions vehicles.  Inattentive to surrounding traffic.  Fails to exhibit necessary skills to safely operate vehicles.  Drives in a manner not conducive of a law enforcement image.  Drives in a manner that passengers feel unsafe. #3 ACCEPTABLE  Obeys traffic laws, drives defensively and is alert to potential hazards.  Observes and follows policy and training regarding Corrections vehicles  Drives in a safe manner #5 SUPERIOR  Sets an example for lawful, courteous driving  Superior defensive driver, following all training and policies  Perceives potential hazards well in advance and reacts accordingly Field Performance: Non-Stress Conditions – Evaluates the CTO’s ability to perform routine, non-stressful Corrections activities. #1 NOT ACCEPTABLE  Requires assistance and direction for routine tasks repeatedly  Avoids and fails to take action when a situation dictates 8   Unable to follow directions, becomes confused or is unable to carry out a course of action  Has hard time identifying suspicious behavior or actions in inmates #3 ACCEPTABLE  Properly assesses routine situations, determines appropriate action and takes same with minimal assistance  Able to detect and identify suspicious behavior or actions of inmates #5 SUPERIOR  Properly assesses situations, including unusual or complex ones  Determines the most appropriate course of action and takes same Field Performance: Stress Conditions – Evaluates the CTO’s ability to perform in moderate to high stress situations (inmate confron- tations, potentially violent disputes or situations, abusive or antagonistic inmates and/or public) #1 NOT ACCEPTABLE  Becomes disoriented and unable to respond to the assignment without detailed directions.  Fails to establish control or allows situation to deteriorate through the failure or avoidance of taking actions.  Overreacts or becomes emotionally involved, influencing action taken  Fails to be objective when reaching conclusions #3 ACCEPTABLE  Exhibits calm and self-control, is objective in determining acceptable course of action and takes it.  Does not allow the situation to further deteriorate #5 SUPERIOR  Maintains calm and self-control in even the most extreme situations  Quickly restores control in the situation and takes command  Determines best course of action and takes it Officer Safety: General – Evaluates the CTO’s ability to perform Corrections tasks without injuring self, others, or inmates or exposing self, others, or inmates to unnecessary danger or risks. #1 NOT ACCEPTABLE  Fails to follow accepted safety procedures or to exercise officer safety practices  The following are some examples that should be considered:  Being in a position of disadvantage in relation to an inmate  Carelessly/unnecessarily injures self or others 9   Fails to use communications when appropriate  Stands too close to inmates  Does not keep inmate in line of view (in sight)  Fails to assist other officers  Fails to pat down or search inmates prior to and after transporting or escorting any inmate #3 ACCEPTABLE  Understands and follows accepted safety procedures and effectively applies them with confidence  Does not project paranoia #5 SUPERIOR  Always works safely  Anticipates dangerous situations and prepares for them  Keeps FTO informed and determines the best position for self and FTO  Is not over confident or paranoid  Is in good physical condition Officer Safety: Chain Control – Evaluates the CTO’s ability to maintain chain control and proper positioning when applying restraint equip- ment. #1 NOT ACCEPTABLE  Does not keep a balanced standing position, or is frequently in a disadvantaged position  Sits down or places knee or leg on the ground  Lets go (releases from hands) of handcuffs or shackles without ensuring proper placement on both hands/ankles  Takes eyes off inmates or fails to give proper verbal commands to instruct inmates’ actions  Fails to search or pat down inmates prior to placing in restraints  Fails to consistently check tightness and proper placement of restraints or fails to double lock #3 ACCEPTABLE  Maintains a workable and safe position  Keeps restraints in hands  Gives proper and acceptable verbal commands and supervises inmates accordingly  Follows policy and acceptable training standards 10 #5 SUPERIOR  Always maintains a position of advantage in relation to inmates  Follows all safety procedures and acts accordingly  Excellent knowledge of restraints and ability in the use of restraints Voice Commands – Evaluates the CTO’s ability to gain and maintain control of situations and inmates through verbal commands and instruction. #1 NOT ACCEPTABLE  Speaks too softly or timidly/ Speaks too loudly  Confuses or angers inmates, Corrections staff, or public by what is said and/or how it is said  Fails to use voice when appropriate or speaks when inappropriate #3 ACCEPTABLE  Speaks with authority in a calm, clear voice.  Proper selection of words and knows when and how to use them #5 SUPERIOR  Completely controls situations with voice tone, word selection, inflection and the bearing which accompanies what is said  Restores order in even the most trying situations through use of voice Orientation Skills – Evaluates the CTO’s adaptation to change and challenges, as well as, their orientation as to location and knowledge of the Tohono O’odham Nation Corrections Facility. #1 NOT ACCEPTABLE  Fails to know individual location within the facility, as well as, locating others  Fails to respond to requested sections of the jail in a timely manner (as if lost or confused of whereabouts)  Unable to adapt to change of routine tasks without problems and/or constant belligerent behavior #3 ACCEPTABLE  Understands and adapts well to change to environment and/or policies changes  Knows and understands layout of facility and able to respond quickly to request #5 SUPERIOR  Has exceptional knowledge of facility and always knows exact location and quickest route possible to a respond request 11   Very easily adapts and solves challenging problems Self-Initiated Field Activity – Evaluates CTO’s interest and ability to initiate Corrections related activity. #1 NOT ACCEPTABLE  Does not see or avoids activities  Does not follow up on situations  Rationalizes suspicious circumstances  Does not have broad orientation to job #3 ACCEPTABLE  Identifies and recognizes Corrections related activity  Has broad orientation to job  Displays inquisitiveness or interest in job #5 SUPERIOR  Maintains information given at shift briefing and uses that information  Makes decisions quickly and accurately  Shows great pride in work and job, constantly displays interest Problem Solving/Decision Making Ability – Evaluates the CTO’s performance in terms of ability to perceive, form valid conclusions and arrive at sound and make reasonable judgments. #1 NOT ACCEPTABLE  Acts without thought or good reason  Is indecisive, naïve  Is unable to reason through a problem and come to a conclusion  Can’t recall previous solutions and apply them in like situations #3 ACCEPTABLE  Able to reason through a problem and come to an acceptable decision based on information available  Perceives situations as they really are  Makes decisions without undue assistance  Utilizes available source material in reaching decisions #5 SUPERIOR 12   Able to reason through even the most complex situations and is able to make appropriate conclusions  Has excellent perception  Anticipates problems and prepares solutions in advance  Relates past solutions to present situations Communications Oral Communication – Evaluates the CTO’s ability to communicate clearly and concisely with the public, Corrections staff, supervi- sors, and court officials in a manner that ensures that the information being verbally communicated is mutually understood. #1 NOT ACCEPTABLE  Uses poor or improper language  Talks down to people and/or shows a lack of interest when listening or speaking  Discourteous  Improperly presents themselves and speaks in a manner that would distract from the intent of the conversation or causes a misunderstanding #3 ACCEPTABLE  Communicates in a clear and concise voice using acceptable language  Speaks in a manner in which they are understood, while ensuring that what was said is not misunderstood #5 SUPERIOR  Always speaks in a courteous and professional manner  Removes any barriers that would hinder effective communication Written: Form Selection, Organization, and Accuracy – Evaluates the CTO’s ability to prepare written documentation that accurately reflects the intended communication in a detailed, organized manner, utilizing the appropriate forms or formats. #1 NOT ACCEPTABLE  Unfamiliar with various Corrections forms and fails to realize when they are used.  Totally unable to organize information and transpose it to writing with acceptance amount of accuracy and com- pleteness #3 ACCEPTABLE  Is familiar with the commonly used forms and has a clear understanding of their purpose  Written work reflects adequate organization and contains sufficient detail so as not to distract from its accuracy and completeness 13 #5 SUPERIOR  All written work is a complete and detailed account of information in its entirety, written and organized in a man- ner that it is easily understood and incapable of being misunderstood Written: Grammar, Spelling, and Neatness – Evaluates the CTO’s ability to use proper English; following accepted conventions for grammar, spelling, syntax, and punctuation, and for neatness of the writing. #1 NOT ACCEPTABLE  Reports are illegible or contain excessive number of misspelled, misused, or improper tense words  Sentence structure is improper or incomplete #3 ACCEPTABLE  Reports are legible and grammar is at an acceptable level  Spelling is acceptable and errors generally occur on more difficult words.  Errors, if present do not impair an understanding of the report #5 SUPERIOR  Reports are very neat and legible  Reports contain no spelling or grammar errors Written: Time Utilization – Evaluates the CTO’s efficiency relative to the amount of time taken to write a report. #1 NOT ACCEPTABLE  Requires excessive amount of time to complete reports or memorandums.  The amount of time to complete written work precludes performing normal Corrections tasks or duties, and unfa- vorably impacts other officer’s safety and displaces an unfair distribution of work to others. #3 ACCEPTABLE  Completes reports in a reasonable amount of time  Allows the officer to perform expected duties, and shares work load  Efficiently provides assistance to others #5 SUPERIOR  Completes reports very quickly as expected of a more experienced officer. Radio: Listens and Comprehends Transmissions – Evaluates the CTO’s ability to pay attention to the radio traffic and to understand the information transmitted. #1 NOT ACCEPTABLE 14   Repeatedly misses own call number  Interrupts other Corrections transmissions or does not accurately comprehend transmissions  Requires frequent requests to repeat transmissions #3 ACCEPTABLE  Understands when transmissions are directed to their call number  Generally aware of other radio traffic as to not interfere with other transmissions #5 SUPERIOR  Always aware of radio traffic whether directed to own call number or to others, and fully understands transmis- sions. Radio: Articulation of Transmissions – Evaluates the CTO’s ability to communicate with others via hand-held or vehicular radios. #1 NOT ACCEPTABLE  Transmissions not pre-planned (think before you speak to give clear concise message)  Cuts messages off with improper use of talk button or microphone  Speaks too fast or too loud or muffled  Poor use of facility radio codes #3 ACCEPTABLE  Uses proper procedure with clear and concise wording and proper use of radio codes #5 SUPERIOR  Transmissions or messages are clear, calm, concise and complete even in the most stressful situations  Transmissions well thought out, complete, and not repeated. Knowledge Knowledge: Corrections Policies, Procedures, and Regulations – Evaluates the CTO’s comprehension of Corrections procedures through the ability to apply understanding under field conditions. #1 NOT ACCEPTABLE  Fails to display comprehension of policies, regulations, or procedures, violates same or makes no attempt to learn or abide by them. #3 ACCEPTABLE 15   Familiar with most commonly applied policies, regulations, and procedures, and complies. #5 SUPERIOR  Has an excellent working comprehension of policies, regulations, and procedures including lesser known and sel- dom used ones. Knowledge: Court Paperwork – Evaluates that the CTO’s has an understanding of court paperwork, court procedures, and the judicial system. #1 NOT ACCEPTABLE  Unable to explain or understand court paperwork as it applies to inmates, and the meaning of such paperwork  Has limited knowledge of how the justice system works  Unable to record paperwork into the correct Spillman location #3 ACCEPTABLE  Has sufficient knowledge of the justice systems and court paperwork to efficiently complete duties related to court. #5 SUPERIOR  Has excellent knowledge of judicial workings, paperwork  Always correctly records trial records into Spillman Knowledge: Reflected in Verbal or Written Tests – Evaluates the CTO’s ability to answer questions based on instruction and/or study, also it better evaluates the CTO’s understanding about the topic/task/duty discussed. #1 NOT ACCEPTABLE  When tested, verbally or written, answers with 40% or less accuracy #3 ACCEPTABLE  When tested, verbally or written, answers with 75% accuracy #5 SUPERIOR  When tested, verbally or written, answers with 100% accuracy. Attitude/Relationships Acceptance of Feedback: Verbal/Behavior – Evaluates how the CTO accepts the FTO’s/Supervisors criticism and how that feedback is used to further the learning process and improve performance. #1 NOT ACCEPTABLE  Rationalizes mistakes, denies that errors were made, is argumentative 16   Refuses or does not attempt to make corrections to mistakes  Considers criticism as a personal attack #3 ACCEPTABLE  Accepts criticism in a positive manner and applies it to improve performance and further learning. #5 SUPERIOR  Actively solicits criticism/feedback in order to further learning and improve performance.  Does not argue or blame others for errors. Attitude – Evaluates how the CTO views new career in terms of personal motivation, goals, and acceptance of the responsibilities of the job. #1 NOT ACCEPTABLE  Sees career only as a job, or uses job to boost ego  Abuses authority  Demonstrates little dedication to the principles of the profession #3 ACCEPTABLE  Demonstrates an active interest in new career and in law enforcement responsibilities #5 SUPERIOR  Utilizes rest-duty time to further professional knowledge, actively soliciting assistance from others to increase knowledge and improve skills  Demonstrates concern for the respect and dignity of the inmates, staff, and public  Maintains high ideals in terms of professional responsibilities. Professionalism – Evaluates the CTO’s ability to interact with inmates, staff, and public in an appropriate and efficient manner while always maintaining respect and dignity of others and themselves. #1 NOT ACCEPTABLE  Abrupt, aggressive, overbearing, arrogant, and uncommunicative  Introverted, insensitive or uncaring #3 ACCEPTABLE  Courteous, friendly, and empathetic  Communicates in a professional, unbiased manner 17 #5 SUPERIOR  Is very much at ease when contact with others  Quickly establishes a positive rapport and leaves people feeling that the officer was interested in assisting them.  Objective in all contacts Relationships with FTO/Supervisors – Evaluates the CTO’s ability to effectively interact with the field training officer and in other supervisory/subordinate relationships. #1 NOT ACCEPTABLE  Patronizes FTO, superiors or is antagonistic toward them  Gossips  Insubordinate, argumentative, sarcastic or resists instructions #3 ACCEPTABLE  Adheres to the chain of command and accepts role in the organization.  Respects authority  Follows instructions and behavior is not disruptive #5 SUPERIOR  Is at ease in contacts with superiors  Understands superior’s responsibilities, respects and supports their position Appearance General Appearance – Evaluates physical appearance, dress demeanor of the CTO. #1 NOT ACCEPTABLE  Sloppy, dirty or scuffed boots, dirty or wrinkled uniform  Poorly fit uniform or improperly worn  Un-groomed and/or in violation of Corrections policy  Dirty or non-maintained equipment, missing or inoperative equipment  Offensive body odor or breath #3 ACCEPTABLE 18   Uniform neat, clean, and pressed (ironed); is worn and fits properly.  Equipment, weapons, and duty belt is clean and operative #5 SUPERIOR  Uniform neat, clean, pressed and tailored. Crisp creases on pants and shirt.  All leather shined including duty belt  Mirror-like boots (spit-shined, glossy, shiny, etc.)  Displays command bearing. 19  Phase I Week One Orientation Day One  Policies and Procedures  Overview  Test  Ethical Behavior — PowerPoint Day Two  Time Clock  Set-up hand scan  Over – Time Forms  Leave Authorization Form Day Three  Interpersonal Communication  {8} hours class  Role-play Day Four  Inmate Management  Inmate Games and Manipulation -- PowerPoint  Inmate Relationships  Do and Don’ts  Reports:  Report Writing (One Report Due during each Phase as part of evaluation)  Memos  Incident reports  Grievances Day Five  Restraints  Application of Handcuffs (hands-on)  Application of Shackles (hands-on) 20  Phase I Orientation to Policy and Procedure Introduction A Corrections Officer must understand the need for and the use of policy and procedures in a Corrections environment. This course should nurture a better understanding of policies and procedures. The use of policies and procedures will assist the Corrections Officers in the event of litigation by the community or an individual, as well as assist in the overall operations of the Corrections Facility. The Cor- rections Officer must first understand what is meant by policy and procedure, and the importance of policies and procedures in operating a Corrections Facility. Through lecture, class discussion, and required reading, this course is designed to examine the need for and use of policy and procedures. The use of policy and procedures will assist in the overall operations of the facility. 1. Identify the definition of a policy and the definition of a procedure. 2. Identify the reasons for policies and procedures for inmate and staff life safety. 3. Identify why we develop policies and procedures and who can use them. Identify the definition of a policy and procedures POLICY-  Is a definitive statement of an organization’s position on an issue of concern to the effective operation of an organization  Provides direction to staff by communicating the organization’s philosophy and work plan  Aid in promoting consistency, efficiency, and professionalism by standardizing the methods by which organizational goal and objectives are achieved.  Formal mechanism for the transfer of authority and responsibility to staff.  Formal mechanism for the introduction of new ideas and concepts.  Basis for the establishment of a comprehensive staff training and development program.  Documentation for facility defense in court actions.  Documentation for employee disciplinary action.  Mandated by state and national corrections standards. Procedure  Is a detailed, step-by-step description of the sequence of activities necessary for the achievement of the policy which it attends. 21  Phase I Reasons for policies and procedure, for inmate and staff life safety.  The personal safety of everyone in detention is important.  The life-safety equipment, like smoke detectors, are in the facility to help keep a safe environment.  Respect of the equipment by not tampering with or allowing others to tamper with life-safety devices and by reporting any broken life-safety devices on a work order.  In an emergency (such as a fire, natural disaster, or power failure), it is very important that staff give complete clear instructions on the procedure for everyone’s safety.  Security procedures are also for everyone’s safety while at the facility, either working or be housed there.  The staff will observe the inmates in their living areas periodically. Parts of the facility may be on closed circuit television. Why we develop policies and procedures and who has the responsibility and authority to revise and change policies.  To provide direction to staff by communicating the organization’s philosophy and work plan.  Aid in promoting consistency, efficiency, and professionalism by standardizing the methods by which organizational goals and objectives are achieved.  Organizational philosophy.  Constitutional and professional requirements.  Operational realities of the organization; people-staff and inmates, facility, technology, funding.  Formal mechanism for the transfer of authority and responsibility to line staff.  Basis for the establishment of a comprehensive staff training and development program.  Documentation for facility defense in court action.  Documentation for employee disciplinary action.  Mandated by state, national correctional and Bureau of Indian Affairs detention standards.  A procedure cannot exist without policy.  The staff employed by the detention facility, the inmates housed at the facility administrative staff and the court system. 22  Phase I Test Policies and Procedures 1. All Correctional personnel shall conduct themselves in a manner that will reflect upon them and the TOPD in a favorable and not adverse manner, both on and off duty. True False 2. Personnel will be punctual reporting for duty and shall report any lateness or absence a minimum of one hour prior to commencement of assigned duty hours. True False 3. Personnel are prohibited from conducting personal business while on duty without the approval of an Immediate supervisor. True False 4. Personnel shall give their name and identification number to any person who requests it. True False 5. Personnel shall perform their duties completely, avoiding harsh, violent, profane or insolent language and shall remain calm regardless of provocation. True False Give a Brief Summary of the importance of conducting yourself in a professional manner. __________________________________________________________________________________________________________ __________________________________________________________________________________________________________ __________________________________________________________________________________________________________ ___________________________ _______________________ FTO Signature: Date: ___________________________ _________________________ CTO: Signature Date: ___________________________ _______________________ FTOP Supervisor : Date: 23  Phase I All training will be conducted in conjunction with the use of the Tohono O’odham Nation Corrections General Orders. Report Writing The CTO will be required to submit (5) incident reports total during the Field Training Program and be turned in to the Field Training Officer for grammar and errors. Each report will then be reviewed and evaluated by the Field Training Pro- gram Supervisor. NOTE: Refer to Forms Section Title: Report Exemplar Forms for incident report evaluation. 24  Phase II Week Two — All training will be conducted in conjunction with the use of the Tohono O’odham Nation Corrections General Orders. Keys  Location of Key watcher and Emergency Keys  Obtaining Keys  Key Security Use of Radios 10-Codes Inmate Headcount Guardians Spartan Device Inmate Safety Public Contact  Confidentiality  Respect & Dignity Use of Restraints  Inventory  Applications  Suicide Visitation  Public Visits  Professional Visits  Program Visits  Special Visits (contact and non-contact) NOTE: The Corrections Trainee Officer shall remain with their assigned Field Training Officer at all times, NO EXCEPTIONS. NOTE: KEYS WILL NOT BE SIGNED OUT BY CTO UN- TIL PHASE IV. 25  Phase II Phase: II Trainee: Module Title: Inmate Headcount FTO: PERFORMANCE OBJECTIVE: Train- After explanation, demonstration, ee and practice, trainee will conduct Per- Train- Train- adequate Formal Headcount with Train- forms ee FTO ee off going shift. ee Suc- Reads Ex- Ex- Ex- Train- cessf / plain plain plain ee ully Re- s & s as s & Prac- (Profi views Demo FTO I certify that the above-named trainee demonstrated profi- Demo tices cienc Task nstrat Demo ciency concerning this task on _____ (date). nstrat y Docu- es nstrat X ______________ FTO es Test ment es X ______________ Trainee Com- plete d) Steps: 1. Gather materials (keys, & Spartan Device) 2. Order all inmates to their assigned areas. No inmates are allowed to be out of their areas while Formal Headcount is being conducted 3. While scanning inmate wristband. Compare inmate to in- mate photo on the Spartan Hand Held Device to make sure that the inmate is accounted for 4. Do not ID the next inmate until the current inmate has made body movement or has answered. Making sure in- mate is alert and responding. 5. Note bruises or marks not previously noted and contact supervisor or O.I.C. immediately 6. After count is completed for that area, close cell door until entire section is accounted for 7. Make sure fellow officer hears the count for that cell 26  Phase II Phase: II Trainee: Module Title: Use of Restraints FTO: PERFORMANCE OBJECTIVE: Train- After explanation, demonstration, ee and practice, trainee will conduct Per- Train- Train- how to properly place restraints Train- forms ee FTO ee without any discomfort to the in- ee Suc- Reads Ex- Ex- Ex- Train- cessf mate. / plain plain plain ee ully Re- s & s as s & Prac- (Profi views Demo FTO I certify that the above-named trainee demonstrated profi- Demo tices cienc Task nstrat Demo ciency concerning this task on _____ (date). nstrat y Docu- es nstrat X ______________ FTO es Test ment es X ______________ Trainee Com- plete d) Steps: 1. Gather materials (waist belt/chain, handcuffs, shackles and gloves) 2. Put on gloves 3. Give inmate verbal command to face towards the wall with feet spread apart and hands on the wall. Tell the inmate not to move. 4. Have inmate lift one leg at a time in order to apply leg shackles. Check for proper placement and double lock. 5. Apply waist belt/chain around inmate’s waist; make sure it is secure. 6. Have inmate slowly turn around. Apply handcuffs. 7. Make sure of proper placement; not too tight or too loose. 8. Double lock and make sure the restraint is secure. 27  TOHONO O’ODHAM NATION CORRECTIONS FACILITY FTO WEEKLY OBSERVATION REPORT Phase II PHASE II TRAINEE: FTO: DATE: TIME: INSTRUCTIONS: Rate observed behavior with reference to the scale below. You are encouraged to comment on any behavior you wish and are required to comment after ratings of NOT RESPONDING TO TRAINING, 1, 2, AND 5. Rating Scale: Not Respond- Not Accepta- Needs Im- Acceptable Exceeds Superior Not Ob- ing to Training ble Level provement Level Acceptable Level served Level N.R.T 1 2 3 4 5 N.O. 1. Keys N.R.T. 1 2 3 4 5 N.O. 2. Radio Procedures N.R.T. 1 2 3 4 5 N.O. *NRT - Needs Remedial Training *N.O. - No Observation 28 3. Public Contact N.R.T. 1 2 3 4 5 N.O. 4. Use of Restraints N.R.T. 1 2 3 4 5 N.O. 5. Visitation N.R.T. 1 2 3 4 5 N.O. 6. Head Count N.R.T. 1 2 3 4 5 N.O. 29  Phase II —Completion FTO: Date: Reviewed: Trainee Date: Reviewed: FTO Supervisor Date: Reviewed: Administrator Date: 30  Phase III Week Three — All training will be conducted in conjunction with the use of the Tohono O’odham Nation Corrections General Orders. Spillman Jail Management Software  The CTO will conduct and be able to demonstrate a full booking and release of inmates by the end of Phase III with little or no difficulties. Full Booking  Adding Name Record  Entering Alert Codes  Administering Inmate Assessments  Initial Assessments  Medical Assessments  Medical History  Entering Arrest Information  Entering Offense Information  Issuing Inmate Personal Property  Assigning Inmate Housing NOTE: The Corrections Trainee Officer shall remain with their assigned Field Training Officer at all times, NO EXCEPTIONS. NOTE: KEYS WILL NOT BE SIGNED OUT BY CTO UNTIL PHASE IV 31  TOHONO O’ODHAM NATION CORRECTIONS FACILITY FTO WEEKLY OBSERVATION REPORT Phase II PHASE III TRAINEE: FTO: DATE: TIME: INSTRUCTIONS: Rate observed behavior with reference to the scale below. You are encouraged to comment on any behavior you wish and are required to comment after ratings of NOT RESPONDING TO TRAINING, 1, 2, AND 5. Rating Scale: Not Respond- Not Accepta- Needs Im- Acceptable Exceeds Superior Not Ob- ing to Training ble Level provement Level Acceptable Level served Level N.R.T 1 2 3 4 5 N.O. 1. Full Booking N.R.T. 1 2 3 4 5 N.O. 2. Full Release N.R.T. 1 2 3 4 5 N.O. *NRT - Needs Remedial Training *N.O. - No Observation 32 3. Adding Name Record/Alert Codes N.R.T. 1 2 3 4 5 N.O. 4. Administering Assessments N.R.T. 1 2 3 4 5 N.O. 5. Initial Assessment N.R.T. 1 2 3 4 5 N.O. 6. Medical Assessment N.R.T. 1 2 3 4 5 N.O. 33 7. Entering Medical History N.R.T. 1 2 3 4 5 N.O. 8. Entering Arrest Information N.R.T. 1 2 3 4 5 N.O. 9. Entering Offense Information N.R.T. 1 2 3 4 5 N.O. 10. Issuing Inmate Property/Assign Housing N.R.T. 1 2 3 4 5 N.O. 34  Phase III —Completion FTO: Date: Reviewed: Trainee Date: Reviewed: FTO Supervisor Date: Reviewed: Administrator Date: 35  Phase IV Week Four — All training will be conducted in conjunction with the use of the Tohono O’odham Nation Corrections General Orders. Inmate Property  Items authorized for acceptance for inmates  Inspect items for contraband (Use Flashlight Searching Items)  Receiving/Release inmate property Serving Inmate Meals Inmate Medication  Observing preparation and consumption of medication  Use of Wristband barcode for medication  Obtaining medication refills  Requests for medical attention  Diabetic inmates Inmate Mail  Incoming/Outgoing  Legal mail Searches  Pat searches  Visual searches  Cell searches Suicidal Inmate  Security smock/gown and blanket  Contacting Behavioral Health  High Observation Cells NOTE: The Corrections Trainee Officer shall remain with their assigned Field Training Officer at all times, NO EXCEPTIONS. NOTE: AT THIS TIME, THE CTO MAY USE KEYS UNDER THE DIRECTION OF THEIR FTO. 36  Phase IV Phase: IV Trainee: Module Title: Release of Inmate Property FTO: PERFORMANCE OBJECTIVE: Train- After explanation, demonstration, ee and practice, trainee will conduct Per- Train- Train- how to properly release inmate Train- forms ee FTO ee property to family members. ee Suc- Reads Ex- Ex- Ex- Train- cessf / plain plain plain ee ully Re- s & s as s & Prac- (Profi views Demo FTO I certify that the above-named trainee demonstrated profi- Demo tices cienc Task nstrat Demo ciency concerning this task on _____ (date). nstrat y Docu- es nstrat X ______________ FTO es Test ment es X ______________ Trainee Com- plete d) Steps: 1. Gather materials (gloves) 2. Put on gloves 3. If inmate requests to release property, have them fill out the Inmate Property Release Form. 4. All information on form must be filled out or the form will be unacceptable. 5. All items on the list will be accounted for in front of the re- questing inmate 6. Person receiving inmate property must present photo iden- tification to ensure correct person is receiving property. 7. Enter information into Spillman under “Property Taken” 8. Have person receiving property sign the Property Release form as accepting the listed items. 9. Place signed form in inmate’s Corrections file. 37  Phase IV Phase: IV Trainee: Module Title: Inmate Meals FTO: PERFORMANCE OBJECTIVE: Train- After explanation, demonstration, ee and practice, trainee will know how Per- Train- Train- to properly serve inmate meals Train- forms ee FTO ee ee Suc- utilizing the barcode system. Reads Ex- Ex- Ex- Train- cessf / plain plain plain ee ully Re- s & s as s & Prac- (Profi views Demo FTO I certify that the above-named trainee demonstrated profi- Demo tices cienc Task nstrat Demo ciency concerning this task on _____ (date). nstrat y Docu- es nstrat X ______________ FTO es Test ment es X ______________ Trainee Com- plete d) Steps: 1. Gather materials (meal carts, Spartan hand held device for scanning, and gloves) 2. Two Corrections Officers will always be utilized while serv- ing inmate meals. 3. One Officer will work the Spartan hand held device while scanning wristbands, and the other Officer will reassure the correct inmate received their meal. This assists in the visual assessment of the inmates (i.e. bruises, scratches, etc.) 4. Inmates are only allowed one (1) food tray or brown bag including drink. 5. All refused meals will be entered into Spartan Device, and the Shift Supervisor will be notified. 6. This will constitute as a formal headcount, as well. 38  Phase IV Phase: IV Trainee: Module Title: Inmate Medication FTO: PERFORMANCE OBJECTIVE: Train- After explanation, demonstration, ee and practice, trainee will conduct Per- Train- Train- how to properly ensure that in- Train- forms ee FTO ee mate’s receive prescribed medica- ee Suc- Reads Ex- Ex- Ex- Train- cessf tion as directed by Doctor. / plain plain plain ee ully Re- s & s as s & Prac- (Profi views Demo FTO I certify that the above-named trainee demonstrated profi- Demo tices cienc Task nstrat Demo ciency concerning this task on _____ (date). nstrat y Docu- es nstrat X ______________ FTO es Test ment es X ______________ Trainee Com- plete d) Steps: 1. Gather materials (medication cart, Spartan hand held de- vice, Medication bottles, and gloves) 2. Put on gloves 3. Give inmate verbal command to bring cup of water, ob- serve inmate prep proper medication and the consumption of said medication. Ensure correct dosage. 4. Scan wristband barcode indicating all prescribe medication was taken by the inmate. Any deviance in medication tak- en will be noted on Spartan hand held device. (i.e. refus- als, etc.) 5. NO EXCEPTIONS —Inmates may never receive medica- tion for which they are not prescribed. 39  Phase IV PAT SEARCH A pat search and electronic sweep is the search of inmates clothing by a combination of Pat Search and Electronic Scanner. This type of search may involve partial disrobing of the inmate to include just the outer shirt, coat, boots or shoes, and socks. The inmate may be changed into jail clothing. All searches should be conducted using universal body fluid precautions by using latex gloves to prevent exposure to bloodborne pathogens. 1. If an inmate is combative, or verbally abusive, call for another officer to assist you. 2. Take the inmate into designed area. 3. Before removing handcuffs, direct inmate to face the wall and place hands on the wall. 4. Check inmate’s mouth for foreign objects. 5. Starting at the inmate’s back at the shoulders work down to the waist, crush, feel, and twist the inmate’s clothing. When finished with the back, proceed to front. 6. When you come to the waistline, remove belt. Carefully check waistband. 7. Flag all pockets and carefully remove all contents. 8. Check groin area. 9. Crush, feel, and twist inmate’s socks. 10. When you feel comfortable that you have removed all contraband and are safe, remove the handcuffs. The following is a list of the areas to search:  Shirt collar  Sleeves  Shirt seams  Center of back  Small of back  Waistband  Zipper  Pockets  Crotch area  Pant seams  Legs  Pant-cuffs (cuff seam)  Feet  Socks and Shoes 40  Phase IV Phase: IV Trainee: Module Title: Pat Search FTO: PERFORMANCE OBJECTIVE: Train- After explanation, demonstration, ee and practice, trainee will conduct Train- Train- Per- how to properly pat search an in- Train- forms ee FTO ee mate using Crush, Feel, Twist ee Suc- Reads Ex- Ex- method. Ex- Train- cessf / plain plain plain ee ully Re- s & s as s & Prac- (Profi views Demo FTO I certify that the above-named trainee demonstrated profi- Demo tices cienc Task nstrat Demo ciency concerning this task on _____ (date). nstrat y Docu- es nstrat X ______________ FTO es Test ment es X ______________ Trainee Com- plete d) Steps: 1. Gather materials (gloves) 2. Put on gloves 3. Direct inmate to be cooperative, if inmate is combative call for assistance. 4. Direct inmate to face the wall, spread feet apart, place hands on the wall, and to not move. 5. Starting at the top of the inmate’s head, working methodi- cally down one side of the body and then the next, using the crush, feel, twist method. 6. Proceed to front of body using the crush, feel, twist meth- od. 7. If wearing a belt, carefully remove belt, and check groin area. 8. Crush, feel, twist inmate’s socks 9. Check inmate’s mouth, armpits, hair, and bottom of feet for foreign objects. 10. When you feel you have removed any and all contraband, and are safe; direct inmate to face the wall and proceed with proper placement of restraints. 41  Phase IV Phase: IV Trainee: Module Title: Probable Cause Strip Search FTO: PERFORMANCE OBJECTIVE: Train- After explanation, demonstration, ee and practice, trainee will conduct Train- Train- Per- how to properly strip search same Train- forms ee FTO ee gender inmate with probable ee Suc- Reads Ex- Ex- cause. Ex- Train- cessf / plain plain plain ee ully Re- s & s as s & Prac- (Profi views Demo FTO I certify that the above-named trainee demonstrated profi- Demo tices cienc Task nstrat Demo ciency concerning this task on _____ (date). nstrat y Docu- es nstrat X ______________ FTO es Test ment es X ______________ Trainee Com- plete d) Steps: 1. Gather materials (gloves) 2. Put on gloves 3. Direct inmate to the designated area for strip search to ensure the upmost privacy for the inmate. 4. Perform pat down before removal of restraints to ensure no contraband is on the inmate. 5. Instruct inmate to remove all clothing, turn inside out, and slowly hand over to Corrections Officer. 6. Males—With inmate facing you, direct inmate to spread feet, squat down and lift scrotum to allow for visual inspec- tion. Advise inmate to slowly turn around, bend at waist and spread buttocks for visual inspection. 7. Females—Direct inmate to squat and cough, have inmate lift breasts, bend at waist and spread buttocks to allow for visual inspection. 8. Have inmate open mouth, run fingers through hair, check armpits, and bottom of feet. 9. Any found contraband will be seized and documented, if illegal, TOPD will be notified. 42  Phase IV CELL SEARCHES Legal Issues There are several issues you need to be aware of prior to conducting a cell search: 1. When searching inmate’s legal mail, the Corrections Officer must have that inmate present while searching (mail associated with the inmate’s criminal case). 2. You may never read legal mail. 3. Mail will not be read unless there is good cause to believe that the correspondence may contain one or more of the following:  Plans for introducing contraband into the facility  Plans for criminal activity to occur within the facility  Instructions for manufacture of weapons, drugs, intoxicants, drug paraphernalia  Threats of blackmail or extortion  Plans for escape from or unauthorized entry into the facility  Plans for activity violating facility inmate behavioral rules  Information that, if communicated, would create a serious danger to the maintenance of facility security or staff Cell Search Procedures 1. Do not put your hands anywhere you cannot see. Utilize mirrors or move objects out of the way to clear your field of vision. 2. If conducting a single-officer search, start at one end and systematically work your way around the cell from top to bottom. 3. If conducting a two-officer search, start at opposite ends of the cell and work towards each other. Be certain to cross over when you meet to assure nothing was missed. 4. Develop a routine and be thorough. Think as an inmate would think. 5. Check the obvious. A desperate inmate can be both devious and ingenious when necessary. 6. Leave cell and property in a neat and organized manner. 43  Phase IV Phase: IV Trainee: Module Title: Cell Search FTO: PERFORMANCE OBJECTIVE: Train- After explanation, demonstration, ee and practice, trainee will conduct Train- Train- Per- an proper and adequate cell Train- forms ee FTO ee search. ee Suc- Reads Ex- Ex- Ex- Train- cessf / plain plain plain ee ully Re- s & s as s & Prac- (Profi views Demo FTO I certify that the above-named trainee demonstrated profi- Demo tices cienc Task nstrat Demo ciency concerning this task on _____ (date). nstrat y Docu- es nstrat X ______________ FTO es Test ment es X ______________ Trainee Com- plete d) Steps: 1. Gather materials (gloves) 2. Put on gloves 3. When doing cell search, start on one side and systemati- cally work yourself around the cell from top to bottom, even overlapping areas. 4. Do not put hands anywhere you cannot see. Use mirrors or move objects out of the way that obstruct view. 5. If two (2) Corrections Officers are conducting search, start at opposite ends of cell, and work towards each other, overlapping areas. 6. Develop a routine and be through and systematic. 7. Leave cell area in as neat, clean, and organized as possi- ble 8. If contraband is found, it will be seized, documented and any charges (in-house or criminal) will be filed. 9. Excess property will be seized and documented. 44  TOHONO O’ODHAM NATION CORRECTIONS FACILITY FTO WEEKLY OBSERVATION REPORT Phase II PHASE IV TRAINEE: FTO: DATE: TIME: INSTRUCTIONS: Rate observed behavior with reference to the scale below. You are encouraged to comment on any behavior you wish and are required to comment after ratings of NOT RESPONDING TO TRAINING, 1, 2, AND 5. Rating Scale: Not Respond- Not Accepta- Needs Im- Acceptable Exceeds Superior Not Ob- ing to Training ble Level provement Level Acceptable Level served Level N.R.T 1 2 3 4 5 N.O. 1. Inmate Property N.R.T. 1 2 3 4 5 N.O. 2. Serving Inmate Meals N.R.T. 1 2 3 4 5 N.O. NRT - Needs Remedial Training N.O. - Not Observed 45 3. Inmate Mail N.R.T. 1 2 3 4 5 N.O. 4. Inmate Medication N.R.T. 1 2 3 4 5 N.O. 5. Pat down Searches N.R.T. 1 2 3 4 5 N.O. 6. Strip-Search N.R.T. 1 2 3 4 5 N.O. 46 7. Cell Search N.R.T. 1 2 3 4 5 N.O. Phase IV —Completion FTO: Date: Reviewed: Trainee Date: Reviewed: FTO Supervisor Date: Reviewed: Administrator Date: 47  Phase V Week Five — All training will be conducted in conjunction with the use of the Tohono O’odham Nation Corrections General Orders. Understanding Court Paperwork  Held Without Bond Inmates  Signature Bonds  Cash Bonds  Confined Court Paperwork Control and Issuance of Razors Escorting Inmates  To/From Inmate Recreation  To/From Court  To/From Visits  Transports  Movement of Maximum Security Inmates Inmate’s Disciplinary Hearing/Grievance  Inmate notification  Informal resolution  Grievance submission  Grievance Resolution Emergency or Sensitive Complaints  Disciplinary, Grievance, and Classifications Appeals  Freedoms Afforded Inmates Filing Grievances NOTE: The Corrections Trainee Officer shall remain with their assigned Field Training Officer at all times, NO EXCEPTIONS. NOTE: AT THIS TIME, THE CTO MAY USE KEYS UNDER THE DIRECTION OF THEIR FTO. 48  Phase V COURT PAPERWORK When an inmate is charged with a criminal complaint, they will go to their Initial Appearance the following day. At this proceeding, the judge will consider release conditions. HELD WITHOUT BOND The inmate is to remain incarcerated until their Arraignment Hearing. SIGNATURE BOND The inmate will be released if someone is willing to sign for them, and assure they will attend their next court date. CASH BOND The inmate may be released if they can post a monetary amount set by the courts. The bond may be returned to the inmate if they appear at their next court date. CONFINED PRISONER When an inmate is found to be guilty, the courts will order a sentence to be served. The length of the sentence will depend on the severity of the crime and the inmate’s past criminal history. Once an inmate is ordered to incarceration, TOCF staff is responsible for inmate time sheets. Understanding court paperwork gives a Corrections Officer the opportunity to understand the judicial system. Once an inmate is sentenced to TOCF, it is the staff’s responsibility to make sure that we enter how long that inmate has been sentenced. CORRECTIONS SPECIALISTS It is the Corrections Specialists responsibility to maintain inmate’s files, classifications, discipli- nary actions, grievances, and inmate programs. Once the inmate has been to their Initial Ap- pearance, a Corrections Specialist will complete a risk assessment for housing purposes, and to indicate any special needs that an inmate might have. All information will be entered into the Spillman system. 49  Phase V Phase: V Trainee: Module Title: Control/Issue of Razors FTO: PERFORMANCE OBJECTIVE: Train- After explanation, demonstration, ee and practice, trainee will properly Train- Train- Per- conduct control/issuance of razors Train- forms ee FTO ee to ensure accountability. ee Suc- Reads Ex- Ex- Ex- Train- cessf / plain plain plain ee ully Re- s & s as s & Prac- (Profi views Demo FTO I certify that the above-named trainee demonstrated profi- Demo tices cienc Task nstrat Demo ciency concerning this task on _____ (date). nstrat y Docu- es nstrat X ______________ FTO es Test ment es X ______________ Trainee Com- plete d) Steps: 1. Gather materials (gloves, razors, Spartan hand held de- vice.) 2. Put on gloves 3. Razors will be examined by a Corrections Officer to en- sure it is intact. 4. Each razor will be issued and be assigned in the Spartan handheld device by scanning the inmates wristband. 5. Each inmate one at a time will receive a razor if wanting one. To ensure correct inmate gets their razor check Spar- tan hand held device for inmates issued. 6. When collecting razors, call one inmate at a time, ensure blade is full and still intact, scan wristband to mark off in the Spartan device the inmates razor is returned. 7. Properly dispose all used razors in a biohazard sharps container. 50  Phase V Escorting Inmates When transporting an inmate, selection of restraint equipment will depend on the security classification of the inmate. Consideration, is also given to the level of anticipated public con- tact, the physical/ mental health of the inmate, displayed inmate behavior, purpose of move- ment, and the inmate’s destination. 1. Inmate’s transported out of the Tohono O’odham Nation Corrections Facility for court appearances or medical care outside of the Corrections Facility will have restraints applied prior to exiting the Corrections Facility and Inmate wristband scanned by Spartan Device to input where inmate is moving to. This will include handcuffs, shackles, and waist belt/ chain. 2. Inmates being moved from general population to Maximum Security will be placed in handcuffs and leg shackles. 3. Male and female inmates will not be moved or cuffed together. 4. Inmate’s will not be allowed to talk to anyone or each other outside the Corrections Facili- ty. 5. Inmate’s will not be allowed to disrespect staff or community members. 6. When transporting a female inmate, one Corrections Officer will also be of the same gen- der. If no female Corrections Officer is on-duty only the shift supervisor can authorize an exception. 7. All transports will call in beginning and ending mileage to Police Dispatch. 8. Corrections Officer to Inmate Ratio— As a rule, when inmates are transported outside the Corrections Facility, a 2:1 Officer to Inmate ratio will be maintained. 9. Community Service — Inmates assigned to community service will be selected based on a “minimum security” status. Inmates in this category do not require the same ratio, when it pertains only to work detail. In this case, the ratio will be 1:4, Officer to Inmates. NOTE: If unsure, refer to Tohono O’odham Nation Corrections Facility General Orders Transportation, or ask the shift supervisor to clarify. 51  TOHONO O’ODHAM NATION CORRECTIONS FACILITY FTO WEEKLY OBSERVATION REPORT Phase II PHASE V TRAINEE: FTO: DATE: TIME: INSTRUCTIONS: Rate observed behavior with reference to the scale below. You are encouraged to comment on any behavior you wish and are required to comment after ratings of NOT RESPONDING TO TRAINING, 1, 2, AND 5. Rating Scale: Not Respond- Not Accepta- Needs Im- Acceptable Exceeds Superior Not Ob- ing to Training ble Level provement Level Acceptable Level served Level N.R.T 1 2 3 4 5 N.O. 1. Court Paperwork N.R.T. 1 2 3 4 5 N.O. 2. Razors N.R.T. 1 2 3 4 5 N.O. *N.R.T - Needs Remedial Training *N.O. - No Observation 52 3. Escorting Inmates N.R.T. 1 2 3 4 5 N.O. 4. Inmate Disciplinary/Grievance Process N.R.T. 1 2 3 4 5 N.O. Phase V —Completion FTO: Date: Reviewed: Trainee Date: Reviewed: FTO Supervisor Date: Reviewed: Administrator Date: 53  Phase VI Quasi-solo Performance During Phase VI of the Corrections Field Training Program, the Corrections Trainee Officer will operate in a quasi-solo capacity. They will be required to demonstrate their ability to coor- dinate daily activities within the Tohono O’odham Nation Corrections Facility without the su- pervision of their Field Training Officer. The FTO will not interfere in the CTO’s perfor- mance except in the following: 1. Physical danger is imminent 2. To avoid embarrassment to the Training Officer or Corrections program 3. Immoral, illegal, or unethical conduct 4. Threats to Facility security 5. Violations of inmate rights If the Field Training Officer believes that the CTO has gained sufficient skill and knowledge to operate as a solo Corrections Officer, they will make the recommendation to the Field Train- ing Program Supervisor that the CTO should be release to a solo Officer capacity. This rec- ommendation, as well as, the evaluation forms plus a verbal exam from the Program Supervi- sor will deter whether or not the CTO will be released from the Field Training Program to work as a solo Corrections Officer. Job Shadow Central Control Also, during this Phase, the CTO will spend one (1) - eight (8) hour shift job shadowing the Central Control Room. This is for knowledge of the way the Central Control Room operates and how the daily Corrections activities flow in conjunction with the Central Control Room. 54  Remedial Training Guidelines Remedial Training A CTO who performs less than acceptable levels may be assigned a “1” or “2” for a particular job performance. The Field Training Officer is under an obligation to retrain the CTO and re -evaluate the CTO’s performance. All remedial training will be documented and forward to the Field Training Program Supervisor. If at any point during this program, it is determined that the Corrections Trainee does not demonstrate the ability to function as an effective Corrections Officer, or fails to maintain their overall performance in each of the evaluated job behaviors at or above the minimal acceptable level, the program will: 1. Provide remedial training with a new Field Training Officer 2. Terminate the Corrections Trainee’s employment for failure to meet minimum perfor- mance standards. If the Field Training Officer (FTO) feels that remedial training is necessary, it is the FTO’s responsibility to write an official memorandum and attach an evaluation. The memorandum should contain the following: 1. Job behavior being corrected 2. Why the training is necessary 3. Time frame for remedial training If the CTO’s performance is still below minimum standards, recommendations for termination may be necessary. 55  Field Training Program Completion Letter FIELD TRAINING OFFICER PROGRAM COMPLETION LETTER Correctional Officer, ______________________________, has completed the Field Training Officer Program, which includes the following criteria:  Full Booking  Releasing Inmates  Cell Searches  Strip Searches  Transporting Inmates  Medication Receiving  Medication Distribution  Medication Log  Inmate Yard  Sweat Lodge Correctional Officer, ______________________________, understands that he/she does not need any remedial training. __________________________________ _______________ Field Training Officer Date __________________________________ ________________ Correctional Training Officer Date __________________________________ ________________ Shift Supervisor Date __________________________________ ________________ Field Training Officer Supervisor Date 56  Forms Daily Observation Forms  Starts with Day One of Phase II  Completed by FTO & submitted to the Program Supervisor EVERYDAY  25 Forms are Attached to be used (Begins on Page 58-107) Phase Evaluations  Completed by FTO and submitted to Program Supervisor WEEKLY  Located within the corresponding Phases Report Exemplar Evaluations  Completed by the Program Supervisor WEEKLY  Placed in personnel file with all training evaluations and documents  Used as a learning tool, in regards to report writing  5 Forms are Attached to be used (Begins