New Hire Get References Flow Chart PDF

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From Refer to Ye Dismissal Recruitment s Process Process RM phones FE to verbally RM requires Has EE N RM provides confirm a New RM obtains New started? o COE approval withdrawal of Onlin Starter Starter Request Form within 3 working offer e Contract days Withdra w Offer E- RM completes form, RM concludes RM receivesmail/ RM contacts RM attaches Referees RM Phone investigation, assesses recommendation & HR to advise contacts Form, CV, Interview receives & measures required & conducts an on action HR Notes, and submits to reviews advises HR via e-mail or investigation taken HR COE phone E-mail, E-mail, E-mail, Online, Online, Phone or Probationary Fax or F2F Post, HR F2F F2F or Fax HR review COE HR update RN/CM HR Review HR update RN/ E- HR update RN/ HR select the PDF Draft COE conduct Ye HR DB auto populates and make any HR e-mail COE to reflect updated conduct CM to holt any mail, HR HR enter FE details on DB CM to reflect appropriate e-mailed relevant relevant HR Post s Name and Address fields necessary to RM for review status & insert Core further action conduct conduct updated status COE in RN/ Core or amendments follow up task Process Process being taken relevant relevant CM Fax Core Core Process Process Have Ye correct Referees HR phone RM to advise HR update RN/ s HR/RN been submitted? Have Is this the Offer Withdrawal will be CM to reflect HR select & conduct Ye N Ye create Referees relevant Referees been provided after o 3rd chase for issued to EE within 2 working updated status & Core s s HR enter Have Ye a further 5 working days? Referees? days if Referees are not insert follow up Letter in RN/CM Process HR send FE details & Referees s received task form to RM start date in been Has RN/CM attached? HR assess if COE approval HR update RN/ Ye amendments have N been provided within 3 CM to reflect s been suggested N o working updated status o Have following RM review days? Referees been received HR conduct HR update RN/ HR update RN/ after 2 working days? HR check RN/CM instructs HR via phone following up by e- Request & CM to reflect Have References been RN/CM CM to reflect relevant work N HR to chase mail to confirm that Referees have Categorise updated status provided after 5 working instructs HR updated status & RN/CM instructs HR HR via phone following up by queue for Core o Referees not been received and hence COE N N No & insert follow days ? to insert follow up to chase approval e-mail to confirm that contract Referees Process documentation cannot be produced o o up task tasks with RM via e-mail & approval has not been HR update phone received N RN/CM to o reflect Ye updated s status Have Referees been HR send follow sent separately? up e-mail HR update RN/ Is this the HR contact RM via phone attaching Is this the CM to reflect 1st/2nd chase N RN/CM instructs Ye following up by e-mail to Referee 1st/2nd chase for updated status & for COE o HR to escalate s confirm that Referees have HR phone RM to Referees? insert follow up approval? N not been received Go to advise task Page. o documentation Ye required Y s e HR DB populates Name s HR contact RM via phone and Address fields following up by e-mail to HR send e-mail confirm that contract HR enter Reference Are references Ye confirmation to RM advise Go to approval has not been outcome on DB favourable? s that references have been Page. received HR review letter and received & are favourable make necessary amendments, if N HR update RN/CM required o to reflect updated HR update status & insert HR update HR e-mail RM to RN/CM to follow up task RN/CM to N advise of outcome reflect HR send reflect updated o and updated Referees letter status reccommendation status and form to HR update RN/ PE Have CM to reflect N references been received updated status & o Y HR update FE's with Ye after 3 working days? insert follow up Post, E- e returned references s task mail s Ye or Fax s Referees Letter & HR update RN/CM Form Posted, E- to reflect updated status & insert follow HR update RN/ mailed or Faxed Have RN/CM HR phone PE to Have HR contacts RM via phone HR phone PE to up task CM to reflect Are there references have been N instructs chase if possible references been N following up by e-mail to N chase if possible updated status any alternative received within 7 working o HR to and follow-up with received after 5 o confirm that references have o and follow-up with & insert follow referees? days? chase e-mail, letter or fax working days? not been received e-mail, letter or fax up task Post, E- PE receives PE completes and mail Reference returns form to HR or letter & form within 7 working days Fax Ye s