Abilene Police Department Operating Procedures

Table of Contents Abilene Police Department Operating Procedures Table of Contents MISSION STATEMENT We work together to build a community of the highest quality for present and future generations. VALUES Team Spirit – We work...

Table of Contents Abilene Police Department Operating Procedures Table of Contents MISSION STATEMENT We work together to build a community of the highest quality for present and future generations. VALUES Team Spirit – We work together to promote a sense of pride and belonging by recognizing the importance of communication, cooperation and commitment in relationships with our customers. Continuous Improvement – We strive for quality through innovation and resourcefulness. Responsiveness – We empower our employees to provide exceptional and timely service. Integrity – We demonstrate accountability through a strong work ethic, professionalism and trust. Individual Worth – We respect everyone, honor diversity and provide for opportunity for growth. VALUE STATEMENTS The articulated values of the Abilene Police Department that serve to support the Department’s mission are: The Department must be willing to involve the community in all aspects to enhance the quality of life in the community. The Department is committed to maintaining the highest levels of integrity and professionalism in all its operations. The Department will continue to develop a diverse work force that is reflective of the neighborhoods and community it serves. The Department will actively seek the input and involvement of all employees in matters that impact job performance and will manage the organization in a manner in which will enhance employee job satisfaction and effectiveness. The Department will be sensitive to neighborhood needs, collaborating with the neighborhoods to solve crime problems. The Department will respond to criminal behavior with vigorous law enforcement and aggressive prevention programs. 1 Table of Contents Table of Contents A-1 Introduction D-19 Use of Firearms B-1 Conduct D-20 Outside Training B-2 General Provisions D-21 Records and Information Control B-3 Administration D-22 Secondary / Outside Duty Employment B-4 Training D-23 Chaplaincy, Family Assistance, Officer B-5 Miscellaneous Issues Death and Injury Protocols B-6 Capital Assets / Departmental Issued D-24 Racial Profiling Equip. D-25 Media Releases and Relations B-7 Performance Tracking System D-26 Officer Ride-Alongs C-1 Commanding Officers D-27 Consular Notifications C-2 General Rules of Conduct D-28 Sex Offender Registration C-3 Attention to Duty D-29 Biohazard C-4 Restrictions on Activities D-30 Transportation Security C-5 Firearms and Regulations Administration C-6 Employee Selection Process (Sworn) D-31 Bait Car Deployment C-7 Employee Wellness D-32 License to Carry C-8 Leave and Scheduling Procedures D-33 Small Unmanned Aerial System C-9 Mental Health Leave for Peace Officers D-34 Automated License Plate Reader (LPR) C-10 Adjust Duty / Return to Work D-35 Mounted Patrol Unit D-1 Preliminary and Follow-up Investigations D-36 Window Tint Meter D-2 Detention, Arrest and Warrants D-37 Preliminary Breath Test Operations D-3 Search and Seizure E-1 DWI / DUI D-4 Use of Force E-2 Prisoner Handling D-5 Line-up and Identifications E-3 Prisoner Vehicle and Animal Handling D-6 University Crimes E-4 Death Investigations D-7 Affidavits, General Information E-5 Sexual Assault Investigations D-8 Emergency Driving E-6 Fraud D-9 Mobile Video Records / Body Worn E-7 Crimes Against Children Cameras E-8 Family Violence Procedures D-10 Juvenile Operations E-9 Mentally Ill Persons / Crisis D-11 Tactical Operations Interventions D-12 Bomb Squad E-10 Robbery and Burglary Response D-13 Civil Disturbance Response E-11 Bomb Threats D-14 Court Appearances E-12 Welfare Checks D-15 Individually Assigned Police Vehicles E-13 Stolen Vehicles and UUMV Reports D-16 Uniform Dress Code E-14 Class C Violations and Thefts D-17 Officer Decorum E-15 Traffic Enforcement and Investigations D-18 Grooming and Dress Code E-16 Vehicles Crash Investigations Table of Contents Table of Contents E-17 Radar Use E-18 Identification Methods of Persons E-19 Property / Evidence Management E-20 Neighbors Portal E-21 Interagency Medical Transport Policy F-1 Crime Victim’s Compensations Act F-2 Event Review Board F-3 Meritorious Conduct Review Committee F-4 Office of Professional Accountability F-5 Sexual Harassment F-6 Grievances F-7 Crime Stoppers, Inc. F-8 Communicable Diseases Table of Contents Table of Contents Section Page A-1 Introduction Introduction 1 Adoption of Manual 1 Security of Manual 1 Format 2 Written Directives 2 Memorandum 2 Policies 3 Rules and Regulations 3 Operational Procedures 3 Special Orders 3 Change or Amendments 3 Adhere to Rules, Regulations and Policies 4 Continuing Compliance with Best Practices 4 LEFT BLANK FOR EXPANSION 1 Table of Contents Table of Contents Section Page B-1 Conduct Standard of Conduct 1 Code of Ethics 1 Discretion 1 Refusal to Work 1 Commendations 2 Discipline 2 License to Carry 2 Civil Disputes 2 Cooperation within the Criminal Justice System 2 Community Relations 3 Community Outreach 3 B-2 General Provisions Priority of Calls for Service 1 Informants 1 Undercover Operations 1 Traffic Enforcement 1 Juvenile Operations 1 Educational Institutions 1 Licensing and Authority of Sworn Personnel 2 B-3 Administration General Provisions 1 Command Responsibility 1 Concern for Employee Welfare 1 Department Directives 1 Administration of Discipline 1 Handicapped Employees 2 Contagious Diseases 2 Recruitment 2 Duty Assignments 2 Promotions 2 Promotional Eligibility 3 Performance Evaluations 3 Training of Supervision 3 2 Table of Contents Table of Contents Section Page B-4 Training Training 1 Participation of Supervisors in Formal Training 1 Encouragement to Further Education 1 Training Records 1 6 Minute Training 2 Non-Sworn Training 2 B-5 Miscellaneous Issues Budget 1 Police Department Security Protocols 1 B-6 Capital Assets/Departmental Issued Equipment Definitions: 1 Policy 1 Accounting for Departmental Owned Capital Assets 1 Approval for Personally Owned Property/Equipment 2 Department Issued Property/Equipment 2 B–7 Performance Tracking System Performance Tracking System 1 Formal Counseling 1 Supervisor Duties 1 Entries 1 LEFT BLANK FOR EXPANSION 3 Table of Contents Table of Contents Section Page C-1 Commanding Officers Commanding Officers Subject to Rules and Regulations 1 Command Officers / Chain of Command 1 Responsibility of Commanding Officers 1 C-2 General Rules of Conduct Violations of Written Directives 1 Abide by Laws 1 Obey Orders 1 Insubordination 1 Manner of Issuing Orders 1 Unlawful Orders Prohibited 1 Obedience to Unlawful Orders 1 Criticism of Orders 2 Conflict in Orders 2 Appeals Regarding Unlawful / Unjust Orders 2 Obedience to Unjust or Improper Orders 2 Reporting Unlawful Orders 2 Performance of Duty 2 Conduct and Behavior 3 Personal Conduct 3 Political Activity 3 Impartial Attitude 3 Duty to be Kind, Courteous and Patient 4 Giving Name and Rank 4 Respect for Fellow Employees 4 Respect for Supervisory Officers 4 Circulating Malicious Rumors or Criticism 4 Interfering with Assigned Cases 5 Interfering with Private Business 5 Aiding and Protecting Fellow Officers 5 Suggestions for Improvement of Service 5 Truthfulness 5 Carrying Official Identification Cards 5 Relationships between Supervisors and Subordinates 5 Definitions 6 Policy 6 4 Table of Contents Table of Contents Section Page C-3 Attention to Duty Officers Always Subject to Call 1 Required to Take Action 1 Reporting for Duty 1 Reporting Injury 1 Medical Release 1 Reporting Address or Telephone Number 2 Care of City Property 2 Operation of Department Vehicles 2 Special Use Equipment 3 Notification of Damage to Non-Departmental Property 3 Processing Evidence 3 C-4 Restrictions on Activities Seeking Personal Preferment 1 Soliciting Gifts or Gratuities 1 Endorsing Products, Services, Vendors and Contractors 1 Financial Obligations 2 Notice of Suits against Employees 2 Subversive Acts 2 Use of Intoxicants 2 Entering Bars, Clubs and Liquor Stores 3 Tobacco Use by Police Personnel 3 Security of Police Information 3 Personal Business Cards 3 Officers under Suspension 3 Gifts from Prisoners 3 Communications 4 Treatment of Suspects and Prisoners 4 Restrictions on Social Media Websites 4 C-5 Firearms and Regulations Availability 1 Security of Weapons 1 Approved Handguns 1 Ammunition 1 Approved / Issued Weapons 2 Personal Weapons Carried on Duty 2 Shotguns 2 Visibility of Weapon 2 Weapon Proficiency 3 Retired Police Officers 3 5 Table of Contents Table of Contents Section Page C-6 Employee Selection Process (Sworn) Purpose 1 Policy 1 Procedures 1 Background Investigations 1 Procedure 2 C-7 Employee Wellness Purpose 1 Policy 1 Definitions 1 Procedures 2 Resources 6 C-8 Leave and Scheduling Procedures Scheduled Leave 1 Employee Responsibilities 1 Supervisors 2 Police Administration 2 Administrative Services Section 2 Leave Scheduling Form 2 Request for Leave 2 Personal Leave 3 Sick Leave 3 Specialty Leave 4 Administrative Leave 4 Reporting Leave Taken Outside the Payroll Period 5 Records Management and Reconciliation 5 6 Table of Contents Table of Contents Section Page C-9 Mental Health Leave for Peace Officers Purpose 1 Definitions 1 Traumatic Event 1 Mental Health Leave 1 Mental Health Professional 1 Applicability 1 Conditions 1 Requesting Mental Health Leave 2 Anonymity and Confidentiality 2 Duration of Mental Health Leave 2 Effect on Paid Leave Balances 3 Mental Health Services Available to Officers 3 Employee Assistance Program (EAP) 3 Mental Health Service Provider Health Care/Serious Mental Illness/Treatment of Substance Abuse Disorder Coverage Benefits 3 C-10 Adjust Duty/Return to Work Purpose 1 Policy 1 Procedures 1 Adjusted Duty Assignment Attire 1 Assignments 1 Duty Day 2 Secondary Employment while on Adjusted Duty Status 2 Extended Leave of Absence 2 Non-Sworn Employee 2 Sworn Employee: Off-Duty Injury or Illness 3 Sworn Employee: Line of Duty Injury or Illness 3 Return to Work 3 Employee Requirements 3 Supervisor Requirements 3 LEFT BLANK FOR EXPANSION 7 Table of Contents Table of Contents Section Page D-1 Preliminary and Follow Up Investigations Policy 1 Preliminary Investigations 1 Follow-up Investigation 2 C.C.P. 39.14 2 D-2 Detention, Arrest and Warrants Legal Temporary Detention 1 Stop and Frisk 1 Stop and Frisk of Vehicle and Occupants 1 Miranda Warnings on Stop and Frisk 2 Authority to Arrest without a Warrant 2 Arrest without a Warrant 2 Non-Consensual Entry to Arrest 2 Arrest of Undocumented Immigrants without a Warrant 3 Information for Arrest Warrant 3 Execution of Arrest Warrants 3 Capias Pro Fine 4 Arrest Not Required 4 Release Not Delayed 4 Miranda Required 4 Arrestee Taken Before Magistrate 4 Arrestee’s Time in Custody 5 D-3 Search and Seizure Abandoned Property 1 Consent 1 Plain View 1 Search of Suspect’s Mouth 2 Unclothed Searches 2 Exigent Circumstances 2 Warrantless Vehicle Searches 3 Search Incidental to Lawful Arrest 3 Search of a Vehicle Incident to Arrest 3 Booking Searches 4 Search Warrants 4 General 4 Preparation of a Search Warrant 4 Warrants Require Proper Form 4 Search Warrant Served Within Time Limit 4 Warrant Matrix 5 Participation Limited 5 Supervisor Responsible for Safe Execution 5 Chief’s Notification 5 Search of Proper Place 5 8 Table of Contents Table of Contents Section Page D-3 Search and Seizure (continued) Pre-warrant Briefing 6 Execution of Search Warrants 6 Entry by Minimum Force 7 Control of Persons 7 Secure then Search 7 Search for Named Person 8 Duty to Identify 8 Arrest of Persons on Premises 8 Search Only for Items Named 8 Search of Unnamed Items 9 Copy of Warrant for Residence 9 One Search per Warrant 9 Search Warrant Return 9 D-4 Use of Force Use of Force Training 1 De-escalation 1 Use of Force Training and Proficiency for Less-Lethal Weapons 1 Use of Force against Persons 1 Necessary and Reasonable Force 2 Duty to Intervene 2 Force Options and Use 3 Draw and Ready Weapons 3 Use of Restraints 3 Use of OC Spray 4 Use of Impact Weapons 4 Use of Less Lethal Shotgun for Breaching 5 Shotgun Breaching Ammunition 5 Use of Conducted Energy Weapon 6 Use of Deadly Force 8 Removal from Line of Duty after Using Deadly Force 8 No Duty to Retreat 9 Warning Shots Prohibited 9 Use of Force on Fleeing Suspects 9 Weapons of Last Resort 9 Supervisor Response 9 Use of Force Documentation 10 Injured Prisoner 10 Use of Force Reviews 10 Arrest and Transport of Violent Prisoners 10 Care of Restrained Prisoners 10 9 Table of Contents Table of Contents Section Page D-5 Line-ups and Identifications Purpose 1 Policy 1 Definitions 1 Photographic Line-up Procedures 2 Field Identification Procedures 4 Live Line-up Procedures 5 D-6 University Crimes Investigation and Arrests by Other Agencies 1 Abilene Christian University Police 1 Arrest by Other Peace Officers 3 D-7 Affidavits, General Information Affidavits/Statement/Narrative Contents 1 D-8 Emergency Driving Non-Emergency Driving 1 Emergency Driving (General) 1 Emergency Driving (Non-Pursuit) 2 Definitions and Authorization 2 Factors 2 Operations and Practices 3 Utilization of Emergency Warning Equipment 3 Emergency Driving (Pursuit) 4 Definition 4 Justification 4 Stop Stick Deployment 9 Vehicle Pinning 10 Precision Immobilization Technique (PIT) 11 Vehicle-to-Vehicle Contact 11 10 Table of Contents Table of Contents Section Page D-9 Mobile Video Records / Body Worn Cameras Mobile Video Recorders (MVRs) 1 Supervisor Duties 1 Officer Duties 1 Operation 1 Body Worn Cameras 2 Definitions 2 Purpose 2 Policy 2 Confidentiality 2 Equipment 3 Officer Responsibilities 3 When Recording is Required 4 When Recording is Discretionary 5 When Recording is Prohibited 5 Inadvertent Recordings 5 Supervisor Responsibilities & Administrative Review 6 Video Recording Retention and Release Outside of Department 6 D-10 Juvenile Operations Definitions 1 Juvenile Rights 1 Taking a Juvenile into Custody 2 Traffic Offenses 2 Truancy 2 All Other Offenses 3 Miscellaneous Juvenile Procedures 3 Fingerprints and Photographs 3 Children Under 10 Years of Age 4 Non-Arrest Contact 4 DUI Processing 4 Runaway 4 Missing Children Protocol 5 Missing Persons 6 Juvenile Criminal Records Policy 7 11 Table of Contents Table of Contents Section Page D-11 Tactical Operations Major Crimes 1 Responding Officer’s Responsibilities / Duties 1 Notifications 1 Tactical Operations 1 Support Officers 2 Patrol Shift Supervisor Duties 2 Outside Agency Support 3 Tactical Debrief 3 Active Shooter 3 Notifications 3 Mutual Aid 3 Active Shooter Response 4 Concepts and Principles 4 Follow-On Responders 4 Post-Event 5 OIS Investigations 5 Media 5 D-12 Bomb Squad Bomb Squad 1 Types of Hazardous Devices 1 Bomb Squad Unavailability 1 Hazardous Devices and Bomb Threats 2 Response Guidelines 2 Bomb Squad Support Functions 2 D-13 Civil Disturbance Response Emergency Operations 1 Emergency Responsibilities 1 Emergency Response Levels 1 EOC Operations (Limited) 2 EOC Operations (Total) 2 After-Action Reports 3 Civil Disturbance Operational Plan 3 Mass Arrests 7 Homeland Security 7 12 Table of Contents Table of Contents Section Page D-14 Court Appearances Court Appearance Procedures 1 Court Notifications - Criminal Subpoenas 1 Court Notifications - Civil Subpoenas 1 Case Dismissals 2 Civil Fees 2 Expert Testimony 2 Subpoenas Outside Jurisdiction 2 On-Duty Jury Duty 2 D-15 Individually Assigned Police Vehicles Guidelines 1 Off-Duty Enforcement 1 Alcohol in IAPV's 1 Part-Time Employment Use of IAPV's 1 Travel Outside the City of Abilene 1 D-16 Uniform Dress Code Statement of Purpose 1 Patrol Uniforms 1 General Guidelines 1 Uniform Guidelines 2 Uniform Footwear 2 Uniform Duty Gear 3 Mandatory Wear of Body Armor 3 Use and Care of Issued Level III/IV Plates, Carriers and Accessories 4 Approved External Body Armor Carrier 6 Uniform Underbelt 6 Approved Headgear 6 Approved Jackets 6 Approved Gloves 7 Uniform Inspections 7 Uniform Wear while Under Suspension 7 Jewelry Guidelines 7 Commendation, Training/Certification, and Service Bars 7 Commendation Awards 7 Training/Certification Awards 8 Service Awards 10 Certificates 11 D-17 Office Decorum Office Decorcum 1 13 Table of Contents Table of Contents Section Page D-18 Grooming and Dress Code Policy 1 Grooming Guidelines for Male Employees 1 Grooming Guidelines for Female Employees 2 Dress Code for Court Appearances 2 Plain Clothes Sworn Employees 2 Dress Code for Training, Travel and Special Assignment 3 Tattoos, Body Art, Body Modification, Body Piercing and Jewelry 3 Definitions 3 Prohibited Body Modifications/Jewelry: All Employees 4 Tattoos, Brands, Body Modifications and Jewelry 4 D-19 Use of Firearms Definition 1 Notifications 1 Officer(s) Responsibilities 1 Supervisor Responsibilities 2 Administration Responsibilities 3 Investigation 3 Discharges and Animals 3 Improper Discharge of Weapons 4 Patrol Rifle Deployment 4 D-20 Outside Training Outside Agency Training 1 Assistant Chief of Police Responsibilities 1 Training Division Responsibilities 1 Officer Responsibilities 2 D-21 Records and Information Control Scope and Purpose 1 Records Definitions 1 Dissemination of Information 1 Security and Retention of Records 2 Personal Use of Police Records 2 Release of Police Records 2 CHRI File Maintenance 3 Electronic Communications Policy 3 Mobile Data Computer and CJIS Security 3 14 Table of Contents Table of Contents Section Page D-22 Secondary/Outside Duty Employment Employment Definitions 1 Secondary Employment General Provisions 1 General Procedure 2 Secondary and Outside Employment Authorization Form 2 Secondary Employment Restrictions 2 Outside Employment Restrictions 3 Arrests, Citations, Criminal Investigations 4 Secondary Employment Suspensions 4 Cancellation of Secondary Employment 4 Apartment Security 5 D-23 Chaplaincy, Family Assistance, Officer Death and Injury Protocols Chaplaincy Purpose 1 Chaplain Qualification and Selection 1 Chaplain Guidelines 1 Chaplain Services and Responsibilities 2 Duties of the Chaplain 3 Request for Service 3 Department Responsibilities 3 Death and Serious Injury Policy 4 Family Notification Procedures 4 Providing Assistance and Transportation 5 Hospital Liaison Officer 5 Family Liaison Officer 6 Public Information Liaison Officer 6 Personnel Resource Officer 6 Criminal Proceedings 7 Police Funeral Procedures 7 Departmental Honors 7 Ceremonial Honors 8 Department Liaison Ceremonial Event Coordinator 8 Funeral Protocol 9 Funeral Escorts 9 D-24 Racial Profiling Policy and Purpose 1 Racial Profiling Definitions 1 Prohibition 1 Complaint Process 1 Public Education 2 Corrective Action 2 Information Collection and Annual Report 3 Review of Video and Audio Documentation 4 Peace Officer and Police Chief Training 4 15 Table of Contents Table of Contents Section Page D-25 Media Releases and Relations Purpose 1 Policy 1 Releasing Information 1 Public Information Officer / Coordinator Responsibilities 1 Media Release Procedures 1 Information Release Guidelines 3 Media Ride-Alongs 4 Training 4 Ethics 4 Live Coverage 4 Media Credentials 5 Alternative Methods to Disseminate Information 5 News Conference Guidelines 5 D-26 Officer Ride-Alongs Citizen/Media Ride-Along Purpose 1 Rider Restrictions 1 Limitation on Number of Ride-Alongs 1 Ride-Along Rules 1 Ride-Along Scheduling 2 D-27 Consular Notification Consular Notification Process 1 D-28 Sex Offender Registration Sexual Offender Registration 1 D-29 Bio Hazard Policy 1 Initial Response 1 Notifications 1 Termination 2 D-30 Transportation Security Administration Transportation Security Administration (TSA) Protocols 1 Communications Requirements 1 Police Response to Firearms Located by TSA 1 16 Table of Contents Table of Contents Section Page D-31 Bait Car Deployment Purpose 1 Policy 1 Definitions 1 Deployment 2 Radio Traffic 2 Patrol Responsibilities 2 Bait Vehicle Occupied by Suspects 3 Bait Vehicle Unoccupied 3 Reports 3 Vehicle/Property Recovery 4 Pursuit 5 Confidentiality 5 Training 5 D-32 License to Carry Purpose 1 Policy 1 D-33 Small Unmanned Aerial System Purpose and Philosophy 1 Definitions 1 Pilot and Designated Observer Training Requirements 2 Aircraft 3 Pilots in Command 4 Flight Conditions 5 Operating Guidelines 5 Flight Requirements 6 Approved Deployment Scenarios 7 Prohibited Acts 8 Documenting and Reporting 9 DME Retention and Management 9 Video and/or Photographs 9 UAS Use of Force 10 17 Table of Contents Table of Contents Section Page D-34 Automated License Plate Reader (LPR) Purpose 1 Policy 1 Definitions 1 General Procedures 1 Deployment Procedures 2 Coordinator Responsibilities 2 LPR Usage 2 LPR System Maintenance 3 D-35 Mounted Patrol Unit Purpose 1 Policy 1 Philosophy 1 Organization, Staffing and Responsibilities 1 Deployment and Utilization 2 Selection of Mounted Patrol Unit Horses 3 Selection and Training of Mounted Unit Officers 4 Equipment Inventory, Records and Reports 4 Documentation 4 Vehicles and Equipment 5 D-36 Window Tint Meter Purpose & Philosophy 1 Guideline 1 Window Tinting Rules 1 D-37 Preliminary Breath Test Operation Purpose and Philosophy 1 Guidelines 1 18 Table of Contents Table of Contents Section Page E-1 DWI/DUI DWI Arrest Procedure 1 DWI Transported 1 DWI Specimens 1 DWI Search Warrants 1 Exigent Circumstances Exception to a Blood Search Warrant 3 Blood Specimen from Deceased Driver 3 DWI Suspect Personal Blood Specimen 3 Videotape of DWI Suspect 3 DWI Enhancement 3 DWI with Accidents 4 DUI by Minors 4 E-2 Prisoner Handling Restraining Devices 1 Other Restraints 1 Transporting Prisoners 1 Medical Assistance for Prisoners 2 Booking Prisoners 2 Officers Responsible for Prisoner 2 E-3 Prisoner Vehicle and Animal Handling Prisoner Vehicle Disposition 1 Release of Prisoner Vehicles 1 Impounding Vehicles 1 Impoundment Policy 1 Vehicle Inventory 2 Vehicles on Campus 3 Animal Processing 3 E-4 Death Investigations Death Investigations 1 Potential Crime Scene Integrity 1 Photographs 1 MIB Notification 1 Autopsy Required 1 Identification of Deceased and Next of Kin Notification 2 19 Table of Contents Table of Contents Section Page E-5 Sexual Assault Investigations Sexual Assault Investigations 1 Victim Contact 1 Clothing as Evidence 1 Interviewing the Victim 1 Rape Exams 1 Victim’s Statements 2 Reluctant Victims 2 Photographing Sexual Assault Victims 2 Pseudonym Usage and Confidentiality 2 E-6 Fraud Initial Process for Identifying Purposes 1 Forged Checks 1 Forger of Money/Counterfeit Money 1 Theft by Deceptive Copy Money 2 Credit/Debit Card Abuse 2 Gas Pump Skimmers Fraudulent Use of Possession of Credit Debit Card Information 2 Hindering Secured Creditor 3 Issuance of Bad Check or Similar Sight Order 3 Fraudulent Use of Possession of Identifying Information 4 Exploitation of Elderly 65 or older, Disabled or Child under 14 YOA 4 Online/Facebook/Craigslist/Confidence Scams 4 E-7 Crimes Against Children Definitions 1 Child Abuse Investigation 1 CPI/SVU Notifications 1 Required Information 2 Action Taken 2 Injury and Assault Indicators 3 Medical Treatment 3 Intervention Required 4 Officer Removal of the Child 4 Child Interviews 4 Statement from Suspects 5 Gathering Evidence 5 Interference with Child Custody 5 Stand-By for Custody Exchanges 7 Request from Out of Jurisdiction 8 20 Table of Contents Table of Contents Section Page E-8 Family Violence Procedures Domestic Disturbances, Family Violence and Protective Orders 1 Entry and Intervention 1 No Intervention when Parties Locked Out 1 Non-Violent Remedies 1 Family Violence Arrests 1 On Scene Assault/Family Violence Investigation 2 Lethality Assessment Definitions 3 Criteria for Initiating the Lethality Screen 3 Noah Project Responsibilities 4 Destruction of Personal Property 4 Violation of Protective Orders 4 Completion of Emergency Protective Order (EPO) 5 Family Violence Reporting Requirements 5 Military Personnel 5 Foster Homes 6 E-9 Mentally Ill Persons/ Crisis Intervention Crisis Intervention Policy 1 Crisis Intervention Definitions 1 Arresting Incapacitated or Mentally Ill Persons 2 Mentally Ill Persons 2 Responding to Calls of Mentally Ill Persons - Emergency 3 Responding to Calls of Mentally Ill Persons- Non-Emergency 3 Transporting Mental Health Consumers 4 Community Response Team 4 E-10 Robbery and Burglary Response Robbery Response 1 Burglar Alarms 1 Call Sheet Information 1 Officer Response 2 Alarm Disposition 2 Owner Response 3 Officer Dispositions 3 Communications Dispositions 4 Billing 4 E-11 Bomb Threats Dispatch or Officer Response 1 Bomb Threats 1 Evacuations for Bomb Threats 1 Bomb Threat Searches 2 Devices Located 2 21 Table of Contents Table of Contents Section Page E-12 Welfare Checks Welfare Checks 1 No Response 1 Reports Made 1 E-13 Stolen Vehicles and UUMV Reports Stolen Vehicles 1 Unauthorized Use of a Motor Vehicle 1 Reports Involving Car Dealerships 2 Recovered Stolen Vehicles 2 Summary 2 E-14 Class C Violations and Thefts Class C Thefts 1 Officer Response 1 Class C Mail-in Reports 1 Filing Class B and Class C Charges Together 1 Execution of Municipal Warrants/Bonds 2 Posting Class C Violators 2 Arrest for Class C Theft 2 Class C Warrants 3 Sanctuary City for the Unborn Ordinance 3 E-15 Traffic Enforcement and Investigation Uniform Citations 1 Citation Security and Accountability 1 Audit Procedure 2 Traffic Law Enforcement; General Concepts 2 Traffic Enforcement Tolerance Guidelines 2 Citation Issuance 3 Selected Traffic Enforcement Program (STEP) 3 STEP Manager 3 Officer Selection to work STEP 4 Restrictions for Officers 4 Overtime Status 4 Supervision of Officers working STEP 4 Officer Responsibilities 4 Approval of STEP grant hours worked 4 22 Table of Contents Table of Contents Section Page E-16 Vehicle Crash Investigations Initial Response 1 Reflective Vests 1 Investigation of Motor Vehicle Crashes 1 Private Property Crashes 2 Incidents on Paid Parking Areas 2 Hit and Run Crashes and Delayed Reports 3 Fatality Crashes 4 City Fleet Crashes 4 Police Fleet Crashes 5 Inclement Weather Crash Investigation 5 E-17 Radar Use Radar Use and Maintenance 1 E-18 Identification Methods of Persons Identification of Involved Parties 1 E-19 Property /Evidence Management Procedures 1 Handling of Specific Types of Evidence 1 Security of the Property and Evidence Room 1 Field Release of Property 1 Inspections 2 E-20 Neighbors Portal Purpose 1 Access and Use 1 Coordinators/Administrators Duties and Responsibilities 1 Community Engagement 1 Investigative Operation 2 E-21 Interagency Medical Transport Policy Medical Transport Policy 1 Assisting Agencies 1 Prisoner Transport (Non-Custodial) 2 Prisoner Transport (Custodial) 2 LEFT BLANK FOR EXPANSION 23 Table of Contents Table of Contents Section Page F-1 Crime Victim’s Compensation Act Texas Crime Victim’s Compensation Act 1 F-2 Event Review Board Event Review Board Structure 1 Accident/Injury Review 1 Convening Accident/Injury Review 1 Accident Definitions 2 Accident/Injury Review Recommendations 2 Pursuit Review 3 Responsibilities of the Pursuit Review Chairman 3 Use of Force/Incident Review 4 F-3 Meritorious Conduct Review Committee Meritorious Conduct Review Committee 1 Meritorious Conduct Review Board Voting 1 F-4 Office of Professional Accountability Office of Professional Accountability 1 Misconduct Defined 1 Probationary Officers Exempt 1 Structure and Responsibilities 1 File Maintenance and Security 2 Case Inception 2 Complaint Classification 4 Case Assignment 5 Investigation of Class I Complaints 5 OPA Investigations 5 Administrative Investigations 6 Criminal Investigations 6 City of Abilene Harassment or Sexual Harassment Policy Investigations 6 For Class I complaints investigated by OPA 7 Completion of a Class I Complaint Investigation 7 Investigation of Class II Complaints 8 Safe Environment 8 Professional Accountability Complaint Review Board 8 Imposition of Discipline - Sworn Employees 10 Imposition of Discipline - Civilian Employees 10 Discipline Defined 11 24 Table of Contents Table of Contents Section Page F-5 Sexual Harassment Sexual Harassment 1 Supervisor Responsibilities 1 Employee Responsibilities 1 Investigation of Complaints 2 F-6 Grievances Employee Grievances 1 Investigation of Complaints 1 F-7 Crime Stopper, Inc. Crime Stoppers, Inc. 1 Crime Stoppers Regulations 1 Reward Eligibility 1 Funneling 2 Informant Confidentiality 2 Taking Informant Information 2 F-8 Communicable Diseases Communicable Disease Prevention 1 Communicable Disease Education 1 Communicable Disease Definitions 1 Procedures for Communicable Diseases 1 Procedures for Transport and Custody 2 Collecting Contaminated Evidence 3 Procedures for for Disinfection 3 Department Safety Officer Responsibilities 4 Procedures for Possible Exposure 4 Testing the Carrier 5 Carrier Agrees to Testing 5 Carrier Refuses Testing 6 Carrier Refuses Testing; Gets Medical Treatment 7 Confidentiality 7 Administration Responsibilities 7 Revised 3-22-2023 25 Table of Contents Abilene Police Department Operating Procedures Subject: Issued: TBP: Number: Introduction 12/08/2015 1.04 A-1 Introduction The Abilene Police Department (Department) Policy and Procedure Manual is the guiding philosophy for its employees as they perform their assigned tasks and responsibilities. The Department has set high standards for its employees. It has high expectations of their performance. The citizens of Abilene grant Department employees considerable authority to act on their behalf in an effort to create an environment free of crime, violence, disorder, drug abuse and the fear accompanying these conditions. Employees are expected to conduct themselves, both in interactions with the public and with one another, in a manner that conveys respect, honesty, integrity and dedication to public service. In turn, employees should be treated fairly, honestly and respectfully by everyone in the Department regardless of authority, rank or position within the organization. Adoption of Manual Manuals will be maintained so all employees have ready access to a manual while at work. Each employee shall be issued a printed hard copy and an electronic version shall be stored in the computer directory which is available to all employees. Employees shall be trained on written directives prior to providing written acknowledgment indicating receipt and review of the directives. It is the responsibility of every employee and supervisor, if issued, to maintain their manual up to date with all newly issued written directives. The manual is the property of the City of Abilene and will be returned to the Department upon termination of employment with the Department. Security of Manual No employee may release contents of the Operating Procedures manual without prior approval of the Chief of Police or his designee. Employees should strive to keep their manual secure and prevent its loss or theft. 1 Table of Contents Abilene Police Department Operating Procedures Subject: Issued: TBP: Number: Introduction 12/08/2015 1.04 A-1 Format The policy manual shall contain the following for clarification and easy access: A. Table of Contents B. Index The policy manual shall have a standardized header format containing the following: A. Law Enforcement Identification B. Reference number C. Subject Content D. Date of Issuance E. Best Practice Reference Written Directives (TBP 1.04) The Chief of Police shall be directly responsible to the City Manager for the proper administration of the Department, including the development or formation of written directives. Written directives are communication that contains directive, advisory or informative matter for employees. Directives may come in several forms: memoranda, policies, rules and regulations, standard operation procedures and special orders. This document defines the uses of each of these directives, restricts the authority to issue and provides for distribution to help ensure personnel affected by a directive become familiar with its contents. The Chief of Police, or his designee, shall be responsible for reviewing, revising and updating the manual biennially. This written directive system will include all Department policies, procedures and rules and regulations. The Chief of Police, or his designee, is responsible to ensure that all written directives are in accordance with applicable Texas law. Final approval of all written directives shall be by the City Manager. Memorandum A memorandum is a formal written method of communication used to transmit information up or down the chain of command. A memorandum may be addressed to all personnel, a small group or to an individual. It will not be used to change or establish departmental policy, regulation or procedure. 2 Table of Contents Abilene Police Department Operating Procedures Subject: Issued: TBP: Number: Introduction 12/08/2015 1.04 A-1 Policies Policies are guiding principles and philosophies from which each individual can understand their place within the organization and can direct their activities and attitudes to achieve the Department’s goals as recommended by the Chief of Police, with final approval by the City Manager. Rules and Regulations Rules and regulations are the most restrictive of the Department’s written directives and are written to closely regulate personnel behavior and performance. They identify things which must be done or must not be done on the part of the person governed by them as recommended by the Chief of Police, with final approval by the City Manager. Standard Operational Procedures Standard operational procedures are written directives that describe departmental programs and procedures that have application to more than one departmental program and apply to more than one unit throughout the Department. Such orders take effect on the date issued and remain in effect until withdrawn or modified as recommended by the Chief of Police, with final approval by the City Manager. Special Orders Special orders are temporary in nature and are used to immediately change or establish procedure for specific circumstances or events. The Chief of Police, in order to change or establish department procedure as needed, will issue, upon final approval of the City Manager, a special order. As issued, a special order must contain an expiration date and remain valid for no longer than one (1) year from the date of issuance. Change or Amendments (TBP 1.04) The Chief of Police, as designated by the City Manager, shall be responsible for periodically reviewing, revising or purging the department’s written directives. The review shall occur at minimum on a biennial basis. Written directives shall only be purged at the direction of the Chief of Police. Any employee may suggest a change or amendment to the Policies and Procedures Manual. The suggestion must be directed to the chairman of the Policy Review Board in writing and must include a complete proposal and justification for change. 3 Table of Contents Abilene Police Department Operating Procedures Subject: Issued: TBP: Number: Introduction 12/08/2015 1.04 A-1 Adherence to Rules, Regulations, Policies and Procedures Employees are expected to follow the rules, regulations, policies and procedures contained in their manual as written. Employees should consider each as a directive unless they can articulate specific circumstances that justify deviation from the rule, regulation, policy or procedure. Continuing Compliance with Best Practices (TBP 1.13) The Chief of Police shall designate a Program Manager to oversee the Texas Recognition Best Practices Program. The Manager will be responsible for ensuring Program requirements are met. The Program Manager will design and implement a system to ensure all continuing compliance requirements are met and provide immediate feedback to the Chief of Police if a continuing compliance issue is not met. The Program Manager shall provide the Chief of Police with a semi-annual memorandum advising the status of Best Practices Compliance. 4 Table of Contents Abilene Police Department Operating Procedures Subject: Issued: TBP: Number: Conduct 07/30/2021 2.02, 2.24 B-1 Standard of Conduct The Law Enforcement Code of Ethics is adopted as a guiding philosophy for officers of the Department. Code of Ethics (TBP 2.02) “As a law enforcement officer, my fundamental duty is to serve mankind, to safeguard lives and property, to protect the innocent against deception, the weak against oppression or intimidation, and the peaceful against violence or disorder and to respect the Constitutional rights of all men to liberty, equality and justice.” “I will keep my private life unsullied as an example to all, maintain courageous calm in the face of danger, scorn or ridicule, develop self-restraint and be constantly mindful of the welfare of others. Honest in thought and deed in both my personal and official life, I will be exemplary in obeying the laws of the land and the regulations of my department. Whatever I see or hear of a confidential nature or that is confided in my official capacity will be kept ever secret unless revelation is necessary in the performance of my duty.” “I will never act officiously or permit personal feelings, prejudices, animosities or friendships to influence my decisions. With no compromise for crime and with relentless prosecution of criminals, I will enforce the law courteously and appropriately without fear or favor, malice or ill will, never employing unnecessary force or violence and never accepting gratuities.” “I recognize the badge of my office as a symbol of public faith and I accept it as a public trust to be held so long as I am true to the ethics of the police service. I will constantly strive to achieve these objectives and ideals, dedicating myself before God to my chosen profession… Law Enforcement.” Discretion Employees must exercise discretion in situations where their rights and liabilities and those of the Department hinge upon an employee’s conduct and judgment. When exercising discretion, an employee must be faithful to his/her oath of office, the principles of professional police service, the goals of the Department, and in the discharge of his/her duty, must not allow personal motives to govern decisions and conduct. Refusal to Work The Department will seek the removal and separation from the Department of any officer or civilian employee who promotes or participates in any strike, work stoppage or slow down. 1 Table of Contents Abilene Police Department Operating Procedures Subject: Issued: TBP: Number: Conduct 07/30/2021 2.02, 2.24 B-1 Commendations The Department expects a very high level of professional conduct from all employees; however, members of the Department frequently perform their duties in a manner exceeding the highest standards of the Department. Through the commendation process, the Department seeks to provide recognition of those individuals who have brought honor to themselves and the Department. Discipline The Department has the responsibility to seek out and discipline those who discredit or impair the effective operation of the Department through personal misconduct. The rights of the employee, as well as those of the public, must be preserved and any investigation or hearing arising from a complaint must be conducted in an open and fair manner with the truth as its primary objective. License to Carry Persons licensed to carry a concealed handgun under Texas law will not be unnecessarily hindered in the exercise of that privilege. At the same time, officers will continue to be vigilant towards threats to their safety and to the safety of the public during contacts with persons who are armed and who may or may not be committing a criminal offense. Laws pertaining to the lawful carrying of handguns should be enforced after due consideration of the circumstances faced by the officer. Civil Disputes In disputes, the Department will protect the rights of the public and the disputants by enforcing the law and by maintaining order while remaining impartial at all times regarding the parties and issues involved. Cooperation within the Criminal Justice System The Department will maintain a close working relationship with all elements of the Criminal Justice System. The cooperative and harmonious working relationships are impaired by unnecessary criticism of others engaged in the administration of criminal justice. Officers should be aware of its effect upon law enforcement or prosecution agencies or individual members of the judiciary. Mutual respect and trust among criminal justice personnel is extremely important in achieving departmental goals. The prime beneficiary of the criminal justice system is the public served. 2 Table of Contents Abilene Police Department Operating Procedures Subject: Issued: TBP: Number: Conduct 07/30/2021 2.02, 2.24 B-1 Community Relations The Department recognizes the value of positive community relations. To acquaint the public with the law enforcement task, the Department provides various services such as public information programs, crime prevention services, volunteer programs and various opportunities to observe police operations. Community Outreach (TBP 2.24) Supervisors and managers, by their words and actions, are to set the example for their subordinates in establishing and maintaining professionalism when interacting with the public and other employees. A. All managers and supervisors should ensure their employees maintain professionalism in their conduct and support them in promoting the respect and cooperation of the community in daily contacts. B. Managers and supervisors are expected to keep their subordinates apprised of specific community problems and concerns. C. Managers and supervisors should strive to cultivate avenues of communications with individual residents and groups within the community where they are assigned. Whenever practical, managers and supervisors should assign personnel to attend neighborhood watch meetings and civic functions. D. Managers and supervisors are responsible to ensure that community feedback is sought by all personnel. E. The Chief of Police and all command staff are also expected to attend community meetings and to seek out opportunities to meet with all segments of the community. 3 Table of Contents Abilene Police Department Operating Procedures Subject: Issued: TBP: Number: Conduct 07/30/2021 2.02, 2.24 B-1 The Department is committed to seeking out constructive community outreach programs that provide opportunities for members of the community and the police department to come together. Department employees are also expected to seek feedback from community members. A. Examples of Community Outreach Programs that are endorsed by this Department include, but are not limited to: 1. Connecting Caring Communities 2. Abilene Neighborhood Initiative. 3. Stop the Violence. 4. Noah Project and Regional Victims Crisis Center. 5. Police Academy Advisory Council. 6. National Night Out. 7. Safe Trading Zone 8. Citizens Police and Teen Police Academy. 9. Internship programs with local universities. 10. Partners in Abilene / Taylor County Alliance to End Family Violence. B. Seeking community feedback, and just as important – following up on the feedback, is crucial to the success of community relations. C. While social media is an effective too for community outreach the Department will not rely solely on this mechanism. It is important for all employees to seek out effective outreach programs that impact all segments of our community. 4 Table of Contents Abilene Police Department Operating Procedures Subject: Issued: TBP: Number: General Provisions 07/30/2021 1.06,1.09,2.03 B-2 Priority of Calls for Service Priority of call assignment depends on many factors and is normally the responsibility of Communication personnel to make such assignments. However, an officer in the field may be required to decide whether to continue on an assigned call, a nearby priority event or other observed situation that would cause the call to be reassigned. Informants The use of informants is a basic weapon in the fight against crime. Informants are judicially recognized sources of information. An informant’s motivation and welfare should be carefully evaluated in determining the extent upon which the information is used. Undercover Operations In order to obtain information and evidence regarding criminal activities, it may be necessary for the Department to utilize undercover officers. Traffic Enforcement The traffic enforcement goal of the Department is to reduce traffic accidents and injuries and to facilitate the safe and expeditious flow of vehicle and pedestrian traffic through the public’s voluntary compliance with traffic regulations. The Department seeks to achieve this through a combination of education and enforcement. Juvenile Operations The Department is committed to the provision of care, protection and the wholesome, moral, mental and physical development of children coming within its jurisdiction and control. An equally strong commitment exists within the Department to provide for the welfare of the community and the protection of the citizens of Abilene by controlling the commission of unlawful acts by children. The Department is committed to the prevention of juvenile delinquency through proactive educational programs and enforcement activities involving the school system, private and government agencies and the community. Educational Institutions The Department will establish and maintain a high level of cooperation and interaction with all local educational institutions. 1 Table of Contents Abilene Police Department Operating Procedures Subject: Issued: TBP: Number: General Provisions 07/30/2021 1.06,1.09,2.03 B-2 Licensing and Authority of Sworn Personnel The Training Division will maintain a current copy of the TCOLE standards for licensing of officers. The Training Division or person(s) designated by the Chief of Police shall carefully review each applicant’s documentation to ensure minimum standards for licensing have been met. As part of this review, it shall be determined that the applicant’s background investigation reveals nothing contrary to TCOLE licensing standards. Department members shall follow TCOLE requirements to ensure that all reports for licensing of officers are submitted in a timely fashion. A Peace Officer license is required prior to the enforcement of any and all laws. (TBP 1.09) All Department personnel shall, before assuming sworn status, take and sign an oath to enforce the laws and uphold the Constitution of the United States and the State of Texas. (TBP 2.03) Duties and powers of sworn personnel include all authority and powers given to peace officers of this Department are expressly detailed under sections 2.12 and 2.13 of the Texas Code of Criminal Procedure (CCP). (TBP 1.06) 2 Table of Contents Abilene Police Department Operating Procedures Subject: Issued: TBP: Number: 4.06, 4.07, Administration 10/19/2011 4.08, 4.09 B-3 General Provisions Department administration is assigned the task of improving the ability of its employees to properly perform the police function and with strengthening the relationship that exists between all employees and the public they serve. Command Responsibility A division manager or patrol commander has responsibility and accountability for every aspect of their command and, within policy guidelines and legal constraints, the authority to coordinate and direct assigned personnel and resources in achieving organizational goals. The manager or commander must critically evaluate all aspects of their assignment while reviewing current policies, procedures and programs to allow their division to adjust to a changing environment and remain effective in meeting community needs. Concern for Employee Welfare The nature of directing is such that there must be a coexisting loyalty to management and to employees. The resolution of those loyalties requires the exercise of leadership in a manner which benefits both management and individuals and which avoids conflict between the two interests. Commanding includes a concern for the personal problems, desires and interest of employees and positive assistance in resolving their problems or in achieving their goals. Department Directives In a large and complex organization, it is essential that written directives communicate desired information to employees as accurately as possible. Directives should be well researched, properly drafted and subjected to staff review for concurrence. A manager or commander may issue a directive as long as it affects his/her command only and does not conflict with Department directives. Administration of Discipline Discipline is used to encourage, inspire, train or impose negative sanctions. Its immediate purpose is the channeling of individual effort into effective and productive action. The imposition of discipline requires foresight and planning rather than mere reaction. It involves an evaluation of the human factor which, when combined with proper training, motivation and recognition of individual and group effort, results in self-discipline. To be effective, discipline must not only be fair in its application, but must also follow within a reasonable period of time, the act it is intended to correct. Disciplinary cases must be promptly processed and resolved. 1 Table of Contents Abilene Police Department Operating Procedures Subject: Issued: TBP: Number: 4.06, 4.07, Administration 10/19/2011 4.08, 4.09 B-3 Handicapped Employees The Department will not discriminate against the employment or continued employment of any person if they are otherwise qualified to perform the assigned duties. Every reasonable effort will be made to accommodate the handicapped; however, the Department may require the employee to furnish medical requirements for accommodation. Contagious Diseases The Department is concerned about and committed to a healthy working environment for its employees. To achieve this goal, employees are provided access to appropriate equipment and materials to prevent or minimize transmission of communicable or contagious diseases. They will receive periodic training and information materials concerning contagious diseases, be provided procedures and guidelines to follow when they encounter a potential exposure situation and be provided a method to report possible job-related contact with a contagious disease. Recruitment To obtain the highest caliber candidates possible, it is essential the Department participate in the recruitment process. The Department maintains an active, formal recruitment program; however, an officer in daily contact with the public is the Department’s best recruiter. The officer’s conduct, demeanor and enthusiasm, may serve to favorably impress and attract the type of individual whom the police service needs. Because of their experience and knowledge, officers are able to counsel persons who show an interest in law enforcement careers and to encourage their application to the Department. Duty Assignments Allocation of personnel to specific assignments is made with the aim of establishing optimum effectiveness within the Department while recognizing the needs, abilities and preferences of individual employees. Promotions (TBP 4.06) The goal of the Department is to promote the most qualified personnel to positions of increased responsibility. The Department should help in the selection process by accurately rating and evaluating employees and candidates for promotion and by advancing those most qualified. Promotion to sergeant and lieutenant will be based on the active Meet and Confer Agreement between the City of Abilene and the Abilene Police Officers’ Association and the Texas Local Government Code Chapter 143, Firefighters’ and Police Officers’ Civil Service Rules and Regulations. 2 Table of Contents Abilene Police Department Operating Procedures Subject: Issued: TBP: Number: 4.06, 4.07, Administration 10/19/2011 4.08, 4.09 B-3 Promotional Eligibility List (TBP 4.07) Eligibility lists for sergeant and lieutenant are established by Meet and Confer and Civil Service Rules and Regulations. All promotional examination results and eligibility lists will remain valid for a period of one year or until the list is exhausted, whichever comes first. Performance Evaluations (TBP 4.08) A. Performance evaluations for non-sworn personnel shall be conducted annually and in accordance with city policy. B. Performance evaluations shall be required annually on all sworn employees. Evaluations will cover a total of a one year time period. C. Evaluations for sworn personnel will be completed in accordance with the written directives found in the APD Performance Evaluation guidelines. Training of Supervision (TBP 4.09) All supervision, regardless of rank, will be trained how to properly evaluate personnel performance and conduct performance discussions. 3 Table of Contents Abilene Police Department Operating Procedures