IRCM Vol-2 Chapter 17 Inward Goods PDF

11/22/24, 10:49 AM CHAPTER XVlI UNLOADING AND REWEIGHMENT OF INWARD GOODS 1701 CHAPTER XVII UNLOADING AND REWEIGHMENT OF INWARD GOODS 1701. Wagon exchange book....

11/22/24, 10:49 AM CHAPTER XVlI UNLOADING AND REWEIGHMENT OF INWARD GOODS 1701 CHAPTER XVII UNLOADING AND REWEIGHMENT OF INWARD GOODS 1701. Wagon exchange book.—A wagon exchange book should be maintained at all stations by the Trains branch or such other stall of the Operating Department as detailed by the Divisional Railway Manager. The particulars of the wagons, whether loaded or empty, received at and dispatched from the station, should be posted in the wagon exchange book immediately after they are received or dispatched. All columns provided in the book should be carefully and correctly filled in ink. 1702. Placing of inward loaded wagons.—Inward loaded wagons must, as soon as possible after receipt, be placed in position for unloading. The reasons for undue delay, if any, in placing the wagons in position for unloading, should be recorded in the wagon exchange book. 1703. Placement and release mema.—At stations, where separate Trains Clerks are provided, immediately after a loaded wagon is placed in position for unloading, the Trains Clerk will prepare a placement memo in duplicate, by carbon process, in the pro-forma appearing at Appendix XV/A, showing the particulars of wagons placed for unloading. The pencil copy of the placement memo will be made over to the Goods Clerk and his acknowledgement for correct placement will be obtained on the carbon copy, which will be retained as record by the Trains branch. The placement memo should be filed carefully at the goods shed in serial order of their receipt and will form the basis for posting the wagon transfer register. 1704. Similarly, immediately after the wagons are released and are available for removal by Trains branch, the Goods Clerk will prepare a release memo in duplicate, by carbon process, in the pro-forma appearing at Appendix XV/B, showing the particulars of wagons (loaded or empty) available for removal. The pencil copy of the release memo will be made over to the Trains branch after obtaining acknowledgement on the carbon copy, which will be retained as goods shed record. The release memo should be filed in the Trains branch in the serial order of their receipt. 1705. Wagon transfer registers.—The date and time at which the wagons are placed in position for unloading, as also the date and time at which they arc released after unloading, should be recorded in the wagon transfer register in Form Com./L-16, the pages of which are machine numbered. These registers should be issued and filed in the same way as tally books vide para 1513. 1706. In the case of wagons requiring to be unloaded by owners, the signature of the consignee or his authorized agent should be obtained against the relevant entry in the wagon transfer register, immediately after placement and release of the wagon, in taken of his acceptance of the correctness of the timings. The free time allowed for releasing the wagons is given in the Supplementary Goods Tariffs of individual railways and when a wagon is not released in time demurrage charges at the rates laid down in these tariffs should be recorded in these registers and recovered. 1707. In the case of wagons requiring to be unloaded by the railway, a separate wagon transfer register should be maintained. Where the unloading is performed by a contractor on behalf of the railway, his signature should be obtained against the relevant entries in the register to avoid any dispute regarding correctness of the timings of placement and release of wagons handled by him. The demurrage charge accrued in terms of the agreement should be recorded in register but should not be taken to account in the station balance sheet. The total amount of the demurrage charges due should be shown by the Station Master on the relevant handling bill for necessary recoveries being made by the Traffic Accounts Office from the contractor's dues. Full particulars, viz., wagon number and owning railway, carrying capacity, date and time of placement and release, demurrage charges, etc., should be submitted along with the bill. If no demurrage is due, a remark to that effect should be passed on the bill, over full signature of the Station Master. https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-II/commercialmanualIIch17_data.htm#1701. 1/8 11/22/24, 10:49 AM CHAPTER XVlI UNLOADING AND REWEIGHMENT OF INWARD GOODS 1701 1708. In case a wagon, after it has been placed in position for unloading, is removed for shunting or is not available for unloading due to any other reason, the time during which the wagon is not available for unloading should be shown in the remarks column of the wagon transfer register over the signature of the Unloading Clerk. Such remarks should immediately be brought to the personal notice of the Station Master and countersigned by him. Similarly, the reasons for delay in treating the wagons as place in position for unloading, after they have been placed by the Trains branch, should be recorded in the wagon transfer register and countersigned by the Station Master. 1709. Post system.—(a) The object of this system is to have a proper check on the unloading and removal of inward loose goods as also on the accountal of demurrage and wharf age charges. At stations, where this system is in force, the rails at the site allotted for unloading of inward loose goods, will be serially numbered to represent unloading berths, each serial number being at a distance of average length of the wagon. In such cases the berth number painted on the rail should be indicated in the wagon transfer register and the unloading tally book for easy reference. (b) The number of unloading berth should be recorded on one of the wagon labels, which should be secured and kept with the Delivery Clerk so long as the consignment remains on hand. When the consignment is removed, the date of removal should be recorded on the wagon label, referred to above, which should then be filed according to the date of receipt of the wagon. (c) The Station Master or any other member of the staff authorized by the Divisional Commercial Superintendent in this behalf should record daily the position at each unloading birth at the end of working hours of the day as notified by the railway administration. It will be the duty of the Station Master or other staff, authorized to record the position to ensure that entries are made correctly on the back of the labels, that book delivery is effected before any part of the consignment is removed and that demurrage and wharfage charges due are correctly collected. 1710. Examination of seals, labels, etc.—The seals, labels, rivets, check lines, locks, sheets and ropes, etc., of inward wagons should be carefully examined by the station staff, taking over such wagons from a train, in the presence of the Seal Checker/Rakshak on duty and the Guard of the train. In the case of defective or deficient seals, etc., the contents of the wagon should be checked at once. 1711. The wagon labels should be compared with the invoices, if received. When the destination finds that the route indicated on the wagon labels does not tally with the route shown on the invoice, the fact should be reported to the Chief Commercial Superintendent and to the Traffic Accounts Office. A similar report should be made if there is any discrepancy between the weight and description shown on the wagon labels and that entered on the Invoice. 1712. Removal of rivets, seals and labels.—Seals and labels, etc., should be removed only by the staff detailed for unloading wagons and rivets should be cut in their presence. The condition of the seals, labels and rivets must be noted in the tally book before opening the wagon. 1713. In removing the seals, the tape should be carefully cut so as to leave the seals intact. The whole of the tape the seal and the labels, from both sides of the wagon, must be kept and filed together for being examined in the event of any enquiry regarding shortages, etc., found in the wagon. 1714. Preservation of seals and labels.—Seals and labels should be carefully preserved for six months and them destroyed, but in the case of shortage from wagons or any dispute or claim, they should be submitted with the missing and damaged goods report From Com./D-l Rev. (see Para 2155). 1715. Unloading tally book—The goods should be carefully tallied out of wagon and details of the number of packages and consignments taken out of each wagon should be entered in the unloading tally book in Form Com./T-1 Rev., which should be kept at the station. This tally is to be made by actual count of packages as unloaded or, where practicable, by counting all the packages in a wagon before unloading. The total number unloaded should agree with the number shown on the unit a amp mema or wagon labels and summaries. The Station Misted should https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-II/commercialmanualIIch17_data.htm#1701. 2/8 11/22/24, 10:49 AM CHAPTER XVlI UNLOADING AND REWEIGHMENT OF INWARD GOODS 1701 ensure that the goods, on arrival at destination station, have been carefully tallied out of the wagon and agreed with the relevant record. 1716. Separate tally books must be maintained for inward and outward goods. Where there is more than one Clerk for loading or unloading goods, each clerk must maintain a separate tally book. 1717. The procedure regarding the issue and filing of the unloading tally books is the same as laid down in Para 1513 for loading tally books. 1718. Unloading of goods.—Each packages, as it is unloaded, should be carefully examined to see that it is correctly marked for the station and that it is in good condition, i.e., it is not damaged, deficient or pilfered. Adequate care must be taken in unloading the packages to prevent breakage and damage. 1719. The Station Master should personally supervise unloading of specially valuable goods such as articles mentioned in Part I of Schedule II of the Railways (Extent of Monetary Liability and Prescription of Percentage charge) Rules, 1990 on which percentage charges on value have been paid. 1720. If any deficiency or damage is noticed, before or during the unloading of a wagon, the Station Master and representatives of the Railway Protection Force and the Government Railway Police must be sent for, if available at the station, and the consignment checked in their presence. 1721. The result of the check must be recorded in the summary and in the tally book and signed by the Station Master and the representatives of the Railway Protection Force and Government Railway Police, in whose presence the contents of the wagon were checked. The exact condition of the package, bag or bale, sound, damaged or pilfered, should be recorded along with the result of reweighment. The whole consignment of which the package, bag or bale in question forms a part, should also be re-weighed and result recorded. 1722. Stacking and marking of goods after being unloaded.—Each consignment must be separately stacked as it is unloaded and must be either be marked, or have a label attached to one of the uppermost packages, showing the date of unloading, number of wagon from which unloaded and the total number of the packages of the consignment unloaded. 1723. At stations where the inward goods traffic is heavy, packages from different sections of the line must be placed in spaces set apart for the traffic from each section. Such spaces should be identified by some name or letter, e.g., Delhi Shed, Platform A, etc., which should be recorded against the relevant entries in the unloading tally books, goods delivery books, gate passes, etc., for every linking and tracing of the consignment at the time of delivery to the consignee. 1724. All damageable goods lying on the platform must be covered by tarpaulins. Similarly, when the weather shows signs of rain, all the goods should be covered by tarpaulins. Further, during the rainy season the packages must be stacked, either on sleepers or on wooden platforms specially provided for this purpose so that the packages may not be damaged by wet. Goods such as cotton, wool, etc., which are liable to damage by fire should be stacked away from running lines, naked light, etc. Valuable consignments, such as packages of silk, piece-goods and goods on which percentage charges have been paid and all pilferred goods, must be kept locked in a safe room or, in the absence of such a facility, should be specially handed over to the custody of the Railway Protection Force under signature. 1725. Packages found missing from wagons with seals, sheets or check lines intact.—If a package or a consignment is found missing from a wagon, the seals, sheets or check lines of which were found intact before unloading, a telegraphic advice should be sent, within six hours of the time at which" the wagon was opened to the booking station, or if the consignment was checked or transshipped en route, to the station which last sealed, sheeted of lined the wagon and also to the officials of the Railway Protection Force having jurisdiction over the forwarding last sealing and the reporting stations. https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-II/commercialmanualIIch17_data.htm#1701. 3/8 11/22/24, 10:49 AM CHAPTER XVlI UNLOADING AND REWEIGHMENT OF INWARD GOODS 1701 1726. The message should be written clearly on a telegram form, stamped with station stamp, and the date and time of issue should be recorded in the space provided. The following remarks should invariably be added at the end of all such messages:— "Seals/Sheets/Check lines intact before unloading began". 1727. Packages found missing from wagons with seals, sheets or check lines broken.— If a package of a consignment is found missing from a wagon, the seals, sheets or check lines of which were found broken, action should be taken as indicated in paras 1725 and 1726 above. In such cases, the messages should also be addressed to the Government Railway Police concerned. In addition, as soon as possible after issue of the message, a written complaint of the theft should also be lodged at the nearest police station by the staff fully acquainted with the facts of the case. Action should be processed in terms of detailed instructions issued in this connection by the railway administration concerned. 1728. If the shortage is valued at Rs. 500 or above, the telegram should also be copied to the Chief Commercial Superintendent and the Divisional Office. 1729. Packages found missing from station yards, goods sheds and platforms.—In case of a theft of outward or inward consignments from the station yard, goods shed or platforms, the action to be taken will be the same as for goods found missing from wagons received with seals, sheets or lines broken, as laid down in paras 1727 and 1728 above. 1730. Damages or deficiencies.—Any damage of deficiency, other than the loss of a package or a consignment, should be notified to the booking station, or if the consignment was checked or transshipped en route, to the station which last sealed the wagon, on the day the consignment is unloaded. The damage deficiency advices should be issued on Form Com./D-3, which should be sent by post in the case of through traffic and in a booked sealed cover in the case of local traffic. 1731. The following additional information must also be furnished in the damage and deficiency advices :— (i) Position of the packages in the wagon as found at the time of unloading. (ii) Invoiced weight, if possible. (iii) Weight found on reweighment. (iv) In the case of damage by wet, the fact whether the wagon by visual test was found water- tight or not, and from where the water entered the wagon and the condition of the wagon floor. (V) In the case of leakage of oil consignment— (1) whether at the time of unloading, the wagon was showing signs of leakage; (2) whether tins in the wagon were disturbed or not: and (3) whether proper dunnage was used or not in the wagon. 1732. Damage and deficiency register.—(a) The record of damage and deficiency advices issued should be maintained in a damage and deficiency register in Form Com./D-4 Rev., which must be posted in ink simultaneously with the issue of the advices. (b) At the end of each day a certificate in the following form should be recorded by the Station Master personally over his dated signature, in the damages and deficiency register :— "Last D.D. Advice postcard issued to-day is No.... and No............... is to be issued next". (c) When on a certain date on damage or deficiency advice is issued, a remark to the following effect should be recorded in the same way as prescribed above :---- https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-II/commercialmanualIIch17_data.htm#1701. 4/8 11/22/24, 10:49 AM CHAPTER XVlI UNLOADING AND REWEIGHMENT OF INWARD GOODS 1701 "No advice issued to-day No........................ to be issued next". 1733. All damage and deficiency advices received at a station should be carefully preserved and particulars Recorded thereon should be entered in a separate register maintained for this purpose in Form Com./D-10. 1734. Officers and Inspectors of the Commercial Department must see that the registers of (he damages and deficiency advices are properly maintained as laid down above. 1735. Packages found in excess.—Packages found daring the course of unloading to have been received in excess, or those found to have been exchanged, should be notified to the booking and the last transhipment stations by telegram immediately after the facts come to notice. 1736. Unbooked goods.—Instructions regarding unbooked parcels, as laid down in Para 967, also apply to unbooked goods. 1737. Reweighment of goods at receiving station.— In order to guard against weighments, the receiving stations should exercise a check on the weighed on invoices. This check should be made by reweighing at least ten per cent of all smalls consignments immediately after unloading. 1738. In the case of consignments consisting of packages of irregular size or weight, the whole consignment should be reweighed. 1739. Packages showing signs of pilferage or damage, or which from any other cause are suspected to be' under weighted, should invariably be reweighed in the presence of the Station Master This rule applies to the destination as well as the junction stations. 1740. The result of weighment or reweighment, whether found at the station or communicated to, it should be recorded In the connected invoices, unloading tally book, goods delivery book and machine prepared abstracts. In the case of weighment at intermediate stations, the result should also be advised telegraphically to the destination station and the Traffic Accounts Office if it entails recovery of the undercharge. 1741. Discrepancies found on reweighment of goods.—When there is a difference between the invoiced weight and that found on weighment, the matter must be dealt with in accordance with the rules laid down in the I.R.C.A. Goods Tariff and a suitable note made in the tally book. 1742. Appreciable underweighments, which would have results in loss of revenue and frequent discrepancies between invoiced weight and the weight found on reweighment of consignments booked from any particular station, should be reported to the Chief Commercial Superintendent and the Divisional Commercial Superintendent concerned for taking up with the staff of the forwarding station, sending a copy lo the Traffic Accounts Office. 1743. Invoices labels endorsed for weighment.— (a) All consignments, the invoices or labels of which have been endorsed for weighment, should be weighted at the destination station, if not already weighed en route. (b) Where invoices or labels have been endorsed for weighment at an intermediate weighbridge station and the result of such weighment has not been communicated incited to the destination station, the latter should call for the same telegraphically from the weighbridge station. If no reply is received, the entire consignment should be reweighed at the destination station. In case, weighment facilities do not exist at destination station, charges should be retained on the sender's weight or prescribed minimum weight, whichever is higher. 1744. Reweighment at the request of owners.—(a) As laid down in the I.R.CA. Goods Tariffs, railways do not undertake to weigh consignments at the destination station as a matter of course. Such weighments can only be considered in exceptional cases, when the condition of the consignment or package warrants this. https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-II/commercialmanualIIch17_data.htm#1701. 5/8 11/22/24, 10:49 AM CHAPTER XVlI UNLOADING AND REWEIGHMENT OF INWARD GOODS 1701 (b) Requests for such reweighments of goods booked in wagon loads should be referred to the Divisional Commercial Superintendent, who may permit the reweighment at his discretion provided that facilities for reweighment exist at the destination. (c) The consignee or endorsee of a wager load or a train load consignment booked at Railway risk rate may, it has reason to believe that the wagon offered to him for delivery at destination, does not contain the quantity of goods entrusted for carriage, make a request in writing to the Divisional Commercial superintendent or any other railway servant authorised in this behalf for the weighment of such consignment at destination station such Railway Servant may allow request for weighment on a Railway Weigh bridge on payment of charges prescribed and demurrage charge if any, such request may be disallowed in the following cases if : (1) the consignment is received in covered wagon and the seals of the loading station are intact and there is no other evidence of the consignment having been tempered in transit, (2) the consignment has been received in open wagon but there is no sign of tempering with the original packing, (3) the consignment is of perishable nature and is likely to loose weight in transit, (4) Weighment is not feasible due to congestion in the yard. (5) weighment done on request shall be without prejudice to the rights of the railway administration to disclaim liability under the Railways Act or under any other law for the time being in force. (d) Section 79 of the Railways Act, 1989 reads as under :— "Section 79.—A railway administration may, on the request made by the consignee or endorsee, allow weighment of the consignment subject to such conditions and on payment of such charges as may be prescribed and the demurrage charges if any : Provided that except in cases where a railway servant authorised in this behalf considers if necessary so to do, no weighment shall be allowed of goods booked at owner's risk or goods which are perishable and are likely to lose weight in transit. Provided further that no request for weighracnt of consignment in wagon-load or train-load shall be allowed if the weighment is not feasible due to congestion in the yard or such other circumstances as may be prescribed." 1745. When the request of a consignee or a endorsee for reweighment of wagon load consignments at destination station is accepted on merits of each cash by the Divisional Commercial Superintendent, the charges notified in the Supplementary Goods Tariff of the railway should be collected and a separate money receipt, in Form Com.|M-2 issued for each reweighment. In addition, demurrage charges due under the rules should also be recovered if the request for reweighment is received after placement of the wagon for unloading. The reweighment charges should be accounted for as a special debit in the station books and balance sheet. 1746. Delayed consignments.—(a) If a consignment, the invoice for which has been received or the railway receipt for which has been presented for delivery at the station, is not received within a reasonable time, the destination station should initiate the enquiries at once for tracing the consignment as indicated in the following pares, after accounting for the relevant invoice in the goods delivery book, if not already done. (b) Other things being normal reasonable time, for the purpose of this Para means lapse of three days after the expiry of the transit period, which may be calculated as under— Full wagon load- https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-II/commercialmanualIIch17_data.htm#1701. 6/8 11/22/24, 10:49 AM CHAPTER XVlI UNLOADING AND REWEIGHMENT OF INWARD GOODS 1701 One day for every 250 kms. or part All Broad Gauge routes thereof on the overall distance plus one day each for loading and unloading. One day for every 160 kms. or part All Metre Gauge routes thereof on them overall distance plus one day each for loading and unloading. One day for every 200 kms. or part Routes on which break-of- gauge points thereof on the overall distance plus two are involved days for each transshipment point plus one day each for loading and unloading. One day for every 150 kms. or part thereof on the Broad Gauge and for every 100 kms. or part thereof on the Metre Smalls Gauge plus two clays for every break-of- gauge point, if any, plus one day each for loading and unloading. (c) At all important goods sheds and parcel offices, a 'register of consignments not received' should be maintained, in manuscript, indicating the particulars of the inward consignments not received at the station. The names of stations, at which such registers are to be maintained will be notified separately by each railway administration. When a railway receipt, for which the consignment has not been received, is produced for the first time after the expiry of the reasonable time referred to in (a) above, the consignee or his authorized agent shall be requested to record the booking particulars of the consignment in the register, in his own handwriting, before the station staff endorse the non-arrival of the consignment on the railway receipt. The action taken for tracing the consignment should also be indicated in the 'register of consignments not received'. The serial number of the entry in the register together with the relevant delivery book folio number should be indicated in the railway receipt simultaneously with the first endorsement of 'non-arrival'. 1747. In the case of local traffic, the forwarding station must be telegraphed for particulars of despatch and to advise the intermediate repacking and transhipment points, if any, to push the consignment forward. 1748. (a) In the case of through traffic, if the consignment is in a through wagon and the wagon number is known, the destination station should send telegraphic enquiry to the junction with the adjoining railway, by which the consignment is routed. If the wagon has passed that junction, it will wire to destination the particular of despatch. If the wagon has not yet passed, the junction will at once wire to the junction with the adjoining railway on the route, to enquire if the wagon has passed, including the destination in the message, and so on from junction to junction with adjoining railways until a reply is received that the Wagon has passed the junction with the railway on which the booking station is situated if the wagon has not been received , wiring to the booking station for particulars of despatch. (b) If the wagon number is not known, the destination station should, in the first place, wire to the booking station for the wagon number and on receipt of this information, the procedure detailed in (a) above should be followed. (c) When a delayed wagon has been traced to have passed intermediate junctions subsequent to the date on which they telegraphed had it had not passed, they shall immediately telegraph and advise destination station and intermediate junctions of particulars of despatch. 1749. (a) For consignments not in a through wagon, the destination station should wire to the junction with the adjoining railway by which the consignment is routed. If the consignment has passed that junction, it will wire to destination station and also to the next local transshipping station, particulars of wagon in which and the train by which the consignment was despatched. That transhipment station must trace the consignment and wire particulars of despatch to the next local transshipping station and destination station and so on. https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-II/commercialmanualIIch17_data.htm#1701. 7/8 11/22/24, 10:49 AM CHAPTER XVlI UNLOADING AND REWEIGHMENT OF INWARD GOODS 1701 (b) If the consignment has not passed the junction via the adjoining railway, it must wire to the junction with the next adjoining railway, including the destination station in the message. This procedure must be carried on junction by junction and if necessary, from the first junction to the booking station and further procedure as detained in (a), above should be followed until the consignment is traced. 1750. On every railway, on which the consignment has been longer than necessary, the junction receiving particulars, which show that there has been delay, will report such delay to the Chief Commercial Superintendent of the railway on which the delay had occurred. 1751. (a) If any station fails to reply, the enquiring station, after three days, will report the failure by wire to the Chief Commercial Superintendent of the railway on which the station failing to reply is situated. (b) II is the special duty of the destination station to see that enquiries are continued until the consignment is traced or received. 1752. Loss or serious delay in transit of arras, ammunition and explosives booked to or by the Defense Services.—When a consignment of arms, ammunition or explosives booked to or by the Defense Sundaes, fails to reach the destination within a reasonable period from the date of booking, as shown on the invoice, the Station Master of the station to which the consignments are booked must report the facts, by telegram to the Chief Commercial Superintendent and the Station Master of the booking station or junction concerned, Divisional Superintendent and Government Railway Police in whose jurisdiction the forwarding and destination stations are situated. The telegram must include both the consignor and consignee. Enquiries must be instituted with all possible speed and the consignment must be traced by telegram from the booking station onwards, Divisional Railway Manager will see that no delay police and the Divisional Railway Manager of the intervening divisions. These instructions are supplementary to those contained in Para 931. 1753. Collection and disposal of grain and other sweepings.—Grain and other sweepings at stations and repacking or transhipment sheds should be collected and sold by public auction or disposed of otherwise in accordance with the instruction issued by Divisional Commercial Superintendent. The amount realized from the sale should be accounted for in the station books as 'sundry earnings' and remitted as such along with other earnings of the day. https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-II/commercialmanualIIch17_data.htm#1701. 8/8