Wagon Exchange and Handling Procedures
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Questions and Answers

Under what condition can a request for weighment be disallowed if the consignment is received in a covered wagon?

  • If the consignment is not of perishable nature.
  • If the consignment is less than the booked quantity.
  • If there is evidence of tampering in transit. (correct)
  • If the seals of the loading station are broken.

What circumstance may lead to the disallowance of a weighment request based on the nature of the consignment?

  • The consignment has been stored for extended periods.
  • The consignment is from a recognized supplier.
  • The consignment is delivered after the scheduled time.
  • The consignment is perishable and likely to lose weight during transit. (correct)

Which of the following statements is NOT true regarding the weighment of consignment?

  • Weighment requests must be made in writing.
  • Charges are applicable for weighment services.
  • Weighment is allowed at owner's risk regardless of conditions. (correct)
  • Weighment may be disallowed due to yard congestion.

Which option describes a scenario where weighment may be allowed without prejudice to the railway's liability?

<p>If weighing is done on a railway weighbridge. (D)</p> Signup and view all the answers

What is a prerequisite for weighment to be feasible according to the regulations?

<p>There should be no congestion in the yard. (B)</p> Signup and view all the answers

What should be recorded in the wagon exchange book immediately after wagons are received or dispatched?

<p>The particulars of the wagons, whether loaded or empty (A)</p> Signup and view all the answers

What should happen as soon as inward loaded wagons are received?

<p>They should be placed in position for unloading (C)</p> Signup and view all the answers

What type of memo is prepared after a loaded wagon is placed for unloading?

<p>A placement memo (B)</p> Signup and view all the answers

When a loaded wagon is released for removal, who prepares the memo?

<p>The Goods Clerk (C)</p> Signup and view all the answers

How should the placement and release memos be filed?

<p>In serial order of their receipt (A)</p> Signup and view all the answers

What should be done if there is an undue delay in placing wagons for unloading?

<p>Record the reasons for the delay (A)</p> Signup and view all the answers

What format is used for preparing a release memo?

<p>Pro-forma format (C)</p> Signup and view all the answers

What must be recorded in the wagon transfer register concerning the timing of wagons?

<p>Date and time of placement and release (C)</p> Signup and view all the answers

Who needs to sign the wagon transfer register when wagons require unloading by owners?

<p>The consignee or authorized agent (D)</p> Signup and view all the answers

What happens if a wagon is not released in the time allowed?

<p>Demurrage charges are recorded and recovered (D)</p> Signup and view all the answers

What should be maintained when wagons are unloaded by the railway?

<p>A separate wagon transfer register (D)</p> Signup and view all the answers

What should be recorded in the register by the contractor unloading wagons?

<p>Signature against relevant entries (B)</p> Signup and view all the answers

Which detail is NOT required to be submitted with the billing for demurrage charges?

<p>Reason for delay (B)</p> Signup and view all the answers

Where should the total amount of demurrage charges due be shown?

<p>On the handling bill by the Station Master (B)</p> Signup and view all the answers

When demurrage is not due, what should the Station Master include on the bill?

<p>A remark indicating no demurrage is due (B)</p> Signup and view all the answers

How are the pages of the wagon transfer register numbered?

<p>Machine numbered (C)</p> Signup and view all the answers

What should be done immediately if defective seals are found on a wagon?

<p>Check the contents of the wagon at once. (D)</p> Signup and view all the answers

Which document should the wagon labels be compared with upon receipt?

<p>Invoice. (B)</p> Signup and view all the answers

Who should remove seals and labels from the wagons?

<p>Staff specifically detailed for unloading wagons. (B)</p> Signup and view all the answers

What must be noted in the tally book before opening a wagon?

<p>The condition of seals and labels. (D)</p> Signup and view all the answers

For how long should seals and labels be preserved?

<p>Six months. (A)</p> Signup and view all the answers

What should be done with seals and labels in the event of a claim or shortage?

<p>They should be submitted with a report of the missing goods. (A)</p> Signup and view all the answers

How should the unloading tally book be filled out?

<p>By counting all packages before unloading. (A)</p> Signup and view all the answers

What action should be reported if there is a discrepancy between the weight on the wagon label and the invoice?

<p>Inform the Chief Commercial Superintendent. (A)</p> Signup and view all the answers

What is the primary purpose of the unloading tally book?

<p>To track packages and consignments unloaded. (D)</p> Signup and view all the answers

What should be done with the tape after removing seals?

<p>It must be filed for future reference. (D)</p> Signup and view all the answers

What is the minimum percentage of small consignments that should be reweighed immediately after unloading?

<p>10% (D)</p> Signup and view all the answers

When should packages showing signs of pilferage or damage be reweighed?

<p>In the presence of the Station Master (D)</p> Signup and view all the answers

What should be done in case discrepancies are found between the invoiced weight and the weight found on weighment?

<p>Deal with it according to I.R.C.A. Goods Tariff (C)</p> Signup and view all the answers

What should be recorded after the result of the weighment or reweighment?

<p>In relevant invoices and tally books (D)</p> Signup and view all the answers

Who should be notified of appreciable underweighments that could result in revenue loss?

<p>The Chief Commercial Superintendent and Divisional Commercial Superintendent (B)</p> Signup and view all the answers

What should be done with the invoices or labels endorsed for weighment at the destination station?

<p>They should be weighed if not already done en route (C)</p> Signup and view all the answers

In the case of irregular size or weight packages, what is the procedure regarding reweighing?

<p>The whole consignment should be reweighed (A)</p> Signup and view all the answers

What must be advised telegraphically to the destination station if an undercharge recovery is relevant?

<p>The result of the weighment at intermediate stations (C)</p> Signup and view all the answers

Which document must contain a suitable note regarding discrepancies in weighment?

<p>The tally book (D)</p> Signup and view all the answers

What is the purpose of having a check on the weighed invoices at receiving stations?

<p>To guard against weighments (D)</p> Signup and view all the answers

What must the Trains Clerk do immediately after placing a loaded wagon in position for unloading?

<p>Prepare a placement memo in duplicate (D)</p> Signup and view all the answers

In what manner should the particulars of wagons received or dispatched be recorded?

<p>In ink for permanence (D)</p> Signup and view all the answers

What is required to be recorded in the wagon exchange book when there is an undue delay in placing wagons for unloading?

<p>The cause of the delay (B)</p> Signup and view all the answers

How should the release memo be filed after it has been prepared?

<p>In the serial order of their receipt (B)</p> Signup and view all the answers

Which document must contain the details of wagons placed for unloading?

<p>Placement memo (B)</p> Signup and view all the answers

What type of acknowledgments must be obtained in the process of preparing memos?

<p>From the Goods Clerk for placement and Trains branch for release (D)</p> Signup and view all the answers

What is the implication of not filing the placement memo correctly?

<p>It results in loss of inventory records (C)</p> Signup and view all the answers

What should be done immediately upon discovering defective seals on a wagon?

<p>Check the contents of the wagon right away (B)</p> Signup and view all the answers

What should be done if a wagon is removed for shunting after being positioned for unloading?

<p>The time of unavailability should be logged in the remarks column. (D)</p> Signup and view all the answers

When comparing wagon labels with invoices, what must be reported if discrepancies are found?

<p>The Chief Commercial Superintendent and Traffic Accounts Office should be informed (D)</p> Signup and view all the answers

How long should seals and labels be preserved before destruction?

<p>Six months (C)</p> Signup and view all the answers

Who must countersign the remarks made in the wagon transfer register regarding wagon unavailability?

<p>The Station Master (A)</p> Signup and view all the answers

What does the Post system aim to achieve in managing inward loose goods?

<p>To maintain controls on unloading, demurrage, and wharfage charges. (A)</p> Signup and view all the answers

What action should be taken if the intermediate weighbridge station's weighment result is not communicated to the destination station?

<p>The destination station should call for the weighment result telegraphically. (C)</p> Signup and view all the answers

What is required to be noted in the tally book before opening a wagon?

<p>The condition of the seals, labels, and rivets (C)</p> Signup and view all the answers

What must be done with the tape after removing the seals from a wagon?

<p>Keep it along with the seals and labels for examination (B)</p> Signup and view all the answers

Under what conditions can a reweighment request be considered at the destination station?

<p>Only in exceptional cases warranting the need for verification. (B)</p> Signup and view all the answers

What must be recorded on a wagon label when a consignment is removed?

<p>The date of removal (D)</p> Signup and view all the answers

What should happen if no reweighing facilities exist at the destination station?

<p>The sender's weight or prescribed minimum weight will be used for charges. (B)</p> Signup and view all the answers

How should the position at each unloading berth be documented daily?

<p>By the Station Master or authorized staff at the end of working hours. (C)</p> Signup and view all the answers

Who is authorized to remove seals and labels from wagons?

<p>Only the staff detailed for unloading wagons (C)</p> Signup and view all the answers

What detail should be ensured when recording entries on the back of wagon labels?

<p>Correct and consistent entries made (C)</p> Signup and view all the answers

Who has the authority to permit the reweighment of goods booked in wagon loads at the destination station?

<p>The Divisional Commercial Superintendent. (C)</p> Signup and view all the answers

What should be included in the unloading tally book when unloading goods from a wagon?

<p>Exact count of the number of packages and consignments (A)</p> Signup and view all the answers

What happens to the unloading berth number in the Post system?

<p>It is painted on the rails allocated for unloading. (C)</p> Signup and view all the answers

What should be done with the labels and seals in the event of a shortage or dispute?

<p>They should be submitted with the missing and damaged goods report (A)</p> Signup and view all the answers

What should be done if an undercharge recovery is deemed relevant?

<p>The scenario must be advised telegraphically to the destination station. (C)</p> Signup and view all the answers

What responsibility does the authorized staff have regarding the collection of charges?

<p>To ensure charges are collected correctly and on time. (C)</p> Signup and view all the answers

What specific information should be compared between the wagon labels and the invoice?

<p>The route and weight of the contents (D)</p> Signup and view all the answers

When should the goods be tallied out of the wagon?

<p>Before cutting the rivets and removing seals (D)</p> Signup and view all the answers

What is required of the Delivery Clerk regarding the wagon label during cargo handling?

<p>It must be kept until the consignment is fully unloaded. (D)</p> Signup and view all the answers

What must be indicated on telegram messages when reporting the unloading of goods?

<p>The date and time of issue (A)</p> Signup and view all the answers

What action is required when packages are found missing from wagons with broken seals?

<p>Lodge a written complaint at the nearest police station (B)</p> Signup and view all the answers

When should the telegram regarding missing packages be sent to the Chief Commercial Superintendent?

<p>If the missing package is valued at Rs. 500 or above (D)</p> Signup and view all the answers

What form should be used to notify damages or deficiencies after unloading?

<p>Form Com./D-3 (A)</p> Signup and view all the answers

In the event of a theft from the station yard, what process is followed?

<p>Procedures are the same as for missing packages from wagons with broken seals (C)</p> Signup and view all the answers

Which of the following statements is true about notifying deficiencies?

<p>They must be notified to the booking station the same day of unloading (B)</p> Signup and view all the answers

What must be done when a shortage is reported valued at Rs. 500 or above?

<p>Copy the telegram to the Divisional Office (A)</p> Signup and view all the answers

When should the details of complaints due to missing packages be addressed to the Government Railway Police?

<p>When packages are missing from wagons with seals broken (B)</p> Signup and view all the answers

Which element is NOT required to be preserved after removing the seals?

<p>The invoice details (C)</p> Signup and view all the answers

Flashcards

Wagon Exchange Book

A record-keeping document used to log wagon movement (loaded or empty) at a railway station.

Wagon Placement

Positioning inward loaded wagons so they are ready for unloading.

Placement Memo

A document prepared by the Trains Clerk that records the details for an unloaded wagon, when made ready.

Goods Clerk Acknowledgement

Confirmation signed by the Goods Clerk verifying the accurate positioning of the wagon prior to unloading.

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Release Memo

A document prepared by the Goods Clerk when a wagon is ready to be moved.

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Wagon Transfer Register

A record of the transfer of wagons, often linked to the placement memo(s).

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Trains Clerk

Staff member responsible for train related tasks.

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Form Com/L-16

The specific form used for the wagon transfer register.

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Consignee's signature

Confirmation of wagon unloading time acceptance by the consignee or their agent.

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Demurrage charges

Fees charged for delayed wagon unloading.

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Supplementary Goods Tariffs

Documents outlining free time allowances for unloading.

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Unloading by owners

Unloading done by the designated owner of the wagon.

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Unloading by railway

Unloading performed directly by the railway.

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Contractor unloading

Unloading by a third-party contractor for the railway

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Handling bill

Document summarizing wagon handling details, including demurrage.

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Wagon Seal Inspection

Station staff inspects seals, labels, and other features on incoming wagons, while a Seal Checker and train guard are present.

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Defective Seal Action

If seals are defective, the wagon's contents must be immediately inspected.

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Wagon Label Verification

Wagon labels should match received invoices. Discrepancies in routes or weights must be reported.

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Seal Removal Procedure

Authorized personnel remove seals and rivets with the condition noted in the tally.

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Seal Tape Preservation

Cut seals (tape) must be preserved fully from both sides of wagon. The tape, seal, and labels are kept together.

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Seal Preservation Period

Seals and labels are stored for 6 months, and then destroyed. Exceptions exist for shortage cases or disputes.

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Unloading Tally Book

The unloading tally book records packages and consignments from each wagon in Form Com./T-1 Rev. This is verified against wagon numbers and summaries.

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Tallying Method

Tallying occurs by counting each package as unloaded or, if possible, all packages before unloading.

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Discrepancy Reporting

Any discrepancy between labels, invoices, or counts must be reported to the right parties.

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Invoice Matching

Wagon labels should correspond to the invoices received for the contents of the wagon.

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Weighment Request

A written request by the consignee or endorsee to the railway for weighing a consignment at destination to verify the quantity of goods received.

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Railway Risk Rate

A type of booking where the railway assumes responsibility for any loss or damage to the goods during transit.

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Intact Seals

A sign that the wagon carrying the consignment has not been tampered with during transit.

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Perishable Goods

Goods that are likely to deteriorate or lose value quickly, such as fruits or vegetables.

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Congestion in Yard

A situation where the railway yard is overcrowded, making it difficult to weigh consignments.

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Unbooked Goods

Parcels or items shipped without being properly documented or registered.

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Reweighment

The process of verifying the weight of goods at receiving stations by weighing them again.

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Small Consignments

Shipments containing a small number of packages or items.

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Irregular Size

Packages or goods that are not standard shapes or dimensions, making accurate weight estimation difficult.

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Pilferage

Theft of goods during transportation.

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Station Master

The person in charge of a railway station.

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Undercharged

A situation where the shipping charges paid are less than the actual cost due to inaccurate weight.

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Tally Book

A record book used to document the details of goods handled at a station, including weight.

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Discrepancies

Differences or inconsistencies found between the invoiced weight and the actual weight of goods.

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Appreciable Underweighment

A significant difference between the invoiced weight and the actual weight, potentially leading to financial loss.

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Reweighment at Destination

If a consignment's weight isn't communicated from an intermediate weighbridge station, the destination station must reweigh it. If the destination station lacks weighing facilities, charges are based on the sender's weight or a minimum weight, whichever is higher.

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Reweighment by Owners' Request

The railway usually doesn't reweigh consignments at the destination station. However, in exceptional cases, the owner can request it if the consignment's condition warrants it.

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Weighment Facilities

The availability of scales or equipment to determine the weight of goods at a station.

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Divisional Commercial Superintendent

A railway official who oversees the commercial operations of a division, including reweighment requests.

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Endorsed Invoices

Invoices that have been stamped or signed indicating that they have been checked and approved for weighment at a specific intermediate station.

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Wagon Seals Broken

When the seals, sheets or check lines on a wagon are found broken, it indicates a potential breach of security, suggesting possible theft or loss of packages from the wagon.

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Missing Packages

If a package from a consignment is found missing from a wagon, it requires immediate investigation to determine if the package was lost or stolen.

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Reporting Missing Packages

When a package is missing, a telegram is sent to the booking station, and a written complaint is also filed with the local police.

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High Value Loss Reporting

If the value of the missing package(s) exceeds Rs. 500, additional reports are made to the Chief Commercial Superintendent and the Divisional Office.

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Missing Packages from Yard

Similar procedures are followed for packages lost from station yards, goods sheds, or platforms, as for a wagon with broken seals.

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Damage or Deficiency Reporting

If there's damage or deficiency, other than a whole package being missing, the station where the consignment last checked in or was transshipped is notified.

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Damage Reporting Form

Damage or deficiency reports are documented on Form Com./D-3, sent by post for long distances and by a sealed cover for local deliveries.

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Post System

A system designed to track the unloading and removal of goods from wagons, as well as ensuring accurate demurrage and wharfage charges.

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Unloading Berth

A designated space within the station yard where wagons are placed for unloading.

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Wagon Label

A label attached to a wagon containing details about the consignment, including the berth number.

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Wharfage Charges

Fees charged for using station facilities for unloading and storage of goods.

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Delivery Clerk

The staff member responsible for handling the delivery of goods from the station to the consignee.

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Study Notes

Wagon Exchange Book

  • Maintained at all stations by the Trains branch or other operating department
  • Records wagon details (loaded/empty, received/dispatched)
  • Should be filled correctly in ink

Placing Inward Loaded Wagons

  • Wagons must be placed for unloading as soon as possible
  • Any delay reasons should be recorded in the exchange book

Placement and Release Memo (Placement Memo)

  • Prepared in duplicate (carbon copy process) using Appendix XV/A
  • Shows wagon details for unloading
  • Pencil copy given to Goods Clerk; acknowledgement obtained on carbon copy
  • Filed in the goods shed serially by receipt date

Wagon Transfer Registers (Form Com./L-16)

  • Records wagon placement and release times
  • Machine-numbered pages
  • Similar to tally books (para 1513)

Wagon Unloading by Owners

  • Consignee/authorized agent signature is required in the register after placement/release
  • Free time for release is given in Supplementary Goods Tariffs
  • Demurrage charges recorded and collected from consignor.

Wagon Unloading by Railway

  • Separate transfer register maintained
  • Contractor's signature for unloading to avoid disputes
  • Demurrage charges recorded, but not included in the station balance sheet
  • Station Master's full signature on the relevant handling bill

Post System

  • Used for checking loose goods unloading, account of demurrage and wharfage charges
  • Rails at unloading berths are serially numbered
  • Unloading berth number recorded on wagon labels (kept with delivery clerk)
  • Daily position at each berth recorded
  • Demurrage, wharfage charges collected

Examination of Seals, Labels, Etc.

  • Station staff examines seals, labels, rivets, etc
  • Examination done in the presence of Seal Checker/Rakshak and train guard
  • Defective seals require immediate wagon content checks

Removal of Rivets, Seals, and Labels

  • Only authorized staff removes seals and labels
  • Condition of seals, labels, and rivets should be noted in tally book

Preservation of Seals and Labels

  • Seals and labels stored for 6 months
  • Destroyed after 6 months, except in cases of disputes/claims
  • Submitted along with missing or damaged goods reports

Tally Book

  • Maintained for unloading using form Com/T-1 Rev
  • Tallying should be done individually, or where possible, collectively
  • Wagon numbers checked in tallying

Unloading of Goods

  • Each package checked carefully for breakage and damage.
  • Valuable goods supervised by the Station Master

Deficiency and Damage

  • Damage and deficiency advices prepared on Form Com/D-3
  • Additional details (position, weight, water damage, etc) are necessary
  • Registers for damage and deficiency advices
  • Information about issuing a damage and deficiency postcard

Packages Found Missing

  • Action depends on whether seals, sheets, or check lines are broken or intact
  • Copy of the telegram to the Chief Commercial Superintendent and Divisional Office if shortage above Rs 500
  • If goods are missing from yards, goods sheds, or platforms, the process is similar

Excess Packages

  • If any packages are found to be in excess of those expected, it should be notified to the booking and the last transhipment stations via telegram.

Reweighing of Goods at Receiving Station

  • Ten percent of small consignments must be reweighed
  • Consignments of irregular sizes/weights must be reweighed
  • Result of weighment recorded in invoice/unloading tally/goods delivery etc.
  • Weighment at intermediate stations is notified to destination and Traffic Accounts office.

Discrepancies on Reweighment

  • Discrepancies between invoiced and actual weight need to be handled according to I.R.C.A. Goods Tariff
  • Significant underweighing to be reported to higher authorities with copies to the Traffic Accounts Office
  • Consignments with endorsed invoices need to be weighted at destination

Reweighment on Request

  • Railways will not weigh consignments on a general basis
  • Exceptions need approval including reason, and are under specific conditions.

Delayed Consignments

  • If consignments are not delivered in a reasonable time, enquiries start immediately
  • Relevant details recorded in the Goods Delivery Book

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Related Documents

IRCM Vol-2 Chapter 17 Inward Goods PDF

Description

Test your knowledge on the procedures for maintaining the Wagon Exchange Book and the protocols for placing inward loaded wagons. This quiz covers important details like recording unloading and transfer processes, and the importance of signatures in the wagon unloading register.

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