IRCM Vol-2, Chapter 15 Loading of Goods 1501 PDF

11/22/24, 10:48 AM CHAPTER XV LOADING OF GOODS 1501 CHAPTER XV LOADING OF GOODS 1501. Securing of traffic in train lo...

11/22/24, 10:48 AM CHAPTER XV LOADING OF GOODS 1501 CHAPTER XV LOADING OF GOODS 1501. Securing of traffic in train loads and in wagon loads.—(a) The arrangement for working goods traffic should be so organized as to obtain the optimum number of train loads and wagon loads. (b) The utilization of a wagon for less than its full carrying capacity means loss of capacity and consequently loss of output. In case of bulky goods or light merchandise, it would not, of course, be possible to load each wagon to its full carrying capacity. The objective should be to load a wagon to its full extent, subject to its carrying capacity and permissible axle load. Station Masters end commercial staff should persuade consigners and obtain as high a load as possible for each wagon above the minimum prescribed by the railway. (c) Similarly, the Station Masters and commercial staff must exercise closest supervision over the loading of wagons at repacking and transshipment points to see that wagon capacity is utilized to the maximum extent possible. 1502. Turn-round of stock.—The interval between two successive loadings, calculated from the time a wagon is placed for loading till the time it again becomes available for reloading, is the actual turn-round. Thus, all detentions to a wagon, from the time it is placed for loading till it is again placed for reloading after passing through the cycle of loading, dispatch, transit, unloading and again made available for reloading, enter into the calculation of turn-round. The quicker the turn round the fewer the vehicles required. The commercial staff must, therefore, arrange for quick loading and unloading of wagons by exercising a close supervision over these operations. 1503. Loading and unloading of goods at places other than goods sheds.—Unless prior sanction has been obtained from the Divisional Commercial Superintendent, Station Masters must not allow goods of any kind to be loaded or unloaded at places other than goods sheds, or at other places used for loading and unloading by the railway. 1504. Placement and release memo.—(a) At stations where separate Trains Clerks are provided, immediately after an empty wagon is placed in position for loading, the Trains Clerks will prepare a placement memo, in duplicate, by carbon process In the proforma appearing at Appendix XV/A, showing the particulars of the wagon placed. The pencil copy of the placement memo will be made over to the Goods Clerk and his acknowledgement will be obtained on the carbon copy, which will be retained as record by the Trains branch. The placement memo should be carefully filed at the goods shed in serial order of their receipt and will form the basis for posting the wagon transfer register. (b) Immediately after the wagons are loaded and are available for removal by Train branch, the Goods Clerk will prepare a 'release memo' in the proforma appearing at Appendix XV/B, in duplicate, by carbon process showing the particulars of loaded wagons available for removal. The pencil copy of release memo will be made over to the Trains branch after obtaining acknowledgement on the carbon copy which will be retained as record at the goods shed. These memo should be filed in the Trains branch in the serial order of their receipt. 1505. Placing wagons in position for loading.— Instructions contained in Para 925 for recording the date and time of placing wagons in position for loading, and for their return when loaded, as also in the matter of recovery of demurrage charges, etc., should also be followed in respect of wagons placed for loadings goods traffic. 1506. Selection of wagons for loading of goods. -(a) Before commencing to load goods into wagons, care should be taken to see that- (i) wagons are thoroughly cleaned and dried; (ii) wagons are not labeled Damaged ; https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-II/commercialmanualIIch15_data.htm#1501 1/19 11/22/24, 10:48 AM CHAPTER XV LOADING OF GOODS 1501 (iii) wagons are suitable for the traffic to be loaded; (iv) goods likely to be damaged by water ate not loaded in to wagons which are not watertight ; (v) wagons containing holes in the roofs or panels arc not used for loading articles liable to catch fire easily; (vi) in the case of open wagons, the drainage holes, if provided, are kept open and tree from dirt to allow water to drain off ; and (vii) in the case of India-Pakistan traffic, the wagon is painted with the letters 'P/I' immediately below the 'Return Date'. (b) Wagons with wooden floors must not be used for loading minerals, unslaked lime, iron, or other articles that are likely to damage the floor. (c) Wagons with defective or wooden floor must not be utilized for conveyance of commodities like sugar, rice, wheat, gram, etc., which are likely to be pilfered by cutting bags through crevices and holes. (d) Wagons which are iron-floored most not be used for loading fresh fruits and vegetables. (e) Instructions regarding loading of 'L.T' (local traffic), 'N.P.' (non-pooled) and due 'P.O.H.' (periodical overhaul) wagons, as in force from time to time should be strictly observed. (f) When in absence of a powder van, wooden-floor covered iron wagon is used, any opening or louvers in the wagon should, as far as possible, be suitably closed by heavily painted metal sheets or double wire gauze. (g) Wagons fitted with automatic vacuum brake should only be selected for loading to stations situated on steep gradients. 1507. Precautions to be taken when loading a wagon.—(a) The following precautions, inter alia, must be taken when loading a wagon— (i) Off-doors and windows should be properly secured and bolted before commencing to load, similarly, the end flaps and side doors of open stock must be fastened before commencing to load. (ii) To prevent pilferage through gaps between flap doors or between floor and doors of a wagon, consignments susceptible to bleeding should be loaded 18" (46 cms.) away from the wagon doors on both sides. While loading commodities like grain and pulses, sugar and oil seeds, damage should be used as also laid down in Para 1510. In the case of commodities liable to damage by rain water, door crevices should be plugged with gunny strips. (iii) Packages must be so loaded as to avoid all possible chances of damage during transit; heavy packages being loaded first and lighter packages being placed on top of them. (iv) Articles that are likely to tilt or upset in transit must be firmly secured to prevent this occurring, (v) Articles of cast iron or thin metal must be so loaded that they are not damaged by heavy packages pressing against or falling upon them. (vi) No other package should be placed on the top of baskets and crates of perishables, glassware, etc. (vii) Piece-goods, tents or other similar articles must not be loaded in a wagon along with grease, ghee, oil, coal tar, jagree, wet hides, etc. (viii) Tins and casks of oil, ghee, coal tar, etc., be carefully examined before being loaded and, if https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-II/commercialmanualIIch15_data.htm#1501 2/19 11/22/24, 10:48 AM CHAPTER XV LOADING OF GOODS 1501 leaking, measures must be taken to stop the leakage. Such consignments must, as far as possible, be loaded by themselves or with goods that are not liable to be damaged. (ix) Casks of beer, wines etc., in bulk, must be loaded with the bungs upper-most, and so secured as to prevent their rolling about in the wagon. Cases of bottled beer, etc., must be loaded on ends and placed close together. (x) Perishable goods such as fruits, vegetables, foodstuffs and fresh provisions must not be doaded with goods that are likely to cause deterioration or damage to them. (b) Hooks must not be used in lifting bagged-consignments, as not only the hooks tear the bags but also facilitate pilferage. Bales of piece-goods and yarn also should not be lifted by hooks. (c) The instructions given on caution labels used on packages such as "Handle with care", "This end up", etc. must be carefully observed. (d) Repairs must be affected to turned or damaged packages. (e) Except in the case of explosives, trolleys and barrows, whenever available, should be used for carrying heavy packages, specially bottled liquids and fragile goods. Similarly, loading boards, should also be used for loading heavy articles inside the wagon. (f) The Station Master and the Goods Clerk supervising the loading will be held personally responsible to ensure that all possible care is taken to prevent damage to packages by rough and careless handling. 1508. Other precautions to be observed while loading in wagons.—(a) Wagons must be evenly loaded so that the load bears equally on all springs, No overloading beyond the marked, increased or restricted carrying capacity is to be allowed. (b) If weighment facilities are not available at the station, whether the wagon is excessively or unevenly loaded should be checked by a visual inspection of springs and axle guards of the wagon. Load lines marked on wagons are also helpful in ensuring that loose commodities like coal, ballast, etc. are not overloaded. 1509. Precautions to be taken when loading non-water-tight covered wagons.—(a) Before goods damageable by water are loaded in covered wagons during rainly season, each wagon should be thoroughly checked and examined by the Train Examiner's staff to see that it is water-tight. If no such staff is available at the station, the commercial staff should check the wagon by a visual test along with the sender or his representative. The check can be carried out by going inside the wagon and closing the doors If any chinks of daylight are visible, the wagon is not watertight. If the wagon is found to be water-tight, the following remarks should be obtained from the sender or his agent on the forwarding note as well as in a register to be specially maintained for this purpose and should be reproduced on all foils of the relevant invoice :— "Wagon No..................................was examined jointly by visual test and found water-tight". (b) When the wagon is found to be defective, immediate steps should be taken to get it repaired. At large goods sheds where the Train Examiner's staff are not available, the commercial staff should plug the holes and make the wagon water-light with the aid of the roofing compound, which should be indented and kept at the station in adequate quantity. (c) Where permitted, defective wagons, which cannot be repaired in the manner prescribed in (a) above, may be loaded after spreading two sheets on the floor of the wagon and using a third sheet to cover at the top so that the entire contents are made into a compact package inside the wagon. 1510. Booking of consignments wherever provision of dummage is required.—(a) Wherever, under the tariff rules, loading is required to be done by the owner and provision of dunnage is required, it should be seen that dunnage is provided by the owner in accordance with the instructions laid down in the tariff. Wherever these instructions have not been compiled with https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-II/commercialmanualIIch15_data.htm#1501 3/19 11/22/24, 10:48 AM CHAPTER XV LOADING OF GOODS 1501 by the consignor, the booking of such a consignment should be refused, unless the consignor passes remarks of non-compliance on the forwarding note, the wagon being treated as under load and demurrage realized till the requisite condition is complied with by the sender. (b) On transshipment, the entire dunnage should be transferred to the new wagon into which the consignment has been transshipped and a note to this effect recorded in the transshipment register (Com.T-27). The dunnage bags thus transferred should be properly placed against both the flap doors as per instructions laid down in the tariff. 1511. Other checks to be exercised when wagons are loaded by owners—After a wagon has been loaded by the owner, it should be seen that instructions for loading laid down in pares 1507 to 1510, and other instructions on the subject laid down in the tariffs or notified by the railway administration through circulars, etc., have been fully complied with. If not, suitable marks should be passed on all the foils of the invoice indicating the exact defect in loading. 1512. Tally books for outward goods.-(a) While loading, goods should be carefully tallied into wagons and description and number of packages of each consignment put into each wagon should be entered in the tally book From Com.T-1 Rev. which is supplied to every Loading Clerk. The easiest way of doing this is for the Loading Clerk to stand at the door of the wagon and record in his tally book, in ink, each package or article that is passed into the wagon. It is very important that the entries are made directly in the tally book at the time the packages are loaded and at coined out from rough notebooks. (b) The printed numbers of the railway receipts issued must be recorded in the 'remarks' column against each consignment in the tally book. (c) When loading of a wagon load consignment is completed, the painted number of the wagon together with its owning railway and carrying capacity or floor area (whichever is the basis for charge), as also the tare fight of the wagon should be recorded on the forwarding note, which, after being initialed by the Loading Clerk, must be passed on to the Invoice Clerk. (d) Except where otherwise permitted by the Divisional Commercial Superintendent, goods should not be dispatched until the railway receipt has been issued. 1513. (a) The outward tally book is an important and initial record of the actual loading of consignments and is likely to be referred when responsibility has to be fixed in the event of any package found missing at repacking and transshipping points or at destination station. (b) Each outward tally book issued to a loading clerk should be entered in a manuscript register to be maintained in the pro forma appearing at Appendix XV/C and numbered with reference to its entry in the manuscript register. When a blank tally book is supplied, the signature of the loading clerk should be obtained in fie register. The pages of each tally book are machine numbered and it should be seen by the loading clerk that all the pages in the tally book supplied to him are correctly and serially numbered. (c) When the tally book is used up fully, it should be returned by the loading clerk to the Station Master or the Chief Goods Superintendent who will enter the date of return in the manuscript register under his dated initials and at the same time satisfy himself that all the leaves of the tally book are intact. 1514. Loading of bulky goods exceeding maximum moving dimensions.—(a) Overall maximum weights and dimensions of packages, which can be accepted for conveyance and the authorities competent to sanction movement of packages exceeding these limits, are notified by individual railways in their local tariffs, manuals, etc. (b) When bulky articles exceeding maximum moving dimensions are tendered for booking, a reference should be made to the Chief Operating Superintendent/Divisional Operating Superintendent showing— (i) overall length, width, height and weight of each package; https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-II/commercialmanualIIch15_data.htm#1501 4/19 11/22/24, 10:48 AM CHAPTER XV LOADING OF GOODS 1501 (ii) type of wagons on which it is to be loaded; (iii) route over which it is required to move; (iv) total weight of the consignment; and (v) sketch in duplicate of the packages, particularly in the case of unsymmetrical packages. (c) Until specified sanction has been received from the competent authority, the articles tendered must not be accepted for booking. (d) The authority sanctioning the acceptance of over dimensional consignments will also arrange for adequate supervisions so that amongst other things loading is done in such a way as to ensure safe conveyance of the consignment. (e) Specific remarks regarding the consignment being an oversized one, together with the particulars of the sanction accorded for its booking, should be recorded on all the foils of the invoice to facilitate check of infringement charges both at the destination station and in the Traffic Accounts Office. 1515. Loading of other bulky articles.—(a) When any unusually large or heavy package such as a casting, a shaft, a boiler, etc., is tendered for conveyance, the Station Master should see that a proper vehicle is provided and the consignment is loaded in such a way as to ensure its safe conveyance. Every vehicle loaded with bulky articles must be examined, before dispatch, by the train examining staff, who should issue the necessary certificate of correct loading. (b) Dummy vehicles must be used when the load of a truck projects beyond the buffer. The dummies must not be higher than the loading truck and may be partly loaded. 1516. Bulky articles to be securely lashed.—Loads of bulky and heavy articles in trucks must be firmly secured to avoid any movement or chance of capsizing. Such loads must be secured to the trucks by ropes or chains and also scotches, if necessary. These must be fixed on the trucks by the train examining staff, but the ropes and chains will be provided by the Station Master. 1517. Loading of long articles.—In loading long articles, for which dummies are necessary, care must be taken that a clearance of not less than 153 mm. is allowed at the sides of the truck and dummies, so that the load will not come in contact with the sides of the trucks when they are passing over curves, long articles should, however, be carried in bogie, rail or timber truck, as far as possible. 1518. Loading of rails, girders, etc. in open trucks.—When a rail carrier is not available and open trucks are used for the conveyance of rails, girders, etc, temporary molesters of wooden sleepers must be put on the floor. They must be of sufficient heights to cause the load to clear the end of the truck. The bolsters must be placed at such a distance apart that the rails rest evenly and entirely on the bolsters without touching the flour and also so as to distribute the weight evenly over the trucks. 1519. When rails axe carried in trucks, it is important:- that they do not shift in transit. Bull headed rails should be loaded standing on their base, just as they will stand when laid in a line. They must loaded so as to secure, the same overhang at each end beyond the bolsters. For flat-footed rails, the same instructions as to overhang must be observed. They must be placed close together, alternately head and foot uppermost. 1520. Loading of carnages on trucks:—Carriages when loaded on trucks, should be covered by tarpaulins. The wheels of each carriage should be sprigged, or scotched either by sliding gears of the carriage truck or, in the absence of these by wooden scotches, which the train examining staff should be asked to supply and fix. Every carriage truck, when loaded should be examined before dispatch by the Train Examiner, who will issue the usual certificate of correct loading, in the vehicle is loaded within moving dimensions. Until so examined and the load certified to the truck should not be sent out in the yard. A remark showing the number of carriages loaded on a track should be made on the invoices. https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-II/commercialmanualIIch15_data.htm#1501 5/19 11/22/24, 10:48 AM CHAPTER XV LOADING OF GOODS 1501 1521. Loading of damageable goods in open wagons.—(a) Such goods as may be damaged by wet should not be loaded in open wagons during the rainy season. Cement must not be loaded in open wagons during monsoon season under any circumstances. However, in exceptional circumstances, where the risk of damage is slight open wagons may be used for loading damageable goods under orders of the competent authority and the following action taken :— (i) In the case of through traffic, irrespective of the distance involved such open wagons should be sent in block loads (for one or two adjacent stations and not for various individual station or group of stations), properly protected by means of tarpaulins, lashed and escorted, by Railway Protection Force staff right upto destination. (ii) In the case of local traffic— (1) For distances 320 kms. and over, such wagons must be protected by means of tarpaulins. (2) For distances less than 320 kms., the use of tarpaulins may be dispensed with subject to expectation of fare through circulars issued by the railway administration from time to time. These instructions should be scrupulously observed at each stage. (b) At all loading, unloading and transshipment points, the handling of such consignments MUST be done by trained staff only under supervision of the senior-most official on the spot. 1526. Loading of valuable goods of a damageable or fragile nature.—(a) When damageable and fragile goods, such as mirrors, statuary, pictures, valuable furniture, glassware, etc., are to be loaded, the Station Master or some other responsible official rust personally supervise their loading, and see that the utmost care is taken in handling such packages. (b) After the packages referred to in (a) above have been loaded, the senior-most official present should certify on the forwarding note that the goods were carefully loaded in his presence. 1527. Loading and unloading of valuable commodities.—The loading and unloading of valuable commodities such as cotton piece-goods, cigarettes, medicines, sugar, ball bearings, brass, copper, tin and white metal should be supervised jointly by the station staff and a representative of the Railway Protection Force, wherever available. After the loaded wagons have been sealed in their presence, both of them should record a certificate in the relevant tally book indicating the number and condition of the packages loaded in their presence. 1528. Loading and unloading of live-stock.—The instructions contained in Chapter X regarding loading and unloading of horses, cattle, etc., also apply in the case of traffic booked by goods trains. 1529. Loading and unloading of goods in assisted or private sidings.—(a) Where a Goods Clerk is posted in an assisted private siding, and his wages and other costs are paid for by the https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-II/commercialmanualIIch15_data.htm#1501 6/19 11/22/24, 10:48 AM CHAPTER XV LOADING OF GOODS 1501 owner thereof, the loading of goods will be supervised and tallied by the Goods Clerk, and railway receipts will be granted for the specific number of packages loaded. Similarly, unloading of inward goods will be supervised and tallied by him (see Para 2513 also). (b) Where no Goods Clerk is posted, consignments loaded in an assisted private siding will be booked at the serving station in the same way as any other consignment. However, since loading is not supervised by the railway staff, and also in view of the difficulty of making an accurate check of an already loaded wagon, only a "said to contain" receipt should be granted in such cases, the receipt being endorsed 'Loading not supervised by railway staff nor contents checked. 1530. Loading or unloading of goods by means of cranes.—(a) Whenever a crane is required, a requisition must be obtained from the party and further action taken to get a traveling crane or provide the fixed crane, as the case may be. (b) When cranes are used for loading or unloading heavy articles, required under tariff conditions to be loaded or unloaded by owners, the charges laid down in the tariff should be recovered from the consignors or consignees, as the case may be, and a money receipt issued for the cash collected. These charges should be accounted for under a separate head "crane charges". (c) A statement of crane charges collected should be prepared daily, in duplicate in Form Com.C- 41 Rev. At the end of the month, one copy of the statement should be submitted to the Traffic Accounts Office along with the monthly returns and the other copy retained as station record. This return should be invariably entered in the monthly transit memo. The word 'Nil' should be marked against the entry in the transit memo when there are no transactions. 1531. (a) When dispatching consignments which are so heavy or bulky as to need the use of a crane for unloading, the sending station should advise the receiving station by wire that a crane of a particular lifting capacity will be required so that the latter may arrange to have a crane to unload the consignment without delay. These telegraphic advices should also be sent to the break-of-gauge junction station, if any, situated en route. (b) The sending station must also give the name and address of the consignee in the telegram, so that the destination station may communicate, with him. If the consignee requires a railway crane for unloading the consignment, he will advice the Station Master of the destination station in writing before the arrival of the consignment. (c) A copy of the telegram should also be sent in a booked cover to the destination station by first passenger train. 1532. Statement showing the urn of the traveling crane.—Stations at which traveling cranes arc stabled should furnish to the Traffic Accounts Office, a monthly statement in Form Com.C-42 Rev. showing movements of the crane during the month to enable the Traffic Accounts Office to check the accuracy of charges collected and accounted for by stations. If there are no movements during a month, a Nil statement should invariably be submitted. 1533. Padlocking of wagons.-(a) Where under the orders of the railway administration, the doors of a wagers containing valuable goods are to be padlocked, in addition to being sealed and riveted, the number on the locks should be noted in the outward and Inward tally books, labels, invoices, Guards signature book, and wagon guidance's, and the keys should be handed over in a sealed cover from Guard to Guard of the trains by which the wagons arc cleared for delivery at the destination. (b) All road vans must be kept locked on both sides and should in no circumstances, be opened except in the presence of the Guard or Van Goods Clerk who should keep all keys of the locks in his personal possession. 1534. Preparation of summaries of consignments loaded.—(a) After the goods have been loaded, a summary of consignments loaded should be prepared in triplicate, by carbon process, in the proforma appearing at Appendix XV/D separately for each wagon. The pencil copy of the summary should be retained as station record, second copy placed in the wagon and the third copy sent by first passenger train to destination or the first transshipment/ repacking station. On https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-II/commercialmanualIIch15_data.htm#1501 7/19 11/22/24, 10:48 AM CHAPTER XV LOADING OF GOODS 1501 railways having separate guidance checking organisations, one additional copy of the summary should be taken out for submission to guidance checking section. (b) In the summary, the names of the 'station to' should be entered in full and not in code initials. The total number of packages and the total weight loaded in the wagon should also be recorded on the summary, and the station stamp affixed on it (c) The entries in the summaries pertaining so explosives and other dangerous goods should be written or underlined in RED INK or RED PENCIL clearly indicating the nature of contents. Where packages are handed over from one member of the staff to another, the presence of such packages should be specifically brought to the personal notice of the stall taking over by the staff making over. 1535. (a) The summaries should also be prepared by the starting stations separately for each Collecting or Section Road Vans. These summaries should be prepared in duplicate, one copy being retained for record and the other handed over to the Guard Van Goods Clerk. (b) Stations loading the packages en route should prepare a loading memo in duplicate and hand over the same to the Guard, who will enter the painted number of the wagons into which each consignment is loaded, sign it and return one copy of the memo to the station staff. The Guard will enter the packages in the summaries of respective vans from the copy of the loading memo retained by him. (c) Similarly, the Guards will prepare an unloading memo in duplicate indicating the individual number of wagons from which each consignment is unloaded. One copy of the unloading memo will be made over to the station staff who will check the packages and acknowledge receipt under his signature on the other copy. The unloading memo should be filed carefully at the station after posting it in the inward tally book. (d) All signatures on the loading and unloading memo should be made clearly and should indicate the date, designation and headquarters of the receiver. All qualified remarks should also be made distinctly. (e) The Guard's copies of the summaries together with the relevant loading and unloading mama will be submitted to the Divisional/Headquarters Office or filed at the terminal station of the van train as notified by each railway administration concerned. 1536. Paste-on Labels.—Before the wagons are closed, Paste-on labels should be pasted on inside panels of the doors on both sides of the wagons. This will facilitate the longing of wagons in case the seal and or bracket labels have gone astray during the run. At the time of unloading the wagon, these 'Paste-on' labels should be removed. A specimen of the 'paste-on' labels appears at Appendix XV/E, which will be prepared in the same way as wagon labels, except in the following cases :— (i) In wagons which already have a pocket inside the wagon, an extra label should be placed inside this pocket and if that is done there is no need to paste another label on the inside panel; and (ii) In case of road vans or through sealed vans containing smalls, in which the summary of consignments loaded is placed inside the wagon. 1537. Wagon labels.—(a) Wagon lables are of two kinds, namely (i) seal labels and (ii) bracket labels. All loaded covered wagons should be labeled on both sides with both the seal and the bracket labels. In the case of loaded open wagons, in addition to providing bracket labels, the seal labels should also be tied with string or tape to the small handles provided on each of the open wagons. The same procedure will be followed in respect of covered wagons loaded with loose commodities such as coal, minerals, ores, etc., which are not required to be sealed under notification of individual railways. (b) Separate seal and brocket labels have been prescribed for— https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-II/commercialmanualIIch15_data.htm#1501 8/19 11/22/24, 10:48 AM CHAPTER XV LOADING OF GOODS 1501 (i) perishables; (ii) explosives and ether dangerous goods; (iii) traffic booked under Quick Transit Service ; and (iv) traffic other than that mentioned in (i) to (iii) above. (c) Appropriate labels, depending upon the nature of goods loaded, should be used and all details required by the form filled in neatly and legibly in blue pencil Destination station names should be written in capital letters, the sending station name being stamped. Code initials of station names must not be used. When traffic is intended to be unloaded at a siding, the name of the destination station as also that of the siding should be shown on the wagon labels thus : KALYAN (CHOLA SIDING), KALYAN (LOCO SIDING), etc. (see Para 2515 also). 1538. Two Stations Sealed Vans should be clearly labelled for the first station with an indication that it contains goods for two stations. The name of the other station as also the number of packages for each station, should be shown on the reverse of the labels. 1539. In the case of Sectional Road Vans, the wagon labels should show name of the section over which it will operate as a road van. The names of stations for which it contains the goods, together with the number of packages for each station, must be recorded on the back of the labels. 1540. If a Sectional Road Van is to be attached to a van train from a station other than the originating station, the number of the van train, as also the station from which it is to be attached to the van train, should be shown on the label thus— "To be attached by..................Up/Down Van Goods Train from................. " 1541. Vans carrying commodities which cannot be loaded with other goods should be labeled with an indication of the commodity loaded, e.g. 'Oil Van', 'Dangerous Oil Van, 'Hide Van', etc. 1542. When a wagon is booked through (involving more than one railway), all the interchange junctions with other railways through which the wagon has to pass should be clearly indicated on the labels. 1543. The name and address of the consignee should be given in full on the wagon labels to facilitate the service of notice of arrival of goods on the consignee by the destination station. 1544. With a view to avoiding exchanges at transshipment points, two extra wagon labels (bracket or seal) complete in all respects should be securely fixed to two bags or boxes placed near each wagon door. After transshipment, these bags/boxes should be placed in the same position in the wagon in which the contents are transshipped. 1545. When a consignment occupies more then one wagon, the labels of each wagon should show the painted numbers of the wagons in which the remainder of the consignment is loaded. 1546. Caution and pictorial labels.—(a) In addition to wagon label, Caution I Pictorial labels, as necessary, should also be pasted on the wagon panels containing fragile, damageable, dangerous, explosive, etc., goods to attract attention of the staff particularly those handling, shunting, or marshalling such wagons. Different labels have been prescribed for use in the case of different kinds of goods such as— (i) Fragile goods (ii) Hides (iii) Perishable—Fast Goods, traffic (iv) Shellac traffic https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-II/commercialmanualIIch15_data.htm#1501 9/19 11/22/24, 10:48 AM CHAPTER XV LOADING OF GOODS 1501 (v) Explosives (vi) Gases (vii) Highly inflammable liquids- Class 'A'. (viii) Highly inflammable liquids—Class 'B'. (ix) Inflammable/Solids-Dangerous when in contact with water. (x) Inflammable solids other than those mentioned in item (ix). (xi) Oxidizing substances, (xii) Corrosives, (xiii) Poisons, (xiv) Damage able Good's, (xv) Quick Transit Services goods, (xvi) Export goods. (b) Except in the case of road vans, on -which labels should be pasted on wagon panels, these labels should be so pasted on the doors of the wagons that when the doors are opened, the labels automatically get destroyed. 1547. Separate 'Caution/Pictorial' labels as prescribed in the I. R. C. A. Military Tariff, should be pasted on the wagons containing explosives tendered by the Defense Services. 1548. Pictorial labels on wagons containing explosives and other dangerous goods.—(a) Appropriate pictorial labels should be pasted on both sides of every wagon in which explosives or other dangerous goods are stored for despatch or delivery or while in transit. These labels should be pasted, even when explosives or other dangerous goods are transported along with ordinary goods, irrespective of the quantity of explosives and other dangerous goods loaded in the wagon. (b) Every Loading Clerk/Guard/Van Goods Clerk is personally responsible to ensure that the prescribed pictorial labels are affixed on the wagons loaded with explosives and other dangerous goods and that gum of good quality is invariably used so that the labels do not come off. (c) A sufficient number of pictorial labels should be supplied to every station handling or likely to handle such goods. Similarly, these labels should also be supplied to every guard or Van Goods Clerk working van goods trains for use on vans prepared by them on the run. An account of the number of these labels supplied and used from time to time should be kept at each station and by each Guard Van Goods Clerk in order to keep an eye on the balance on hand so that the supply does not fall short unexpectedly and fresh requirements are indented for well in time. The Station Master should personally check the account at least once in every three months and ensure that sufficient labels are available at the booking, repacking or transshipment points under his charge. (d) Instances of wrong labelling or not labelling of wagons containing explosives or other dangerous goods, wherever detected, including 'destination stations' must be reported to the Divisional Commercial Superintendent for suitable action against the defaulting stations. 1549. Riveting of wagons.—(a) Riveting of wagons is one of the most important precautions for preventing thefts from loaded wagons. Except as provided in Para 1550, as soon as loading is completed, doors of covered wagons should be closed, bolted, secured and riveted under the supervision of the Loading Clerk. Wagons loaded with valuable commodities, which are E. P. locked should also, be riveted. If for any exceptional reason, a wagon is not riveted, the reason https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-II/commercialmanualIIch15_data.htm#1501 10/19 11/22/24, 10:48 AM CHAPTER XV LOADING OF GOODS 1501 therefore should be recorded in the outward tally book and the wagon labels. (b) Similarly, partially loaded/unloaded wagons waiting completion of loading/unloading must be riveted at night and unraveled when required. 1550. Wagons containing minerals, charcoal, firewood, hay, grass, bonemeal, live-stock and offensive, explosive and other dangerous goods such as, gases inflammable liquids, inflammable solids and oxidizing substances should not be riveted. 1551. Method of riveting.—(a) All loaded wagons should be riveted by means of a rivet passed through the hole in the cotter after the latter has been placed in position to secure the doors. The rivet should be inserted in the cotter with its head nearest to the riveter (outside), so that the shank to be bent over is on the inside of the cotter and next to the wagon. The shank must then be bent to the full extent to prevent the rivet being straightened and extracted. Rivets of standard size and of good quality must only (b) In the mailer of effective riveting, the following instructions should be observed :— (i) Rivets should be used at each place provided for the purpose on both sides of the wagon. (ii) One of the rivets should be put in the latch on the vertical bar which secures the two upper halves of the door. (iii) Where the cotters have enlarged holes, the defects should be rectified by filling up the holes with, the help of the train examining staff. 1552. Responsibility for ensuring riveting of all loaded wagons.—(a) Station Masters will be personally responsible for ensuring that no loaded wagon with holes bored in the cotters is drawn from the loading platform unless it is properly riveted. They should also ensure that adequate stock of rivets of proper length and quality is always available at their stations. (b) Inspectors of Traffic and Commercial Departments and of Railway Protection Force should check wagons arriving at stations and report cases of incorrect riveting or non-riveting of wagons to the appropriate authority. be used. The diagram below shows the correct and incorrect methods of riveting — 1553. Ellis Patent Locks.—(a) In order to minimize the incidence of running train and yard thefts, Ellis Patent Locks should be used on all T. R. Vans and parcels in full load and wagons loaded with certain specified valuable and vulnerable commodities which must include the following :-- Asafoetida Betal nuts Block tins https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-II/commercialmanualIIch15_data.htm#1501 11/19 11/22/24, 10:48 AM CHAPTER XV LOADING OF GOODS 1501 Boots and boes Brass, copper and belimemetal ware Carpets Chilies Chinaware Cigarettes Coffee Condiments Copra Cycle and cycle parts Drugs Dry fruits Electrical appliances Ghee Glassware crockery Turmeric Hinges Ingots, Copper, aluminium etc. Kalli (Cal. chu) Lametta (Zaril) Machinery Medicines Mica Motor-car parts Oman stores Oilseeds including cocoanuts Opium Paper Piece-goods, cotton woollen. silken, rayon, terylene, etc. Radios, transistors, etc. https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-II/commercialmanualIIch15_data.htm#1501 12/19 11/22/24, 10:48 AM CHAPTER XV LOADING OF GOODS 1501 Spices Stationery Tea leaves Toilet articles Haberdashery Vegetable oil and Vanaspati Rubber goods rubber tyres (b) E. P. locking of wagon:, containing explosives and other dangerous goods (except corrosive and poisonous substances) is, however, strictly prohibited. 1554. The fact that a wagon has been E. P. locked should be clearly indicated by the abbreviation 'E.P.L.' in loading and unloading books, Number Taker's handbooks, vehicle summaries and seal checking certificate books. 1555. (a) Particulars of E. P. locked wagons noted on the seal checking certificates by the Railway Protection Force staff at interchange points should be Countersigned by the Guard. (b) A statement should be made out by the R. P. F. office and sent to the office responsible for sending statements of E. P. locked wagons interchanged between the railways in Form I. R. C. A.J216 to Director of Wagon Interchange, New Delhi, for adjustment of debits and credits in relation to E. P. locks between the railways concerned. (c) The supervisory staff of the office receiving the statement from the R.P.F. office will check the accuracy of the statement and countersign them to certify that the statement is correct. A sample check jointly by the Claims Prevention Inspectors of the railways concerned should be made for one day each month at the interchange point. 1556. In the case of shortages from consignments loaded in E.P. locked wagons, the staff concerned must make a special note in their reports of the fact of the consignment having been unloaded from E.P. locked wagon. 1557. In the event of an E. P. Locked wagon being marked sick en route, the Station Master must report to the nearest E.P. key station, sending a copy or this message to the Chief Commercial Superintendent and the Divisional Commercial Superintendent. On receipts of such wire, the E.P. key station must immediately arrange to send a special man, preferably one of the staff normally detailed to use it. With the E.P. key, he will unlock the wagon for release in the presence of the Railway Protection Force staff and return promptly to his Headquarter with the E.P. key. In no circumstances must the E.P. key be kept at a station where E.P. locking is not introduced. On controlled sections, immediate contact must be made through control phone. 1558. All E. P. locking materials must be kept in safe custody under lock and key, in charge of a senior responsible official, preferably the Chief Goods Superintendent. 1559. The key, when not is use, must be kept locked in the Station Master's cash safe. At larger stations, where Parcels and Goods Clerks deal direct with the operations of loading, unloading and repacking of parcels/goods, they should personally take over the key from the Station Master after giving signature in the register. The time of taking and making over should invariably be recorded. As soon as the work is completed, the Parcels Clerk/Goods Clerk must personally return the key to the Station Master or to the Assistant Station Master on duty and pass a remark to this effect in the register with time of return of the key which should be signed by both the parties. 1560. Every day, before going off duty in the evening, the official concerned should certify in A register to be maintained for the purpose that the keys are in safe custody. 1561. Station Masters and Inspectors of the Traffic/Commercial Departments should ensure that https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-II/commercialmanualIIch15_data.htm#1501 13/19 11/22/24, 10:48 AM CHAPTER XV LOADING OF GOODS 1501 register is maintained up-to-date and that the keys are kept in safe custody of the responsible for the same. 1562. Guards must be specially informed of the number of E.P. locked wagons on the train, particularly when making or taking over wagons at a junction station with other railways. 1563. Each E. P. locking station shall maintain a register showing day-to-day receipt, utilization and balance on hand of cotters and wedges, and submit to the Divisional Office concerned a weekly statement showing the number of wagons E.P. locked and the material used. 1564. Sealing of wagons.—While riveting of wagons is meant for preventing thefts, sealing serves the purpose of localizing them. After loading is completed and covered wagons are closed, bolted and secured with rivets, these should be sealed irrespective of the fact whether it is locked or not. Sealing should be done under the supervision of a responsible official in such a way that it is not possible for any person to get at the goods without breaking the seals. Seals are of two kinds, viz., wax seals and wire lead seals. 1565. Wax seals.—The tape which should not have any knot on it after having been passed through the eyelet holes on the wagon doors should be knotted Both ends of the tape ,should be passed through the top hole in the seal label from back to front and then through the bottom hole from front to back. Each end of the tape should then be passed separately from the two middle holes from back and knotted in in front of the label. The was and station seal should be applied so as to give a clear impression on the wax on The top of the knot in the position indicated for the purpose on the seal labels. The two ends of the tape should trail at least to a length of 1-12" (38.1 mm,) each from the knot. Twine must not be used for sealing wagons. 1566. Wagons containing such commodities as explosives, gases, inflammable liquids, inflammable solids, oxidizing substances, bhoosa, etc., should not be sealed with wax, as this would necessitate the use of a lamp or a naked light near the wagons. Special lead seals with wire shackles, supplied to stations booking these goods, should be used for the purpose. 1567. Wire lead seals.—The wire should be passed through the eyelets of the wagon doors. After this has been done, both the ends of the wire should be passed downwards through the groove in the side of the lead rivet and then a loop should be made to take the seal label, after which the wire should be passed upwards to the second groove of the lead rivet, which should then be firmly punched with a pliers until a clear impression of the seal is obtained. The end wire should be allowed to protrude to a length of at least 1-1/2" (38.1 mm.) from the lead seal. The lead seal should give impression of the code of station on the obverse side and code of the forwarding railway on the reverse side. 1568. Custody of seals.—(a) The station seal should remain in the safe custody of the Station Master and only the persons authorized to seal wagons, should be allowed to have access to it. (b) The station should maintain a "Seal Movement Register" so that whenever the station seal is taken away for use from the custody of the Station Master responsible official, necessary entry should be made in the said register and signed by the person taking the seal, giving date and time both at the time of its outgoing and return. 1569. Examination of seals, rivets, and check lines etc., on wagons.—(a) Guards, when taking over trains at starting stations or when attaching wagons at intermediate stations, must, in conjunction with the Trains Clerk and the Seal Checker or the Rakshak or duty, carefully examine the seals and the rivets of each wagon on the train as also the check lines, sheets, ropes, etc., on open wagons and locks on the vans. The check must be thoroughly conducted on both sides of the train to ensure that all seals, rivets check lines, sheets, ropes, etc., wherever these must necessarily be used, are intact, and that ventilators, windows and doors on both sides are properly secured Wagons carrying live-stock may be permit ed to run with the swing doors open but the Guard must make sure that they are swung right back and secured against the wagon sides. (b) The result of the above examination should be recorded in a seal examination register which should be countersigned by the Guard, Trains Clerk and the Rakshak /seal Checker on duty. The https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-II/commercialmanualIIch15_data.htm#1501 14/19 11/22/24, 10:48 AM CHAPTER XV LOADING OF GOODS 1501 number of ropes and sheets as also their condition together with the painted numbers of the wagons on which these are used should also be shown in the seal examination register. At seal checking stations, these registers will be maintained by the Seal Checker and at other stations these will be kept with the Station Master on duty. A specimen of the seal examination registers at Appendix XV/F. 1570. Action to be taken if seals are intact but rivets are missing-- If it is found that rivets are missing although the seals of a wagon are instact, action must be taken to have fresh rivets put on the wagon. The fact that rivets were missing and fresh rivets were put on, should be endorsed in the seal examination register/Rakshak's book together with the painted number of the wagon over the signature of the guard. 1571. Action to be taken when seals of a wagon arc found deficient or defective at the starting station.—If any seal of a covered wagon is found deficient or defective, the Guard will make a written request to the Station Master or any other responsible official on duty for getting contents of the wagon checked and the wagon resealed. Arrangements should then be made to detach the wagon to get its contents checked in the presence of the Railway Protection Force staff and Government Railway Police (if available). This should be done irrespective of whether the rivets are intact or not. A suitable remark should be passed in the Guard's rough journal and in the seal examination register/Rakshak's book over the signature of the Guard. 1572. Action to be taken at engine-changing stations and marshalling yards.—The Railway Protection Force staff are responsible for checking loaded wagons at engine-changing stations and marshalling yards to verify that all passing covered wagons are duly riveted and sealed and that the check lines, sheets, ropes, etc., on open wagons are intact. They will bring the discrepancies, if any, to the notice of the proper traffic staff by a written memo, for which an acknowledgement should be obtained. It will then be responsibility of the traffic staff to remove these defects to the extent possible. Wagons should on no account be allowed to move onwards without being properly sealed and riveted. 1573. Action to be taken at intermediate stations.—At stations where a goods train is timed to stop half an hour or more, or where a goods train is likely to be detained for that time, the Guard of the train along with the Trains Clerk and Seal Checker, Rakshak on duty, provided, must examine all seals, rivets, ventilators, windows, roofs and doors of covered wagons and the check lines, sheets, etc., on open wagons. The result of this examination must be recorded in the seal examination register/Rakshak's book. 1574. (a) If at an intermediate station a covered wagon is found with defective or deficient seal, the guard should give a memo to the Station Master on duty who should get the wagon sealed immediately. The fresh seal label should be signed jointly by the Station Master and the Guard. The Station Master should keep a record of such wagons in his daily diary, the memo received from the Guard being pasted against the entry. (b) Before the train leaves the station, a detailed report of the Guard should be obtained by the Station Master in the pro form appearing at Appendix XV/ G, in quadruplicate, which should be disposed of as under— (i) One copy to the Sub-Inspector, Government Railway Police; (ii) One copy to the Sub-Inspector in charge, Railway Protection Force; (iii) One copy to the Claims Prevention Officer; and (iv) One copy for Station record. 1575. (a) When in the case of a covered wagon, the seals are deficient or defective, every effort must be made to have the contents checked at the intermediate station itself, provided it will not unduly delay the train. If such a check is not possible on the train itself, the wagon should be detached for checking the contents. (b) If, however, the facilities for checking do not exist at the station, or the destination station or https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-II/commercialmanualIIch15_data.htm#1501 15/19 11/22/24, 10:48 AM CHAPTER XV LOADING OF GOODS 1501 the train terminal station is close by, or the contents are liable to be damaged due to delay, the wagon should not be detained for checking but allowed to go by the same train after re-sealing. The next station, where checking can be done or the destination station, as the case may be, should be telegraphed to arrange for such checking. The telegram should be copied to the Sub- Inspector in charge, Railway Protection Force and the Claims Prevention Officer. A copy of the telegram should also be handed over to the Guard of the train. (c) The check must be done in the presence of the Guard, and a representative of the Railway Protection Force, where they are available. 1576. Action to be taken at terminals or stations at the end of Guard's ran.—(a) Guards of Trains, on reaching terminals or stations at the end of the run, must remain with the train until the seals, rivets check lines etc. have been examined in conjunction with the Trains Clerk and the Seal Checker or Rakshak on duty. The result of this examination must be recorded in the seal examination register, which should be signed by the Guard, the Trains Clerk and the Seal Checker or Rakshak on duty. (b) If any defect or deficiency is noticed, the Guard must have the wagon re-sealed or contents re-checked in his presence, the fresh seal label being signed by him and the Seal Checker or Rakshak on duty. When all is correct and there is nothing to report as to the seals, rivets, etc., the fact should be noted in the register. (c) If an open wagon is found without labels, the Trains Clerk must pick up the necessary particulars from the vehicle summary and make out labels with available particulars endorsing the label over his signature to the effect that the wagon arrived without labels. If the details are not available on the vehicle summary, he must detain the wagon, put 'Not to go' labels and report the matter to the Station Master, who will at once arrange to issue a wire to the last, junction or engine-changing station to get the particulars of the wagon, taking assistance from the Control, if necessary. Simultaneously, efforts should be made to find out clues from the contents of the wagon, and if any positive evidence is available indicating the correct destination, the wagon may be connected and dispatched accordingly, advising the stations concerned by wire. 1577. If a wagon, that has been received correctly sealed is found to have had its seals tampered within the station yard the Station Master must have its-contents examined in the presence of the Railway Protection Force and if any packages are found missing, action should be taken as laid laid down in Para 1730 for reporting deficiencies. 1578. General instructions.—(a) If a wagon is received with seals intact but the label is completely missing, or part of the label is missing making it not possible to connect, the seal of the wagon in question, the seal should be considered as deficient and action taken accordingly. (b) Whenever fresh seals are put on a wagon, found with defective or deficient seals, the fresh seal labels should be countersigned and dated by the guard of the train and/or the staff of the Railway Protection Force, before re-sealing, Wagon number and other particulars usually shown on labels must be entered on the fresh seal labels. In no case, should the fresh seal be put on a blank label. (c) Checking of contents of wagons found with defective or deficient seals, or with seals missing must be made in the presence of the Government Railway Police, the staff of the Railway Protection Force and the Station Master or such other responsible member of the staff as may be specially deputed by the Station Master. (d) While checking contents of wagons loaded with explosives and other dangerous goods found with defective or deficient seals, the conditions laid down in the I.R.C.A. Red Tariff for the handling of such goods must be carefully observed. (e) Checking of wagons with defective or missing seals must be done without delay. If for any particular reason, the checking of contents of a. wagon is delayed by over 24 hours, a special report of the circumstances leading to such delay must be made immediately to the Divisional https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-II/commercialmanualIIch15_data.htm#1501 16/19 11/22/24, 10:48 AM CHAPTER XV LOADING OF GOODS 1501 Office and to the Claims Prevention Officer. (f) If the train arrives in the night, due to which the contents cannot be checked immediately the wagon must be padlocked and sealed by the Station Master on duty and checked next morning in the presence of the representative of the Railway Protection Force etc. (g) Whenever the contents of a wagon are checked the following details of the check must be recorded in a manuscript register specially maintained for the purpose :— (i) wagon number with owning railway and the time, date and train by which it arrived; (ii) condition of the rivets, private seals and locks, if any, of the covered wagons or check lines sheets or ropes on open wagons; (iii) whether a memo from the Guard for the missing seals or broken check lines, etc, was obtained: (iv) name and headquarters of the Guard, who brought the wagon with a deficient seal; (v) time and date wagon was re-sealed and in whose presence this was done; (vi) position of the wagon in yard at the time of re-scaling and (vii) time and date of unloading of the wagon the result of the check and time and date of the issue of D. D. message, if any. 1579. Transshipment at break-of-gauge stations.— At a break-of-gauge station, separate unloading and loading tally books will be maintained for the goods transshipped in the same way as these books are maintained for goods unloaded and loaded at the destination and booking stations respectively. Instructions contained in this Manual or notified separately to the staff regarding loading and unloading of goods will also apply to goods transshipped at a break-of- gauge station. 1580. Transshipment register.—In addition to the tally books referred in the preceding Para, the break-of-gauge transshipment stations will also maintain transshipment register in Form Com.T-27, which will be posted from the unloading and loading tally books, transit invoices, etc. The register should be posted in duplicate. The duplicate copy to serve the purpose of statement of goods transshipped should be forwarded to the Traffic Accounts Office along with the transshipment bills for internal check (see Para 2326). 1581. Transshipment of contents of wagons damaged enroute.—(a) Where due to hot axle, accident, adjustment of load or any other cause, goods in transit are transshipped from one wagon to another, action for send transshipment advice to all concerned as laid down in Para 976 should be taken. Particulars of unloading and loading should also be recorded m the unloading and loading tally books respectively as laid down in Para 1579. (b) Fresh wagon labels for the wagon into which the goods are transshipment must be carefully prepared, giving full particulars of packages actually transshipped as also the painted number and the owning railway of the original wagon. The original wagon labels removed from the damaged wagon must be kept at the station at which the transshipment is made. 1582. Transshipment of P. O. L. traffic—(a) Where due to leakage, accident or any other cause it becomes necessary to transship the contents of a tank wagon, loaded with petroleum or other inflammable liquids, a fresh tank wagon of suitable capacity should be arranged for transshipment. The fresh lank must be of the same type as the original tank to obviate possibilities of damage. to the consignment due to contamination. (b) As the transshipment of such traffic in tail wagons is required to be done by the consignors [consignees, the senders should be telegraphed to immediately arrange for the attendance of their representative at the time of transshipment. The responsibility to take all precautions during the. transshipment rests with the representatives of oil companies. The station staff should, https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-II/commercialmanualIIch15_data.htm#1501 17/19 11/22/24, 10:48 AM CHAPTER XV LOADING OF GOODS 1501 however, give all necessary assistance to the representative of the senders to cordon off the area where transhipment is to be done. (c) A certificate of the transshipment of such tank wagons is to be signed jointly by the representative of the oil companies and the Station Master in the form prescribed for the purpose by the railway administration which inter alia requires the dip, the specific gravity and the temperature of the contents both before and after the transhipment to be recorded on the form. The Station Master should per sonally verify the 'dip', etc. of the damaged tank wagon before transhipment starts and also of the fresh tank wagon before the transhipment is completed. One copy of the certificate, duly signed as above, should be retained as station record. (d) Other instructions regarding issue of transhipment advice, etc. as laid down in Para 1581 also apply in case of transhipment of tank wagons containing petroleum or other inflammable liquids. 1583. Tarpaulins.—(a) Certain selected stations are supplied with tarpaulins as part of the station equipment for covering goods stacked in open or in sheds, etc. In addition, tarpaulins are also stored at one or more central goods depots of each railway. When additional tarpaulins are required for use at a station or for covering consignments loaded in open or non-water-tight covered wagons, the Station Master should telegraphically indent the requisite number of tarpaulins from tile depot incharge. (b) When not in use, the tarpaulins should be neatly folded and kept in a dry place or racks or, where possible, hung up on beams to protect them from fire and damp. These should be aired and examined occasionally. (c) Every tarpaulin should have marks of identification indicating the owning railway and the serial number followed by the year of supply. Such marks should be six inches in height and located in the center and at two diagonally opposite corners on each side of the tarpaulin. 1584. (a) Individual numbers of tarpaulins and on wagons for protecting consignments should be entered on invoices, outward / inward tally books, wagon labels, vehicle guidance's, seal checking books and the Number Taker books at the starting, intermediate and destination stations. The forwarding station should telegraph the destination station for return the tarpaulins immediately on release to the originating or the depot station, as desired. Copies of such messages should also be docketed to the depot station. (b) If the invoice, wagon label or vehicle guidance shows that the consignment was covered by a tarpaulin but the same is missing at the time of unloading, the destination station should issue a D.D. message to all concerned, failing which it will be assumed that the wagon had the tarpaulin at the time of unloading. Individual numbers of loaded open wagons, from which tarpaulins are missing, should also be recorded on the Command Certificate, if the train by which the wagons were received had been escorted by the Railway Protection Force. (c) Tarpaulins Used for traffic involving transshipment will not be sent onward but the transhipment point will be treated as destination station so far as the journey. of the tarpaulins is concerned and they will be returned to the originating or depot station, as the case may be, fresh tarpaulins being used by the railway supplying wagon for transhipment. (d) The tarpaulins should, as soon as possible, be returned by the destination station to the depot originating station, as desired by the forwarding station, and not to any other station. If however there is a return traffic to a station on the forwarding railway, necessitating their loading in open or non-water-tight covered wagons, the tarpaulins may be used for covering such consignments, under intimation to the original forwarding station by post card, send under a certificate of posting. In such cases the labels/invoices should be endorsed as under :— "Tarpaulin, owning railway...................... No............................... to be returned on release to..............................station/depot". The station so receiving the tarpaulins must send them to the depot of the owning railway or to the original forwarding station, under advice to the station from which they had been received. https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-II/commercialmanualIIch15_data.htm#1501 18/19 11/22/24, 10:48 AM CHAPTER XV LOADING OF GOODS 1501 (e) While dispatching the tarpaulins from the depot to an indenting station, they should be booked under a free invoice or free service way-bill, as the case may be. Similarly, the destination station while returning the tarpaulins to the depot or forwarding station should issue a free invoice/free service waybill, on which the date of unloading from the inward load should also be recorded. The station to which the tarpaulins are booked as above should simultaneously be advised of the fact of its return by registered post in the case of through traffic and through a booked sealed cover in the case of local traffic. (f) The forwarding stations will maintain a register in proforma appearing at Appendix XV/H, showing the use of the tarpaulins. At the end of the month a statement in Form Com./W-2 should be prepared in triplicate and one copy sent each to the Divisional Commercial Superintendent and the Depot Incharge and the third copy retained as station record. (g) Similarly, the destination stations will maintain a register in the proforma appearing at Appendix XV/J showing the receipt and disposal of the tarpaulins at the station. A copy of entries in the register should be sent to the Divisional Commercial Superintendent at the close of the month to enable him to exercise a check on the prompt return of tarpaulins to the forwarding depot/station. https://indianrailways.gov.in/railwayboard/uploads/codesmanual/CommManual-II/commercialmanualIIch15_data.htm#1501 19/19