Goods Loading and Turnaround Management
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Questions and Answers

What is the purpose of preparing a placement memo by the Trains Clerks?

  • To confirm the removal of loaded wagons from the goods shed.
  • To record particulars of empty wagons placed for loading. (correct)
  • To file all records related to demurrage charges.
  • To document the movement of loaded wagons.

What should be done immediately after wagons are loaded and available for removal?

  • Prepare a release memo for the loaded wagons. (correct)
  • Prepare a new loading schedule.
  • File the loaded wagons in the goods shed.
  • Obtain acknowledgment from the Trains Clerks.

How should the placement memo be filed at the goods shed?

  • In random order for efficiency.
  • By the type of goods being loaded.
  • In chronological order of their acknowledgment.
  • In serial order of their receipt. (correct)

What is retained as a record by the Trains branch after the placement memo is prepared?

<p>The carbon copy acknowledged by the Goods Clerk. (A)</p> Signup and view all the answers

Which appendix contains the proforma for the release memo?

<p>Appendix XV/B (B)</p> Signup and view all the answers

What instructions should be followed regarding placing wagons for loading?

<p>Make sure to document the return of the wagons when loaded. (D)</p> Signup and view all the answers

What should the Goods Clerk obtain after preparing the release memo?

<p>Acknowledgment on the carbon copy. (D)</p> Signup and view all the answers

What must the supervisory staff do after receiving the statement from the R.P.F. office?

<p>Check the accuracy of the statement and countersign it. (C)</p> Signup and view all the answers

What should be noted in reports for shortages from consignments loaded in E.P. locked wagons?

<p>The fact that the consignment was unloaded from an E.P. locked wagon. (D)</p> Signup and view all the answers

What action must be taken if an E.P. locked wagon is marked sick en route?

<p>Report to the nearest E.P. key station. (C)</p> Signup and view all the answers

Where should E.P. locking materials be stored?

<p>Locked in a secure location under the Chief Goods Superintendent's charge. (B)</p> Signup and view all the answers

What must the Parcels Clerk/Goods Clerk do after using the E.P. key?

<p>Return the key to the Station Master's cash safe and log it in the register. (A)</p> Signup and view all the answers

What type of receipt is granted when loading is not supervised by railway staff and contents are not checked?

<p>Said to contain receipt (D)</p> Signup and view all the answers

When cranes are used for loading or unloading heavy articles, what should be done with the charges collected?

<p>They should be accounted under a separate head 'crane charges'. (D)</p> Signup and view all the answers

What action must be taken at the end of the month regarding crane charges collected?

<p>One copy should be submitted to the Traffic Accounts Office. (D)</p> Signup and view all the answers

What should the sending station notify the receiving station regarding heavy consignments?

<p>The required lifting capacity of the crane. (D)</p> Signup and view all the answers

What must the consignee do if they require a railway crane for unloading?

<p>Submit their request in writing before the consignment arrives. (A)</p> Signup and view all the answers

How should a statement of crane charges be prepared?

<p>In duplicate in Form Com.C-41 Rev. (D)</p> Signup and view all the answers

What should be marked in the transit memo when there are no crane transactions?

<p>Nil (B)</p> Signup and view all the answers

Which of the following is NOT a requirement when dispatching heavy consignments?

<p>Providing a detailed invoice of the consignment. (C)</p> Signup and view all the answers

What is the consequence of not supervising the loading of goods?

<p>Only a 'said to contain' receipt can be granted. (B)</p> Signup and view all the answers

What is the primary responsibility of the Station Master when handling large or heavy packages for conveyance?

<p>To provide a proper vehicle and ensure safe loading (D)</p> Signup and view all the answers

What must be done before dispatching a vehicle loaded with bulky articles?

<p>It must be examined by the train examining staff for correct loading (D)</p> Signup and view all the answers

What is the maximum allowable height for dummy vehicles used in loading?

<p>They must not be higher than the loading truck (A)</p> Signup and view all the answers

What is required for securing loads of bulky articles in trucks?

<p>They must be secured by ropes or chains, and scotches if necessary (B)</p> Signup and view all the answers

When loading long articles, what is the minimum clearance needed at the sides of the truck?

<p>153 mm (C)</p> Signup and view all the answers

What should be used on the floor of open trucks when transporting rails or girders?

<p>Temporary molesters of wooden sleepers (A)</p> Signup and view all the answers

How should bull-headed rails be loaded in trucks?

<p>Standing on their base as they would be laid in a line (A)</p> Signup and view all the answers

What is essential to prevent when carrying rails in trucks?

<p>Prevent the rails from shifting during transit (A)</p> Signup and view all the answers

What is the purpose of placing bolsters at specific distances when loading rails?

<p>To ensure even weight distribution and support for the rails (D)</p> Signup and view all the answers

What should be done with the 'paste-on' labels during the unloading of the wagon?

<p>They should be removed. (A)</p> Signup and view all the answers

What is the primary purpose of placing an extra label inside the pocket of a wagon?

<p>To serve as a backup in case the outside label is lost. (A)</p> Signup and view all the answers

Which type of labels need to be used on all loaded covered wagons?

<p>Both seal and bracket labels. (B)</p> Signup and view all the answers

How should seal labels be attached to loaded open wagons?

<p>Tying them with string or tape to small handles. (C)</p> Signup and view all the answers

For which type of goods are separate labels prescribed?

<p>Perishables, explosives, and dangerous goods. (A)</p> Signup and view all the answers

What color pencil should details be filled in for the appropriate labels?

<p>Blue pencil. (B)</p> Signup and view all the answers

How should destination station names be recorded on labels?

<p>In capital letters. (D)</p> Signup and view all the answers

Which option is NOT a factor to consider when using appropriate labels?

<p>Using code initials of station names. (D)</p> Signup and view all the answers

What should be done if a wagon has a pocket already containing a label?

<p>No additional labeling is needed. (D)</p> Signup and view all the answers

What is the key distinction between seal labels and bracket labels?

<p>They are used for different types of cargo. (C)</p> Signup and view all the answers

What should be done with the labels on the inside of a wagon if an extra label is placed in the pocket?

<p>No extra label is necessary on the inside panel. (C)</p> Signup and view all the answers

What is the required method of attaching seal labels to loaded open wagons?

<p>Tying them with string or tape to small handles. (B)</p> Signup and view all the answers

For which category of goods are separate labels specifically prescribed?

<p>Perishables, explosives, and dangerous goods. (A)</p> Signup and view all the answers

Which criterion is NOT specified for filling in details on labels?

<p>Using personal initials next to the label. (D)</p> Signup and view all the answers

What is the protocol for labeling loaded covered wagons?

<p>Both seal and bracket labels should be applied on both sides. (B)</p> Signup and view all the answers

In addition to using appropriate labels, what detail must be ensured for written information?

<p>All details must be filled in neatly and legibly. (C)</p> Signup and view all the answers

What type of labels are mentioned for use when dealing with traffic booked under Quick Transit Service?

<p>Separate seal and bracket labels are required. (A)</p> Signup and view all the answers

What must not be used for the names of stations according to the labeling requirements?

<p>Code initials of station names. (C)</p> Signup and view all the answers

What type of wagon labeling is acceptable for loaded open wagons transporting loose commodities?

<p>Seal labels should be tied down at small handles. (D)</p> Signup and view all the answers

Which instruction is given regarding the handling of summary of consignments in sealed vans?

<p>It should be placed inside the van without a label. (A)</p> Signup and view all the answers

What should the Loading Clerk do while loading to ensure accurate record-keeping?

<p>Handwrite entries in the tally book at the time of loading. (C)</p> Signup and view all the answers

Which information must be recorded in the 'remarks' column of the tally book?

<p>The printed numbers of the railway receipts issued. (B)</p> Signup and view all the answers

What action is required after the completion of loading a wagon load consignment?

<p>Record the tare weight and other details on the forwarding note. (A)</p> Signup and view all the answers

What must be done with the outward tally book issued to a loading clerk?

<p>It must be entered in a manuscript register. (A)</p> Signup and view all the answers

Why is it important for the Loading Clerk to check the page numbering in the tally book?

<p>To ensure no pages are missing or duplicated. (A)</p> Signup and view all the answers

What is the primary reason for maintaining the outward tally book in case of missing packages?

<p>To provide evidence of the actual loading. (D)</p> Signup and view all the answers

Which condition must be met before goods are dispatched according to the outlined procedures?

<p>The railway receipt must be issued. (D)</p> Signup and view all the answers

What is required before a goods train leaves an intermediate station if a covered wagon has a defective seal?

<p>The wagon must be sealed immediately and a memo provided. (C)</p> Signup and view all the answers

What documentation must be maintained by the Station Master regarding covered wagons with defective seals?

<p>Daily diary entries with attached memos. (D)</p> Signup and view all the answers

Which group of individuals is responsible for conducting the seal examination of covered wagons at intermediate stations?

<p>The Guard, Trains Clerk, and Seal Checker. (D)</p> Signup and view all the answers

What should happen if discrepancies are found in the loaded wagons at engine-changing stations?

<p>A written memo must be submitted to traffic staff for action. (B)</p> Signup and view all the answers

During the examination of open wagons at a station, what elements should be checked for integrity?

<p>Check lines, sheets, ropes, and other securing materials. (C)</p> Signup and view all the answers

What is the primary action required by the Station Master for the safe conveyance of unusually large or heavy packages?

<p>Ensure proper loading and a suitable vehicle is provided. (D)</p> Signup and view all the answers

Why must dummy vehicles be used when the load of a truck projects beyond the buffer?

<p>To prevent the load from becoming unstable during transit. (D)</p> Signup and view all the answers

What must be done to loads of bulky articles to prevent movement or capsizing during transport?

<p>They must be secured with ropes or chains and scotches if needed. (D)</p> Signup and view all the answers

When loading long articles, what is the minimum required clearance at the sides of the truck?

<p>153 mm (A)</p> Signup and view all the answers

What is a key requirement for the loading of rails in open trucks when a rail carrier is not available?

<p>Temporary bolsters must be placed to elevate the rails. (A)</p> Signup and view all the answers

How must bull-headed rails be loaded into trucks?

<p>They must stand on their base as they will be laid when installed. (C)</p> Signup and view all the answers

What is the role of the train examining staff regarding the loading of bulky articles?

<p>To issue a certificate of correct loading after examination. (B)</p> Signup and view all the answers

What is necessary to maintain when loading flat-footed rails to ensure proper balance?

<p>Even overhang at both ends beyond the bolsters. (C)</p> Signup and view all the answers

What is the recommended method to prevent loaded rails from shifting during transport?

<p>Ensure that they do not shift in transit. (A)</p> Signup and view all the answers

What is the main purpose of supplying pictorial labels to every station handling goods?

<p>To assist in identifying dangerous goods. (C)</p> Signup and view all the answers

What should be done if a wagon containing dangerous goods is found to be incorrectly labelled?

<p>The divisional commercial superintendent should be informed for action. (A)</p> Signup and view all the answers

What is the requirement for rivetting wagons once loading is completed?

<p>Only for covered wagons with valuable commodities. (D)</p> Signup and view all the answers

Which type of goods should never be rivetted even if loaded?

<p>Charcoal and firewood. (B)</p> Signup and view all the answers

How frequently should the Station Master check the accounts of pictorial labels?

<p>At least once every three months. (D)</p> Signup and view all the answers

What action must be documented if a wagon is not rivetted for an exceptional reason?

<p>The reason should be noted in the outward tally book. (A)</p> Signup and view all the answers

Which staff member is specifically responsible for securing and rivetting loaded wagons under supervision?

<p>The Loading Clerk. (C)</p> Signup and view all the answers

Why is it necessary to keep track of the supply of pictorial labels at each station?

<p>To avoid unexpected shortages and facilitate timely requisitioning. (B)</p> Signup and view all the answers

What should be done if instances of wrong labelling are identified at destination stations?

<p>Notify the Divisional Commercial Superintendent for remedial action. (C)</p> Signup and view all the answers

What is a critical aspect of managing rivetting for covered wagons?

<p>Rivet irrespective of value, unless containing certain goods. (A)</p> Signup and view all the answers

Flashcards

Placement memo purpose

Records details of emply wagons placed for loading at a station.

Release memo purpose

Records when loaded wagons are ready for removal by Trains branch.

Placement memo preparation

Prepared by Trains Clerks upon placing empty wagon; in duplicate, using carbon paper.

Release memo preparation

Prepared by Goods Clerk upon wagon loading completion; in duplicate, using carbon paper.

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Placement memo recordkeeping

Filed sequentially by Goods shed; forms basis for wagon transfer register posting.

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Release memo recordkeeping

Filed sequentially by Trains branch; records in serial order of wagon loading completion.

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Wagon placement instructions

Follows Para 925 instructions, including date/time of placement/return, and demurrage.

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Loading bulky articles

Properly loading large and heavy items (e.g., castings, shafts, boilers) in a way that ensures safe transport.

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Vehicle Examination

Checking vehicles loaded with bulky articles before dispatch to ensure correct loading and prevent accidents.

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Dummy Vehicles

Using extra vehicles to support/stabilize the load if it extends past the truck's buffers, ensuring stability during transportation.

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Securing bulky loads

Fastening bulky and heavy loads firmly to prevent movement or tipping during transportation.

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Long article loading

Method for loading long articles to prevent contact with vehicle sides during curves.

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Open truck rail loading

Loading technique for rails and girders in open trucks. It requires temporary wooden support (bolsters).

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Rail loading stability

Ensuring rails don't shift during transit. Standardized upright loading positioning is critical for flat-footed and bull-headed rails.

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Bolsters

Temporary wooden supports for rails and girders in open trucks to keep them off the truck's floor and distribute weight evenly.

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Load Overhang

Maintaining equal overhang at both ends of the load (rails, girders), using bolsters, for stability during transportation.

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What type of receipt is issued when loading is unsupervised?

A "said to contain" receipt is issued when loading is not supervised by railway staff and the contents are not checked.

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When is a crane requisition needed?

A crane requisition is needed whenever a crane is required to load or unload goods.

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Who pays crane charges?

The consignor (sender) or consignee (receiver) pays crane charges when they require cranes for loading or unloading heavy items.

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How are crane charges recorded?

Crane charges are collected and recorded daily in a statement in duplicate, using Form Com.C-41 Rev.

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What happens to the crane charge statement at month's end?

One copy of the statement is sent to the Traffic Accounts Office and the other is kept as a station record.

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How does the sending station inform the receiving station about heavy consignments?

The sending station advises the receiving station by wire that a crane of a specific lifting capacity will be required to unload the consignment.

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What information does the sending station include in the telegram?

Besides the crane requirement, the sending station also includes the name and address of the consignee.

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What does the consignee do if they need a railway crane to unload?

The consignee advises the Station Master of the destination station in writing before the consignment arrives.

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What is the purpose of sending a copy of the telegram to the destination station?

A copy of the telegram is sent in a booked cover to the destination station by the first passenger train to ensure timely communication.

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What is the importance of communication between sending and receiving stations for heavy consignments?

Communication ensures the receiving station is prepared to handle heavy consignments by arranging crane availability and coordinating with the consignee.

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Wagon Label Types

Wagon labels come in two main types: seal labels and bracket labels. Seal labels are used to indicate the sealing of a wagon, while bracket labels provide general information about the contents.

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Wagon Label Placement

Covered wagons should be labeled on both sides with both seal and bracket labels. Open wagons also require bracket labels, but seal labels are tied to the handles.

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Special Wagon Labels

There are different labels for specific goods: perishables, explosives, quick transit goods, and general traffic.

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Wagon Label Purpose

Wagon labels help track the movement of goods, ensure the integrity of shipments, and provide information to railway staff.

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Label Details

Labels should be filled out clearly, with the destination station name in capital letters and the sending station name stamped.

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Labeling for Pockets

Wagons with internal pockets should have an extra label placed inside the pocket, eliminating the need for another label on the panel.

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Labeling for Smalls

Road vans or sealed vans containing smalls should have a summary of consignments placed inside the wagon.

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Labeling Importance

Accurate and complete labeling is crucial for efficient transportation and proper handling of goods.

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Label Removal

When unloading a wagon, 'Paste-on' labels should be removed.

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Label Preparation

Paste-on labels should be prepared in the same way as wagon labels, with specific details filled out legibly.

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EP-Locked Wagon Marking

When an EP-locked wagon becomes unusable en route, the Station Master must report the incident to the nearest EP-key station, sending a copy to the Chief Commercial Superintendent and the Divisional Commercial Superintendent. This ensures prompt action and coordination.

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EP-Key Handling

The EP-key station must send a designated staff member with the EP-key to unlock the wagon in the presence of Railway Protection Force staff. The key is then returned to the station where it was originally kept.

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EP-Locking Material Security

All EP-locking materials, including the key, must be stored in a secure location under the supervision of a responsible official, like the Chief Goods Superintendent.

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EP-Key Safekeeping

When not in use, the EP-key must be kept locked in the Station Master's cash safe. At larger stations, authorized personnel like Parcels and Goods Clerks can sign out the key for loading/unloading tasks.

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EP-Key Usage Record

The time of taking and returning the EP-key by authorized personnel must be recorded in a register, signed by both parties. This ensures accountability for key usage.

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Outward Tally Book Purpose

The outward tally book is a crucial initial record of the actual loading of consignments, used to track packages and fix responsibility if goods are found missing.

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Outward Tally Book Entries

Loading Clerks must meticulously enter the description and number of each package loaded onto the wagon in their outward tally book, directly in ink, as each item is loaded.

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Outward Tally Book Railway Receipt

Loading Clerks must record the printed numbers of railway receipts issued against each consignment in the 'Remarks' column of the outward tally book.

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Outward Tally Book Wagon Information

After the wagon is loaded, the Loading Clerk must record the wagon number, owning railway, carrying capacity, and tare weight on the forwarding note.

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Outward Tally Book Manuscript Register

Each outward tally book is registered in a manuscript register, and the Loading Clerk signs for it upon receiving a new one.

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Outward Tally Book Page Numbering

All pages in the outward tally book are machine-numbered to ensure completeness and prevent missing pages.

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Outward Tally Book Dispatch Permission

Goods are not dispatched until the railway receipt is issued, except when permitted by the Divisional Commercial Superintendent.

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What's the role of the RPF at marshalling yards?

The Railway Protection Force (RPF) checks if loaded wagons are properly sealed and riveted. They report any issues to traffic staff, who address them before the wagons move.

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What's the procedure for a wagon with a bad seal at a station?

The guard reports it to the Station Master, who gets the wagon resealed. Both sign the new label, and the station records the incident.

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What happens when a wagon needs resealing?

The Station Master prepares a detailed report in quadruplicate, sending copies to the Government Railway Police, RPF, Claims Prevention Officer, and keeps one for records.

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What is the purpose of the seal examination register?

It's like a logbook where the Guard records the results of inspecting seals, rivets, windows, doors, etc. on wagons.

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Who inspects the wagon seals at intermediate stations?

The Guard, along with the Trains Clerk and the Seal Checker (Rakshak), must inspect all seals, rivets, ventilators, windows, roofs, and doors of covered wagons.

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Wagon Labels for Smalls

Road vans or sealed vans carrying smalls should contain a summary of consignments within the wagon.

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Wagon Riveting Purpose

Riveting secured doors on wagons acts as a deterrent against theft, ensuring the protection of valuable goods.

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When is Riveting NOT Required?

Wagons carrying minerals, charcoal, firewood, hay, grass, bonemeal, livestock, and certain dangerous goods are exempt from riveting.

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What are Wagon Labels Used For?

Wagon labels indicate the type of goods inside, helping railway staff identify and handle them appropriately.

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EP-Key Storage

The EP-key is kept in the Station Master's cash safe when not in use. Authorized personnel can sign it out to load/unload goods.

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Study Notes

Loading of Goods

  • Securing Traffic: Train loads and wagon loads should be optimized to maximize output. Loading wagons to full capacity is the goal, considering permissible axle loads. Station masters and commercial staff should ensure maximum wagon utilization.

Turn-round of Stock

  • Turnaround time: The time between loading and the next available reloading of a wagon. All delays in the process (loading, dispatch, transit, unloading) affect the turnaround time. Shorter turnaround times mean fewer vehicles needed. Commercial staff should manage loading/unloading processes efficiently.

Loading/Unloading of Goods at Non-Sheds

  • Restrictions: Loading/unloading outside goods sheds requires prior approval from the Divisional Commercial Superintendent. This is standard practice.

Placement and Release Memos

  • Placement Memos: When empty wagons are placed for loading, a placement memo, in duplicate, is created, detailing wagon specifics. The memo is filed in serial order and forms the basis for wagon transfer records.
  • Release Memos: After loading, a corresponding release memo, also in duplicate, is prepared, detailing loaded wagons ready for removal. This memo is filed, and its copy is kept as record.

Placing Wagons for Loading

  • Instructions: Procedures outlined in paragraph 925 apply for recording dates/times for placing wagons in loading positions and returning loaded wagons. Demurrage charges and related matters also follow set guidelines.

Wagon Selection for Loading

  • Wagon Condition: Before loading, wagons must be cleaned and dried. Damaged wagons should not be used. Items that could be damaged by water should not be loaded into a non-watertight wagon.

Precautions for Loading Wagons

  • Securing: Doors and windows must be securely fastened before loading begins.
  • Gaps: Items prone to pilferage should be loaded at least 18" (46cm) from the wagon doors.
  • Damage Prevention: Packages should be loaded to avoid tilting or damage during transit, heavy items first. Items should be securely tied down or placed properly in the wagon.
  • Incompatible Items: Don't mix goods that could damage each other (e.g., perishables and grease).

Loading of Damageable Goods

  • Rainy Season: Damageable goods are not to be loaded in open wagons during the rainy season.
  • Protection: Protective measures like tarpaulins may be required for fragile items, depending on distances during transit.

Loading Procedures

  • Employee Responsibility: Trained staff, under supervision, is responsible for handling damageable or fragile goods. Loading/unloading staff must adhere to instructions, and should be aware of handling risks.

Tally Books

  • Outward Goods: When loading, a tally book (Form Com. T-1 Rev.) details package numbers and other essential details for every wagon. Records must be accurate during loading and unloading.
  • Bulk Goods: Overall dimensions of large packages (maximum weights and sizes) should be noted and approved before loading.

Special Procedures

  • Special Labels: When commodities may be especially delicate, multiple labels may be necessary for identification, safety, and clarity, during loading and transit.
  • Excessive Loading: Ensure the load on wagons is evenly distributed to avoid damage to axles or springs.
  • Crane Usage: Requests for cranes must be documented. Charges for crane usage are documented for payment.

Loading of Explosives and Hazardous Materials

  • Specific Procedures: Special procedures apply to explosives, sensitive materials, and regulated substances. Specific labels and extra handling precautions are required to ensure the safety of personnel and the integrity of the materials.

Riveting Procedure

  • Responsibility: Station masters are responsible for checking that loaded wagons are properly riveted following the appropriate procedures. There are exceptions where riveting is not required based on the contents and type of wagon.
  • Inspection: Inspectors of Traffic and Commercial Departments and Protection Force should inspect the process.

Sealing Procedure

  • Types: Wax seals or wire lead seals.
  • Responsibility: Station Master is responsible for seal custody.
  • Inspections and Reporting: Guards and other personnel are responsible for sealing inspections of items during transit, including checking for damages to seals.

Transshipment

  • Separate Procedures: Separate procedures apply during transshipment at break-of-gauge stations. Tally books for these cases are kept separately.

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IRCM Vol-2, Chapter 15 Loading of Goods 1501 PDF

Description

This quiz covers key practices in the loading of goods and turnaround management within transport systems. It discusses optimization for wagon loads, turnaround times, and the protocols for loading at non-shed locations. Understanding these processes is crucial for efficient operations in logistics.

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