How to Write Successful Proposals PDF

How to write successful proposals Chiara Pocaterra National Contact Point and Expert in the Programme Committee Theme 2 "Food, Agriculture and Fisheries, and Biotechnology" FP7 Theme 5 "Energy" FP7 and Euratom Programme APRE Starting from.. Some general tips! 2 Take care of the details Use standard...

How to write successful proposals Chiara Pocaterra National Contact Point and Expert in the Programme Committee Theme 2 "Food, Agriculture and Fisheries, and Biotechnology" FP7 Theme 5 "Energy" FP7 and Euratom Programme APRE Starting from.. Some general tips! 2 Take care of the details Use standard and concise English Make the text clear, well structured, and fluent Plan an index, use short paragraphs, point out key passages, schematise the concepts Insert only information relevant to the project 3 Development of the text  Answer to ALL! the questions indicated in the form  Use terminology relevant to the context of the Programme and the call  Coherent language in all proposal paragraphs (e.g. service – system, experimentation – test etc.) 4 Structure and approach  Introduce (new) concepts at the beginning, explain and work out (do not introduce new concepts afterwards)  Maintain the discourse coherent  Refer to public data (statistics) if relevant  Refer to previously funded projects (innovation can be a follow-up)  Short and dense text (use the figures) 5 Structure and approach Make the proposal readable. Evaluator has few hours to read your proposal and evaluate it. Write in bold, use cursive, underline. Better one table than thousand words… 6 … Eleven centres and research groups active in andrology and medical sexology have been selected: Leuven (B), Muenster (D), Leipzig (D), Barcelona (E), Rome (I), Florence (I) (these biomedical centres also have interdisciplinary connections with psychological and psychosexological research groups and inter sectorial connections with research groups in the sectors of sociology and science of communication; complementary training described in point B2.1 will be organised in these Centres); Malmoe (S), Manchester (UK), Giessen (D), Tartu (EE), Lodz (PL) (centres with clinical and bio-molecular facilities). See also point B3 with the individual Centres description. As previously noted, these centres are already linked by a common training project under the EAA. This new research and training project will be able to make use of an already effective network. Also inserted in the Network will be the companies most involved in producing the latest generation products active in the andrological field: Serono, Organon, Ferring, Sigma Tau producing hormones and drugs proposed for therapy male infertility, Eli Lilly, Pfizer, Bayer, and GSK, manufacturers of various type 5 phosphodiesterase inhibitors acting on erectile dysfunction, Johnson & Johnson, manufacturer of the forthcoming selective inhibitor of the serotonin reuptake, specifically aimed at treating premature ejaculation, Schering and Solvay, manufacturers of new testosterone formulations with innovative, specific administration methods dedicated to age-related forms of hypogonadism. Part of the complementary training describe in point B2.1 will be organised by experts from these pharmaceutical companies. List of involved Centres Malmö (S), University of Lund, Department of Urology Malmö, Chairman Prof. Aleksander Giwercman Manchester (UK), Department of Endocrinology, Manchester Royal Infirmary, Chairman Prof. Frederick Wu Tartu (EE), Department of Urology, Tartu University Hospital, Chairman Prof. Margus Punab Leuven (B), Department of Endocrinology, University Hospital, Chairman Prof. Dirk Vanderschueren Muenster (D), Institute of Reproductive Medicine University of Munster, Chairman Prof. Eberhard Nieschlag Giessen (D), Department of Dermatology, Justus-Liebig University of Giessen, Chairman Prof. Andreas Meinhardt Leipzig (D), Department of Andrology and Dermatology, University of Leipzig, Hans-Juergen Glander Lodz (PL), Department of Andrology and Reproductive Endocrinology, Medical University of Lodz, Chairman Prof. Krzysztof Kula Barcelona (E), Fundacion Puigvert Andrology Service, Clinica de la Santa Creu, Chairman Prof. Osvaldo Rajmil Rome (I), Department of Medical Physiopathology, University of Rome “La Sapienza”, Co-Chairmen Prof. Andrea Lenzi and Prof. Franco Dondero 7 !!! centres Competencies Clinical Laborat ory Sexologi cal Psychologi cal Ethic al Sociologic al Rome X X X X X X Malmo X X X - X - Manchest er X X X - X - Tartu X X X - - - Leuven X X X X X X Muenster X X X X X X Giessen X X X - X - Leipzig X X X - - - Lodz X X X - - - Barcelona X X X X X X Florence X X x x X x 8 5 7FP SECRETS 1. CHANGE PERSPECTIVE Your proposal must be written in order to resolve European problems identified in EU policies Never give the impression that you are writing a project because trying to get funding! 9 5 7FP SECRETS 2. SOME LOBBYING BEFORE SUBMISSION OF PROPOSAL Confront with the NCP and Commission officers consistency of your project idea 10 5 7FP SECRETS 3. Satisfy EVERY evaluation criteria Catchy title, acronym  Synthesis of the project (objectives, results, R&D approach, partnership, usefulness of the results, exploitation)  Convincing technological background and state of the art  Make objectives, methods, results and deliverables clear  Well structured work plan  Appropriate management structure  Detailed implementation and exploitation plan  Realistic description of costs  Balanced consortium (roles, qualifications) 11 5 7FP SECRETS 4. The themes FOCUS ON DELIVERABLES, FINAL BENEFICIARIES AND EXPLOITATION RESULTS The deliverables have to be always quantifiable Identify the first user of the results Foresee the way of exploitation of the results (dissemination plan) 12 5 7FP SECRETS 5. EDUCATE THE EVALUATORS Don’t considerate only scientific aspects (it is not an scientific paper!) But also political, economical and social! And show your preparation on this themes with data and figures 13 Evaluation Evaluation Criteria Instrument-specific! 3 of 5 3 of 5 10 of 15 3 of 5 Writing the proposal – part A PART A ADMINISTRATIVE INFORMATION FORM A1: General information (coordinator) FORM A2: Participant information, (1 each partner) FORM A3.1: Budget (one each partner, completed by the coordinator) FORM A 3.2 Budget overview PART B TECHNICAL INFORMATION in PDF format The sections follow the evaluation criteria 15 Writing the proposal – part B 1: Scientific and/or technical quality, relevant to the topics addressed by the call 1.1 Concept and objectives 1.2 Progress beyond the state of the art 1.3 S/T methodology and associated work plan Maximum length for the whole of Section 1: 20 pages, plus the tables 16 1.3 S/T methodology and associated work plan i) Describe the overall strategy of the work plan (max: 1 page) ii) Show the timing of the different WPs (Gantt chart or similar) iii) Provide a detailed work description broken down into work packages: Work package list Deliverables list List of milestones Description of each work package Summary effort table iv) Provide a graphical presentation of the components showing their interdependencies (Pert diagram or similar) v) Describe any significant risks, and associated contingency plans Writing the proposal – part B 2. Implementation 2.1 Management structure and procedures 2.2 Individual participants 2.3 Consortium as a whole 2.4 Resources to be committed Clear management structure Clear rights & responsibilities for each partner Describe with this partnership is the best to achieve the scope of the project Clear financial plan: Budget + Cofinancing 18 Writing the proposal – part B 3. Impact 3.1 Expected impacts listed in the work programme 3.2 Dissemination and/or exploitation of project results, and management of intellectual property 4. Ethical issues 5. Consideration of gender aspects 19 Your project idea From a project idea to the submission of a project 1. 2. 3. 4. 5. 6. Your project idea Find an adequate Call Find the right partners Write a successful proposal Submit your proposal in time What happens after submission ? Evaluation, Selection, Negotiation 7. Project start Up to 1.5 years ! Your project idea From a project idea to the submission of a project 1. 2. 3. 4. 5. 6. Your project idea Find an adequate Call Find the right partners Write a successful proposal Submit your proposal in time What happens after submission ? Evaluation, Selection, Negotiation 7. Project start Grant Agreement Consortium Agreement Workflow of project lifecycle Project idea Submission of the proposal First indication from the EC Report 12 months Proposal Preparation 3 - 6 months 2 - 4 months Final Report Project Results Signed grant agreement with the EC Negotiations Project Execution 2 - 3 months Start/Kick off Report Mid Term 1 – 3 years STARTING Your IDEA must be innovative  Patent databases (ex. http://it.espacenet.com)  IPR helpdesk (www.ipr-helpdesk.org )  Previously funded projects FP7 (http://cordis.europa.eu/fp7/projects_en.html)  Previously funded projects FP6 (http://cordis.europa.eu/fp6/projects.html ) 23 What is my Idea?  What is the organisation STRATEGY?  How does MY research fit in FP7 ?  What are the FUNDING opportunities ?  What is a REALISTIC choice for me ?  What can I OFFER to a European project ? 24 Outline idea Describe on 1/2 page the following – What is the problem? – What are the goals? – What is your innovative solution? Problem State of the art Innovation ! Goal 25 Structuring a project  Define clear objectives – WHY? Objectives, NON results!!  Define results – WHAT?  Measurable “deliverables”  Responsabilities – WHO?  Each partner = role and responsability  Plan activities – WHEN?  Work Packages, Gantt chart, Pert chart, etc.  Allocate resources – HOW MUCH?  to WP’s and activities 26 Objectives:: WHY? Objectives Define the objectives in the European political contest General Objectives  Long term: beyond the duration of the project  Improve, strenght, facilitate, realize … Specific Objectives  To be realized during the project implementation  Testing, pilot plant, develop new knowledge, … Results:: WHAT? Results  Main results  Primary goals to realise the project objectives  Detailed results  Intermediary results necessary for the achievement of deliverables) the main results (deliverables  Used for monitoring the project implementation  Material: prototype of platform, software, publications, report …  Immaterial: new knowledge (in report), proven added value …. QUANTIFY E QUALIFY! 28 Responsability:: WHO? Responsability  Principal partners  each partner has a clearly defined role  Link the risults to project partners  Complementariety  Different types  Involvement of external stakeholders  Users: Evaluation Committee  Advisory committee  Consortium agreement 29 Roles in the project Official roles  Coordinator  Partner Practical roles  Technology/solution  Developer  End user  Training specialist  Project manager  Dissemination expert .. You are only part of the puzzle Always look for Balance, Complementarity, Excellence, Commitment Create your consortium in line with the project objectives 31 Success Factor Partnership  a fully integrated and balanced team       critical mass complementary, clear roles & functions no overlaps, no duplications experienced in EU RTD projects knowledge of the reputation of core partners involvement of SMEs  for RTD, as Technology provider, user, for Exploitation, Dissemination, Management involvement of consumer organisation, European association etc. (in accordance with topic)  different interests in the project, internationality, cultural framework, language Find the right partners Find the right partners: One of the most difficult things if you do not yet have a network! Find the right partners  Personal contacts are very important  Screen your own international contacts (business & academia contacts, conferences, fairs, etc.)  Use the network of National Contact Point (NCP)  Attend information days, brokerage events, etc.  Be visible - ensure that foreign colleagues can contact you (e.g. develop your profile, internet, competence catalogues, etc.)  Use the available databases for searching potential partners Find the right partners          Heterogeneous along the value added chain: production, processing, transport, storage, consumers, patients, monitoring, controlling, regulation End-users of results involved, like e.g. Food industry Strong participation of industry, high percentage of SMEs Complementarities (disciplines / institutional origins / competences / expertises) Excellence Experience with collaboration and with EU-projects Geographical origin Interest / commitment / motivation Reliability Find the right partners ideal  Clear functions  Clear responsibilities  Commitment of each partner to the consortium C  Non-competition clause  Confidentiality agreement  Act in concert – Memorandum of understanding Planning: WHEN?  Management basis (monitoring)  Distinctive phases  Visibility of the work:  Flow chart (Pert Chart)  Work Breakdown Structure (WBS)  Work Packages (WP)  Tasks (T)  Bar/Gantt Chart  Milestones 37 Allocate resources: resources: HOW MUCH? Realistic Budget : AFTER the definition of:  results, activities and roles of the partners Activities Eligible costs:  Personnel  Travel/subsistence  Material/equipment  Overheads  Subcontract 38 FORMS PART B The coordinator downloads the word template available on EPSS THE DOCUMENT COULD BE USED FOR THE DISTRIBUTION OF DRAFTING RESPONSIBILITIES: who writes what? Which deadlines? who checks quality? Sections lenght/font/pages dimension and margins predifined! PART B1 SCIENTIFIC AND TECHNICAL QUALITY OBJECTIVES PROGRESS BEYOND THE STATE OF THE ART S/T METHODOLOGY AND WORK PLAN PART B1.3 S&T METHODOLOGY AND WORK PLAN INTERIM MEETING ON: - Work Plan strategy - Identification of 3/4 proposal phases (definition, development, demonstration, evaluation) - Division of proposal phases into WPs/Tasks - Establish relationship among different components (WPs) - WPs timing - Partners’ roles in each WP/task - Work allocation (count on WP Leaders contribution! The WP Leader coordinates the collection of partners’ contributions) WORK PACKAGES LIST DELIVERABLES/MILESTONES LIST WORK BREAKDOWN STRUCTURE (WBS)/PERT GANTT PART B1.3 WORK PACKAGES    Work Package WP  A WP per each (main) project result  Structure and numbers of WPs based on the work complexity  Precise description of the work to be carried out  Identification of duration  WPs numbering: WP1, WP2 etc. Task T (Activities)  Detailed definition of work  Number Task/Activities in line with concerned WP:  WP1 – Task 1.1, Task (T) 1.2 Deliverable D (Results)  One result per each Task/Activity  Number “Deliverables” in line with Tasks/Activities  Task 1.1 – Deliverable (D) 1.1 PART B1.3 WP ‘MANAGEMENT’ INITIAL/FINAL WP PARTNERS INVOLVED: Only Coordinator? Coordinator and WP Leaders? Coordinator and Project Management Office? Tutti? TYPICAL TASKS : Governance Communication Project meetings (based on the number of partners, criticalities, ecc…) Reporting (based on official reporting periods) Quality check Distribution of EC contribution/Financial issues etc… TYPICAL DELIVERABLES: Periodic/Interim Reports Definition of quality procedures TYPICAL MILESTONES: project meetings Appointment of advisors/external experts DURATION = project duration BUDGET= no formal limits, but between 7% and 10% of the total EC contribution PART B1.3 WP ‘MANAGEMENT’: EXAMPLES CSA with 6 partners, 500.000€ EC contribution, 36 months duration (2 reporting periods) The coordinator is the one mainly involved in the MNG activities, but other partners also contributes with minor efforts (es. reporting) PART B1.3 WP ‘MANAGEMENT’: EXAMPLES CP/CSA with 21 partners, 7.000.000€ EC contribution, 48 months duration (4 reporting periods) The coordinator is supported by a Project Management Office and the WP Leaders in the MNG activities (the PMO is a beneficiary, while the WP Leaders are involved because part of the Steering Committee) PART B1.3 WP ‘MANAGEMENT’: EXAMPLES PART B1.3 WORK BREAKDOWN STRUCTURE PROJECT 1 2 3 1.1 1.2 3.1 1.2.1 1.2.2 1.2.3 3.2 3.3 PART B1.3 GANTT CHART GANTT chart M M M M M M M M M M M M M M M M M M M M M M M M M M M M 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 tasks/month WP 1 Multi-media dissemination and communication Task 1.1 Design the GEMMA Project brochure Task 1.2 Design, construct and manage a European Gender and Migration web portal D1.1 D1.2 Task 1.3 Organise a series of flash meetings OBJECTIVES:  Define ‘what’ in a certain lenght of time(duration)  Define how to measure progress  Define events of key dates (milestones) Task 1.4 Produce and publish the GEMMA Solutions pack in all 5 GEMMA languages Task 1.5 Produce one Policy Brief every six months in order to publicise the project development D1.3 D1.3 D1.3 D1.3 Task 1.6 Produce the newsletter (four monthly) Task 1.7 Organise European Conference on Gender and Migration Research Policy D1.4 WP 2 Strategy Development (Researchers/Policy-makers) Task 2.1: Design and use a Policy Brief template for 20 FP-funded projects concerning Gender and Migration. D2.1 D2.2 Task 2. 2: Organise the Policy Dialogue and Networking Workshops D2.3 Task 2.3: Organise the Validation Workshops for Policy-making and Research National Action Plan and Policy Briefs finalisation. WP 3 Strategy Development (Researchers/Civil Society Organisations) Task 3.1: organise a series of Civil Society Dialogue and Networking Workshops in the 5 partner countries. D3.1 Task 3.2: Organise one validation workshop in the 5 partner countries to finalise the Civil Society and Research National Action Plans D3.2 WP 4 Management Task 4.1 Administrative Management Task 4.2 Project Management Task 4.3 Communication Management Timing of project activities (WPs and Tasks) D4.1 D4.2 GANTT CHART EXAMPLES PART B1.3 Relationship among project activities WP 2 Strategy development – Researchers and Policy-makers (usually among WPs) WP4 WP 3 Strategy development – Researchers and Civil Society Organizations Management Multi-media Dissemination and Communication PERT DIAGRAM OBJECTIVES:  Define activities in a logical way through a flow chart PERT DIAGRAM EXAMPLES PART B1.3d EFFORTS FORM PART B2 IMPLEMENTATION MANAGEMENT STRUCTURE AND PROCEDURES DESCRIPTION OF INDIVIDUAL PARTICIPANTS PARTNERSHIP DESCRIPTION FINANCIAL RESOURCES PART B3.1 MNG STRUCTURE/PROCEDURES DETAILED DESCRIPTION OF WHAT ALREADY SUMMARIZED THE WP MNG TABLE DECISIONAL MECHANISMS(bodies, composition, roles)  MANAGEMENT BODIES  QUALITY CHECK (indicators, involvement of external experts)  CONTINGENCY PLAN (to Category/Risk SCIENTIFIC manage any potential research/management risks) Measure Description Level PROBABILITY (low, medium, high) IMPACT (low, medium, high) IMPACT MANAGEMENT CONFLICT RESOLUTION MNG STRUCTURE/PROCEDURES GOVERNANCE Decision making and/or executive bodies, their composition, Their competencies (coordination, monitoring, decision-making) procedures for appointment, Timing and modalities for meetings, Voting rules (unanimously, majority)  Procedures for GA/CA revision  Decisions related to defaulting or leaving parties, access of new beneficiaries GOVERNANCE BODIES GENERAL ASSEMBLY – (all partners; the “consortium” in the GA) EXECUTIVE COMMITTEE (or Management Board) – (coordinator+ WP leaders) SUB WP MANAGEMENT BOARD – (all partners or WP leaders) OTHER SPECIFIC BOARDs – (IPR; GENDER; ETHICAL aspects etc.) BODIES INTERNAL STRUCTURE Decision making bodies – General Assembly (or Governing Board, or…) – Executive Committee (or Steering Committee, or…) – Sub-project Committees Consulting bodies – Scientific Council – IPR Committee Executive bodies – Head of Executive Committee – Coordinator – Management Team The simpler is the project, the simpler will be the management structure Mod/3 PART B2.2 INDIVIDUAL PARTICIPANTS THE COORDINATOR PROVIDES A FORM FOR THE COLLECTION OF PARTNERS’ PROFILES LINK TASKS TO PARTNER’S EXPERTISE ONLY THE EXPERIENCE WHICH IS RELEVANT TO PROJECT ACTIVITIES PART B2.3 CONSORTIUM AS A WHOLE FOCUS ON:  MAJOR PARTNERS  Each partner has a well define role(complementarity – ‘vertical’ partnership)  Mapping of expertises (table?)  Highlight different types of partners (Universities, SMEs, Public bodies, etc…)/Geographical distribution(New Member States? Third Countries?...)  Link project results to partners  Involvement of external stakeholders  Adivisory Committee  End users: Evaluation Committee PART B3 IMPACT EXPECTED IMPACT (relevant to the topic objectives) DISSEMINATION & EXPLOITATION OF RESULTS ETHICAL ISSUES? PART B3.2 DISSEMINATION/EXPLOITATION IDENTIFY FROM BEGINNING:  The political relevance of research results (key objective)  Dissemination plan  Partner/Person responsible for communication activities  End users of the project results  How to take care of IPR issues (es. Consortium agreement, ad hoc bodies, ecc...) Communication Strategy for DG RTD 2007-2013 key recommendations – move from information activities to a genuine communication culture, involving EU DG RTD staff, FP7 participants, European citizens etc. – show the results and benefits of European research to European citizens – provide first-class information on the project possibilities – understanding of research as a driver for European integration and for uniting people beyond the EU 62 Why dissemination? Dissemination is a contractual duty….. …..requested ….. requested by the EC…..the funding body! Remember: visibility of EU support any notice or publication about the project must specify that the project has received funding from the EU’s Seventh Framework Programme, including:  Conferences and presentations  Posters  Scientific & general articles  Books  Training materials  Software  Websites  Advertisements 66 Why does the public need to know about science? Science is part of our culture and heritage and therefore everyone has a right to scientific knowledge In a democracy, people make decisions about scientific and Technological policy matters every time they vote. Can we make these decisions if we don’t know much about science and technology? Many of the choices people make every day on a personal level require some scientific knowledge: how to eat; how to travel; how to heat their homes; how to safeguard their environment and their heritage Engaging with the public is now a priority – focus on communicating results rather than process – corporate image applied on every information and communication material – listen and adapt the messages, tailor communication to different audiences by responding to the matter issues – communication activities should be selective and targeted to maximise the impact – emphasis must be put on "going local" – use project partners, contact local press – focus on people and personalities to give science a « human face » 67 68 Why is imparting knowledge to the public useful/essential/beneficial? Once the mass media take up an issue, the likelihood that policy-makers will become interested increases dramatically! Since policy-makers read and listen to influential news outlets, research that gets prominent news coverage will reach policy-makers that we might not otherwise reach Scientists and journalists Journalists are more likely to accept that the mass media have an entertainment as well as informing role to play Scientists have a more paternalistic attitude to media audiences Scientists and journalists differ in their preferred style of reporting (scientists wish for clarity and accuracy, whereas journalists express the need to employ tactics to attract audience to the content) Scientists and policy makers Policy makers become interested when media reports 70 […] The Expert Group concludes that FP7 supported infrastructure initiatives are considered to have been successful in supporting ERA. FP7 has contributed to networking of a large number of national infrastructures and opening them to European scientists via the concept of ‘Transnational Access’.. [7.3 …] In general terms, dissemination refers to the access, transfer and commercialisation of the knowledge produced by the public research base for business and policy-makers. Many of the channels for dissemination of FP7 are open, but only a limited amount of material will be flowing into them until more research is completed. […] Despite some successes, the overall impression is that this is a mission which could be reinforced. 12 November 2010 http://ec.europa.eu/research/evaluations/pdf/archive/other_reports_studies_and_documents/fp7_interim_evaluation_expert_group_report.pdf 71 Powerful communication Questions to be addressed Communicating To whom ? Target group/s √ to the Coordinator and the √ √ √ Scientific Officer Scientific community Policy makers Press, general public What? √ Research/project results and key events Why? √ √ √ √ Visibility Impact Responsibility to citizens Obligation in Grant Agreement Where? Channels √ Scientific journals & meetings √ Internet √ TV, Press How? Tools √ √ √ √ √ Website Materials (brochures, posters) Press releases Publishable summaries Pictures, videos… When? √ On time!! (not the day before publication) Target groups General public Researchers European researchers in Europe European researchers' "diaspora" third country researchers Industry, SMEs Universities, research organisations Multipliers the media  science journalists  mainstream press covering science, technology, business etc Decision-makers Governments Commissioners, Members of EP Ministries Local and regional authorities 3rd countries Appropriate tools 74 Project website (general public / researcher community) Address DataBase (‘Get Involved’ subscribers) Press releases, Media coverage (journalists & their audiences) Posters, flyers, project fact sheet (anyone willing to read) Scientific papers and/or articles/publications (research community) Policy briefs (policy makers) Videos (public at large) E-Newsletter (internal/external) ……………????? Appropriate channels Internet Open source (scientific articles/papers) Conferences, exhibitions, seminars TV, press …………………….??? CHARISMA visibility the web designed with different levels – scientific community, press, public and members-only – adaptation of the contents (Access Area , Welcome Desks) brochures and information materials with a corporate image anticipate and monitor – public deliverables, Users reports, results and scientific publications importance of press releases – involvement of partners’ press/communication offices – send up-to-date materials & news for CORDIS information services project events, project jobs announcements, etc.    Projects’ presence on the Web the website available since the beginning of the project, and include, public web (project information and acticvities, news and events, TNAs calls, Deliverables) restricted area: zone for internal communication, interactions among partners, documents Library and reporting corner www.charismaproject.eu 78 Outputs and impacts Communication and dissemination Strategy The Dissemination Plan Defining clear objectives (including measurable results) Establishing target audiences Define the problems to be tackled Anticipating key messages Identifying the appropriate communication partners Selecting the appropriate channels and tools Planning the whole communication process Work Package description Objectives Clearly phrased Realistic and reachable Should not prescribe the approach Description of work Activities per task Deliverables Tangible, verifiable results Milestones Critical moments in a project RED LIGHT / GREEN LIGHT WP DISSEMINATION & TRAINING … an example WP5 DISSEMINATION & TRAINING Objectives The objectives are to raise the skills of food scientists in communication and to disseminate results of past and running projects. The WP leader is APRE. Description of work T5.1 Training sessions for scientists T5.2 Dissemination campaign one (from Month 6 to month 15) Sub-Task 5.2.1 Information campaign (include the grouping of projects) Sub-Task 5.2.2 Web3D: implementation of 2 Knowledge Hot Spots for dissemination Sub-Task 5.2.3 Organisatio n of 4 workshops Sub-Task 5.2.4 Presentation of projects in conference and workshops organised outside AgriFoodResults (minimum of 9 presentations) T5.3 Dissemination campaign two (from Month 16 to month 22) T5.3 Dissemination campaign two (from Month 16 to month 22) Deliverables D5.1 Training sessions report (M18) D5.2 Dissemination report 1 (M17) Thank you!!!! Chiara Pocaterra National Contact Point and Expert in the Programme Committee Theme 2 "Food, Agriculture and Fisheries, and Biotechnology" FP7 Theme 5 "Energy" FP7 Euratom Programme APRE Agency for the Promotion of the European Research Via Cavour 71 - 00184 ROMA (ITALY) Tel. +39 06 48939993 Fax +39 06 48902550 www.apre.it