Safer Custody - HM Prison Standing Order SO HMP 1 PDF

SAFER CUSTODY- HM PRISON MAIN STANDING ORDER {#safer-custody--hm-prison-main-standing-order.ListParagraph} ============================================ +-----------------------------------------------------------------------+ | TABLE OF DOCUMENT DETAILS {#table-of-document-details.ListParagraph} | | ========================= | +-----------------------------------------------------------------------+ +-----------------------------------+-----------------------------------+ | Title | Safer Custody -- HM Prison Main | | | Standing Order | +===================================+===================================+ | Reference No | SO HMP 1 | +-----------------------------------+-----------------------------------+ | Relevant Department or Group | Community Relations Steering | | | Group | +-----------------------------------+-----------------------------------+ | Ownership | Superintendent A' Panicos PANAYI | +-----------------------------------+-----------------------------------+ | Document Author | PI 505 Dora PANTELI | +-----------------------------------+-----------------------------------+ | Approved by | Chief Constable | +-----------------------------------+-----------------------------------+ | Approval Date | | +-----------------------------------+-----------------------------------+ | Implementation Date | August 2023 | +-----------------------------------+-----------------------------------+ | To be Reviewed Date | August 2026 | +-----------------------------------+-----------------------------------+ | Last Revised Date | July 2023 (Draft) | +-----------------------------------+-----------------------------------+ | Quality Assured by | Training and Policy Review | | | Department | +-----------------------------------+-----------------------------------+ | Protective Marking | Not Protectively marked | +-----------------------------------+-----------------------------------+ | Linked to other Standing Order | No | +-----------------------------------+-----------------------------------+ | Relevant Legislation | Prison (General) Regulations 2005 | | | | | | Prisons Ordinance 1971 | | | | | | Human Rights Ordinance 2004 | +-----------------------------------+-----------------------------------+ | Pages | One hundred and seventy four(174) | | | | | (including this page) | | +-----------------------------------+-----------------------------------+ +-----------------------------------------------------------------------+ | TABLE OF CONTENTS {#table-of-contents.ListParagraph} | | ================= | +-----------------------------------------------------------------------+ 1.[Introduction](#_1.Introduction) [Page 5](#_1.Introduction) [Section 1](#_1.Introduction) ---------------------------------------------------------------------------------- ---------------------------------------------------- ---------------------------------------------- 2.[Arrival and Detention](#arrival-and-detention) [Page 6](#_2._Arrival_and) [Section 2](#_2._Arrival_and) 3.[At Risk Prisoners](#at-risk-prisoners) [Page 7](#at-risk-prisoners) [Section 3](#at-risk-prisoners) 4.[General Welfare](#S4) [Page 8](#S4) [Section 4](#S4) 5.[Telephone Calls](#telephone-calls) [Page 10](#telephone-calls) [Section 5](#telephone-calls) 6.[Video Conference Calls](#video-conference-calls) [Page 11](#video-conference-calls) [Section 6](#video-conference-calls) 7.[Mail (Incoming and Outgoing)](#mail) [Page 12](#mail) [Section 7](#S7) 8.[Visits](#visits) [Page 1](#visits)2 [Section 8](#visits) 9.[Unconvicted -- Remanded Prisoners](#unconvicted-remanded-prisoners) [Page 14](#unconvicted-remanded-prisoners) [Section 9](#unconvicted-remanded-prisoners) 10.[General Rules](#general-rules) [ ] [Page 1](#general-rules) [Section 10](#general-rules) 11.[Remission of Sentences](#remission-of-sentences) [Page 19](#remission-of-sentences) [Section 11](#remission-of-sentences) 12.[Temporary Release Policy for Convicted Prisoners](#temporary-release-policy) [Page 2](#temporary-release-policy) [Section 12](#temporary-release-policy) 13.[Early Release Policy for Convicted Prisoners](#early-release-policy) [Page](#early-release-policy) 9 [Section 13](#early-release-policy) 14.[Discipline](#S11) [Page 35](#_14._Discipline) [Section 14](#_14._Discipline) 15.[Conclusion](#S12) [Page 35](#_15._Conclusion) [Section 15](#S12) **Requesting Overtime Requesting Overtime** +-----------------------------------------------------------------------+ | INDEX OF APPENDICES {#index-of-appendices.ListParagraph} | | =================== | +-----------------------------------------------------------------------+ [Appendix A](#AppendixA) [Prison Contingency Plan](#AppendixA) [Page 36](#AppendixA) ------------------------------------------------------------------------------------------------------------- ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------------------------------------- [Annex 1](#A1) [Security of Keys](#A1) [Page 6](#security-of-keys) [Annex 2](#A2) [Security of Tools and Materials](#A2) [Page 8](#A2) [Annex 3](#A3) [Security Cameras / Body Worn Cameras](#A3) [Page 8](#A3) [Annex 4](#A4) [Maps and Plans (Figure 1-3)](#A4) [Page 8](#A4) [Annex 5](#A5) [Telephone Contacts](#telephone-contacts) [Page 8](#A5) [Annex 6](#hostage-negotiation) [Hostage Negotiation](#hostage-negotiation) [Page](#hostage-negotiation) 9 [Annex 7](#suicide-and-self-harm) [Suicide and Self Harm](#suicide-and-self-harm) [Page 9](#suicide-and-self-harm) [Appendix B](#AppendixB) [Prison Discipline Procedure](#AppendixB) [Page 9](#AppendixB) [Annex 1](#A1B) [Schedule of Offences](#A1B) [Page 10](#A1B) [Appendix C](#AppendixC) [Assessment for Rehabilitation and Resettlement form](#AppendixC) [Page 10](#AppendixC) [Appendix D](#AppendixD) [Transfer procedures of SBA Prisoners between RoC and SBAs](#AppendixD) [Page 11](#AppendixD) [Annex 1](#A1D) [Authorisation under Reg78 Prison (General) Regulations 2005](#A1D) [Page 11](#A1D) [Appendix E](#AppendixE) [MRS Document on Medical Care of Prisoners](#AppendixE) [Page 11](#AppendixE) [Annex 1](#medical-confidentiality-agreement-for-interpreter-attending-mrs-dhekelia-clinical-consultations) [Medical Confidentiality Agreement for Interpreter Attending MRS Dhekelia Clinical Consultations](#medical-confidentiality-agreement-for-interpreter-attending-mrs-dhekelia-clinical-consultations) [Page 1](#medical-confidentiality-agreement-for-interpreter-attending-mrs-dhekelia-clinical-consultations)9 [Annex 2](#A2E) [Declaration of Prisoner Allowing a Prison Officer to Act as an Interpreter](#A2E) [Page 131](#A2E) [Annex 3](#A3E) [Record of Physical Examination](#A3E) [Page 13](#A3E) [Annex 4](#A4E) [Initial Assessment of Prisoner Refusing Food and Fluids](#A4E) [Page 13](#A4E) [Annex 5](#A5E) [Management of Prisoners Refusing Food and Fluids](#A5E) [Page 13](#A5E) [Annex 6](#advice-sheet-for-prisoners-refusing-food-or-drink) [Advice Sheet for Prisoners Refusing Food or Drink](#advice-sheet-for-prisoners-refusing-food-or-drink) [Page 13](#advice-sheet-for-prisoners-refusing-food-or-drink) [Annex 7](#A7E) [Advanced Directive for Prisoners Refusing to Eat or Drink](#A7E) [Page 14](#A7E) +-----------------------------------------------------------------------+ | INDEX OF APPENDICES {#index-of-appendices-1.ListParagraph} | | =================== | +-----------------------------------------------------------------------+ [Annex 8](#A8E) [Assessment of Prisoner for Risk of Refeeding Syndrome](#A8E) [Page 1](#A8E)9 --------------------------------------- --------------------------------------------------------------- --------------------------------------------------- [Annex 9](#A9E) [Management of Prisoners on Recommencing Feeding](#A9E) [Page 15](#A9E) [Annex 10](#A10E) [Prisoner's Authorisation of Medication](#A10E) [Page 15](#A10E) [Annex 11](#A11E) [Prisoner's Medication Chart](#A11E) [Page 15](#A11E) [Annex 12](#A12E) [References](#A12E) [Page 15](#A12E) [Appendix F](#admission-of-prisoners) [Admission of Prisoners](#admission-of-prisoners) [Page 15](#admission-of-prisoners) [Annex 1](#A1G) [Admission Forms](#A1G) [Page 167] [Annex 2](#A2G) [Rights and Obligations of Prisoners](#A2G) [Page 1](#A2G) **: Authorisation Working Functions: Prior Authorisation Working** **Functions: Prior Authorisation Working Functions: Functions: Prior Authorisation** []{#_1.Introduction.anchor} +-----------------------------------------------------------------------+ | 1. Introduction {#introduction.ListParagraph} | | =============== | +-----------------------------------------------------------------------+ 1. Following numerous visits / inspections of several UK Governmental and European bodies, the last one being in 2021 by the Ministry of Justice (MOJ), a number of recommendations for improvements were made. The current Prison management are working towards the implementation of the recommendations. 2. Acting upon the previous and current MOJ / OT advisor's recommendations, many changes / improvements are taking place both in the profile of the prisoners and the facilities available. This also resulted in the development and compilation of this Force Standing Order. It provides details and guidance to all officers, especially those engaged in Prison duties on the management and administration of HM Prison. 3. This Standing Order should be read in conjunction with the Prison (General) Regulations 2005 and the Prisons Ordinance 1971 as amended from time to time, and the Standing Order OP6 Handling of Persons in Custody. There are 7 key appendices to this order as follows: - - [Appendix A - Prison Contingency Plan](#AppendixA) - [Appendix B](#AppendixB) - Prison Discipline Procedure - [Appendix C](#AppendixC) - Assessment for Rehabilitation and Resettlement form - [Appendix D](#AppendixD) -- Custodial and transfer procedures of Prisoners to RoC / Delegation under Reg78 when Prisoners Leave SBA Jurisdiction - [Appendix E](#AppendixE) - MRS Document on Medical Care of Prisoners - [Appendix F]- Admission of Prisoners Each should be referred to as appropriate. +-----------------------------------------------------------------------+ | 2. Arrival and Detention {#arrival-and-detention.ListParagraph} | | ======================== | +-----------------------------------------------------------------------+ []{#_2._Arrival_and.anchor}2.1 A prisoner arriving at HM Prison, Dhekelia for detention either as an unconvicted or as convicted prisoner must be detained only because of a **warrant of commitment for remand or imprisonment.** A file relating to each prisoner will then be initiated and all relevant documentation concerning the prisoner will be kept therein. Additionally the prisoner will be registered on the Prison Register in the SBAPS system. 2.2 On receiving the prisoner, the officer in charge at the time will ensure that an officer or an interpreter speaking the same language as the prisoner is available, to help communicate with the prisoner and complete the necessary forms and brief him/her about his/her rights and the conditions of detention. A document setting out a prisoner's rights, obligations and regulations is currently available in English, Greek, Turkish, languages (See Appendix G). Should the need arise this document will be made available in any other language, for the benefit of any newly admitted prisoner, to be handed to him/her by the officer in charge at the time of reception. 2.3 The officer in charge at the time of the admission will carry out an interview with the prisoner. The Prisoners Interview Form which includes the acknowledgment by the prisoner of awareness of his rights/obligations/prison's regulations should then be completed and a copy of his/her rights will be given to the prisoner. 2.4 A Medical Examination form must be completed, and the prisoner referred to the Senior Medical Officer (SMO), Dhekelia for examination to establish fitness for detention. A Medication Form should accompany the prisoner. This is to be completed by the Doctor if applicable. No prisoner will be allowed any kind of medication other than those prescribed by his/her Doctor and approved by the Service Doctor examining him/her on admission. Full details of medical procedures to be followed in respect of prisoners are shown at [Appendix E]. 2.5 On arrival at the prison the officer in charge at the time of admission must ensure that the appropriate part of the form on assessment and rehabilitation of convicted prisoners and in the case of an unconvicted prisoners being in custody in excess of six months (see Appendix ([C]) is completed. 2.6 The officer receiving a new prisoner must ensure a proper physical search is carried out and the use of a metal detector is utilised. If necessary, a 'strip search' will also be carried out upon the express approval of the prison Inspector or in his absence the prison Sergeant. All property a prisoner has in his/her possession on admission to the prison will be listed and documented. Valuable items such as jewellery, wrist watches etc will temporarily be placed in the prison safe until his/her first visit by the next of kin at which time it will be handed over to that person with the prisoner's signed permission. If the prisoner refuses permission the property will be stored in the prison safe, which can only be accessed by HM Prison supervisors. +-----------------------------------------------------------------------+ | 3. At Risk Prisoners {#at-risk-prisoners.ListParagraph} | | ==================== | +-----------------------------------------------------------------------+ 3.1 All officers must be aware of the categories of persons who are more likely to attempt suicide or self-harm. These are persons who are mentally ill or receiving psychiatric treatment, drug, alcohol or gambling addictions, those with a history of family or relationship problems. Unconvicted prisoners, people who are uncertain about their future, and vulnerable prisoners e.g. sex offenders, disabled, young and older prisoners. Any prisoner in this category will be kept under close observation and the Prison Inspector or, in his/her absence the prison sergeant, may instruct that the prisoner be kept under constant observation if deemed necessary. He/she may alternatively order frequency of visits. An entry is to be made in the file of the prisoner under significant events and in the Daily Occurrence Register if any unusual behaviour is observed. (Full details of the procedures to be followed in the event of suicide, self-harm or any death in custody may be found in part 3 of the Prison Contingency Plan (see [Appendix] A). 3.2 If practicably possible all prisoners admitted to the Prison will be placed in the cells monitored by CCTV cameras for a period deemed necessary of their admission to maintain observation and assess behaviour during the settling in period. Special attention must be paid to the prisoner during this period and a Settling in form will be completed by each shift at the end of their tour of duty. Any unusual behaviour should be reported to the Officer in charge HM Prisons. A Settling in Form (SBA/PR/29) has been developed to cater for how well the prisoner is likely to cope with custody, any immediate welfare needs and potential risk to themselves or others. It also includes a final review of the first three days of custody which may be extended by a Prison Supervisor. 3.3 In the event that a prisoner is to be segregated and placed in the safe cell (Cell no 1) Authorisation is to be given in writing by an officer not below the rank of Inspector. This Officer will make an entry authorising the use of the safe cell in the prisoner's personal file under significant events and sign it accordingly. 3.4 Full records of the use of the safe cell will be kept in the Daily Occurrence Register including staff observations and agreed actions to ensure that the prisoner is returned to a normal cell as quickly as possible. 3.5 It is of vital importance that special attention is paid to high-risk prisoners and their general welfare, health and safety. Human Rights of all prisoners must be respected. It is therefore essential that officers are aware of provisions covering: - Equality/Diversity on the grounds of sex or marital status, colour, race, nationality, ethnic or national origin, disability, sexual orientation, religion or age - General Handling of Prisoners - Dealing with high-risk prisoners - Suicide awareness - General welfare, health and safety issues - Dealing with detainees suspected of being HIV positive or with hepatitis and other infectious diseases or infections. +-----------------------------------------------------------------------+ | 4. General Welfare {#general-welfare.ListParagraph} | | ================== | +-----------------------------------------------------------------------+ 1. []{#S4.anchor}A Prisoner's Log will also be initiated on the Prison Register (SBAPS) and in this log any significant event concerning a prisoner will be recorded including any movements of a prisoner outside the Prison compound. 2. The Prison Inspector will be responsible for making necessary arrangements for culturally and religiously acceptable food to be included in the daily menu of prisoners. 3. Prisoners will be asked if they wish to be visited by a religious representative and the duty supervisor will make appropriate arrangements. 4. Incapacitant spray, tasers and firearms will not be carried by officers when performing duties at HM Prison. PPE including Incapacitant sprays must, however, be kept readily available for use by officers on duty at any time, in the Prison establishment. The tactical option of using Taser in the prison is available for use at any time when circumstances dictate. Taser trained Officers working on a 24-hour cover basis either at Dhekelia Police Station or HMP Dhekelia are available and, as they are trained in the use of tasers, may be used in this connection. For this purpose two TASERS are kept at HMP Dhekelia. 5. HMP Dhekelia will not be used for the temporary holding of suspected illegal migrants, unless remanded in custody by the Court. The total population should not exceed thirteen (13), but in an emergency the option of double-occupancy cells for cells 9-13 may be considered, based on risk assessments. Such a measure would increase the population capacity to eighteen (18). Also available is the building which is annexed to the cell compound which may be utilised for another two prisoners (Building 528A). 6. Prisoners should not be threatened with informal punishments and any punishments should be recorded formally in the Daily Occurrence Register 7. Prisoners appearing in Court or visiting ROC medical centers who wish to have with them any cash or other item of their personal property will be allowed to do so, on approval of the duty supervisor. 8. Prior to prisoners being escorted to Court a risk assessment will be carried out for the need and method of restraint. Except in special circumstances, prisoners should always be handcuffed. 9. Supervisors will make necessary arrangements to ensure that male and female and young prisoners are separated when being escorted. +-----------------------------------------------------------------------+ | 5. Telephone Calls {#telephone-calls.ListParagraph} | | ================== | +-----------------------------------------------------------------------+ 1. A Prisoners' visits/telephone Log will be kept and recorded in the Prison SBAPS, and cross referenced with the respective telephone/visit approval forms. All telephone calls must be made within sight and hearing distance of a prison officer, except the calls made to legal representatives, which must be within sight but not hearing of the Police Officer. It is to be noted that on admission, prisoners will be allowed a phone call to authorised persons using the Prison phone facility. 2. The following rules apply in respect of frequency of telephone calls for convicted and unconvicted prisoners: - i. [Free Authorised Telephone calls per person to authorised persons using the Service facility]: **Up to** **5 calls x 5 minute-duration, depending on privileges earned**. There will be no division of that duration into smaller parts to make it two or more calls and no carrying forward any time to add to a future call. ii. [Outgoing calls per person to Embassies / Consulates etc. using Service facility]: Any call must be made within the timings telephone calls are allowed. The duration can be extended as much as the supervising officer sees fit. (See relevant paras below) iii. [Outgoing calls per person to Religious Representatives etc. per day using Service] [facility]: Any call may be made only within the timings telephone calls are allowed. The duration may be extended as much as the supervising officer sees fit. (See relevant paras below) iv. [Outgoing calls per person to Legal Representatives per day using Service facility:] Any call may be made only within the timings telephone calls are allowed. (See below). The duration may be extended as much as the supervising officer sees fit. (See relevant paras below). v. [Timings when service facility can be used by prisoners for outgoing telephone] [calls on a daily basis:] - 0745-1130 / 1500-1630 / 1915-2100 hrs These times may be adjusted / extended in emergencies. - When a visit is in process for the benefit of one prisoner, no prisoner's request for internet or SKYPE will be accommodated and will be rescheduled if possible. ix\. [Incoming Calls:] The telephone system does not allow incoming calls to be made at the Cell keepers' office. Incoming calls may only be received in the Gate Keeper's office and the prisoner notified. +-----------------------------------------------------------------------+ | 6. Video Conference Calls {#video-conference-calls.ListParagraph} | | ========================= | +-----------------------------------------------------------------------+ 6.1 When authorised by a Prison Supervisor, prisoners serving a prison sentence in HM Prison, may be granted a video-conference call, the most commonly known being SKYPE, may be arranged to communicate with families and loved ones for a maximum duration of 30 minutes per session. At the discretion of the Prison Supervisors, prisoners may be allowed a maximum of one such session per day. The timings of any session must accord with staff demands or IT availability. 'Session time' may not be carried forward. 6.2 If a prisoner cannot for any reason take part in a pre-planned SKYPE session, one will not take place later or time for that prisoner alone, nor will that lost session time be added to his/her next session(s) to the detriment of other prisoners or the provision of a normal service to all prisoners. 6.3 It will be the duty of the HM Prison management to notify entitled prisoners at least two days in advance of the session planned and the timings it is scheduled to take place. It will be the duty of the prisoners to make their own arrangements using their own telephone time entitlements, to have their relatives and themselves ready on time, for the session to take place. +-----------------------------------------------------------------------+ | 7. Mail {#mail.ListParagraph} | | ======= | +-----------------------------------------------------------------------+ 7.1 Letters to / from legitimate legal advisors should be given to prisoners unopened unless there is a suspected security risk. 7.2 All other incoming & outgoing letters will be checked by a Prison supervisor and copies of all letters will be kept in each prisoner's personal file. No letters will leave the HM Prison unless they are checked, and only a copy of such letter will be handed to any prisoner and the original kept in the Prison safe in the prisoner's property. Outgoing letters will be scrutinised and cleared for handover to the addressee. 7.3 All letters written in any language other than English, from a prisoner to any recipient or from anyone to any prisoner, must be translated into English language, if necessary, and checked by a Prison supervisor. If cleared, the original letter will be forwarded to the addressee and the copy filed in the relevant prisoner's personal file. +-----------------------------------------------------------------------+ | 8. Visits {#visits.ListParagraph} | | ========= | +-----------------------------------------------------------------------+ [At present Prison Regulations provide the following:] i. After the first fortnight convicted prisoners shall be allowed up to **three visits per fortnight.** ii. In addition to the visits stipulated the Prison Inspector may, in special circumstances, permit any prisoner to see one or more visitors in making arrangements respecting his family or other personal affairs. iii. The duration of all approved visits will be 30 minutes unless otherwise stated on the visit permit. The total number of visitors will be assessed by a Prison Supervisor based on a risk assessment and **No more than three adult persons may visit a prisoner at a single visit and must present an official form of identity in order to gain entry**. The times when visits will be allowed will be at the discretion of prison supervisors to accommodate the management and administration of the prison. Any visit may be terminated at any time, by Prison staff, due to a security risk or any inappropriate behaviour. This must be recorded, and a Prison Supervisor informed. Visits will take place between 0800 and conclude by 1800hrs. iv. The (name -- address -- identity number -- telephone Number) must always be submitted by the prisoner to Prison staff well in advance to provide enough time for a security check to be carried out and clearance to be obtained for the visit to go ahead. A visit cannot take place unless information has been received to the effect that the application for such visit has been approved. Prison Sergeants or Inspector may authorise visits which accord with the conditions stipulated. v. Escorting / supervising officers will search the visited prisoner before he/she has his/her visit and again at the conclusion of the visit. The visitors will not be allowed to bring any property/items into the prisons for the benefit of any prisoner unless permission is granted by the Prison Inspector or his/her deputy. The visitors will also be searched, and necessary documentation completed. (See Prisoner Visit Form SBAP/PR/14). vi. No food whether cooked or uncooked will be allowed to be supplied to a prisoner by any visitor unless with the express permission of the Prison Inspector or his/her deputy. Prisoners must inform their visitors that, without such permission, no food of any kind will be allowed into HM Prison and any food / perishable products will be returned to the visitor(s) or destroyed at once by the searching officer. vii. Visiting children remain the responsibility of the adult(s) escorting them and must not be allowed to roam in and around the Prison buildings/areas. Adults accompanying children are expected to keep them under control throughout the duration of the visit. 8.2 [Visits by Legal/Religious/Embassy/Consulate Representatives etc)] i. Such visits may be made by arrangement with the Prison Inspector or in his absence a Sergeant. Unless for operational reasons no time limit should be attached to such visits. No visit shall take place after 1800 hours. ii. As a general principle, during a visit by a Religious Representative or an Embassy / Consulate Representative, Prisoner(s) will be seen on a one to one basis and not as a group, unless authority is granted by the Prison Inspector. Escorting officers will remain outside the room where such visit takes place, but discretion will be used when risk factor is involved according to the specific prisoner being visited. +-----------------------------------------------------------------------+ | 9. Unconvicted -- Remanded Prisoners {#unconvicted-remanded-prisoners | |.ListParagraph} | | ==================================== | +-----------------------------------------------------------------------+ 9.1 The Prison Inspector will carry out a Risk assessment in co-operation with the Senior Investigating Officer (SIO) or AGLA to determine at which stage an Unconvicted prisoner or a prisoner remanded in custody pending trial may be allowed to mix with other convicted prisoners. However the current infrastructure may not always allow for this to be done. 9.2 Unconvicted prisoners and prisoners remanded in custody who have already been charged in a Court but not yet tried will enjoy two 1-hour' visits per week by a maximum of three adults in addition to any visits he/she may have by his/her legal representatives, unless the Prison Inspector receives directions from the SIO or AGLA to the contrary. The timings of such visits will be subject to arrangements to be made by Prison staff. 9.3 Unconvicted prisoners will also be allowed to have the same number of telephone calls that convicted prisoners enjoy, in accordance with para 5.2 above. +-----------------------------------------------------------------------+ | 10. General Rules {#general-rules.ListParagraph} | | ================= | +-----------------------------------------------------------------------+ 10.1 All Prisoners will rise at 0800 hrs each day. Any prisoner who without any reasonable excuse fails/refuses to physically get up within a maximum of 30 minutes after waking up time will be subject to formal discipline. The Staff will initiate discipline procedure against the specific prisoner and will only unlock the cell upon the directions received by the Prison Inspector. Every night, Prisoners will be locked in their cell at 2300 hrs. The Prison Inspector has the power to authorise extensions/changes to the locking up times. The exit door by the places of worship will be locked at 2100hrs and unlocked at 0600hrs 10.2 As a General Rule, the following timings will be maintained as the daily programme: Unless specifically authorised by a Prison Supervisor. 0600hrs Unlocking 0800 hrs Wake-up 0800 -- 1000 hrs Personal hygiene -- Breakfast -- Exercise 1000 -- 1200 hrs Work 1200 -- 1300 hrs Hygiene / Lunch 1300 -- 1500 hrs Rest 1500 -- 1700 hrs Work 1700 -- 1800 hrs Dinner 1800 -- 2245 hrs Free time unlocked 2300 hrs Locking up 10.3 No requests will be addressed / accommodated by Prison staff between 1300-1500 hrs and between 1830-1915 hrs on any day, including weekend and public holidays, and after 2100 hrs, unless in an emergency or where prior approval is granted by any of the Prison Supervisors. 10.4 [Accommodation:] Generally, prisoners reside in single occupancy cells. If a need arises, in the event of contingency, cells 9-13 may be turned to double occupancy cells. In such a case, risk assessments will take place before deciding to have two prisoners occupying each of these 5 cells. Prisoners are expected to keep their cells always clean and tidy. Most of these cells have a storage cabinet for prisoners to use for storing their **basic** personal items. They can also utilise this cabinet to store neatly a small quantity of their basic clothing such as underwear etc. Special attention must be given to cleanliness and hygiene and storage of any food will not be tolerated. 10.5 [Personal property and storage lockers:] There is one personal locker provided for each prisoner located in their cells. This locker is also provided for storage of prisoners' personal property other than money, passports and identity cards. Shaving / haircutting machines or similar equipment that may be considered inappropriate for storage in the prison compound may be refused altogether or approved through the Incentives and Earned Privileges scheme (see Para 10.14). These storage facilities are locked, and keys are kept by Prison staff manning the cells. Prisoners' money will be kept in the 'Cash Cabinet' kept in the Gate Keepers' / Control room stored in a secure environment. Keys providing access to this facility remains with the Prison staff supervisor on duty or staff on duty manning the control room. Prisoners' mobile telephones are kept secure in the Prison safe until handing over to a prisoner's relative or until release. 10.6 [Personal equipment]: Prisoners may in special circumstances and with permission from the Prison Inspector be allowed to have some items in their possession at HM Prison for their personal use such as a TV, radios, game consoles, USB sticks, portable hard drives etc. An application form is to be completed and approval sought from the Prison Inspector or his/her Deputy. Such privilege is only granted to prisoners with a record of good behaviour and may be withdrawn if a prisoner is convicted of any disciplinary offence. This is considered as part of the Incentives and Earned Privileges scheme already operating (See para 10.14 below). 10.7 [Gym:] All Prisoners are entitled to exercise. The Gym is secured but on request, this will be unlocked for use and then secured again. A qualified Police trainer will visit the Prison periodically in order to advise/train and carry out induction on the use of equipment. Rules of the gym will be displayed and followed by the prisoners. 10.8 [Kitchen Utensils]: All utensils and plates are made of plastic and are provided by the Service. 10.9 [Gardening Tools:] Issuing of gardening and other tools will be closely monitored by the escorting officer. After issue or return the stores must be kept locked. A colour-coding system for mops and different hygiene materials in order to prevent cross contamination is to be maintained. Relevant posters have been prepared and are on display at proper locations. 10.10 [Laundry]: As a rule, and unless commitments dictate otherwise, all bed sheets, pillowcases, towels issued to Prisoners will be collected and exchanged with clean ones on Friday of each week. Washing powder is issued to prisoners to wash their own clothes. A washing machines and tumble dryers are provided. 10.11 [Toiletries]: Each prisoner will be provided if required with the following items: 1 shampoo per month, 1 bar of soap per week, 1 shaving foam/cream per 2-months, 1 toothpaste per month, and 1 toothbrush every 3 months, disposable razor blades for use & disposal on the same day. Prisoners will not be supplied with toiletries in excess of the limits described. Female prisoners will also be supplied with sanitary towels as required. Toilet rolls supplied as required. 10.12 [Dry Ration]: Each prisoner will be supplied with the following items, if required: 2 x 250 mg Nescafe for 30 days, 1 kg of sugar per month, 1 box of 100 teabags for each 30-day period. Salt, olive oil, Mayonnaise and Ketchup will also be supplied. Prisoners will not be supplied with any of these items in excess of these limits. 10.13 [Weekly Shopping]: Prison staff will carry out shopping for the benefit of prisoners once per week. One of the officers on duty will at a time suitable to staff working on the day, undertake to carry out any shopping requests any prisoners may have made. The Prison Inspector has published a full list of items which prisoners may be allowed to purchase. If any prisoner wants to purchase anything not on the list, then authority must be obtained from the Prison Inspector. No shopping requests will be accommodated on any other day of the week other than designated day and for this reason staff will be instructed to refuse them. No raw food requests will be accommodated. 10.14 [Incentives and Earned Privileges scheme]: A system has been established to encourage prisoners who have a record of good behaviour. A prisoner who consistently demonstrates such good behaviour will be able to add to his/her privileges. 10.15 [Monthly Allowance]: Each prisoner is entitled to a daily allowance that is calculated in accordance to his/her time served, conduct and other factors. The allowance is generally paid as a lump sum at the end of the prisoner's sentence, but any prisoner may apply to have the allowance paid monthly. 10.16 [Health]: Prisoners will continue to be monitored medically by MRS Dhekelia doctors and other medical / dental staff. Prison staff has no access or say in health issues of Prisoners. They act as mediators to book appointments for prisoners and to escort them to and from medical appointments. 10.17 [General Cleanliness]: They will be supplied with reusable plastic plates, bowls, knives, forks & spoons, as well as cups for their drinks. They are expected to keep their common areas (Kitchen, ablutions, TV rooms Recreation and Gym) clean and tidy. Prison yards are also expected to be clean and tidy. Sight of scattered litter in yards or rooms is not acceptable but also attracts diseases. For this reason, a work programme is in place rotating every week, deploying all prisoners to carry out all necessary work to keep Prison areas clean. 10.18 [Personal cleanliness:] As a minimum requirement Prisoners are also expected to keep their personal areas -- their cells always clean and tidy. Once again it must be borne in mind that personal cleanliness and hygiene is a major factor affecting health. In order to keep one's cell clean, the cell must be kept tidy and free of any food products. 10.19 [Search Procedures:] Prison staff will randomly carry out a search of prisoners and their cells, TV rooms, ablutions and other common areas will also be searched. Prisoners themselves will be searched before leaving and after returning to Prison for any reason such as court attendance, medical examination etc. Prisoners will also be searched thoroughly before and after each visit. From time-to-time, as considered fit by the Superintendent of Prisons a major search will be organised to cover all Prison areas and all Prisoners will be thoroughly searched. As a general note, all prisoners will also be searched every day before being locked in their cells. Prisoners' lockers & personal cabinets located in each cell are to be included in the day-to-day search routine. 10.20 [Work by prisoners:] A programme for prisoners to maintain cleaning of cell areas and the prison compound is in place. From time-to-time after appropriate risk assessments, specific prisoners may be selected to work outside the limits of the prison on payment or otherwise. This will only be done in agreement with the prisoner and with the authority of the Superintendent of Prisons or his/her Deputy. 10.21 [Smoking:] The HM Prison like all establishments in the Sovereign Base Areas operates a no smoking policy in all buildings. Therefore, all prisoners who smoke are to be reminded that smoking is prohibited in all buildings within the HM Prison. Smoking will only be permitted in outside areas. In addition to the fact that all buildings are included in a no-smoking policy, a prisoner having in his/her possession items such as lighters etc pose a serious threat to security. Therefore, no prisoner will be allowed to have in his/her possession any such item unless permission is given by a Prison Supervisor. Only disposable vapes and IQOS type devices are permitted. +-----------------------------------------------------------------------+ | 11. Remission of Sentences {#remission-of-sentences.ListParagraph} | | ========================== | +-----------------------------------------------------------------------+ Prisoners may be allowed to be released on an earlier date than that which would be the case if they served on an earlier date than that which would be the case if they served sentence. On admission remission is calculated. Prison supervisors will inform prisoners of their possible remission date and of the requirement for good behaviour. **The Prisons (General) Regulations 2005** state the following vis-a-vis the ***Remission of Sentences:*** **[Remission of sentence due to good conduct and industry:]** 1. **Section 90.--- (1) Every prisoner serving a sentence of imprisonment other than life** imprisonment, may by good conduct and industry earn a remission of his sentence. 2. The remission of sentence for each prisoner shall be calculated in accordance with the factors for each scale set out in paragraph (5) below and subject to paragraphs (3) and (4) below. 3. Remission shall be calculated accumulatively and on the aggregate sentence of each prisoner, applying the factors for each scale set out in paragraph (5) below within the limits of which the corresponding part of sentence falls. 4. Remission of sentence shall not be granted if it shall result in the prisoner being released before one calendar month has been served. 5. The scale referred to in paragraphs (2) and (3) is as follows--- +-----------------+-----------------+-----------------+-----------------+ | First Column | Second Column | | | +-----------------+-----------------+-----------------+-----------------+ | | 1st ~and\ 2~nd | 3rd sentence of | 4^th^ sentence | | | sentence of | imprisonment | of\ | | | imprisonment | | imprisonment\ | | | | | or more | | | sentence of\ | | | | | imprisonment | | | +-----------------+-----------------+-----------------+-----------------+ | For each | 6 days | 4 days | 2 days | | completed month | | | | | of imprisonment | | | | | if the sentence | | | | | is in excess of | | | | | one month but | | | | | less than two | | | | | years | | | | +-----------------+-----------------+-----------------+-----------------+ | For each | 8 days | 6 days | 4 days | | completed month | | | | | of imprisonment | | | | | if the sentence | | | | | is in excess of | | | | | two years but | | | | | less than five | | | | | years | | | | +-----------------+-----------------+-----------------+-----------------+ | For each | 10 days | 8 days | 6 days | | completed month | | | | | of imprisonment | | | | | if the sentence | | | | | is in excess of | | | | | five years but | | | | | less than eight | | | | | years | | | | +-----------------+-----------------+-----------------+-----------------+ | For each | 12 days | 10 days | 8 days | | completed month | | | | | of imprisonment | | | | | if the sentence | | | | | is in excess of | | | | | eight years but | | | | | less than | | | | | twelve years | | | | +-----------------+-----------------+-----------------+-----------------+ | For each | 14 days | 12 days | 10 days | | completed month | | | | | of imprisonment | | | | | if the sentence | | | | | is in excess of | | | | | twelve years | | | | +-----------------+-----------------+-----------------+-----------------+ **[Prisoners in default of payment of a fine etc.]\ ** **Section 91.** (1) For the purposes of regulation 90--- a. any person imprisoned in default of payment of any sum of money shall be treated as a person under sentence of imprisonment; b. when a sentence of imprisonment for an offence is immediately followed by a sentence in default of payment of any sum of money, such latter sentence shall commence from the expiration of the sentence of imprisonment for an offence or if a remission has been earned in respect thereof immediately prior to the commencement of the period of remission. **[Calculation of remission]** **Section 92.** (1) For the purposes of calculating any remission under these regulations: --- a. where one term of imprisonment is to be served after the expiration of another term, the aggregate of the two terms shall be treated as one sentence; b. where a term of imprisonment is partly concurrent with but partly overlaps another, the overlapping term shall wholly supersede such other sentence; \(2) Nothing in this regulation shall apply to the sentence of a prisoner who has been sentenced to life imprisonment, which shall be subject only to the powers of the Administrator, exercisable under section 10(1) Prisons Ordinance and section 6(1) of the Sovereign Base Areas of Akrotiri and Dhekelia Order in Council 1960. **[Calculation of abatement of sentence]** **Section 93.** For the purposes of calculating any abatement of sentence under these regulations -- a. where a prisoner is sentenced to a term of imprisonment after the expiration of another term, the aggregate of the two terms will be treated as one sentence; b. where a term of imprisonment is partly concurrent with but partly overlaps another, the overlapping term will wholly supersede such other term; c. where a term of imprisonment is interrupted by a period of detention in a mental institution, any such period of detention shall be deemed to constitute part of the term of imprisonment. +-----------------------------------------------------------------------+ | 12. Temporary Release Policy {#temporary-release-policy.ListParagrap | | h} | | ============================ | +-----------------------------------------------------------------------+ **Aim** 12.1. The aim of this Policy is to set guidelines and procedures to be followed when dealing with temporary release (TR) applications by convicted prisoners (CPs) at Her Majesty's Prison (HMP) Dhekelia, under the [[**Prison (General) Regulations of 2005, Section 71A-71B**](https://www.sbaadministration.org/home/legislation/01_02_09_04_INCON/P/20150825_Prison-General-Regulations-2005_web.pdf),] which give the Chief Officer the discretion to grant TR to a CP, if certain eligibility criteria are met. **Eligibility** 2. Under **Section 71A of the Prison (General) Regulations 2005**, a CP becomes eligible to apply for TR when the following conditions are met: a. The CP has served at least one third of a term of imprisonment exceeding 3 months, subject to having served a minimum period of 3 months; b. The CP has demonstrated good conduct for 3 months before the grant of temporary release; and, c. The CP is not disqualified from TR by virtue of serving a term of imprisonment for life, or by not having the right/permission to be in the Republic. 12.3 Where a CP is eligible to apply for TR, it is for **the Chief Officer to consider all the circumstances of the case before deciding whether to grant TR**. The Chief Officer will not usually grant TR: a. Where a CP is serving a sentence of 17 months and above, more than 3 months before their release date (or the date on which they would usually become eligible for early release^1^); or b. Where a CP is serving a sentence of less than 17 months, until they have served two thirds of sentence. 12.4 **Discretion.** Having regard to the individual circumstances of a CP, the Chief Officer may choose to exercise discretion and deviate from the conditions set out in Section 3 of this policy. 12.5 **Remission.** In determining the proportion of the sentence which a CP has served, the term of imprisonment must be reduced by remission which may be granted under Regulation 90 of the Prison (General) Regulations 2005. 12.6 **A privilege.** TR of CPs must not be considered a "right" but a privilege, that will be granted according to an assessment and the judgement of the appropriate authorities. 12.7 **Geographical limitations.** CPs will not normally be granted TR if it is thought that they may go to any place outside the Sovereign Base Areas or the Republic of Cyprus government-controlled areas. **Purpose for Temporary release** 12.8 **Reasons for temporary release.** The Chief Officer may grant TR to an eligible CP to enable the CP to: a. engage in employment or voluntary work; b. receive education, instruction or training which cannot be provided in the prison; or c. assist the CP in maintaining family ties or in the transition from prison to release. 12.9 **Limits for release.** The period of TR may not exceed 120 hours at any one time. The Inspector of Prisons will recommend to the Chief Officer a progression plan for the TR of the CP. Where appropriate, a progression plan may include more than one period of TR. The Chief Officer will consider and approve the progression plan or decide on an alternative progress plan for the CP. 12.10. **Assessment of circumstances.** Prior to taking a decision on whether to approve TR for a CP, the Chief Officer must assess the risk that the CP may abscond; or pose a danger, or cause harm, to the public. The Chief Officer may impose such conditions on the TR as considered appropriate. **12.11 Recall/Withdraw TR.** A CP granted TR by the Chief Officer, may be recalled by the Chief Officer at any time, whether the CP has broken the conditions of the TR. The Chief Officer may withdraw or vary his approval for any period of TR in whole or in part at any time before the release has taken place. For example, if an application for weekly release is approved, the Chief Officer may withdraw this approval for future periods of TR after the first weekly releases have taken place. 12.12. **Rejection.** If a CP's TR application is rejected, the Chief Officer will not normally consider any new application from the same CP for a period of 3 months. However, the Chief Officer may consider the application if the report from the Superintendent of Prisons indicates a material change of circumstances, or if the Chief Officer's recommendation on rejection is that a subsequent application may be considered after a specific period. 12.13. Some reasons to reject an application or for a CP to be recalled back, include and are not restricted to concerns, based on the CP's history, related to: a. b. c. d. e. f. 1 *In this section, a CP usually becomes eligible for early release when they have served at least 12 months, plus one third of the remaining sentence (taking account of statutory remission calculated on the remaining sentence), in accordance with the Policy Statement of the Administrator's Early Release Advisory Panel.* 12.14. **Person at large.** A CP who has been granted TR is deemed to be **unlawfully at large** if they have not returned to HMP Dhekelia after the expiry of the period for which TR was granted, or after an order recalling the CP has been made. A person who escapes, or attempts to escape, from lawful custody commits a felony and is liable on conviction to imprisonment for a term not exceeding 5 years. 12.15. **Misconduct.** If a CP is convicted and imprisoned for the offence of escape/attempt to escape whilst on TR, the Chief Officer will not normally grant TR during the term of imprisonment for that offence. **Procedures to be followed** 12.16. **Action by Prison staff.** 21 days before the CP has completed one third of the term of imprisonment, Inspector of Prisons shall notify the CP if they are eligible to apply for TR. 12.17. If the CP wishes to apply for TR, the CP shall then prepare a written letter requesting TR, clearly stating the reasons for the request i.e. what the CP intends to do during TR. 12.18. The Inspector of Prisons shall in turn complete the TR Eligibility Criteria Form (**Annex A1**) and the Application for TR (**Annex B1**) providing all details required. The application and supporting documentation, shall be forwarded for endorsement by both the Deputy Superintendent of Prisons and the Superintendent of Prisons. Finally, the Application for TR, along with all relevant documentation shall be submitted to the Policy Co-ordinator for action. **Action by Policy Co-ordinator.** 12.19 Upon receipt of the application with full documentation, the Policy Co-ordinator is responsible to ensure that all required information is available and confirm that the CP is eligible for TR. 20. The Policy Co-ordinator shall then prepare a submission to the Chief Officer, including all documentation and recommendations on whether TR should be granted to the CP, giving full justification of rejection if this is recommended. **Action by Chief Officer.** 21. Upon receipt of recommendations by Policy Co-ordinator, the Chief Officer shall decide whether to grant TR to the CP. 22. The Chief Officer shall notify the Superintendent of Prisons of their decision by letter. The letter will include the possible progression plan for the TR of the CP and any other conditions, as deemed appropriate. In case of rejection of the application, full justification shall be included on the grounds of rejection. **Misconduct while on TR** 23. **Risk Assessment.** The Inspector of Prisons has the responsibility to ensure that the CP complies with the TR plan and must carry out frequent risk assessments to ensure that they are satisfied with the circumstances for the TR plan to continue. 24. **Criminal misconduct.** In case that a CP is convicted of a criminal offence while on TR, then the CP is to be considered unsuitable for further TR and therefore the TR plan will be terminated with immediate effect, by the Inspector of Prisons. However, if a CP re-applies for TR, the risk assessment must take account of the previous circumstances. Before the Inspector of Prisons submits the application for further processing/consideration, he/she must be satisfied that the risk has been fully addressed before any further TR is granted. 25. **Non-criminal misconduct (exc. unlawfully at large).** In case that a CP breaches the conditions of the TR, in the form of non-criminal misconduct, then this will be considered and dealt with as a prison disciplinary offence. *(Signed on original)* Mike Smith Chief Officer 8 February 2021 +-----------------------------------+-----------------------------------+ | ANNEX A1 | | | | | | TO TEMPORARY RELEASE POLICY | | | | | | ![](media/image3.jpeg)**FEBRUARY | | | 2021** | | | | | | **Temporary Release Eligibility | | | Criteria Form** | | | | | | *Form to be completed and placed | | | as front template for ALL | | | applications* | | +===================================+===================================+ | 1. Name of Prisoner | | | | | |................................. | | |................................. | | |................................. | | |.................... | | +-----------------------------------+-----------------------------------+ | 2. Date of Arrest | 3. Date of Conviction | | | | |................................. |................................. | |..................\... |............. | +-----------------------------------+-----------------------------------+ | 4. Length of Prison Sentence | | | | | |................................. | | |................................. | | |................................. | | |.................... | | +-----------------------------------+-----------------------------------+ | 5. Date of release **without** | | | remission | | | | | |................................. | | |................................. | | |................................. | | |.................... | | +-----------------------------------+-----------------------------------+ | 6. Date of release **with** | | | remission | | | | | |................................. | | |................................. | | |................................. | | |.................... | | +-----------------------------------+-----------------------------------+ | 7. Date on which 3 months term | | | has been served (after last | | | date of disciplinary offence) | | | | | |................................. | | |................................. | | |................................. | | |.................... | | +-----------------------------------+-----------------------------------+ | 8. Date on which one third of | | | sentence (with remission) has | | | been served | | | | | |................................. | | |................................. | | |................................. | | |.................... | | +-----------------------------------+-----------------------------------+ | 9. Is the convicted prisoner | | | serving a life sentence? | | | | | |................................. | | |................................. | | |................................. | | |.................... | | +-----------------------------------+-----------------------------------+ | 10. Does the convicted prisoner | | | have a right to reside in the | | | SBAs/Republic of Cyprus? | | | | | |................................. | | |................................. | | |................................. | | |.................... | | +-----------------------------------+-----------------------------------+ | 11. What level of risk for | | | convicted prisoner to | | | abscond? | | | | | |................................. | | |................................. | | |................................. | | |.................... | | +-----------------------------------+-----------------------------------+ | 12. What level of danger would | | | the convicted prisoner pose | | | or cause harm to the public? | | | | | |................................. | | |................................. | | |................................. | | |.................... | | +-----------------------------------+-----------------------------------+ | 13. Any other important | | | information (please state | | | below) | | | | | |................................. | | |................................. | | |................................. | | |.................... | | | | | | \...\...\...\...\...\...\...\...\ | | |...\...\...\...\...\...\...\...\. | | |..\...\...\...\...\...\...\...\.. | | |.\...\...\...\...\...\...\...\... | | | \...\...\...\...\...\...\...\...\ | | |...\...\...\...\...\..... | | | | | |...\...\...\...\...\...\...\...\. | | |..\...\...\...\...\...\...\...\.. | | |.\...\...\...\...\...\...\...\... | | | \...\...\...\...\...\...\...\...\ | | |...\...\...\...\...\...\...\...\. | | |..\...\...\...\...\.... | | | | | | Page A1 of 1 | | +-----------------------------------+-----------------------------------+ **ANNEX B1** **TO TEMPORARY RELEASE POLICY** **FEBRUARY 2021** 1. **Prisoner's Full Personal Details** APPLICANT: C.I.C No.: D.O.B: Date arrested: Date convicted: Home address: 2. **Details of Conviction and Sentence** 3. **Report on Behaviour during time in prison** 4. **Any special factors to be taken into consideration** 5. **Purpose of Temporary Release** 6. **Location where convicted prisoner would spend any Temporary Release time** 7. **Full Risk Assessment to included (previous convictions, possibility of absconding):** 8. **Suggested times and regularity of Temporary Release** Signature \[Inspector of Prisons\] \[Date\]\ HMP Dhekelia Enc. Application letter by \[Convicted Prisoner\]\ Temporary Release Eligibility Criteria Form\ \[Other supporting documents\] Page B1 of 2 **Application for Temporary Release \[name of prisoner\]** **Comments by Superintendent of Prisons & Deputy Superintendent of Prisons** **Comments by Deputy Superintendent of Prisons** Signature \[Deputy Superintendent of Prisons\] \[Date\]\ SBA Police **--** Dhekelia Division **Comments by Superintendent of Prisons** +-----------------------------------------------------------------------+ | 13. Early Release Policy {#early-release-policy.ListParagraph} | | ======================== | +-----------------------------------------------------------------------+ **Sovereign Base Areas Administration** **Policy Statement** **The Administrator's Early Release Advisory Panel** 1\. The remit of the Administrator\'s Early Release Advisory Panel will be to advise the Administrator on the granting of early release. The Panel will assess a prisoner\'s suitability for early release and may recommend early release only if it considers the risk of reoffending to be low. The Panel will also consider the prisoner\'s conduct during his sentence, but good conduct and industry alone would not normally be enough for the Panel to recommend a grant of early release. 2\. In reaching its assessment, the Panel will be expected to have regard to the factors set out in ANNEX A2. It is for the Panel to decide what weight to give to any particular factor, but the Administrator would expect the Panel to give particular consideration to evidence which demonstrates that the prisoner has addressed offending behaviour and has plans for re integration into society on release. The Panel must note that it is not possible to impose enforceable licence conditions on a prisoner granted early release, so a recommendation must be made on the assumption that there is no possibility of recall. 3\. The prisoner and his representative will be given the opportunity to make oral or written submissions to the Panel. It will also consider reports and oral evidence from the Superintendent of Prisons (or his delegate). The decision on the grant of early release remains that of the Administrator. He must take account of the Panel \'s advice but is not bound by it. **Membership of the Panel** 4\. The Panel will be independent of the Administration and the Prison Board. It will consist of 3 members appointed by the Administrator. They will not be remunerated. The recommended composition is: - a\. a representative from a welfare organisation operating within HQ BFC or SBAA such as a social worker working for SSAFFA or recommended by SSAFFA; b\. an armed forces padre (from the WSBA as the padre from the ESBA is a member of the Prison Board); c\. a respected member of the local community, such as a mayor or community leader. d\. The Panel will be supported by a lawyer and a translator from AGLA\'s office, as and when deemed necessary by the Chair of the Panel. **Eligibility for Early Release** 5\. A prisoner may apply for early release at any time, but it will be the Administration\'s normal policy to consider an application and refer it to the Panel only where the prisoner is sentenced to **12 months or more imprisonment. A prisoner sentenced to more than 12 months, becomes eligible after he/she has served at least 12 months, plus one third of the remaining sentence (taking account of statutory remission calculated on the remaining sentence).** 6\. To consider applications earlier than as set above, as a matter of routine, risks undermining the role of the judiciary in determining sentencing and thus the criminal justice system, as a prisoner could be eligible for early release almost immediately after sentence. This also ensures that a prisoner is not eligible for early release before being eligible for temporary release, and accordingly allows a period for rehabilitation and assessment. It has the added advantage of maintaining broad parity with the RoC\'s parole system, and thus HMG\'s commitments in the Declaration. 7\. Where an application which meets the above criteria is considered and rejected, it will be the Administration\'s normal policy to reject a further application made within the following 6 months without reference to the Panel. An application made more than 6 months after a rejection would normally be referred to the Panel only if the prisoner\'s application and reports from the Superintendent indicate a material change of circumstances, or if the Panel\'s recommendation on rejection is that a subsequent application may be considered after a specified period. **Procedure and Hearing** 8\. The Panel will be provided with a copy of the prisoner\'s application for early release and relevant background information from the Superintendent of Prisons to assist it in making an assessment. Reports provided by the Superintendent and any other written evidence must be disclosed to the prisoner at least 7 days in advance of the hearing. 9\. The Panel must invite the prisoner, his representative and the Superintendent (or his delegate) to make oral representations and may consider evidence (written or oral) from any other persons it considers may provide relevant background information, including persons the prisoner wishes to bring in support of his/her case. The prisoner may choose to be legally represented but the prisoner, his/her representative and the Superintendent must be present to hear all the oral evidence. The Panel will not be bound by rules of evidence. Subject to the above, and general principles of fairness and non-discrimination, it is for the Panel to decide its procedure at the hearing. 10\. The Panel will reach its recommendation in private discussion and make a written recommendation to the Administrator. If it is unable to reach agreement on the recommendation it must state this. The Panel must provide reasons for its recommendation. It may recommend immediate early release, early release on a certain date subject to the prisoner meeting specified criteria, not recommend early release, or not recommend early release at this point in time, but that a subsequent application for early release is considered after a specified period. 11\. The prisoner is entitled to see a copy of the Panel\'s recommendation after the Administrator has reached his decision on the application. **Timescale for hearing and recommendation** 12\. The Panel is expected to hear the application within one month of the case being referred to it and make its recommendation to the Administrator within seven days of the hearing. Mike Smith Chief Officer **Version control** Version No. 3 --------------------------------------------------- ---------------- Version date April 2014 Review date September 2019 **Latest Review date** **April 2020** Next Scheduled Review (Exceptional circumstances) December 2020 **Annex A2** **The factors which the Panel will be expected to consider in reaching a recommendation are:** a\. the nature and circumstances of the index offence and any previous offences; b\. any information relating to the prisoner\'s personal circumstances and background; e\. any comments made by the sentencing judge; f\. the prisoner\'s attitude and behaviour towards, and relationships with, others, including prison staff; g\. assessments resulting from any activities designed either directly or indirectly to address offending behaviour; h\. the prisoner\'s plans on release; i\. any medical, psychiatric or psychological considerations where relevant to the assessment of risk; j\. the prisoner\'s behaviour during outside activities during the sentence (e.g. temporary release); k\. written or oral representations made by the prisoner and his representative; l\. any other material, information or fact deemed by the panel to be relevant to assess the risk of reoffending. []{#S11.anchor} +-----------------------------------------------------------------------+ | 14. Discipline {#discipline.ListParagraph} | | ============== | +-----------------------------------------------------------------------+ Full details of disciplinary offences and the procedures to be followed in respect of breaches of discipline are detailed in the annex to [Appendix B] of this report. []{#S12.anchor} +-----------------------------------------------------------------------+ | 15. Conclusion {#conclusion.ListParagraph} | | ============== | +-----------------------------------------------------------------------+ This Standing Order provides clear guidelines for prison officers and supervisors as to how best they should manage His Majesty's Prison and prisoners. The Superintendent of Prisons or his Deputy will have the discretion to adjust, amend or cancel any of the rules detailed above if considered necessary and appropriate. []{#AppendixA.anchor} **[CONTENTS]** [PART 1] **-- Introduction** 1.1 Introduction 1.2 Purpose of the Plan 1.3 The prison facility 1.4 Command and Control 1.5 Welfare Issues [PART 2] **- Routine Security** 2.1 Security Policies and Procedures [PART 3] **- Suicide and Self Harm** 3.1 Reception Procedures 3.2 Risk Categories 3.3 Immediate action on discovering prisoner's self-harm 3.4 Death of any person while in custody [PART 4] **- Evacuation Procedures** 4.1 Alert procedures 4.2 Evacuation procedures [PART 5] **- Rioting, hostage taking and internal siege** 5.1 Immediate response 5.2 Initial report 5.3 Forward Incident Control Point 5.4 Rendezvous point 5.5 Cordons 5.6 Evacuation procedures 5.7 Hostage negotiation 5.8 Tactical advice 5.9 Public Order Response 5.10 Firearms response 5.11 Plans 5.12 Conclusion **[ANNEXES]** [ANNEX 1]**:** Security of Keys [ANNEX 2]**:** Security of Tools and Materials [ANNEX 3]**:** Security Cameras [ANNEX 4]**:** Maps and Plans [ANNEX 5]**:** Telephone Contacts [ANNEX 6]**:** Hostage Negotiation [ANNEX 7]**:** Suicide and Self Harm **PART 1 - INTRODUCTION** 1.1 **Introduction** 1.1.1 This plan has been formulated to cover a range of contingencies, including those arising from routine operation of the prison, through to natural disaster or hostile actions precipitated by the inmates of the prison. 1.1.2 For ease of reference the appendices to this plan offer a quick reference procedure relating to each of the contingencies outlined within the plan. 1.1.3 **Plans of the prison** and maps of the surrounding area are included within [Annex 4], showing access routes, evacuation routes, road check points, rendezvous points etc. 1.1.4 [Annex 5] lists those contact **telephone numbers** specifically referred to within the various parts of the plan for ease of reference. 1.2 **Purpose of the Plan** 1.2.1 The primary objectives of the plan are as follows: - To prevent loss of life or injury. - To prevent prisoners from escaping. - To identify, locate, control and neutralize, any situation. - To protect SBAA, police and prisoner's property. - To assist in the detection of offences. - To return to normality. 1.2.2 The purpose of this plan is to provide contingency arrangements which address these primary objectives through provision of effective and efficient response procedures. 1.3 **The Prison Facility** 1. HM Prison Service was established by *the Prison Ordinance of 1971* which applies to the premises known as His Majesty's Prison Dhekelia. Every police station and any other premises or place established by the Administrator as a prison by notice in the *Gazette,* for the purpose of the Ordinance. Part IV of the Prison Ordinance deals with the relationship between the prison service and the police service and permits interchange ability and combination of duties for members of the police service and the prison. 2. A **plan of the HM Prison** is contained within [Annex 4]. 3. HM Prison, Dhekelia, is a small purpose-built detention facility run by the SBA Police Service and historically it has been required to house both convicted and unconvicted prisoners on remand, including male and female detainees. From time to time illegal immigrants have been housed within the prison, although recent agreements with the Republic of Cyprus obviate the need for any such use in the future. 4. The prison is surrounded by a six-meter-high wall topped with barbed wire. A motion detector within the wire activates an alarm within the Gate Keeper's Office (control room) if triggered. The only access is via the outer gate (gate D1) which is fitted with an electronic locking mechanism operated from the Control Room/Gate keeper's office, (room C3) this gate is situated on the south side of the prison. There is also an entrance at the north side which is a gate on a fenced area before coming to a solid door leading to the area between the walls. From there another solid door leads to the female exercise area. 5. **Secure Zones** Within the outer wall are five distinct zones. Movement between the zones is facilitated by use of keys. Issue and usage of keys shall be in accordance with the guidance set out in [Annex 1]. The secure zones are: **Zone A - The Accommodation Block Compound which** accommodates the following: - 13 cells (11 males and 2 female). - Female dining area room/TV room. - Male TV rooms. - Cell Keeper\'s Office. - Male exercise yard. - Female exercise yard. Within this zone, there are four gates: - **Gate B3** connecting Zone A to Zone B on the south westerly side of the compound. - **Gate B4** connecting Zone A to Zone B on the south easterly side of the compound. - **Gate C1** connecting the open area, in front of the cell block, to the male exercise yard. - **Gate C2** connecting the void at the easterly side of the compound to an open area adjacent to the easterly inner wall. **Zone B - The kitchen and recreational compound** which accommodates the following: - Kitchen/dining room (Room B3). - Kitchen store (Room B4). - Tool store (Room B5). - Gymnasium 1 (Room B1 and B2). - Ablutions/WCs (Room B6). - Laundry Room (Room B11). - Boiler Room (B7). - Store room (B8). - Diesel tank (B9). - Water tower (B10). - Places of worship.(B12 Church & B 13 Mosque) Within this zone, there are seven gates: - **Gate C2** connecting Zone B to Zone C on the south easterly side of the compound adjacent to room B1. - **Gate C3** connecting Zone C to Zone B on the north easterly side of the compound adjacent to room B5. - **Gate C4** connecting Zone B to Zone C on the south westerly side of the compound adjacent to the water tower B11. - **Gate B1** connecting the kitchen block compound to the walkway on the westerly side of Zone B. - **Gate B2** connecting the ablutions block compound to the walkway on the westerly side of Zone B. - **Gate B3** connecting Zone B to Zone A on the north westerly side of the compound adjacent to the water tower B11. - **Gate B4** connecting Zone B to Zone A on the north easterly side of the compound. **Zone C - The Administration compound** which accommodates the following: - Inspectors' Office (Room C1). - Visiting Room (Room C2). - Gatekeeper's Office/Control Room (Room C3). - Locker Room & Staff Kitchen (Room C4). - Server room (Room C4A) - Staff Toilets (Room C5). - Bedding Store (Room C6). - Female Toilet (Room C7). Within this zone, there are four gates: - **Gate C1** connecting Zone C to Zone D on the southerly side of the compound opposite to room C1. This is the main entrance to the prison. - **Gate C2** connecting Zone C to Zone B on the easterly side of the compound adjacent to room C1. - **Gate C3** connecting Zone C to Zone B on the westerly side of the compound adjacent to room C7. - **Gate C4** connecting Zone C to Zone B on the westerly side of the compound adjacent to room C3. **Zone D - The sterile area.** Within the outer wall is a three-meter-high inner wall, topped with 'razor wire'. Separating the two walls is a sterile area. A sensor system fitted to the wire topping on the outer wall triggers an alarm in the Control Room. Within this zone there are two gates: - **Gate D1** connecting Zone D to the outside of the prison on the southerly side of the prison. - **Gate C1** connecting Zone D to Zone C on the southerly side of the compound opposite to room C1. This is the main entrance to the prison. A small portacabin is sited adjacent to gate C1, which is used to search visitors to the prison. **Zone E- The new female/vulnerable person accommodation. Situated North-West outer wall** 1.3.6 **Safe Areas** Within each compound the following 'safe areas' have been identified, where staff might seek temporary refuge in the event of rioting or to avoid being taken hostage. **Zone A -** Room A1 -- Cell Keepers office (Panic alarm) **Zone B** - Room B3 -- Kitchen area. **Zone C -** Room C1 -- Inspector's Office (Telephone 4790). Room C3 -- Gate keeper's office (Telephone 4218). **Zone D -** The entire area. It is to be noted that there is a panic alarm system which can be activated either from the control room or from key fobs which are found one on Cell keeper's office and one on the Gate keeper's keys. When activated the UCR and SBAP/DKL are automatically informed via phone call. There is also a panic alarm in the gym, the female accommodation located at the rear, static panic alarm in the Cell keeper's office. 1.3.7 **Rendezvous Points** (see map, [Annex 4]) The following rendezvous point has been identified: - **If assistance is required inside the prison** Main entrance to the prison, adjacent to gate D1. (Grid reference 643754 Sheet ESBA GCGS 5526). - **If an escape has occurred -** Dhekelia Divisional; Police Headquarters. (Grid reference 661737 Sheet ESBA GCGS 5526). 1.3.8 **Vehicle Checkpoints** In the event of a breakout from prison, it may be necessary to establish vehicle checkpoints in the surrounding area. The following locations which are marked on map 1 have been identified as the most suitable locations. **VCP 1 - Pergamos, boundary crossing point.** (Grid reference 645775 Sheet ESBA GCGS 5526). **VCP 2 - Pergamos to Pyla road junction with Dhekelia Road.** (Grid reference 638757 Sheet ESBA GCGS 5526). **VCP 3 - Kingsfield Airfield (westerly end).** (Grid reference 648747 Sheet ESBA GCGS 5526). **VCP 4 - Pergamos to Xylotymbou track.** (Grid reference 662761 Sheet ESBA GCGS 5526). 1.3.9 **Cordons** Should it become necessary to evacuate staff from all zones of the prison then an external cordon should be established around the outer walls of the Prison. If evacuation of zones A, B and C is deemed necessary then police dog handlers should be deployed within zone D if available, otherwise officers should be deployed to this area. If unrest is confined to one particular zone, then an external cordon should be established around that particular zone. 1.4 **Command and Control** 1.4.1 The purpose of this section is to set out the Command structure and supporting measures to ensure that any operation is controlled through effective command. 1.4.2 The rank of the person exercising Command will depend on the seriousness of the incident, the training received and the time available for structures to be put into place. It is vital that measures should be instituted at the earliest opportunity and at the most appropriate level with a consideration of the required competencies for Command. 1.4.3 A co-ordinated, controlled and proportionate response, using established tactics, will ensure that unnecessary risks are avoided, and successful outcomes are obtained. Success will be measured not only in upholding the criminal law, but also in the maximising of the people's safety -- by the minimising of conflicts and balancing of rights of all those involved throughout an operation and beyond. 1.4.4 **Command Structure** In normal circumstances an effective Command structure has three levels, Strategic, Tactical and Operational. These Command functions are commonly referred to as Gold, Silver and Bronze respectively and the Commanders performing these roles to be carefully selected, trained and updated on a regular basis. a. **Gold** Strategy -- The overall intention, to combine resources towards managing and resolving an event or incident. b. **Silver** Tactics -- The way that resources are used to achieve the strategic intentions within the range of approved tactical options. c. **Bronze** Action -- Organises the groups of resources to carry out the tactical plan. The structure can be used for spontaneous incidents and can offer the degree of flexibility required to cope with a varied and developing range of circumstances. It relies on the paramount principle of flexibility and as such is, not necessarily rank related. A Gold, Silver and Bronze Command structure requires that each participant understands the parameters of their own role while accepting the relationship with others in the Command Team. Officers of senior rank cannot assume primacy solely based on rank or territorial responsibility without taking up the appropriate role within the Command structure. This change should be discussed before it is undertaken, and it should be documented should it occur. Similarly, if an officer senior in rank to the Gold Commander quality assures an operational plan, offers advice, or makes decisions, they are likely to be held accountable for all actions taken under the plan. There is a need on protracted operations for command resilience to be addressed -- suitably qualified replacements should be identified and briefed in good time. 1.4.5 **The Gold Commander** - Is the officer in overall strategic command and has responsibility and accountability for the operation. - Is required to resource the operation. - Chairs meetings of strategic co-ordinating group when they are held in the event of a multi-agency / multi discipline response to an incident. - Is required to set, review and update the strategy -- which may include some tactical parameters. - Should be in a position to maintain an effective strategic Command of the operation. - Is required to consult with partners involved (if any) when determining strategy. - Should maintain a strategic overview and should not become drawn into tactical level decisions. - Should remain available to the Silver Commander if required. Should ensure that strategy for the operation / incident is documented in order to provide a clear audit trail, including any changes to that strategy. - Is responsible for ensuring the resilience of the Command structure and the effectiveness of the Silver Commander. 1.4.6 **The Silver Commander** - Should make a full and detailed assessment of the information available and consult a Tactical Advisor. - Is responsible for developing and co-ordinating the tactical plan in order to achieve the strategic intention of the Gold Commander within the parameters set. - Is responsible for ensuring that all officers/staff are fully briefed. - Should be so located as to be able to maintain effective tactical Command of the operation. - Should ensure that all decisions are documented in the Command Log in order to provide a clear audit trail. - Provides the pivotal link in the command chain between Bronze Commanders and the Gold Commander. This ensures all other Commanders are kept appraised of continuing developments. - Has the responsibility to review, update and communicate changes in the tactical plan to Bronze Commanders and, where appropriate, the Gold Commander. - Must hold a full and thorough be-brief on the conclusion of appropriate incidents. 1.4.7 **The Bronze Commander** - Should have knowledge and clear understanding of the Silver Commander's tactical plan and their role within it, ensuring that staff are appropriately briefed. - Is responsible for the implementation of the Silver Commander's tactical plan within the geographical or functional area of responsibility. - Keeps the Silver Commander updated on current developments including any variation in agreed tactics within their geographical or functional area of responsibility. - Should be so located as to be able to maintain effective tactical command of their area of responsibility. - Should be available to those under their Command. However, they should allow them sufficient independence

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