British Columbia's Hazardous Waste Manifests and Supplementary Forms PDF

MANUAL FOR COMPLETING BRITISH COLUMBIA’S HAZARDOUS WASTE MANIFESTS AND SUPPLEMENTARY FORMS February 2017 How to use this Manual This training package is designed to be used as self-study materials to assist with correct completion of the British Columbia Hazardous Waste Manifest and supplementary forms. It includes: An Introduction for all users of the Manifest. Separate sections for the different users of the Manifest: 1. Consignors (Generators) – those who own or are responsible for a hazardous waste and wish to transport it elsewhere for storage, treatment, recycling or disposal. 2. Carriers – those who transport the hazardous waste from a consignor's site to a receiving site. 3. Consignees (Receivers) – those who receive and manage the hazardous waste. This package is designed so that you can refer directly to the sections that are of interest to you when completing the Manifest. For example, if you transport hazardous waste, but do not generate, store or receive it, then read the introduction and go directly to the carriers section. Note: All aspects of this training manual and all roles of those who handle hazardous waste are governed by: The Environmental Management Act of British Columbia, The Hazardous Waste Regulation, The Transportation of Dangerous Goods Act of Canada, and the The Export and Import of Hazardous Waste and Hazardous Recyclable Material Regulations of Canada, and The Inter-Provincial Movement of Hazardous Waste of Canada The Acts and Regulations listed above supersede any information in this booklet, and familiarity with the original legislation is an essential requirement for managing hazardous wastes. Table of Contents INTRODUCTION................................................................................................................................................ 1 WHAT ARE HAZARDOUS WASTES?................................................................................................................................ 1 WHO CAN MANAGE HAZARDOUS WASTES?.................................................................................................................... 1 WHAT IS A MANIFEST?.............................................................................................................................................. 3 HOW MANY TYPES OF MANIFEST ARE THERE?................................................................................................................ 5 WHEN IS A MANIFEST REQUIRED?................................................................................................................................ 6 WHAT IS DONE WITH THE MANIFEST?.......................................................................................................................... 7 WHAT ARE MANIFEST SUPPLEMENTS?.......................................................................................................................... 8 WHERE DO I OBTAIN ADDITIONAL INFORMATION?........................................................................................................... 9 CONSIGNORS.................................................................................................................................................. 10 OBJECTIVES........................................................................................................................................................... 10 LOCATING THE INFORMATION................................................................................................................................... 10 COMPLETING PART A OF THE MANIFEST..................................................................................................................... 12 DISTRIBUTING THE MANIFEST................................................................................................................................... 19 COMPLETING THE "MULTIPLE CARRIERS" SUPPLEMENT.................................................................................................. 21 COMPLETING THE "MULTIPLE DIFFERENT WASTES" SUPPLEMENT.................................................................................... 25 COMPLETING THE "MULTIPLE CONSIGNORS" SUPPLEMENT............................................................................................. 29 DISTRIBUTING THE "MULTIPLE CARRIERS/MULTIPLE DIFFERENT WASTE" SUPPLEMENT....................................................... 33 DISTRIBUTING THE "MULTIPLE CONSIGNORS" SUPPLEMENT............................................................................................ 34 CARRIERS........................................................................................................................................................ 35 OBJECTIVES........................................................................................................................................................... 35 LOCATING THE INFORMATION................................................................................................................................... 35 COMPLETING PART B OF THE MANIFEST...................................................................................................................... 37 DELIVERING THE MANIFEST...................................................................................................................................... 39 COMPLETING "MULTIPLE CONSIGNORS" SUPPLEMENT.................................................................................................. 40 DISTRIBUTING THE "MULTIPLE CONSIGNORS" SUPPLEMENT............................................................................................ 45 COMPLETING THE "MULTIPLE CARRIERS" SUPPLEMENT.................................................................................................. 46 DELIVERING THE "MULTIPLE CARRIERS" SUPPLEMENT................................................................................................... 49 DELIVERING THE “MULTIPLE DIFFERENT WASTES” SUPPLEMENT..................................................................................... 50 CONSIGNEES................................................................................................................................................... 51 OBJECTIVES........................................................................................................................................................... 51 LOCATING THE INFORMATION................................................................................................................................... 51 COMPLETING PART C OF THE MANIFEST...................................................................................................................... 53 DISTRIBUTING THE MANIFEST................................................................................................................................... 58 COMPLETING THE "MULTIPLE DIFFERENT WASTES" SUPPLEMENT.................................................................................... 60 DISTRIBUTING THE "MULTIPLE DIFFERENT WASTES" SUPPLEMENT................................................................................... 62 DISTRIBUTING THE "MULTIPLE CARRIERS" SUPPLEMENT................................................................................................. 63 DISTRIBUTING THE "MULTIPLE CONSIGNORS" SUPPLEMENT............................................................................................ 64 CLOSING......................................................................................................................................................... 65 ENFORCEMENT AND PENALTIES................................................................................................................................. 65 DISCLAIMER........................................................................................................................................................... 65 FOR MORE INFORMATION.............................................................................................................................. 66 Introduction WHAT ARE HAZARDOUS WASTES? Hazardous wastes are materials which, because of their toxic or reactive nature, must be handled or disposed of properly to prevent harm to the environment or human safety or health. Examples include: used batteries, used oil, asbestos from buildings, used solvents, and numerous other materials classified under the Hazardous Waste Regulation. The Hazardous Waste Regulation of British Columbia (formerly the “Special Waste Regulation”) was introduced in 1988 to govern all aspects of managing these wastes (handling, transportation, storage, treatment and disposal). This regulation includes the manifest requirements of: The Environmental Management Act of B.C. The federal Transportation of Dangerous Goods Act and Regulations. The Export and Import of Hazardous Waste and Hazardous Recyclable Material Regulations and the Inter-Provincial Movement of Hazardous Waste under CEPA. WHO CAN MANAGE HAZARDOUS WASTES? Under the Hazardous Waste Regulation, persons who store, ship, transport, or receive hazardous wastes must have an authorization to do so. The authorization can be in the form of a registration and approved plans, a permit, or a licence to transport from the BC Ministry of Environment. Companies or individuals who operate sites where more than specified amounts of waste (for example, more than 5000 L of used oil, 500 L of waste gasoline or 1,000 kg of asbestos) are produced must be registered Introduction Page | 1 with BC Ministry of Environment as a "generator" of hazardous waste. Registration amounts are specified in Schedule 6 of the Hazardous Waste Regulation. Carriers of hazardous wastes for which a manifest is required (for example, more than 210 L of used oil, 5 L of waste gasoline or 5 kg of asbestos wastes), must be licensed by the BC Ministry of Environment to transport them. The amounts for which a manifest is required are outlined in Section 46 of the Hazardous Waste Regulation. Sites where hazardous wastes are stored, handled, processed, recycled or disposed of require an authorization – registration and approved plans or permit – for their business. All persons who manage hazardous wastes, including employees of the companies involved, require the following specific training in handling these wastes: Relevant waste management statues and regulations (federal and provincial laws and local by-laws) Relevant waste management best practices and guidelines (e.g., industry standards and codes of practice, industry best management practices) Environmental concerns for the waste(s) Occupational health and safety concerns (e.g., what to do if exposed to the wastes) Emergency management procedures (e.g., what precautions to take; what action to take in a spill emergency) Waste management procedures (e.g., operational and handling requirements) Operation of vehicles and waste management equipment (e.g., transportation and handling requirements) Employers are responsible for providing training in these topics. Introduction Page | 2 WHAT IS A MANIFEST? The Hazardous Waste Manifest is the movement document prescribed by the province of B.C. for the purpose of tracking the movements of hazardous wastes within British Columbia, to or from other parts of Canada, and to or from other countries. The Manifest is a form designed to meet the requirements of the various federal and provincial Acts and Regulations. A Manifest, when completed, provides: Detailed information on the types and amounts of hazardous wastes transported. A record of who shipped the waste (consignor or generator). A record of who transported it (carrier). A record of who was intended to receive the shipment, and who actually received it (consignee or receiver). Information on how the waste is to be handled at the receiving site. Consignor Carrier (Generator) Consignee (Receiving site) Introduction Page | 3 The Manifest remains with the shipment while it is being carried, and copies are kept by each person who handles the waste. Copies are also sent to the BC Ministry of Environment (and authorities in other provinces or countries involved) so that the movement of hazardous wastes can be tracked. The Manifest is filled out by each of the three parties involved in transporting the waste. The form includes six copies for distribution to each party involved. The Ministry receives two copies, one from the consignor and another from the consignee. Part A is Part C is completed by the Part B is completed by the carrier completed by consignor before before transporting the shipment the consignee sending the after receiving shipment the shipment Introduction Page | 4 HOW MANY TYPES OF MANIFEST ARE THERE? Manifest for Waste Shipments Originating From Inside BC A manifest issued by the B.C. Ministry of Environment must be used for hazardous wastes shipped from sites in B.C. (in Section 46 (3)(b) of the Hazardous Waste Regulation). Each manifest is identified with a unique number; this number also identifies the origin of the manifest, i.e. manifest numbers starting with “B” are from the British Columbia Ministry of Environment. Manifest for Waste Shipments Originating From Outside BC A shipping document (manifest or another authorized form) issued by Canada or by another province is used for hazardous wastes shipped from outside of B.C. (in Section 46 (3)(a) of the Hazardous Waste Regulation). If the correct manifest is not used, the applicable parties are in non-compliance with this manifest requirement and are subject to penalties. Introduction Page | 5 B.C. Manifests and other forms used for transport are available from the Distribution Centre in Victoria and/or FrontCounter BC offices throughout the province. WHEN IS A MANIFEST REQUIRED? A separate Manifest must be completed for each shipment leaving the consignor's site, and for each part of a shipment that is delivered to a different consignee. Very small quantities of hazardous wastes may not require a Manifest. A Manifest is required when transporting greater than the minimum amounts shown in the table below: Prescribed Waste Examples quantity Solid hazardous waste (other 5 kg Waste asbestos; spent caustic soda; than batteries) pesticide wastes 5L Waste diesel; solvents such as Liquid hazardous waste (other trichloroethylene, alcohol, paint thinner; than waste oil) acids; peroxides Gaseous hazardous waste, fitting Any quantity Cylinder or tank of gas: hydrogen, into a container that has a total butane, propane, chlorine, nitrous oxide, liquid capacity of 5 L helium 210 L Used oil, crankcase oil, emulsified Waste oil oil/sludge Liquid or solid hazardous waste Any quantity Transformers; ballasts; PCB equipment; containing 500 grams or more of waste oil contaminated with PCB; askarel PCB liquids (Aroclor) Waste batteries 1 000 kg 1 pallet of lead acid batteries 210 L Paint sludge; paint spray booth sludges Waste paint and wastes; urethane Note: TDG regulations may require a manifest for lesser quantities (if a waste is also a dangerous good) Introduction Page | 6 WHAT IS DONE WITH THE MANIFEST? Each Manifest includes six coloured copies, distributed as follows: After the consignor completes part A and carrier completes Part B, the consignor mails copy 1 to the BC Ministry of Environment within 3 (three) days.  If shipment is to another province or country, photocopies are also sent to the authorities in those jurisdictions Consignor keeps Copy 2 on file for 2 (two) years, and sends Copies 3 to 6 with the carrier.  Carrier keeps Copies 3 to 6 with the shipment until it is delivered After shipment is received, the consignee completes Part C of the manifest and mails Copy 3 to the BC Ministry of Environment within 3 (three) days.  If shipment is from another province or country, photocopies are also sent to authorities in those jurisdictions After Part C is completed, the consignee gives Copy 4 to the carrier, who keeps it on file for 2 (two) years Consignee keeps Copy 5 on file for 2 (two) years Consignee mails Copy 6 back to the consignor within 3 working days. The consignor keeps Copy 6 on file for 2 (two) years, together with Copy 2 of the manifest. Introduction Page | 7 WHAT ARE MANIFEST SUPPLEMENTS? Within B.C., under certain circumstances one of the following supplements can be completed and attached to a single Manifest. Using these forms can avoid the need for additional Manifests. Only one of these "multiple" forms can be used with an individual Manifest. Multiple Consignors supplement is completed by the carrier and each consignor when gathering a single type of waste (for example, waste oil) from more than one generating site – but only when the waste is going to a single receiver/consignee. e.g.: a “milk run” Multiple Carriers supplement is completed by the consignor and each carrier when more than one carrier is involved in transporting a single shipment. The shipment must be from a single consignor to a single consignee. Multiple Different Wastes supplement is completed by the consignor if more than four types of hazardous waste are shipped. The different wastes must all be shipped by a single consignor to a single consignee on a single manifest. Introduction Page | 8 WHERE DO I OBTAIN ADDITIONAL INFORMATION? The requirements under the Hazardous Waste Regulation and Transportation of Dangerous Goods Act can be complex – there are numerous exceptions for specific types or amounts of waste. If you are not sure of the Hazardous Waste Regulation registration requirements, or waste classifications, please refer to the Hazardous Waste Legislation Handbooks and guidance documents available in the Ministry of Environment’s Hazardous Waste website. You may contact the Program office in Victoria (250-356-5044) for certain requests, such as obtaining a carrier's licence for hazardous wastes, or to speak to a technical advisor in hazardous wastes management. Transportation of Dangerous Goods information can also be obtained from the above offices, as well as from: BC Motor Vehicle Branch (Victoria): 250-978-8300 Transport Canada (TDG - Vancouver): 604-666-2955 Transport Canada (Ottawa): 613-990-1158 BC Safety Council: 1-800-420-7730 Introduction Page | 9 Consignors OBJECTIVES When you have completed this section, you should be able to: Locate the necessary information to describe and classify the wastes you generate. Complete the Manifest accurately. Distribute the Manifest copies correctly. Complete the consignor’s part of the : o Multiple Carriers Supplement o Multiple Different Wastes Supplement o Multiple Consignors Supplement Distribute the copies of the supplements correctly. LOCATING THE INFORMATION Before you can ship hazardous wastes, you must have the necessary information to complete the Manifest correctly. If you are required to register as a generator of hazardous waste and you have not yet registered, you must complete the registration process and be issued a generator registration number before you can ship hazardous waste. Contact your local regional office of the BC Ministry of Environment and/or look for the application in the BC MOE Hazardous Waste website at http://www2.gov.bc.ca/gov/content/environment/waste-management/hazardous-waste. If you generate and/or accumulate smaller quantities (see S. 43(1) and Schedule 6 of the Hazardous Waste Regulation), you may not need to be registered – check with your local regional office of the BC Ministry of Environment when in doubt. Consignors Page | 10 If you are registered as a "Generator of Hazardous Waste," all the required information will be available on your Generator Registration Letter, issued by the BC Ministry of Environment. In order to complete your part of the manifest, you require the following information: Company Information 5-digit provincial identification number (also called BCG number), issued to you by the Environmental Protection Program and shown on your registration letter (if registration is required). Company name as it appears on your generator registration letter, or your registered business name as it appears in “BC On-line” if registration is not required. Company address – business mailing address, and physical location of the shipping site. Company email address and phone number for contact Information about the hazardous waste you generate Physical state of waste and shipping name (if dangerous goods as defined in Part 2 of the federal dangerous goods regulations, use the dangerous goods shipping name; if not, then use the applicable name per the list in the definition of “hazardous waste” found in Section 1 of the Hazardous Waste Regulation) Class and United Nations identification number (UN No.) if under the Transportation of Dangerous Goods (TDG) Regulations Packing group or category (if assigned under TDG Regulations), and code for type of packaging. Special handling instructions and/or emergency instructions necessary for the carrier or consignee. Labels and placards required for shipping. If not a dangerous good, name listed in the definition of hazardous waste. Consignors Page | 11 If you are not sure of any of the information above, refer to: Hazardous Waste Regulation Transportation of Dangerous Goods Regulations Hazardous Waste Legislation Guide and other guidance documents, You can also call your local ministry regional office or the Victoria Program office for assistance. COMPLETING PART A OF THE MANIFEST First, enter the information about your company: Enter the 5-digit Consignor Identification Number (BCG Number) issued to your company by the BC Ministry of the Environment. If a BCG number is not required, write “not applicable” or “N/A” Enter your company name, exactly as it appears on your generator registration letter (if registration is required), or your registered business name as it appears in BC On-Line Enter your complete business mailing address Enter the physical address of the site from where waste will be shipped:  Not a post office box or rural route number  If the site address is identical to the mailing address, write “same as above” Consignors Page | 12 Enter information about the intended consignee – the place that will receive the waste you are shipping. Contact them and obtain the correct information if you do not already have it. Note: it is an offence to ship hazardous waste to non-authorized consignees (i.e., consignees without a registered site number and approved plans or other written authorization) Enter the name of the company that will receive the waste Enter the authorization number or the registered site number (RS number) of the consignee Enter the complete mailing address of the receiving site Enter the physical address of the site where you are sending the waste: Not a post office box or rural route number If the site address is identical to the mailing address, write “same as above” Consignors Page | 13 Details of the wastes being shipped are entered on the next section of Part A. If you are sending more than four types of hazardous waste, see page 25 for details on completing a Multiple Different Wastes supplement. You should be able to obtain this information from your registration letter (if registration is required). If the hazardous waste is classified under TDG Write the UN number in Column 3 Regulations, enter the appropriate class number. Refer (Prov. code) of part A of the manifest to: and strikethrough the title of that Part 2 of the TDG Regulations column (“Prov. Code”) and replace the Hazardous Waste Legislation Handbook and with “UN No.”. Guidance Documents Enter the United Nations number If more than one classification applies, use the (UN) as found in column II of the assigned primary and subsidiary hazard class(es) lists in Schedule 1 of the TDG from the TDG Regulations. The primary hazard regulations. being the more acute or prominent hazard. Enter “N/A” if waste is not Enter “N/A” if hazardous waste is not classified classified under TDG regulations under TDG Regulations Enter the correct Enter the packing group assigned shipping name: Leave blank as the according to Part 2 of the TDG For dangerous UN No. is placed in Regulations: goods, lists in column 3 I = very dangerous Schedule 1 of the II = dangerous TDG Regulations III = moderately dangerous For non-dangerous For infectious substances, use goods, Hazardous Category A or B instead of Waste Regulation, packing group Section 1, definition Enter “'N/A” if there is no of “hazardous applicable packing group or if waste”, for names of waste is not classified under wastes specified as TDG regulations hazardous waste under this regulation. Consignors Page | 14 Enter the quantity shipped in Enter the number of kg (solids) packages or containers L (liquids or sludge) used to ship the waste. When necessary, approximate This helps the receiver the weight as accurately as to ensure all parts of possible. Round off numbers to the shipment were the nearest unit. received Enter the code for the type of packaging: 01 = drum Enter the physical state as: 02 = tank S - Solid 03 = bulk L - Liquid 04 = carton G - Gas 05 = bag P - Sludge 06 = roll-off (container or chassis) If it is necessary to distinguish 07 = other between solid and liquid wastes, use the Free Liquid Test in Part 3 of Schedule 4 of the Hazardous Waste Regulation. Consignors Page | 15 Enter any special handling or emergency instructions required: Check the “ As follows” box if instructions are located on the form Instructions should include: o Who to contact in an emergency o Special handling instructions for the containers (e.g., keep in shade, etc.) o Materials that should be kept away from the waste (e.g., keep away from water, flame, etc.) o Safety equipment required in the case of a spill (e.g., breathing apparatus, etc.) o Transportation requirements (e.g., class 5.2 placards needed, maximum temperature 4C while in transport, etc.) If the instructions are attached on a separate sheet, mark the “ Attached” box, and attach them to the Manifest. This would be done, for example, if you include a detailed sheet prepared for the hazardous waste that includes: Specific, detailed precautions required for handling, or Detailed emergency response procedures. Consignors Page | 16 Note: If the shipment is to another country, the portion “International use only” is to be used. International shipments must comply with the federal Export and Import of Hazardous Waste and Hazardous Recyclable Material Regulations. As the consignor or exporter of record, the information required to complete the columns for international shipment can be found in the notice you submitted to Environment Canada in order to obtain approval for the export of hazardous waste, or in your export permit. The next portion of the manifest pertains to certification of the consignor. By signing this portion, the consignor certifies that the information contained in Part A is correct and complete. Enter the full telephone number Review the form to ensure the (including area code) where you can information is complete and accurate; be reached: signing means you accept To clarify data responsibility for sending the To provide information in an shipment as listed. emergency Type or print your name (if you are Sign your name the person responsible for filling out the form and accountable for the shipment) Consignors Page | 17 Finish filling in Part A of the Manifest as shown below: Enter the date Enter the exact time the Enter the expected date of arrival at shipped in year- shipment leaves your the receiving site in year-month-day month-day site, and check either the format. Ask the driver or carrier format as shown “ AM” or “ PM” box. company if you are not sure Additional manifests may be associated with the shipment – if, for example: The hazardous waste shipment is too large to fit on one truck. More than four hazardous wastes from the same consignor are shipped in a single shipment. If more than one manifest is required, enter the number of the first manifest on any additional manifests used Consignors Page | 18 DISTRIBUTING THE MANIFEST After completing Part A, give the Manifest to the "carrier" – the person taking the shipment from your site – and wait for the carrier to complete Part B, which must be completed before the shipment leaves the site. Shipments within B.C. Deliver with When the carrier has shipment to completed Part B, the the consignor sends consignee copies 3 to 6, and any attached documents with the carrier Send Copy 1 to: Environmental Quality Branch of the BC Ministry of Environment PO Box 9341, Stn. Prov. Govt. Victoria, BC, V8W 9M1 Consignor retains  Within 3 (three) days Copies 1 and 2 of the manifest Keep Copy 2 in your files for 2 years After the consignee has File Copy 6 received the shipment, with Copy 2 they will mail Copy 6 to and retain the consignor for 2 years  Within 3 (three) days If you have not received Copy 6 within 3 days of the expected day the shipment was received, the consignor must attempt to Consignee obtain Copy 6 from the consignee If you were unable to obtain Copy 6 from BC Ministry of the consignee, you must notify the Environment Ministry within 10 days after the shipment occurred Consignors Page | 19 Shipments to other provinces in Canada In addition to the requirements Original to: when shipping within B.C., you are BC Ministry of required to photocopy Copy 1 and Environment send the photocopy to the Within 3 (three) days receiving jurisdiction in that province. Addresses for each province Photocopy to: are listed on the reverse side Authority in receiving province of the Manifest. Shipments to other countries For international Original to: BC Ministry of shipments, distribute Environment within Copy 1 as shown: 3 (three) days Photocopy to Canada Customs at point of exit Photocopy to: Transboundary Movement Branch – Environment Canada Place Montcalm, 6th floor, 70 Crémazie Street Gatineau, Quebec K1A OH3 Other Copies of the manifest (Copies 2 and 6) are to be distributed as described on the previous page. Consignors Page | 20 COMPLETING THE "MULTIPLE CARRIERS" SUPPLEMENT When it is known in advance that a waste shipment will be transported from the consignor’s site by more than one carrier to a single destination, the consignor completes Parts A and B of a manifest as shown below, and attaches a 4-copy Multiple Carriers Supplement. On the supplement, the first driver will fill out his/her information and other carriers will fill in additional information when they receive the shipment. The form is illustrated below; details are on the following pages. Consignors Page | 21 Before completing the supplement, the consignor completes parts A and B of the Manifest: Complete Part B of the Manifest as shown: Complete Part A of the Manifest (as “Multiple carriers – see attached form” for other manifests) Consignors Page | 22 Enter the following information on the Multiple Carriers supplement after completing Part A and Part B of the Manifest: Enter the consignor name as shown on your generator registration (if registration is required); otherwise use your Enter the reference number registered business name of the Manifest 15. Enter your 16. Enter the date Type or print your Sign the form signed (in year- telephone number name (You must be after making sure month-day format) (and FAX number if authorized to sign for it is complete applicable) the consignor Consignors Page | 23 Give the Multiple Carriers supplement to the first carrier so that the portion pertaining to the carrier can be filled in. If the consignor has all the information, he/she can also fill in this portion (except where the first driver signs): Enter the 4-digit number on the Enter the date Carrier’s Licence to Transport when the shipment leaves the site (in year- Enter the licence month-day Enter the format) plate number (and name of the province) of the first carrier vehicle Enter the date when the shipment is Fill in the shipping expected to arrive at the next site location carrier’s location (in year-month-day format) Enter the site where the next The first driver driver will take over signs the form All copies of the form are then attached to the applicable copies of the Manifest (Copies 3 to 6), and sent with the carrier. Consignors Page | 24 COMPLETING THE "MULTIPLE DIFFERENT WASTES" SUPPLEMENT If your shipment contains more than four different types of waste (and all of it is going to the same consignee), fill out a single Manifest and attach a 4-copy Multiple Different Wastes supplement. The form is illustrated below; details are on the following pages. Consignors Page | 25 First, complete Part A of the Manifest as shown. Complete Part A of the Manifest (as for other manifests) Enter “Multiple Wastes - see attached form” for description of additional waste Consignors Page | 26 Enter your company name Enter the as shown on your reference generator registration number of the manifest Enter the Type or Certify the Provide contact Enter date of information for print your information in numbers where shipment (in each waste – name the forms by you can be year-month- format similar to signing the reached day format) the manifest form Consignors Page | 27 Give the manifest to the carrier so that the portion pertaining to the carrier can be filled in. Ensure driver completes Part B of the Manifest. Obtain all copies of the manifest with the supplement once the carrier completes his portion, and distribute them according to the information provided in page 33. Consignors Page | 28 COMPLETING THE "MULTIPLE CONSIGNORS" SUPPLEMENT When a carrier is picking up one type of waste from more than one consignor to a single location on the same calendar day, a single Manifest can be used, together with a 3-copy Multiple Consignor Manifest Supplement. The form is illustrated below; details are on the following pages. Consignors Page | 29 The carrier fills out parts A and B of the Manifest. On the Multiple Consignors Supplement, the carrier fills out the following parts of the supplement (at the top and bottom of the supplement form): Carrier fills out waste information (the same as in the manifest): Carrier fills out the  Waste name manifest reference number  Class, if applicable  TDG identification number, if applicable Carrier fills out own information The carrier must enter (the same as in the manifest): the final total after  Carrier’s company name loading waste from the  Driver’s name last consignor  Vehicle place number Note: the final total  Driver’s signature, accepting must also be entered responsibility for the shipment in the manifest at this en route time as well.  Date of shipment Consignors Page | 30 Both the Manifest and the Multiple Consignor Supplement Form will be given to each consignor. Each consignor must check if the information is accurate: Check if the intended consignee is authorized the waste information is correct the handling information is appropriate the carrier is licensed the manifest is correctly filled out Each consignor fills out the portion of the supplement that applies to them (middle of the supplement form) after ensuring that the information in the supplement form is accurate and reflects the information in the manifest. Consignors Page | 31 Enter the consignor name Enter the physical Enter the Enter the consignor’s 5- as shown on your address of the site telephone digit Generator Registration generator registration (if from where waste is number Number (BCG number) registration is required); shipped (Not a post where you issued to their company (if otherwise use your office box or rural can be applicable) business name route number) reached Sign your name Enter the Enter the The carrier must enter Note: signing means quantity of running the final total after you accept waste from total loading waste from the responsibility for your site last consignor sending the shipment Note: the final total as listed must also be entered in the manifest at this time as well. Consignors Page | 32 DISTRIBUTING THE "MULTIPLE CARRIERS/MULTIPLE DIFFERENT WASTE" SUPPLEMENT After completing Parts A and B of the Manifest, and the Multiple Carriers or Multiple Different Wastes supplement, distribute the copies as shown: Attach all copies of the supplemental form to the Manifest (Copies 3 to 6), Deliver with shipment to and send with the consignee the first carrier Send Copy 1 to: BC Ministry of Environment  Within 3 (three) days Consignor retains Copies 1 and 2 of the manifest Keep Copy 2 in your files for 2 years After consignee has received the shipment, Retain in they must return Copy D, your files for together with Copy 6 of 2 years the Manifest to the consignor within 3 (three) days If you have not received Copy 6 and Copy D within 3 days of the expected day the shipment was received, the consignor must Consignee attempt to obtain to obtain Copy 6 from the consignee If you were unable to obtain Copy 6 and BC Ministry Copy D from the consignee, you must of notify the Ministry within 10 days after Environment the shipment occurred Consignors Page | 33 DISTRIBUTING THE "MULTIPLE CONSIGNORS" SUPPLEMENT After completing Parts A and B of the Manifest, and the Multiple Consignors supplement, the whole manifest and supplement form will be taken by the carrier. After consignee has received the shipment, they will return a Retain in photocopy of Copy C, your files for together with a 2 years photocopy of Copy 6 of the Manifest to the consignor within 3 (three) days If you have not received a photocopy of Copy 6 and a photocopy of Copy C within 3 days of the expected day the shipment was received, the Consignee consignor must attempt to obtain to obtain Copy 6 from the consignee If you were unable to obtain the BC Ministry photocopies of Copy 6 and Copy C from of the consignee, you must notify the Environment Ministry within 10 days after the shipment occurred Consignors Page | 34 Carriers OBJECTIVES When you have completed this section, you should be able to: Locate the necessary information to complete the Manifest. Complete the Manifest accurately. Deliver the Manifest with the shipment. Complete the: o Multiple Consignors Supplement o Multiple Carriers Supplement Deliver and/or distribute the supplements. LOCATING THE INFORMATION Carriers are required to hold a valid licence issued by the BC Ministry of Environment in order to transport hazardous waste at a quantity exceeding the prescribed amount for which a manifest would be required (for details see Introduction section, page 6). You must also hold the same category of licence for the waste you intend to transport. The information required to complete the Manifest correctly should be available on your Licence to Transport Hazardous waste. A copy of the licence must be in the vehicle at all times. You require the following information: Carriers Page | 35 Company Information  3 or 4-digit provincial identification number (LT number)  Company name as it appears on the licence.  Mailing address of your company.  Email address and telephone number for company contact Vehicle Information Licence plate number(s) (tractor and trailer) and province (for road vehicles). Route Information Border crossing points for shipments crossing international borders. Handling Knowledge You must have completed training in transportation of dangerous goods if the hazardous waste you are transporting is also a dangerous good. If you are a driver, your employer is responsible for ensuring you have completed adequate training to protect the environment and ensure the safety of yourself and others in the case of an accident or other emergency. Emergency numbers to report spills or damage to shipments should be located in the Carrier’s Contingency Plan Carriers Page | 36 COMPLETING PART B OF THE MANIFEST After the consignor – person sending the waste – has completed Part A and signed it, complete Part B as shown: Enter the number assigned to Enter your company name exactly as you or to your company on it appears on the licence your Licence to Transport Hazardous waste. For rail or other transportation modes, enter “N/A” or “Not Applicable” in the Provincial ID number. Enter your mailing address as it appears on the licence Enter the company email address and telephone number for contact Enter the licence plate number of each vehicle used to transport the hazardous waste: Use a 2-digit code for the province registered Include licence numbers of trailers used For rail or other shipments, include the registration number of the cars the shipment is loaded into Carriers Page | 37 If shipment is from another country, If the shipment is leaving Canada, enter the entry point here: e.g., enter the exit point or border crossing “Vancouver” point here, e.g. “Blaine” Enter the telephone number (including area code) where you can be reached (such as a mobile phone number or the company telephone number) Review the form and ensure  the description matches the description provided by the consignor in Part A  the intended consignee is Enter the date you take Type or print your name an authorized consignee charge of the shipment (driver’s name) here if you in year-month-day are authorized to act for Signing means you accept format as shown. This the carrier, and are the responsibility for the shipment should match “Date person responsible for the en route Shipped” on Part A shipment while it is en route Carriers Page | 38 DELIVERING THE MANIFEST You are responsible for carrying the Manifest with the shipment as shown: After you complete part B, the consignor will To remove Copy 1 and 2 Consignor and hand Copies 3 to 6 to you Carry Copies 3 to 6 with you: Be sure to attach In your cab, within your reach. any additional If you leave the vehicle: documents – look In a pocket in the driver's door for any “see On the driver's seat attached” comments on the To Manifest Consignee The consignor gives all Check with B.C. ferries for requirements documents to the when carrying hazardous waste, such as person who takes reporting requirements or special sailings control of the shipment en route (usually this person is the driver) At the receiving site, give copies 3 With train crew, yard master, dispatcher to 6 to the or other person in charge of a train consignee (receiver) File Copy 4 After completing Part C of and retain the Manifest, the for 2 (two) consignee will give you years Copy 4 for your records Carriers Page | 39 COMPLETING "MULTIPLE CONSIGNORS" SUPPLEMENT If you are picking up a single type of waste from more than one consignor and taking it to a single location, you can complete one Manifest, and attach a 3-copy Multiple Consignors supplement. This is a common practice if you are gathering bulk loads from a number of collection points. Examples of bulk load wastes include, but are not limited to, waste oil, waste solvents and waste batteries. The form is illustrated below; details are on the following pages. Carriers Page | 40 Before completing the supplement, the driver completes both Part A and Part B of the manifest Complete Part A of the Manifest as shown: Under Company name, write “Multiple Consignors – see attached form” Complete receiving site information such as Consignee’s name, Registered Site number, mailing and receiving addresses, etc. Correct waste name and United Nations Number (UN No.), classification and Complete part B packing group, if applicable of the manifest in Complete the remaining of Part A of the normal fashion manifest as per usual Carriers Page | 41 After completing the Manifest, enter the details of the shipment on the supplementary form: Enter the correct waste shipping name as obtained from: Enter the United Nations number Lists in Schedule II of the TDG (UN No.) found in Colum II of the Regulations (for hazardous wastes lists in Schedule II of the TDG that are also dangerous goods) Regulations Hazardous Waste Regulation, Enter “N/A” if the hazardous Section 1, definition of waste is not classified under TDG “hazardous waste” (for names of Regulations wastes not regulated by TDG Regulations) If the hazardous waste is classified under the TDG regulations, enter the classification number. Refer to: Part II of the TDG Regulations If more than one classification applies, use Enter the reference number of the the assigned primary and subsidiary hazard manifest class(es) from the TDG Regulations. The primary hazard being the more acute or prominent hazard. Enter “N/A” if the hazardous waste is not classified under TDG Regulations Carriers Page | 42 As you gather the wastes from each site, ensure you obtain the correct information and signatures from each consignor. Enter the name Enter their Enter each consignor’s 5-digit of each company complete address Generator Registration Number (BCG as you collect and telephone number) issued to their company (if wastes from number applicable) their sites Ensure an authorized person at the site signs the form Enter the Enter quantity gathered from each Maintain a final total site, in kg (solids) or L (liquids or running gases) total Sign the form Print your company’s name Enter the licence Enter the date in Print your name plate number of your year-month-day truck format Carriers Page | 43 After gathering the hazardous waste shipment from all consignors, transfer the total amount carried to Part A of the Manifest: Transfer the information on total quantity shipped to the Manifest Carriers Page | 44 DISTRIBUTING THE "MULTIPLE CONSIGNORS" SUPPLEMENT The Manifest and the Multiple Consignors supplement are distributed as shown: Attach Copy C of the supplement to Copy 5 of the Manifest. Give Copies 3 to 6 of the manifest and Copy C of the supplement to consignee who will Deliver with distribute them after shipment to receiving the the consignee shipment Send Copy 1 to: Attach Copy A of the BC Ministry of supplement to Copy 1 Environment of the Manifest and  Within 3 send to the BC (three) days Ministry of Environment Attach Copy B of the supplement to Copy 2 of the Manifest and keep them together Retain in your files for 2 (two) years After completing the forms at the receiving site, the consignee will give you Copy 4 of the manifest for your records Carriers Page | 45 COMPLETING THE "MULTIPLE CARRIERS" SUPPLEMENT When a waste shipment is transported by more than one carrier from a single consignor to a single destination (consignee), a 4-copy Multiple Carriers Supplement can be used. It should not be necessary to complete Part B of the Manifest (the consignor will have indicated “Multiple Carriers – see attached” in Part B of the manifest). If Part B of the manifest has not been completed, the first carrier fills it as shown below: Complete Part B of the Manifest as shown: “Multiple Carriers – See attached form” Carriers Page | 46 On the supplement, the first driver will fill out his/her information as shown below: Enter the 4-digit number on the Enter the date Carrier’s Licence to Transport when the shipment leaves the site (in year- Enter the licence month-day Enter the format) plate number (and name of the province) of the first carrier vehicle Enter the date when the shipment Fill in the shipping will arrive at the next carrier’s site location location (in year-month-day format) Enter the site where the next The first driver driver will take over signs the form Carriers Page | 47 Each subsequent carrier must fill out his or her information in the Multiple Carrier Supplement when he or she takes control of the shipment from the previous carrier. Enter the same information as for Part B of the Manifest in the supplement form: Company name as it appears on the licence Transport licence number Licence plate number (and province) of your vehicle Dates receiving and delivering the shipment Location where you picked up the shipment, and location where you handed it over Driver’s signature Carriers Page | 48 DELIVERING THE "MULTIPLE CARRIERS" SUPPLEMENT After completing your copy of the Multiple Carriers supplement, keep it with the Manifest. Carry the manifest, supplement and other attached documents with you Deliver with shipment to the next carrier (or to consignee, if you are the last carrier) When the shipment has been delivered, the consignee will Retain in send each carrier a your files photocopy of Copy B, for 2 (two) together with a years photocopy of Copy 4 of the Manifest. Note: the original copy of Copy 4 and of Copy B should be sent to the first carrier. Carriers Page | 49 DELIVERING THE “MULTIPLE DIFFERENT WASTES” SUPPLEMENT The Multiple Different Wastes supplement, used when transporting more than 4 different hazardous wastes, is distributed with the Manifest in a way similar to the other supplements: Carry the manifest, supplement and other attached Deliver with shipment to documents with the consignee at the you receiving site. Consignee will complete forms. When the shipment has been delivered, Retain in the consignee will your complete the forms files for and give you Copy 4 2 (two) of the Manifest and years Copy B of the supplement Carriers Page | 50 Consignees OBJECTIVES When you have completed this section, you should be able to: Locate necessary information to complete the Manifest. Complete the Manifest accurately. Distribute the Manifest copies correctly. Distribute the copies of the supplements correctly. LOCATING THE INFORMATION Before you can receive and handle hazardous wastes, you must have the necessary information to complete the Manifest correctly. All the required information should be available on the registration and approved Operational Plan, or other authorization issued to your facility. If you do not have the knowledge to verify the hazardous waste information, or to complete other parts of Part C of the Manifest, refer to: o The Hazardous Waste Regulation o The Transportation of Dangerous Goods Regulations o The Hazardous Waste Legislation Guide o A qualified professional with the appropriate education and experience in the area of expertise required for the work Consignees Page | 51 You require the following information: Company Information 5-digit provincial identification number (RS number), as issued on your registration or other appropriate authorization number. Company name as it appears on your registration form (if registration is required). Company address - business mailing address, and physical location of the receiving site. Note: any consignee must have an authorization from the BC Ministry of Environment to receive hazardous waste. Information about the hazardous waste you receive The consignor and the consignee should have a contract indicating the type of waste to be managed and the agreed management method for that waste. The consignor should have provided the waste information to the consignee before shipping the waste. Physical state of waste and shipping name Classification number and United Nations identification number (UN No.) if under TDG Regulations, and packing group if assigned. Packaging and transporting requirements. Special handling instructions. Decontamination procedures required. Handling and storage and processing methods. If you are an employee of the consignee, your employer is required to provide adequate training to ensure you are able to handle and/or process hazardous wastes safely. Training must be documented and meet the requirements of the Hazardous Waste Regulation. For hazardous wastes that are dangerous goods, training requirements under the TDG Regulations must also be met. Consignees Page | 52 COMPLETING PART C OF THE MANIFEST As soon as the waste is delivered to you, check the shipment and complete Part C as shown (Copies 1 and 2 will have already been removed): Check to ensure you received all manifests (if more than one manifest is used for the shipment) Enter the registration or authorization number issued to your company Enter the name of your company as issued on your registration or authorization Enter the exact time you receive the shipment and check either the “ A.M.” or “ P.M.” box If waste is to be forwarded to another facility (that is, if you are a broker or other intermediate handler), enter the company name and the registered site number or Enter the date received authorization number of in year-month-day that company format as shown Consignees Page | 53 Review the information about your site on Part A of the form and ensure it is correct: If they are correct check the “ Check to see if your: Yes” box and go to “Date Company name Received” beneath the boxed Mailing address area Site address If any information is not correct are correct on Part A on Part A, check the box “ No, complete the box below” correct it in the boxed area. Correct Correct company Accurate physical mailing name and registration site address address number as it appears Not a post on your registration office box or or authorization rural route number Consignees Page | 54 Review the description of the waste in Part A of the form, and ensure that is what you have received. Measure quantities received - if Ensure accurate description of shipment: discrepancies are more than or less than 5%, record them in the Correct Correct Correct no. of “Comments” description quantity containers column Identify any problems and attach a sheet if more space is needed. If you refuse the shipment, identify the reason here as well If there are problems (as listed below) with the shipment, contact the consignor for clarification and also contact the Regional Office of the Environmental Protection Program: Waste not as described on the Manifest Quantities that indicate wastes may have been removed or lost from the shipment (for example, more than 5% discrepancy between quantity shipped and quantity received) Unsafely packaged shipments Consignees Page | 55 After entering information about the hazardous waste received, enter information about how it will be handled or processed: Enter the “handling code” for how the waste will be handled at your site: 01= storage 02 =thermal treatment 03 =chemical treatment 04 =physical treatment 05 =biological treatment 06 =secure landfill 07 =recycling 08 =solidification 09 =other [specify] If you enter “09”, specify here how waste will be handled Indicate whether the vehicle used to transport the waste is to be decontaminated at your site: “yes” or “no” Indicate whether the container and the interior packaging area to Indicate whether be decontaminated at your site: the load has been “yes” or “no” accepted or rejected Consignees Page | 56 Review the completed form and ensure the information is complete and accurate Type or print your name here if you are authorized to act for the receiving company, and are responsible for completing Part C of the Manifest Sign your name Enter your full telephone number, as printed or including the area code: typed For use if there are any questions about the shipment Consignees Page | 57 DISTRIBUTING THE MANIFEST After completing Part C of the Manifest, distribute the copies as shown: Shipments within B.C. Return Copy 4 to the carrier for their records Give to Carrier Mail Copy 3 and any Mail to: Ministry additional of Environment documents to  Within 3 the BC (three) days Ministry of Environment Keep Copy 5 for Retain in your records your files for 2 (two) years Mail Copy 6 back to the consignor. Mail Copy 6 to Mail to consignor’s the consignor mailing address on Part A of the Manifest. Within 3 (three) days If the consignor does not receive Copy 6 from the consignee, the consignor is required to notify the Ministry within 10 days after the shipment occurred. Consignees Page | 58 Shipments from other provinces in Canada distribute copies 4, 5 and 6 as shown on the previous page. distribute copy 3 as shown below: Mail original to: BC Ministry of Environment Within 3 (three) days Mail Photocopy to authority in sending province Addresses for each province are noted on the reverse side of the manifest Within 3 (three) days if sending jurisdiction requires the original of Copy 3, then mail a photocopy to the BC Ministry of the Environment. Shipments from other counties distribute copies 4, 5 and 6 as shown on the previous page. distribute copy 3 as shown below: Mail original to: BC Ministry of Environment Within 3 (three) days Mail Photocopy to: Transboundary Movement Branch Environment Canada Place Montcalm, 6th floor 70 Crémazie Street Gatineau, Quebec K1A OH3 Consignees Page | 59 COMPLETING THE "MULTIPLE DIFFERENT WASTES" SUPPLEMENT After receiving a shipment with a Multiple Different Wastes supplement attached, review both the manifest and the supplement form. Complete Part C of the manifest in the normal fashion. Where it references the Multiple Wastes Supplement Form, indicate “see attached form”. Complete Part C of the Ensure information about consignee manifest as shown: in Part A is correct  consignee’s information Complete waste portion as shown: Ensure accurate “see attached form” for multiple waste description of supplement item Certify shipment Waste quantity received, handling codes and sign and vehicle/container decontamination manifest Record discrepancies Consignees Page | 60 On the Multiple Different Wastes supplement form, complete the "receiving section" in the same way as on the Manifest: Ensure you receive shipment as described Enter Record Enter Indicate amounts discrepancies handling decontamination received code of package and/or vehicle Lastly, certify and sign the manifest after both the supplement and the manifest are completed. Consignees Page | 61 DISTRIBUTING THE "MULTIPLE DIFFERENT WASTES" SUPPLEMENT After completing a Multiple Different Wastes supplement, complete and distribute the Manifest as you would normally, except: Attach Copy Mail to: Ministry A to Copy 3 of Environment of the  Within 3 Manifest. (three) days Attach Copy B to Copy 4 of the Give to Manifest Carrier Retain in Keep Copy C with your files Copy 5 of the for 2 (two) Manifest years Mail back to the consignor. Attach Copy D Mail to consignor’s to Copy 6 of the mailing address on Part A Manifest of the Manifest. Within 3 (three) days Consignees Page | 62 DISTRIBUTING THE "MULTIPLE CARRIERS" SUPPLEMENT After receiving a shipment with a Multiple Carriers supplement, complete and distribute the Manifest as you would normally, except: Attach Copy A to Mail to: Ministry Copy 3 of the of Environment Manifest.  Within 3 (three) days Attach Photocopy of Copy B and Photocopy of Send to each Copy 4 of the carrier Manifest. involved in the Note: the shipment original copy within 3 of Copy 4 and (three) days of Copy B should be sent to the first carrier. Retain in Keep Copy C your files with Copy 5 of for 2 (two) the Manifest years Attach Copy D Mail back to the consignor. to Copy 6 of Mail to consignor’s the Manifest mailing address on Part A of the Manifest. Within 3 (three) days Consignees Page | 63 DISTRIBUTING THE "MULTIPLE CONSIGNORS" SUPPLEMENT After checking the information on the Multiple Consignors supplement, complete and distribute the Manifest as you normally would, except: Attach Copy C or a Mail to: photocopy of Copy BC Ministry of C to Copy 3 of the Environment Manifest and send  Within 3 to the BC Ministry (three) days of Environment Keep Copy C Retain in with Copy 5 of your files the Manifest for 2 (two) years Return a photocopy of Copy C, together with a photocopy of Mail back to Copy 6 of the each Manifest to each consignor consignor within 3 within 3 (three) days (three) days. Note: the original copy of Copy 6 of the manifest and of Copy C of the supplement should be sent to the first consignor. If the original copy of Copy C is sent to the BC Ministry of Environment, then a photocopy of Copy C should be sent to the first consignor. Consignees Page | 64 Closing ENFORCEMENT AND PENALTIES The Environmental Management Act (EMA) allows officers to stop road or rail vehicles or vessels at any reasonable time and to request they be opened for inspection. Officers may also inspect vehicles to check compliance with the EMA. As a result, a vehicle and its cargo may be seized or ordered to be dealt with in any manner considered necessary. Any costs incurred in the disposal or handling of an impounded vehicle or waste will be charged to the owner. In carrying out such inspections, officers may examine or remove records, conduct investigations, take samples for analysis, or take other measurements as necessary. A carrier failing to comply with manifest or transport licence requirements, as well as the requirements of the Environmental management Act and the Hazardous Waste Regulation may:  be fined of up to $200,000.00  be imprisoned for up to six months and/or  have their licence suspended or cancelled. DISCLAIMER This manual is not a legal document. This document does not supersede or replace the Environmental Management Act or its regulations; in the case of omissions or discrepancies, the Act and the Hazardous Waste Regulation apply. It is intended for guidance only. Closing Page | 65 For More Information 24 hr Spill Reporting Provincial Emergency Program 1800.663.3456 Canadian Coast Guard (marine spills) 1.800.889.8852 Licence to Transport in B.C.: Office of the Business Service Branch 250.356.5044 http://www2.gov.bc.ca/gov/content/environment/waste- management/hazardous-waste/transporting-hazardous-waste TRANSPORT CANADA Canadian Coast Guard (24-hour marine spill reporting) 604.666.6011 Transport Canada (TDG-Vancouver) 604.666.2955 CANUTEC (Ottawa, only information provided) Emergency line 613.996.6666 Information line 613. 992.4624 ENVIRONMENT CANADA Oil and Chemical Spill Reports (24 hours) 604.666.6100 Contact information Page | 66

British Columbia's Hazardous Waste Manifests and Supplementary Forms PDF

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