Palm Beach County Fire Rescue Pre-Incident Planning PDF

TO: ALL PALM BEACH COUNTY FIRE RESCUE PERSONNEL FROM: REGINAL K. DUREN FIRE RESCUE ADMINISTRATOR PREPARED BY: FIRE RESCUE PPM COMMITTEE SUBJECT: PRE-INCIDENT PLANNING PPM #:...

TO: ALL PALM BEACH COUNTY FIRE RESCUE PERSONNEL FROM: REGINAL K. DUREN FIRE RESCUE ADMINISTRATOR PREPARED BY: FIRE RESCUE PPM COMMITTEE SUBJECT: PRE-INCIDENT PLANNING PPM #: FR-O-901 ISSUE DATE EFFECTIVE DATE March 25, 2021 April 23, 2021 PURPOSE: To establish a method for the documentation and distribution of vital information to responding emergency units through complete and accurate Pre-Incident Plans. UPDATES: Future updates to this PPM are the responsibility of the Deputy Chief of Operation, in conjunction with the PPM Committee, under the authority of the Fire Rescue Administrator. AUTHORITY:  Fire Rescue Administrator SCOPE: This policy applies to all Palm Beach County Fire Rescue personnel and reservists. ATTACHMENTS: Attachment A: Pre-Incident Plan Worksheet POLICY: This policy is intended to provide a structured approach with conducting Pre-Incident Plans. This includes scheduling, maintenance and identifying the levels of Pre-Incident Plans, along with CAD drawing procedures and Site Survey instructions. DEFINITIONS 1. SmartDraw – a program used to create two-dimensional drawings (i.e. building floor plans and site drawings). 2. Fire Protection System – any fire alarm device or system or fire extinguishing device or system or combination thereof, that is designed and installed for detecting, controlling, or extinguishing a fire or otherwise alerting occupants, or the fire department, or both, that a fire has occurred. (NFPA 1) 3. Hazardous Material Facilities – a facility that is recommended by the Emergency Planning and Community Right-To-Know Act (EPCRA) to submit a tier II report to the State of Florida (https://www.epa.gov/epcra). 4. High Inhalation Hazard Facilities – a facility that contains highly hazardous material as identified in 302 of the EPCRA for Inhalation Hazards. FR-O-901/Page 1 of 5  5. MobileEyes program used by Fire Rescue personnel to input and track Company Inspections and Pre-Incident Plans. 6. Pre-Incident Plans – a document developed by gathering general and detailed data that is used by responding personnel in affectively managing emergencies for the protection of occupants, responding personnel and the environment. (NFPA 1620) 7. Shell – a structure with empty spaces that have not yet been classified with a known tenant. 8. Site Survey – the actual physical surveying of a site.(PPM FR-O-901) 9. Target Hazards – areas in the county which have the risk potential for high damage and/or high loss of life. PROCEDURE: Pre-Incident Plans shall be completed by all Operational Personnel in accordance with this policy. 1. General a. Familiarity with a given structure prior to an emergency is a proven method to increase operational efficiency, enhance firefighter safety, increase occupant survivability and reduce property loss. b. Pre-Incident Plans should be conducted, if possible in conjunction with Company Inspections (PPM FR-O-902) as the information and tasks often overlap. c. The reporting email for the Existing Inspections Staff Captain in CRRD is [email protected] 2. Pre-Incident Plans a. Pre-Incident Plans shall be updated on an annual basis. b. Pre-Incident Plans encompass the following: 1. All commercial, Industrial and Institutional buildings. 2. Any residential buildings that have the following: a. A common area, such as a lobby, meeting room or card room b. 5 or more units c. When completing Pre-Incident Plans, it is acceptable to upload a SmartDraw drawing of a single building for multiple like buildings in a common subdivision, provided all of the following are met: i. The buildings are 3 or more stories in height or have a fire protection system. ii. That all building characteristics are the same. iii. That all fire prevention related features are identical. iv. The SmartDraw drawing is uploaded to each Pre-Incident Plan. If multiple addresses (500-580 Pike Road), please upload the smart drawing to each address in that range. d. All Pre-Incident Plan issues shall be reported, via email, to [email protected] 3. Site Survey a. Prior to conducting a Pre-Incident Plan, the Lieutenant or Operational Captain shall: i. Review the previous Pre-Incident Plan. ii. Contact the building representative and make an appointment. b. All buildings in the county that are equipped with fire alarm systems are also required to maintain building access keys in a Knox Box. c. During a Site Survey, the Knox Box shall be opened and checked for operation, and the keys within it shall also be checked to ensure they open the appropriate doors. FR-O-901/Page 2 of 5  d. Buildings with elevators shall have their elevator machine room(s) inspected. The elevator main disconnect switches shall be identified and clearly labeled. e. Hydrants on or near the site should be opened and flowed to check for operability. f. All Site Survey issues shall be reported, via email, to [email protected] 4. Post Site Survey a. After completion of a Site Survey, the Lieutenant or Operational Captain shall: i. Enter or update all Pre-Incident Plans information in MobileEyes. ii. Enter or update all building and site drawings in the SmartDraw Drawing program. iii. Save the SmartDraw drawings on the Q drive in the Smartdraw Files folder (this folder has 3 subfolders: Pre-Incident Drawings, Satellite Images, and SmartDraw Pre-Incident Folder.) 1. SmartDraw drawings shall be saved in. SDR format within the “SmartDraw Pre - Incident” folder. 2. SmartDraw drawings shall be saved in.GIF format within the “Pre- Incident Drawings” folder. 3. All files shall be named with the numerical followed by the street name (i.e., 405 Pike Road). iv. Upload any new SmartDraw drawings into MobileEyes. 5. SmartDraw Drawings Program: a. SmartDraw drawings shall be altered or redrawn as necessary to accurately reflect fire and life safety hazards. (Fuel tanks, chemicals, etc…) b. The SmartDraw drawings shall include: i. All buildings on site. This includes large strip malls/commercial properties on one property. Draw the entire complex (not just the address listed on your schedule), then upload the drawing to every address listed in that complex or strip mall. ii. Building dimensions, to include length and width. iii. A minimum of (2) streets, to show correlation to the structure. iv. Access road to structure from road. v. All hydrants on site. (If no hydrants or drafting site available – document in drawing) vi. The dimensions between the (2) closest hydrants and the building, at a minimum. vii. The north directional arrow. The north directional arrow shall be located at the top right side of the page and pointed to the top, with legend under arrow viii. Buildings with light-weight truss systems shall have “R”, “F” or “RF” in the building of the drawing. ix. A text box with the number of floors on multi story buildings. x. If multiple addresses, a text box with the address range. Example: (500-524 Main Street) xi. Any electrical, water, gas shutoffs or disconnects. xii. Location of Fire Alarm Control Panel (FACP) and Knox Box. xiii. Location of Fire Department Connection (FDC), risers, elevators, stairs and OS&Y. FR-O-901/Page 3 of 5 6. MobileEyes: a. MobileEyes is a live, up to date and interactive program that stores information on a server and updates each Mobile Data Computer (MDC) when it is restarted. b. Care shall be taken by all Fire Rescue personnel to not delete necessary files within the MobileEyes program. c. Only the appropriate CRRD personnel may delete Pre-Incident Plans or Company Inspections within the MobileEyes program. d. Should a Pre-Incident Plan or Company Inspection be accidentally deleted, the MDC shall be restarted. If the file is still missing or deleted, the appropriate CRRD contact (i.e., Existing Inspections Staff Captain, Company Inspection Coordinator) shall be contacted. e. All MobileEyes files are backed up on the MobileEyes server on a daily basis. 7. Responsibilities: a. District Chief Responsibilities i. Each District Chief shall be responsible for ensuring all Pre-Incident Plans have been completed for the Battalion by the end of each month. b. Battalion Chief Responsibilities i. The Battalion Chief of each shift shall: 1. Ensure all Pre-Incident Plans are completed on the monthly schedule in MobileEyes. 2. Ensure all CAD drawing are adequate and are stored on the Q drive, in the SmartDraw files folder, with the address as the file name. 3. Review all Pre-Incident Plans for accuracy and commit them within MobileEyes by the end of each month. c. Lieutenant and Operational Captain Responsibilities i. The Lieutenant or Operational Captain assigned Pre-Incident Plans shall complete the: 1. Site Survey in accordance with this policy. 2. Post Site Survey in accordance with this policy. 3. Pre-Incident Plans according to the established schedule. d. MobileEyes Coordinator Responsibilities i. MobileEyes Coordinator shall be responsible for determining a schedule of all Pre-Incident Plans for each month. e. Fire Operations Officer Responsibilities i. The Fire Operations Officer shall: 1. Have access to electronic Pre-Incident Plans. 2. Have Pre-Incident Plans available for reference and review during incidents. 3. Provide the following information, if deemed necessary to responding fire units or be able to pass the information to the appropriate tac channel dispatcher. 4. Fire Department access point (to include gate code and Knox box). 5. Business/Building name and/or Occupancy type (Public Assembly, Educational, Residential, Mercantile, etc.). 6. Type of building construction: a. Fire Resistive b. Heavy Timber FR-O-901/Page 4 of 5  c. Non-Combustible d. Ordinary e. Wood Frame 7. Fire protection systems. 8. Water supply type (hydrants, drafting site, dry hydrant). 9. Water supply location. f. Community Risk Reduction Division Responsibilities i. It shall be the responsibility of CRRD to: 1. Notify the appropriate District Chief of substantive changes found to inspected occupancies during a CRRD Fire Safety Inspection. ii. It shall be the responsibility of the New Construction Plans Review Department to notify via email the appropriate District Chief and the MobileEyes Coordinator of any new construction, which meets the criteria warranting completion of a Pre-Incident Plan. g. Information Technology Services Responsibilities i. ITS shall be responsible for: 1. CAD integration and backup files on the MDCs. 2. Updating and maintaining MobileEyes. ______________________________ REGINALD K. DUREN FIRE RESCUE ADMINISTRATOR Supersession History 1. SOG #1108, issued 03/15/1995 2. SOG #1108, issued 11/01/2008 3. SOG #1108, issued 11/01/2011 4. SOG 100-01, clerical 05/01/2018 5. SOG 100-01, issued 05/21/2018 6. PPM#FR O-901, issued 05/04/2020 7. PPM #FR-O-901, revised 03/25/2021 FR-O-901/Page 5 of 5