CSU Injury and Illness Prevention Program PDF

OneNote https://usc-onenote.officeapps.live.com/o/onenoteframe.aspx?ui=en-U... CSU Injury and Illness Prevention Program Tuesday, October 22, 2024 6:37 AM...

OneNote https://usc-onenote.officeapps.live.com/o/onenoteframe.aspx?ui=en-U... CSU Injury and Illness Prevention Program Tuesday, October 22, 2024 6:37 AM At CSU, safety is not only important, it's also everyone's responsibility! Everyone deserves to work in a safe working environment. Creating, maintaining, and promoting a safe work environment at CSU requires creating a safety conscious culture. According to the California State University Environmental Health and Safety Policy(opens in a new tab), all employees are responsible to maintain a safe work environment. What is the Injury and Illness Prevention Program? Think of the IIPP as a roadmap for safety. In essence, the IIPP describes how the safety program will be administered within the CSU and at each campus, and the specific role you're expected to play with regard to the program. The IIPP establishes a proactive safety program to identify and eliminate workplace hazards before injuries or illnesses occur. The IIPP also serves as the default safety plan in the absence of a more specialized regulation or program. Elements of Injury and Illness Prevention Program - The IIPP regulation requires that both the written program and employees' training cover several elements. These include: 1. Roles and Responsibilities: Although the ultimate authority and responsibility for the CSU safety program rests with the Chancellor and university presidents, every CSU employee has responsibility to participate in the creation of a safety conscious culture. Employees, vice presidents, administrators, managers, and chairs all have responsibilities to promote and maintain a safe and healthful work environment. a. CSU Leadership: The CSU, and particularly CSU leadership as the employer, is required under Cal/OSHA standards, to establish and carry out a formal training program. This program must, at a minimum, provide training and instruction: i. To all employees when your campus program is first established ii. To all new employees iii. To all new employees given new job assignments for which training has not been previously received iv. Whenever new substances, processes, procedures, or equipment are introduced to the workplace and represent a new hazard v. Whenever new or previously recognized hazards become known vi. To ensure all supervisors are familiar with the safety and health hazards to which employees under their immediate direction and control may be exposed b. Supervisors: All supervisors must exercise every reasonable effort to: i. Enforce the safety program within their department ii. Ensure that employees are appropriately trained for the tasks they engage in iii. Assist in the identification and correction of their safety deficiencies within their work areas Important point for all supervisors! California Labor Code 6425(opens in a new tab) establishes that negligence on the part of a supervisor or manager which results in an employee injury or illness may be punishable by imprisonment or fine. Supervisors must know: i. They serve as key figures responsible for establishment and success of your campus's Injury and Illness Prevention Program. ii. Establishing and maintaining safe and healthful working conditions are crucially important. iii. They are responsible for being familiar with safety and health hazards to which their employees are exposed; how to recognize those hazards; the potential effects these hazards have on employees; and rules, procedures, and work practices for controlling exposure to those hazards. iv. They should communicate regularly with Environmental Health & Safety to ensure all hazards are being appropriately addressed and proper controls and training have been implemented. v. They convey safe work practices to employees by setting good examples, instructing employees, and making sure employees fully understand and follow safe procedures. vi. They should know how to investigate accidents and take corrective and preventive action. An effective Injury & Illness Prevention Program requires proper job performance by everyone in the workplace. As a supervisor, you must ensure that all employees are knowledgeable about the materials and equipment they're working with, what known hazards are present, and how those hazards are controlled. c. Administrators, Chairs, and Managers: This group must implement and enforce the safety program within their area of responsibility. They should discuss and evaluate the effectiveness of the safety efforts within their organization on a regular basis. For example, they can review safety training statistics, incident statistics, and safety concerns or complaints during regularly held staff meetings. Remember, it's your responsibility to see that safety is integrated into all your departmental operations. This may mean including safety as an element of employee performance reviews. d. Vice Presidents and Administrators: This group must implement safety programs by reviewing and approving written programs and policies developed by the campus Environmental Health & Safety office and providing funding to implement and maintain required programs. e. All employees are responsible for the following: i. Use safe work practices for the task at hand. ii. If you're unsure of appropriate safety precautions, ask your supervisor, a knowledgeable coworker, or a member of your campus safety office for assistance. iii. Take appropriate actions to correct unsafe working conditions. For example, if something spilled on the floor that can cause someone to slip and fall, clean it up or isolate the spill to prevent injury to others while you get assistance. iv. If the identified hazard is beyond your capability to correct, notify your supervisor and/or the department that is responsible for correcting the identified concern. v. Discourage others from engaging in work activities for which they aren't appropriately trained. Engaging in potentially hazardous work activities without the completion of appropriate training can result in injury and disciplinary action. 1 of 9 10/23/24, 7:17 AM OneNote https://usc-onenote.officeapps.live.com/o/onenoteframe.aspx?ui=en-U... vi. Do your part by maintaining a neat and orderly work area. vii. Properly store used equipment, replace damaged equipment, clean up after a project, close cabinet doors, and so on. viii. Direct your concerns about situations that may require a higher level of administrative action - financially or otherwise - to the appropriate vice president or administrator through your chain of command. Not participating in potentially hazardous work activities for which you aren't properly trained. For example, don't perform electrical work if you aren't authorized and appropriately trained. All employees need to understand: i. Preventing injuries and illnesses depends on everyone's actions. ii. Safe work procedures for their jobs, how these procedures protect against injury and illness, and the benefit of these procedures to their work environment. iii. No employee is expected to undertake a job until they have received instruction on how to do it properly and safely and is authorized to perform the job. iv. No employee should undertake a job that appears to be unsafe. v. No employee should use chemicals without fully understanding their hazards and first reviewing the corresponding Safety Data Sheet (SDS) to work with them safely. vi. Mechanical safeguards must always be in use and kept in place. vii. Employees are expected to report all unsafe conditions encountered during work to a supervisor or designated individual. viii. Employees must know what to do if emergencies occur in the workplace. Recognition and Discipline What is recognition? CSU may recognize employees who go beyond the normal call of duty to improve the safe working conditions within the CSU by awarding those individuals with a Letter of Commendation or other means of recognition. Recognition should be provided to employees who enhance the CSU safety program through the development of safety devices, practices, or the improvement of work area and equipment-specific safety procedures. Supervisors, managers, and coworkers should nominate employees for appropriate recognition who significantly contribute to the safety program. Your written employee nomination and justification should be forwarded to your campus’s Environmental Health and Safety office through the appropriate chain of command. Discipline: Employees who neglect to work safely may be disciplined for: i. Breaking a Rule ii. Carelessly resulting in injury to self or others iii. Misuse of CSU/campus vehicles and failure to adhere to the California Vehicle Code iv. Failure to heed CSU/ campus-posted caution and warning signs v. Failure to report accidents or injuries involving self vi. Failure to report a known safety concern or near-miss incident that could cause serious injury Exchange of Information: Communication is an important injury and illness prevention strategy. A successful injury and illness prevention model incorporates two-way communication, meaning safety information and expectations are conveyed through leadership to employees, and employees actively engage in the safety process to report hazardous conditions, near-misses, and safety concerns or recommendations. It may be worth noting that best practices are often established by employees, not always management. Employees should feel empowered to help improve processes, even if it's making an already safe process even better. Through Employees' Supervisors The supervisor is the first option for work-related safety information. Supervisors develop and maintain relevant written procedures. Supervisors ensure each employee adheres to the procedures. They become familiar with their employees' safety and health hazards and exposures. They instruct employees and students in the recognition and avoidance of unsafe conditions and hazards. They only permit employees or students who are qualified to operate potentially hazardous equipment. Employee Safety Training Supervisors are responsible for ensuring that employees are trained: When initially hired as a new employee. Prior to beginning a new job assignment. Whenever new substances, processes, procedures, or equipment are introduced in the workplace that represent a new occupational safety and health hazard. Whenever the supervisor is made aware of a new or previously unrecognized hazard. Whenever required by specific Cal/OSHA regulations specific to your job duties. Tailgate & Group Safety Meetings Some departments may be required - or may elect - to conduct regular safety meetings or tailgate meetings. You are required to participate in safety meetings organized by your department or the Environmental Health & Safety office. Written & Posted Programs, Policies, Procedures, and Regulations You are entitled to have access to safety information pertinent to your job assignment. You may obtain written safety information by talking with your supervisor, by contacting your campus Environmental Health & Safety office, or visiting your campus Environmental Health & Safety office web page. Many campuses also provide periodic safety newsletters to inform employees of general safety information. These items can include - but aren't limited to - written safety programs, standard operating procedures, hazard assessments or job safety assessments, operating manuals, fact sheets and Safety Data Sheets. Bulletin Board Postings & Safety Newsletters Throughout CSU buildings, bulletin boards are posted with pertinent information on worker rights. Check with your department administrator or their assistant if you need help 2 of 9 10/23/24, 7:17 AM OneNote https://usc-onenote.officeapps.live.com/o/onenoteframe.aspx?ui=en-U... locating the bulletin board in your area. We encourage you to read the information posted on these boards. Anonymous Hazard Notifications It's your legal right to contact, anonymously or openly, the California Occupational Safety and Health Administration (Cal/OSHA) regarding safety hazards within your work area. Although you may choose to contact Cal/OSHA, addressing safety concerns with your supervisor or Environmental Health & Safety first is the quickest and most effective way of preventing injuries and illnesses. Environmental Health & Safety team members are excellent resources if you are unable to resolve safety concerns within your department. Environmental Health & Safety professionals can provide objective and regulatory-based opinions on the safety concerns and can help by providing effective solutions to safety deficiencies. You may also contact campus Environmental Health & Safety anonymously by phone or mail. Safety Committees Campuses may choose safety committees as their safety communications venue. If so, the safety committees should include management and staff representatives and should: Prepare and make records of the discussions available to affected employees. Review inspection results. Review accident investigations and causes of incidents. Submit suggestions to management to prevent incidents. Review investigations of alleged hazardous conditions. Submit recommendations to assist in the evaluation of employee safety suggestions. Inspecting the Work Environment: A safety program would not be complete without an effective work area inspection. Typically, CSUs use four types. Flip each card and advance through all five to learn more. i. Individual Work Area Inspection: Every employee is responsible for visually inspecting their work area as part of good housekeeping practices. If you see something out of place, put it away. If you identify a hazard, correct it. If you don't have the necessary skills or resources to correct a hazard, protect yourself and others from injury, immediately notify your supervisors and other appropriate departments such as Facilities Services or Physical Plant – of the correction needed. Some departments have department safety coordinators to assist in complying with the campus safety requirements. ii. Periodic Safety Inspections for Hazardous Materials and Equipment: Potentially hazardous work activities such as working with chemical, radiation, working at heights, SCUBA diving, or working with recreational equipment requires periodic inspections of all related safety equipment. For example, if you work in a laboratory that uses hazardous materials, you must ensure that safety showers and eyewashes are inspected as required by regulation or the manufacturer. iii. Periodic Safety Inspections for Hazardous Materials and Equipment: If you use life-protecting equipment such as SCUBA tanks or fall arrest systems, or portable or stationary hazardous materials leak detection equipment, these must be inspected and maintained in accordance with Cal/OSHA regulations and manufacturer requirements. Departments must conduct an inspection whenever new substances, processes, procedures, or equipment are introduced which represent a new occupational safety and health hazard. Your environmental health and safety team may help you with these inspections. iv. Periodic Inspections by the Environmental Health and Safety Office: Members of your campus Environmental Health and Safety Office will periodically inspect work locations. Once Environmental Health and Safety has completed the inspection, a formal report will be produced and submitted to the administration. Inspected departments must address recommended corrective actions within an appropriated time frame. Supervisors and other administrators are required to provide appropriate access to the work site for Environmental Health and Safety inspectors to fulfill these responsibilities. v. Inspections by Local Government Regulators: Local government regulators such as the State Fire Marshal also conduct campuswide inspections from time to time Incident Investigation and Hazard Correction Step 1: Seek necessary medical attention In the unfortunate event that you are injured or become ill as a result of your work activities, first seek appropriate medical attention Report the injury or illness to your supervisor. Immediately following medical attention, you must report your injury or illness to your supervisor. IMPORTANT! Failure to report a work-related injury or illness in a timely manner could result in a disciplinary action Step 2: Your supervisor must complete an incident report. Supervisors will complete an incident report using the appropriate form from the campus Environmental Health and Safety Office and submit it as directed. Serious injuries or illnesses must be immediately reported to the appropriate contact at your campus and must be immediately reported to Cal/OSHA through your campus reporting process. "Serious injury or illness means any injury or illness occurring in a place of employment or in connection with any employment which requires inpatient hospitalization for other than medical observation or diagnostic testing, or which an employee suffers an amputation, the loss of an eye, or any serious degree of permanent disfigurement." Step 3: Conduct an accident investigation to identify the root cause Accident investigations are to be conducted by the supervisor, Environmental Health and Safety/risk management personnel, or other individuals as appointed by the appropriate administrator. Their results are not intended to assign blame, and doing so can reduce the likelihood of employee accident reporting and cooperating with future investigations. They will thoroughly investigate the accident and work with administrators to identify the accident's root cause. Administrators are to work with supervisors to ensure that the accident's root cause has been appropriately identified and addressed. 3 of 9 10/23/24, 7:17 AM OneNote https://usc-onenote.officeapps.live.com/o/onenoteframe.aspx?ui=en-U... The depth and complexity of the accident investigation depends on the circumstance, the severity of the accident, and campus policy. You may request the assistance of your campus Environmental Health and Safety office professional in your accident investigation efforts. Campus Environmental Health and Safety or risk management offices have the right to investigate all accidents independent of your department's accident investigation process, and all CSU employees, supervisors, and administrators are expected to cooperate with the investigations. Step 4: Take necessary and effective action to correct the hazard Administrators are expected to work with supervisors to ensure effective corrective actions have been implemented and recorded on the accident investigation form. Administrators also need to follow through on the corrective actions to ensure they are completed. Keeping Records: Your campus maintains IIPP related records 1. Industrial Hygiene Report: An Industrial Hygiene Report is a survey or monitoring of the employee's work environment or exposures prepared by a qualified professional. These reports document the environmental factors or stresses arising in or from the workplace which may cause sickness, impaired health, or significant discomfort among workers of the campus community. 2. Incident Reports: Incident Reports record details of an event that can include accidents, injuries, or near-misses. 3. Injury or Illness Report: An Injury or Illness Report documents a work- related injury or illness. 4. Accident Investigation Report: This report is reviewed and signed by the supervisor of an injured or ill employee to determine the cause of the injury or illness and what can be done to prevent future injuries. 5. OSAA Citations: If the campus is inspected by Cal/OSHA and a violation of the safety code is identified, a citation will be given to the campus. This citation will be posted at the site of the violation and a copy kept in Environmental Health & Safety. 6. Employee Training Records: Employee Training Records document that employees are receiving required training. Some training is mandated by state and federal regulatory requirements such as IIPP, Defensive Driver, and Emergency Action: 7. Summary of Work-Related Injuries and Illnesses: Annually, your campus will post a summary of all injuries and illnesses in the previous year. Contact your campus Environmental Health & Safety office for more information. Employee Safety Training: CSU is committed to providing all employees with safety training. Training provides a forum to share critical information, prepare you to contribute to safety culture, and attend to safety within your immediate area. 1. Basic Track: Every CSU employee has been assigned various safety training courses which consist of this course - the IIPP - and emergency preparedness/emergency action plan training. Depending on the specific hazards associated with your job, you may also be required to complete additional campus-specific safety training as appropriate and determined by your supervisor or Environmental Health & Safety. 2. Refresher Courses, Updates, and Retraining: You may be required to complete refresher courses on IIPP or other safety-related training programs. Further, you may have to complete an updated course should there be changes to safety regulations, policies, or procedures that affect your job or responsibilities. Finally, you may be required to complete a retraining in the event of a workplace incident or failure to comply with the IIPP. 3. Specialized Training: Depending on the specific hazards associated with your job, you may be required to complete additional campus-specific safety training. To find out exactly what safety training you must complete, talk with your supervisor or contact the campus Environmental Health & Safety office. Employee Access to the IIPP: The IIPP is available to all employees. Your campus IIPP is available at your Environmental & Safety office and at their website(opens in a new tab). COVID-19 and How It is Spread: The California Department of Public Health says there's a risk of transmission between people in the same shared indoor air space. This is the latest information from the California Department of Public Health(opens in a new tab) (CDPH) and the California Occupational Safety and Health Administration(opens in a new tab) (Cal/OSHA) for COVID-19 protection. COVID-19 requirements change continually as the virus and its variants progress. COVID-19 spreads when an infected person talks or vocalizes, sneezes, coughs, or exhales. Particles containing the virus can travel more than 6 feet - especially indoors - and these particles can be breathed in by other people or land on their eyes, noses, or mouth. In some circumstances, particles may contaminate surfaces they touch. Physical distancing, face coverings, increased indoor ventilation, and respiratory protection can decrease the spread of COVID-19 and its variants and are most effective when used in combination. Refer to your campus COVID-19 plan and(opens in a new tab) local policies for up- to-date information on safety requirements including face coverings and vaccinations. Learn more about the current understanding of COVID-19 transmission according to the Centers for Disease Control and Prevention(opens in a new tab) (CDC). Symptoms and Diagnosis: What are the symptoms of COVID-19? COVID-19 and its variants can produce many symptoms that range in severity. Most people will experience mild symptoms; some people are asymptomatic and show no symptoms; others, sadly, may become dangerously ill. The CDC lists the most common symptoms of infection(opens in a new tab). Depending on the variant and individual, symptoms may include: Fever or chills Cough Shortness of breath or difficulty breathing Fatigue Muscle or body aches Headache New loss of taste or smell Sore throat Congestion or runny nose 4 of 9 10/23/24, 7:17 AM OneNote https://usc-onenote.officeapps.live.com/o/onenoteframe.aspx?ui=en-U... Nausea or vomiting Diarrhea Self-Screening There are days when we just don't feel well. Do a quick check. Various symptoms can be an indicator that you have COVID-19. It's best to get tested(opens in a new tab). Check your campus's COVID-19 Plan for instructions if you're experiencing COVID-19 symptoms. And don't forget to contact your supervisor to let them know you will not be at work. Preventing the Spread of COVID-19: Taking precautions to protect yourself from COVID-19 isn’t alarmist - it’s responsible! Prevention is still the best way to keep yourself and loved ones safe. Prevention Actions to Use at All COVID-19 Community Levels The CSU will address COVID-19 hazards in the same way as other safety programs and using the framework of the IIPP. Your campus plan will refer to training, hazard identification and correction, hazard communication, and exposure investigation. The CSU has also optimized ventilation to help prevent the spread of COVID-19. Know your roles and responsibilities in you campus COVID-19 prevention protocols. In addition to basic health and hygiene practices - like handwashing (opens in a new tab)- you can take some additional preventative actions. The CDC especially recommends considering these when there are higher levels of COVID transmission. Wearing Masks or Respirators(opens in a new tab) Employees can wear face coverings regardless of vaccination status without fear of retaliation. If employees need a filtering facepiece (aka N95) respirator at work, they will be provided at no cost to the employee. Respirators are more effective at preventing COVID-19; they protect from airborne disease. Employees who are working indoors or in vehicles with more than one person can request an N95 respirator for voluntary use without fear of retaliation and at no cost. Contact your campus Environmental Health and Safety Office(opens in a new tab) for more information on your campus policy on respirators and how to obtain respirators for voluntary use. Increasing Space and Distance(opens in a new tab) Health and Safety Resources California Department of Public Health California Department of Public Health's guidance on COVID-19. https://www.cdph.ca.gov/Programs/CID/DCDC/Pages/Immunization/ncov2019.aspx Cal/OSHA: Cal/OSHA's latest information on COVID-19. https://www.dir.ca.gov/dosh/coronavirus/ Centers for Disease Control and Prevention (CDC) Learn how the CDC is responding to the COVID-19 outbreak. https://www.cdc.gov/covid/index.html CSU Campus EHS Contacts Use the drop-down list to locate your campus information. https://www.calstate.edu/csu-system/administration/business-finance/systemwide- risk-management/Pages/environmental-health-and-safety.aspx CSU Environmental Health & Safety Policy Each campus has an Environmental Health & Safety Administrator. As such, each campus and the Chancellor's Office is staffed with knowledgeable and helpful Environmental Health & Safety professionals. https://calstate.policystat.com/policy/15096056/latest/ CSU Policy on COVID-19 Vaccinations The CSU policy on COVID-19 vaccines has evolved with the pandemic. See the following link for the latest policy. COVID VAX policy IIPP Quick Review: Here are the takeaways from this course 1. The IIPP establishes a proactive safety program to identify and eliminate workplace safety deficiencies before injuries or illnesses occur. 2. The federal Occupational Health and Safety Act - passed in 1970 - requires employers and employees to take an active role in ensuring workplace safety. 3. Implementing safe work practices for the task at hand, taking appropriate actions to correct unsafe working conditions, and discouraging others from engaging in work activities for which they aren't appropriately trained are key responsibilities for everyone in the IIPP. 4. Enforcing the safety program within their department and assisting in the identification and correction of safety deficiencies within their work area are key responsibilities for supervisors in the IIPP. 5. Some CSU campuses recognize employees who go beyond the call of duty to improve safe working conditions by awarding those individuals with a Letter of Commendation. 5 of 9 10/23/24, 7:17 AM OneNote https://usc-onenote.officeapps.live.com/o/onenoteframe.aspx?ui=en-U... 6 of 9 10/23/24, 7:17 AM OneNote https://usc-onenote.officeapps.live.com/o/onenoteframe.aspx?ui=en-U... 7 of 9 10/23/24, 7:17 AM OneNote https://usc-onenote.officeapps.live.com/o/onenoteframe.aspx?ui=en-U... 8 of 9 10/23/24, 7:17 AM OneNote https://usc-onenote.officeapps.live.com/o/onenoteframe.aspx?ui=en-U... 9 of 9 10/23/24, 7:17 AM