CMI 513 - LO 2.2 Presentation.pdf

Level 5 Managing Projects to Achieve Results Learning Outcome 2.2 Examine the impact of legal, organisational and ethical factors on projects  Legal, LO 2.2 organisational and ethical considerations What is the impact of legal, organisational and ethic...

Level 5 Managing Projects to Achieve Results Learning Outcome 2.2 Examine the impact of legal, organisational and ethical factors on projects  Legal, LO 2.2 organisational and ethical considerations What is the impact of legal, organisational and ethical considerations on projects? Understanding the impact of legal, organisational, and ethical factors on projects is essential for effective project management. Legal requirements ensure compliance and protect your organisation from liabilities. Key legislation includes the Health and Safety at Work Act 1974, which mandates safe working conditions, and the General Data Protection Regulation (GDPR), 2018, which safeguards personal data. The Freedom of Information Act 2000 promotes transparency, while the Sale of Goods Act 1979 ensures fair trading practices. The Equality Act 2010 upholds non-discrimination, and the Digital Economy Bill 2016 governs digital services and innovation. What is the impact of legal, organisational and ethical considerations on projects? The Working Time Directive 1998 regulates working hours to protect employee welfare, and the Safeguarding Vulnerable Groups Act (SVGA) 2006 protects vulnerable individuals. The Communication Act 2003 oversees broadcasting and telecommunications standards. Organisational factors, such as company policies, culture, and resource availability, influence project execution and success. Ethical considerations involve maintaining integrity, accountability, and social responsibility throughout the project lifecycle. What is the impact of legal, organisational and ethical considerations on projects? Establishing a whistleblowing mechanism encourages transparency and accountability, allowing team members to report unethical practices without fear of reprisal. Organisational factors, including a company's code of conduct, sustainability initiatives and corporate social responsibility (CSR) commitments, significantly influence project planning and execution. A robust code of conduct establishes the ethical standards and behaviours expected from all team members, fostering a culture of integrity and accountability. Sustainability efforts ensure that projects are environmentally responsible, minimising negative impacts and promoting long-term ecological balance. What is the impact of legal, organisational and ethical considerations on projects? Corporate social responsibility (CSR) initiatives reflect an organisation's commitment to contributing positively to society and integrating these into projects can enhance its social value. Organisational values and culture shape the project environment, influencing team dynamics, decision-making processes, and overall project approach. Equality and diversity are critical ethical considerations, ensuring that projects promote inclusive practices and equal opportunities for all team members. By prioritising these factors, you can create a positive and productive project environment that meets its objectives and upholds the highest standards of ethical conduct and social responsibility. What is the impact of legal, organisational and ethical considerations on projects? Ethical considerations are equally important. Ensuring safety and security, upholding information security and confidentiality and managing conflicts of interest are fundamental to maintaining integrity and trust. Promoting equality and diversity within project teams fosters an inclusive environment, while effective communication and knowledge-sharing protocols enhance collaboration and efficiency. Procurement policies and procedures ensure that resources are acquired ethically and efficiently, supporting the project's overall quality and sustainability. Risk assessment practices help identify potential issues early, enabling proactive management. Adopting Lean production principles and adhering to quality standards and policies ensure the project delivers high-value outcomes efficiently. What is the impact of legal, organisational and ethical considerations on projects? Establishing a whistleblowing mechanism encourages transparency and accountability, allowing team members to report unethical practices without fear of reprisal. Adhering to these legal, organisational and ethical standards ensures your projects are conducted responsibly, sustainably and aligned with broader societal values. This section will explore how these factors impact project planning, execution and outcomes, providing you with a clear understanding of their significance in the project management process. LO 2.2.1 Legal considerations Legal considerations Health and Safety at Work Act 1974 The Health and Safety at Work Act 1974 mandates UK employers to ensure employees' health, safety, and welfare. This includes providing safe environments, equipment, and training. Employees must also take care of their health and safety. The Health and Safety Executive (HSE) enforces these regulations. Compliance is crucial for preventing injuries and maintaining a safe work environment. General Data Protection Regulation 2018 The General Data Protection Regulation (GDPR) 2018 governs the handling of personal data within the EU, including the UK. It requires explicit consent for data processing and robust security measures. Non-compliance can lead to significant fines and reputational damage. Adhering to GDPR protects personal data and maintains trust. Legal considerations Freedom of Information Act 2000 The Freedom of Information Act 2000 grants public access to information held by UK public authorities, promoting transparency and accountability. Authorities must respond to requests within 20 working days, with specific exemptions. Compliance fosters public trust. Sale of Goods Act 1979 The Sale of Goods Act 1979 ensures UK products are as described, of satisfactory quality, and fit for purpose. It allows consumers to seek remedies if goods fail to meet these standards. Compliance maintains customer trust and fair trading practices. Equality Act 2010 The Equality Act 2010 consolidates anti-discrimination laws in the UK, covering characteristics like age, disability, and race. It promotes equality and prohibits discrimination. Adhering to the Act creates an inclusive work environment. Legal considerations Digital Economy Bill 2016 The Digital Economy Bill 2016 supports UK digital economy growth by addressing infrastructure, online safety, intellectual property, and data protection. Compliance ensures digital initiatives align with standards and protect user data. Working Time Directive 1998 The Working Time Directive 1998 regulates UK working hours, rest periods, and holiday entitlements to protect worker health and safety. It limits the working week to 48 hours and mandates minimum rest breaks and paid leave. Compliance promotes a healthy work environment. Legal considerations Safeguarding Vulnerable Groups Act (SVGA) 2006 The Safeguarding Vulnerable Groups Act 2006 protects children and vulnerable adults by establishing a vetting framework. It requires background checks for individuals working with these groups, and compliance promotes safety and welfare. Communication Act 2003 The Communication Act 2003 regulates UK communication industries, ensuring fair competition, consumer protection, and promoting innovation. Ofcom oversees compliance, addressing content standards. Compliance maintains high service standards and respects consumer rights. LO 2.2.2 Organisational considerations Organisational considerations Data Security and Management Data security and management are essential for project success. Ensuring sensitive information is protected from breaches is vital. Effective practices include cybersecurity measures, data encryption and audits. Adhering to data protection regulations like GDPR safeguards personal information and maintains stakeholder trust. Poor data security can result in breaches, legal penalties and reputation loss. Performance Standards Performance standards define expected project outcomes, quality and efficiency. Meeting these standards ensures that projects align with organisational goals and customer expectations. Clear metrics help track progress and identify improvement areas. Consistently meeting high standards enhances the organisation's reputation and competitive edge. Organisational considerations Customer Service Charters Customer service charters outline the organisation's commitment to clients, specifying service levels, response times and resolution processes. Projects that align with these charters ensure customer satisfaction and loyalty. Meeting these promises builds trust and encourages long-term client relationships. HR and Health and Safety Policies HR policies and health and safety regulations impact project execution. Effective HR policies ensure projects have the right talent and are appropriately managed and motivated. Health and safety policies protect team members from workplace hazards. Compliance is essential to avoid legal issues and ensure staff well-being. Organisational considerations Safety and Security Safety and security measures protect people and project assets, including secure premises, equipment and safe working practices. Effective protocols prevent accidents, theft and damage, ensuring project continuity and protecting organisational assets. Information Security and Confidentiality Information security and confidentiality protect sensitive project data from unauthorised access. This involves safeguarding information and ensuring only authorised personnel access confidential data. Breaches can cause financial and reputational damage. Maintaining confidentiality builds client and stakeholder trust. Organisational considerations Conflicts of Interest Managing conflicts of interest ensures the integrity of project decisions. Policies should identify and mitigate potential conflicts, ensuring decisions are made in the project's best interest, free from personal biases or external pressures. Equality and Diversity Promoting equality and diversity in project teams leads to inclusivity and innovation. Diverse teams bring different perspectives, enhancing creativity and problem-solving. Equality policies ensure fair treatment and equal opportunities, encouraging a positive work culture. Organisational considerations Communication Effective communication is fundamental to project success. Clear communication channels ensure that all stakeholders are informed and engaged. Good communication resolves issues promptly, coordinates activities and maintains transparency. Regular updates and feedback enhance collaboration and keep projects on track. Knowledge Sharing Protocols Knowledge-sharing protocols support the exchange of information and best practices within the organisation. Implementing formal mechanisms like databases and collaborative platforms enhances learning and innovation, leveraging valuable insights for project success. Organisational considerations Procurement Policies and Procedures Procurement policies and procedures govern the acquisition of goods and services for projects. These policies ensure that procurement is ethical, transparent and cost- effective. Adhering to guidelines prevents delays, ensures quality, and maintains budget control. Risk Assessment Risk assessment proactively identifies and mitigates potential project risks. Regular inspections help anticipate issues and develop contingency plans. Effective risk management reduces disruptions and enhances successful outcomes. Organisational considerations Lean Production Lean production principles maximise value while minimising waste. Implementing lean methodologies improves efficiency, reduces costs and enhances quality. Lean practices streamline processes, optimise resources, and increase productivity. Quality Standards and Policies Adhering to quality standards ensures project deliverables meet specifications and customer expectations. Quality control measures throughout the project lifecycle identify and rectify issues early. High-quality outputs enhance customer satisfaction and organisational reputation. Organisational considerations Whistle Blowing Whistle-blowing policies allow employees to report unethical or illegal activities without fear of retaliation. Encouraging whistle-blowing promotes transparency and accountability, helps identify and address issues, and ensures projects are conducted ethically and legally.  Ethical LO 2.2.3 considerations Ethical considerations Codes of Conduct A code of conduct outlines the ethical standards expected within an organisation. It guides decision-making and actions, ensuring all project activities align with organisational values. Adherence encourages integrity and accountability, reducing unethical behaviour and building stakeholder trust. For project managers, enforcing a code of conduct is important in maintaining ethical standards throughout the project lifecycle. Sustainability Project sustainability involves practices that ensure long-term environmental, economic, and social viability. This includes resource efficiency, reducing waste and considering long-term impacts. Prioritising sustainability minimises environmental footprints and promotes social equity, meeting regulatory requirements and stakeholder expectations for responsible business practices. Ethical considerations Corporate Social Responsibility (CSR) Corporate Social Responsibility (CSR) reflects an organisation's commitment to positively impacting society. Projects with CSR initiatives address social, environmental and economic issues beyond profit. Integrating CSR enhances social value, aligns with stakeholder values and encourages goodwill. For project managers, incorporating CSR principles ensures that projects contribute to broader societal goals. Organisational Values and Culture Organisational values and culture influence project execution and outcomes. Integrity and respect guide decisions and behaviours, promoting collaboration and innovation. Projects aligned with these values gain stakeholder support. Understanding and integrating these values ensures consistency in achieving organisational objectives. Ethical considerations Equality, Diversity and Inclusion (EDI) Promoting equality, diversity and inclusion (EDI) within project teams creates a dynamic and innovative environment. EDI ensures fair treatment and equal opportunities for all team members. Diverse teams bring varied perspectives, enhancing creativity and problem-solving. For project managers, prioritising EDI encourages a respectful and productive work environment that leverages everyone's strengths. Please now scroll down Copyright Academy of Leadership & Management Ltd 2024 ©