Chp 12 - PPT - Time Management (PDF)

Time management A. Introduction  Every organization considers “Time as the mantra for growth and prosperity.”  Time management leads to increase in productivity, boosts morale and overall development of organization.  Its essential to categorize work into various heads to avoid wastage of time....

Time management A. Introduction  Every organization considers “Time as the mantra for growth and prosperity.”  Time management leads to increase in productivity, boosts morale and overall development of organization.  Its essential to categorize work into various heads to avoid wastage of time.  People need to understand difference between priority and routine work. Chapter twelve Organizational Behaviour 1 Time management B. POSEC This method emphasizes on prioritizing tasks which includes individual’s emotional needs. P – Prioritize: Set goals as per priorities O – Organize: Organize tasks S – Streamline: Streamline work as per requirements E – Economize: Avoid wastage of time C – Contribute: Take care of important things Chapter twelve Organizational Behaviour 2 Time management B. POSEC Steps for Time Management: 1. Planning:  Prepare activity chart which includes all activities as per priorities  High priority work should be completed first and then low priority work  Finish one task before switching over to another task  Short term planning is daily, weekly and monthly based  Long term planning is for at least 5 years Chapter twelve Organizational Behaviour 3 Time management B. POSEC Steps for Time Management: 2. Setting targets:  There should be proper synchronization between activity and time which will help in accomplishment of goals.  If the work is very important and we set very less time for it then we cannot do it efficiently.  Completion of targets at every level will help in achieving final goal Chapter twelve Organizational Behaviour 4 Time management B. POSEC Steps for Time Management: 3. Distribution of roles and responsibilities:  There should be proper delegation of responsibilities according to interest of employees.  Leads to better implementation of tasks  Important to say “No” sometimes  Overburden with unnecessary work will reduce efficiency and productivity Chapter twelve Organizational Behaviour 5 Time management B. POSEC Steps for Time Management: 4. Prioritization of activities:  The most important work should be on top of the priority list followed by less important work  Proper time should be allocation for each work  Activities should be prioritized based on requirement and situation and not personal liking Chapter twelve Organizational Behaviour 6 Time management B. POSEC Skills for Time Management: 1. Keep your area clean:  Take care of personal belongings.  Arrange file properly 2. Set priorities:  List important tasks and select priority tasks  Do not waste time in unnecessary activities  Strike out completed tasks Chapter twelve Organizational Behaviour 7 Time management B. POSEC Skills for Time Management: 3. Be focused:  Do not waste time by attending unimportant calls  Do not roam about in office 4. Be punctual and disciplined:  Do not get late for office  Do not take too many leaves Chapter twelve Organizational Behaviour 8 Time management B. POSEC Features for Time Management:  Team work is crucial. Delay in execution of activities leads to wastage of time.  Flow of information should be through proper channel at proper time and place for efficient decision making and problem solving.  Delegation of duties and responsibilities by manager to subordinates Chapter twelve Organizational Behaviour 9 Time management C. Benefits of Time Management Benefits of Time Management include:  Increase in productivity and growth  Saves time, this time can be utilized for other purposes  Reduces level of stress as the tasks are completed within the time frame  Increase in opportunities as people are motivated to do more work Chapter twelve Organizational Behaviour 10 Time management D. Techniques of Time Management Techniques of Time Management include:  Prepare a proper plan  Set goals  Prioritize tasks  Organize training programs  Performance evaluation and rewards Chapter twelve Organizational Behaviour 11