Management Chapter 11: Designing Organizational Structure PDF

11-1 Management Fourteenth Edition Chapter 11 Designing Organizational Structure Copyright © 2018 Pearson Education, Inc. ...

11-1 Management Fourteenth Edition Chapter 11 Designing Organizational Structure Copyright © 2018 Pearson Education, Inc.  11-2 Learning Objectives 11.1 Describe six key elements in organizational design. 11.2 Contrast mechanistic and organic structures. 11.3 Discuss the contingency factors that favor either the mechanistic model or the organic model of organizational design. 11.4 Describe traditional organizational design options. 11.5 Discuss organizing flexibility in the twenty-first century. Develop your skill at acquiring and using power. Know how to stay connected and “in the loop” when working remotely. Copyright © 2018 Pearson Education, Inc.  11-3 Elements of Organizational Design Organizing: management function that involves arranging and structuring work to accomplish the organization’s goals Organizational structure: the formal arrangement of jobs within an organization Organizational chart: the visual representation of an organization’s structure Organizational design: creating or changing an organization’s structure Copyright © 2018 Pearson Education, Inc.  11-4 Exhibit 11-1 Purposes of Organizing Purposes Divides work to be done into specific jobs and departments. Assigns tasks and responsibilities associated with individual jobs. Coordinates diverse organizational tasks. Clusters jobs into units. Establishes relationships among individuals, groups, and departments. Establishes formal lines of authority. Allocates and deploys organizational resources. Copyright © 2018 Pearson Education, Inc.  11-5 Work Specialization Work specialization: dividing work activities into separate job tasks Copyright © 2018 Pearson Education, Inc.  11-6 Exhibit 11-2 Economies and Diseconomies of Work Specialization Exhibit 11-2 shows the economies and diseconomies of work specialization. Copyright © 2018 Pearson Education, Inc.  11-7 Departmentalization Departmentalization: the basis by which jobs are grouped together Copyright © 2018 Pearson Education, Inc.  11-8 Exhibit 11-3 The Five Common Forms of Departmentalization (1 of 3) Exhibit 11-3 illustrates each type of departmentalization as well as the advantages and disadvantages of each. Copyright © 2018 Pearson Education, Inc.  11-9 Exhibit 11-3 The Five Common Forms of Departmentalization (2 of 3) Exhibit 11-3 illustrates each type of departmentalization as well as the advantages and disadvantages of each. Copyright © 2018 Pearson Education, Inc.  11-10 Exhibit 11-3 The Five Common Forms of Departmentalization (3 of 3) Exhibit 11-3 illustrates each type of departmentalization as well as the advantages and disadvantages of each. Copyright © 2018 Pearson Education, Inc.  11-11 Cross-Functional Team Cross-functional team: a work team composed of individuals from various functional specialties Copyright © 2018 Pearson Education, Inc.  11-12 Chain of Command Chain of command: the line of authority extending from upper organizational levels to the lowest levels, which clarifies who reports to whom Copyright © 2018 Pearson Education, Inc.  11-13 Authority Authority: the line of authority extending from upper organizational levels to the lowest levels, which clarifies who reports to whom Line authority: authority that entitles a manager to direct the work of an employee Staff authority: positions with some authority that have been created to support, assist, and advise those holding line authority Copyright © 2018 Pearson Education, Inc.  11-14 Responsibility Responsibility: the obligation or expectation to perform any assigned duties Unity of command: the management principle that each person should report to only one manager Copyright © 2018 Pearson Education, Inc.  11-15 Span of Control Span of control: the number of employees a manager can efficiently and effectively manage Copyright © 2018 Pearson Education, Inc.  11-16 Exhibit 11-4 Contrasting Spans of Controls As Exhibit 11-4 shows, if one organization has a span of four and the other a span of eight, the organization with the wider span will have two fewer levels and approximately 800 fewer managers. Copyright © 2018 Pearson Education, Inc.  11-17 Centralization and Decentralization Centralization: the degree to which decision making is concentrated at upper levels of the organization Decentralization: the degree to which lower-level employees provide input or actually make decisions Copyright © 2018 Pearson Education, Inc.  11-18 Exhibit 11-5 Centralization or Decentralization More Centralization More Decentralization Environment is stable. Environment is complex, uncertain. Lower-level managers are not as Lower-level managers are capable and capable or experienced at making experienced at making decisions. decisions as upper-level managers. Lower-level managers do not Lower-level managers want a voice in want a say in decisions. decisions. Decisions are relatively minor. Decisions are significant. Organization is facing a crisis or Corporate culture is open to allowing the risk of company failure. managers a say in what happens. Company is large. Company is geographically dispersed. Effective implementation of Effective implementation of company company strategies depends on strategies depends on managers managers retaining say over what having involvement and flexibility to happens. make decisions. Copyright © 2018 Pearson Education, Inc.  11-19 Employee Empowerment Employee empowerment: giving employees more authority (power) to make decisions Copyright © 2018 Pearson Education, Inc.  11-20 Formalization Formalization: how standardized an organization’s jobs are and the extent to which employee behavior is guided by rules and procedures Copyright © 2018 Pearson Education, Inc.  11-21 Mechanistic and Organic Structures Mechanistic organization: an organizational design that’s rigid and tightly controlled Organic organization: an organizational design that’s highly adaptive and flexible Copyright © 2018 Pearson Education, Inc.  11-22 Exhibit 11-6 Mechanistic Versus Organic Organizations Mechanistic Organic High specialization Cross-functional teams Rigid departmentalization Cross-hierarchical teams Clear chain of command Free flow of information Narrow spans of control Wide spans of control Centralization Decentralization High formalization Low formalization Copyright © 2018 Pearson Education, Inc.  11-23 Strategy and Structure An organization’s structure should facilitate goal achievement. Because goals are an important part of the organization’s strategies, it’s only logical that strategy and structure are closely linked. Copyright © 2018 Pearson Education, Inc.  11-24 Size and Structure There’s considerable evidence that an organization’s size affects its structure, but once an organization grows past a certain size, size has less influence on structure. Copyright © 2018 Pearson Education, Inc.  11-25 Technology and Structure Unit production: the production of items in units or small batches Mass production: the production of items in large batches Process production: the production of items in continuous processes Copyright © 2018 Pearson Education, Inc.  11-26 Exhibit 11-7 Woodward’s Findings on Technology and Structure blank Unit Production Mass Production Process Production Structural Low vertical Moderate vertical High vertical characteristics: differentiation differentiation differentiation blank Low horizontal High horizontal Low horizontal differentiation differentiation differentiation blank Low formalization High formalization Low formalization Most effective Organic Mechanistic Organic structure: Copyright © 2018 Pearson Education, Inc.  11-27 Environmental Uncertainty and Structure In stable and simple environments, mechanistic designs can be more effective. The greater the uncertainty, the more an organization needs the flexibility of an organic design. Copyright © 2018 Pearson Education, Inc.  11-28 Traditional Organizational Design Options Simple structure: an organizational design with little departmentalization, wide spans of control, centralized authority, and little formalization Functional structure: an organizational design that groups together similar or related occupational specialties Divisional structure: an organizational structure made up of separate, semiautonomous units or divisions Copyright © 2018 Pearson Education, Inc. Exhibit 11-8 11-29 Traditional Organizational Designs A summary of the strengths and weaknesses of each type of organizational design can be found in Exhibit 11-8. Copyright © 2018 Pearson Education, Inc.  11-30 Team Structures Team structure: an organizational structure in which the entire organization is made up of work teams Copyright © 2018 Pearson Education, Inc.  11-31 Matrix and Project Structures Matrix structure: an organizational structure that assigns specialists from different functional departments to work on one or more projects Project structure: an organizational structure in which employees continuously work on projects Copyright © 2018 Pearson Education, Inc. Exhibit 11-9 11-32 Example of a Matrix Organization Exhibit 11-9 shows an example of a matrix organization. Copyright © 2018 Pearson Education, Inc.  11-33 The Boundaryless Organization Boundaryless organization: an organization whose design is not defined by, or limited to, the horizontal, vertical, or external boundaries imposed by a predefined structure Virtual organization: an organization that consists of a small core of full-time employees and outside specialists temporarily hired as needed to work on projects Copyright © 2018 Pearson Education, Inc.  11-34 Task Forces Task force (or ad hoc committee): a temporary committee or team formed to tackle a specific short-term problem affecting several departments Open innovation: opening up the search for new ideas beyond the organization’s boundaries and allowing innovations to easily transfer inward and outward Copyright © 2018 Pearson Education, Inc. Exhibit 11-10 11-35 Benefits and Drawbacks of Open Innovation Benefits Drawbacks Gives customers what they want—a High demands of managing the voice process Allows organizations to respond to Extensive support needed complex problems Nurtures internal and external Cultural challenges relationships Brings focus back to marketplace Greater need for flexibility Provides way to cope with rising Crucial changes required in how costs and uncertainties of product knowledge is controlled and shared development Copyright © 2018 Pearson Education, Inc.  11-36 Telecommuting Telecommuting: a work arrangement in which employees work at home and are linked to the workplace by computer Copyright © 2018 Pearson Education, Inc.  11-37 Compressed Workweeks, Flextime, and Job Sharing Compressed workweek: a workweek where employees work longer hours per day but fewer days per week Flextime (or flexible work hours): a scheduling system in which employees are required to work a specific number of hours a week but are free to vary those hours within certain limits Job sharing: the practice of having two or more people split a full-time job Copyright © 2018 Pearson Education, Inc.  11-38 The Contingent Workforce Contingent workers: temporary, freelance, or contract workers whose employment is contingent on demand for their services Copyright © 2018 Pearson Education, Inc.  11-39 Review Learning Objective 11.1 Describe six key elements in organizational design. 1. Work specialization 2. Departmentalization 3. Chain of command 4. Span of control 5. Centralization/decentralization 6. Formalization Copyright © 2018 Pearson Education, Inc.  11-40 Review Learning Objective 11.2 Contrast mechanistic and organic structures. – Mechanistic structure: rigid, tightly controlled – Organic structure: highly adaptable, flexible Copyright © 2018 Pearson Education, Inc.  11-41 Review Learning Objective 11.3 Discuss the contingency factors that favor either the mechanistic model or the organic model of organizational design. – An organization’s structure should support the strategy. – Structure can be affected by size and technology. – Organic structure is most effective with unit production and process production technology. – Mechanistic structure is most effective with mass production technology. Copyright © 2018 Pearson Education, Inc.  11-42 Review Learning Objective 11.4 Describe traditional organizational design options. – Simple structure: little departmentalization, wide spans of control, authority centralized in one person, and little formalization. – Functional structure – Divisional structure Copyright © 2018 Pearson Education, Inc.  11-43 Review Learning Objective 11.5 Discuss organizing for flexibility in the twenty-first century. – Structures:  Team  Matrix  Project – Boundaryless organization – Virtual organization – Compressed workweeks, flextime, job sharing – Contingent workforce Copyright © 2018 Pearson Education, Inc.  11-44 Copyright © 2018 Pearson Education, Inc.