Benefits of Planning PDF

Benefi ts of Planni ng Presented by: Strategies to lead you to Malik, Fernandez the best career development and Tambilawan Planning is deciding in advance what to do, How to do it, when to -Koontz do it, and and who is to do it...

Benefi ts of Planni ng Presented by: Strategies to lead you to Malik, Fernandez the best career development and Tambilawan Planning is deciding in advance what to do, How to do it, when to -Koontz do it, and and who is to do it o' Donnell M O RE F O C U S A N D F L EX IB Organization with focus -Knows what it The organization has identified its does best core competencies, the areas where it excels and provides unique value. It focuses its resources and efforts on these strengths, ensuring efficient and effective operations. M O RE F O C U S A N D F L EX IB Organization with focusNeeds Of The -The The organizationCostumer: understands and prioritizes the needs and desires of its customers. It actively seeks to understand their expectations and challenges, striving to provide solutions that meet their M O RE F O C U S A N D F L EX IB Organization with focus -To serve them well: The organization is committed to delivering exceptional service and exceeding customer expectations. It prioritizes customer satisfaction, builds strong M O RE F O C U S A N D F L EX IB Individual with focus These are people who possess a clear vision and the mental strength to stay on track, even when faced with challenges. M O RE F O C U S A N D F L EX IB Individual with focus -Knows where he/she wants to go in a career 1.This individual hasor situation: a well-defined understanding of their career aspirations or desired outcomes in a specific situation. They've taken the time to consider their passions, skills, and values, and have formulated a clear path M O RE F O C U S A N D F L EX IB Individual with focus -Knows where he/she wants to go in a careerare 2. Their actions or situation: aligned with their goals. They're not simply drifting along; they have a reason for what they do and are actively working towards their desired destination. M O RE F O C U S A N D F L EX IB Individual with focus -Knows where he/she wants to go in a career 3. This person orenvision can situation: the steps needed to reach their goals and can break down large objectives into smaller, more manageable tasks. They're not afraid to plan and strategize. M O RE F O C U S A N D F L EX IB Individual with focus -Able to retain the objective even in difficult circumstances: 1. They don't easily give up when faced with setbacks or obstacles. They learn from failures and adapt their approach, remaining persistent in their pursuit of their goals. M O RE F O C U S A N D F L EX IB Individual with focus -Able to retain the objective even in difficult circumstances: 2. They possess the mental strength to resist distractions and temptations that could derail their progress. They're able to prioritize their objectives and stay focused on the long-term vision. M O RE F O C U S A N D F L EX IB Individual with focus -Able to retain the objective even in 3. This individual difficult can manage their circumstances: emotions effectively, especially in stressful situations. They don't allow fear, doubt, or frustration to paralyze them. M O RE F O C U S A N D F L EX IB Organization with flexibility -Willing and able to change and adapt to shifting Being flexible circumstances: means you can adjust your plans when unexpected opportunities or challenges arise. This can help you stay on track even when things don't go as planned.It can quickly respond to changes in the market, technology, or other external factors. M O RE F O C U S A N D F L EX IB Organization with flexibility -Operates with an orientation toward the future The organization plans for the future and anticipates potential challenges and opportunities. M O RE F O C U S A N D F L EX IB Individual with flexibility Highlights the person's ability to adjust to changing situation and adapt their plans accordingly. They are not rigid in their thinking and can embrace M O RE F O C U S A N D F L EX IB Individual with flexibility Factors into career plans the This means theyproblem are proactive in considering potential difficulties or obstacles that might arise in their career path. They don't simply ignore problems but actively factor them into their planning process. M O RE F O C U S A N D F L EX IB Individual with flexibility Opportunities posed by new circumstances This emphasizes their ability to seize new opportunities that arise due to changing circumstances. They are open to exploring unanticipated paths and are not afraid to take calculated  → Planning helps us to identify the most important things to do ACTION → It helps us to be a proactive rather than reactive in approaching things because it ORIENTA makes us to be: Results- Priority-oriented oriented TION Advantage-oriented Change-oriented Proactive means instead of reacting to demands as they arise (Reactive), planning allows you to be proactive. You can anticipate potential roadblocks, allocate time for unexpected tasks, and ensure that your most important priorities are addressed.  RESULT- ORIENTED -Creating a performance-oriented sense of direction; -Achieving tangible outcomes and measurable This is Defining specific, measurable, achievable, results. relevant, and time-bound (SMART) goals. Prioritizing actions that directly contribute to achieving desired results. Lastly, Using data and metrics to track progress and make adjustments.  Example: A marketing team focused on increasing website traffic by 20% within the next quarter would be results-oriented. They'd prioritize strategies like SEO optimization and targeted advertising campaigns to achieve this specific goal.  PRIORITY ORIENTED -Making sure the most important things get first attention -Identifying and addressing the most important This is issues Prioritizing tasks based on their level of first. urgency and potential impact. This Allocates resources effectively to the most impactful tasks. Make decisions based on what's most critical and valuable to the organization.  Example: A hospital emergency room prioritizing patients with life-threatening conditions over those with less severe injuries would be priority-oriented. They'd focus on providing critical care to those with the greatest need.  ADVANTAGE ORIENTED -ensuring that all resources are used to best advantage - Identifying and leveraging strengths to gain a They haveadvantage. competitive unique capabilities like recognizing and capitalizing on unique skills, resources, or knowledge. More on market analysis like understanding the competitive landscape and identifying opportunities. Do strategic planning like developing strategies that leverage strengths to achieve a competitive edge.  Example: A tech company developing innovative software solutions that address a specific market need would be advantage-oriented. They'd focus on utilizing their expertise to create products that outperform competitors.  CHANGE ORIENTED -Anticipating problems and opportunities so they can be dealt with most effectively -Adapting to new circumstances, embracing innovation, and driving transformation. In change oriented this have openness to new ideas which they encouraging experimentation and exploration of new approaches.  CHANGE ORIENTED They have flexibility and agility which is adapting quickly to changing conditions and market dynamics. Lastly, they have continuous improvement which is Seeking opportunities for improvement and growth.  Example: A company adopting agile methodologies and embracing continuous feedback to improve its products and services would be change- oriented. They'd be open to new ideas and willing to adapt their processes to stay ahead of the curve.  IMPROVES COORDINATION Good planning creates a hierarchy of objectives in which objectives at each level of work are linked together in means-ends fashion  BETTER TIME MANAGEMENT Planning helps us to allocate our time to the most important priorities. TIPS OF TIME MANAGEMENT 1. Do say "No" to requests that divert you from your work -This is crucial for staying focused. Learn to politely but firmly decline requests that aren't essential or that can be handled by someone else. TIPS OF TIME MANAGEMENT 2. Don't get bogged down in details that should be left to others -Delegate tasks whenever possible. Identify tasks that others can handle competently and let them take ownership. This frees up your time for higher-level work. TIPS OF TIME MANAGEMENT 2. Don't get bogged down in details that should be left to others -Delegate tasks whenever possible. Identify tasks that others can handle competently and let them take ownership. This frees up your time for higher-level work. TIPS OF TIME MANAGEMENT 3. Do establish a system for screening telephone calls and handling emails -Limit distractions by setting specific times for checking emails and returning calls. Consider using tools like "Do Not Disturb" modes on your phone and email clients. TIPS OF TIME MANAGEMENT 4. Don't let "drop-in" or unannounced visitors use too much of your time -Schedule dedicated time for meetings and appointments. If someone needs to speak with you urgently, have a designated time or process for handling unexpected requests. TIPS OF TIME MANAGEMENT 5. Do prioritize work tasks in order of importance and urgency -It helps you focus on the most crucial things first, ensuring you're making the most of your time and achieving the most valuable results. TIPS OF TIME MANAGEMENT 6. Don't become "calendar bound" by losing control of your schedule -While a calendar is valuable, don't let it dictate your entire day. Leave some flexibility for unexpected events or tasks that require immediate attention. TIPS OF TIME MANAGEMENT When we say Importance -This refers to how significant a task is to your overall goals and objectives. A high-importance task directly contributes to achieving your key results, while a low-importance task might be less critical. TIPS OF TIME MANAGEMENT When we say Urgency - This refers to how quickly a task needs to be completed. A high-urgency task has a tight deadline or immediate consequences if not done, while a low-urgency task can be completed later without significant impact. TIPS OF TIME MANAGEMENT 7. Do work tasks in priority order -Stick to your prioritized list. Resist the urge to jump between tasks or get sidetracked by less important items.  Why is planning important? 1. Planning provides direction to managers and non managers a like. 2. Planning reduces uncertainty 3. Planning minimizes waste and redundancy 4. Planning establishes the goals or standards. ADVANTA G E S O F P L A N N I N 1. Planning focuses on objectives. This is important so as not to commit the limited resources of the organization into unprofitable actions. 2. It off set uncertainties by making the manager to develop some confidence which will enables him to take decisions with some degree of certainty. 3. It minimizes waste before careful analysis would have been made with respect to the critical activities that need to be performed in other to realize the objective or give solution to the problem. All unwanted activities are isolated and throw away. 4. Planning also ensure controlled through measurement and DISADVA N TA G E S O F P L A N 1. The effective of planning depends on the quality of data gathered and the assumption made from them. If the quality is poor and assumption not correct. They can adversely affect future of the result 2. Planning is expensive as it involves considerable amount of time and money. 3. Planning delays action because it is only when the plan is completed that the desired action can take the place. Thank you for listening! Special thanks to Beyoncé