"Indian Railways - AC Traction Manual Volume 1" PDF

CHAPTER XII MISCELLANEOUS INSTRUCTIONS 11200 General These instructions are for general guidance of officers and supervisory officials. Every railway servant connected with ac traction shall be responsible for compliance with the instructions. I. GENERAL INSTRUCTIO...

CHAPTER XII MISCELLANEOUS INSTRUCTIONS 11200 General These instructions are for general guidance of officers and supervisory officials. Every railway servant connected with ac traction shall be responsible for compliance with the instructions. I. GENERAL INSTRUCTIONS 11201 Knowledge of Rules He shall observe the rules and procedures laid down in the General and Subsidiary Rules, Manual of ac Traction, the departmental codes, orders and circulars issued from time to time and shall ensure by frequent inspections and questioning of staff, relevant rules and working methods and are observing them in practice and performing their allotted duties efficiently. 11202 Co-operation with Other Staff He shall co-operate fully with officers and staff of the Electrical and other departments in all matters that warrant joint action. 11203 Periodical Inspections He shall, by periodic and surprise inspections, ensure safety of installations and equipment under his charge and in particular the safety of men under his control in carrying out works on high voltage equipment and rolling-stock. 11204 Responsibility For Work Done-By Staff Below He is answerable to his superiors not only for his own work but also for the work done by staff below him and hence should consider it as part of his supervisory duty to guide the men below in the proper discharge of their duties. 11205 Personal Contact with Staff Below He shall maintain cordial relations with men below and pay particular attention to their problems and difficulties met within their daily work. Where he is unable to find a satisfactory solution, he shall seek the guidance of his superiors. A sympathetic and human approach should be brought to bear especially when dealing with the personal problems of staff under him. 11206 Courtesy All staff, particularly those whose duties bring them into frequent contact with the Public, should always be courteous towards the public in all their dealings. 11207 Review of Security Measures A constant review should be made of the adequacy of security measures for traction installations, offices, stores depots, maintenance sheds and workshops including efficacy of fire-fighting arrangements. INDIAN RAILWAYS – AC TRACTION MANUAL – VOLUME I 11208 Economy All possible economy should be exercised in the operation and maintenance of traction installations and rolling- stock, so as to achieve maximum benefits from electric operations. 11209 Records, Registers etc. Prescribed records, registers, plans, specifications, technical data etc. relating to his work shall be maintained up- to-date and stored properly to be readily available when required. Superseded documents, drawings and specifications shall be cancelled and taken out of circulation. 11 2 1 0 Statistical Returns Prompt submission of periodic statistical returns is of the utmost importance. Compilation of primary records should be accurate and returns should be carefully scrutinized before submission to higher authorities. Failure reports shall be carefully and objectively analyzed to establish the root cause of failures and corrective steps taken to prevent recurrence. 11211 Daily Diary A daily diary shall be maintained in which all important work done, instructions given, movements, inspections, meetings etc. are recorded. 11212 Office Work All offices shall be maintained neat and tidy and correspondence dealt with promptly. Where replies are due, reminders should be issued periodically. References should be given clearly on letters to facilitate quick disposal. 11213 Major Emergencies, Break-Downs and Accidents The organization should always be maintained in a state of readiness to meet any emergency. Emergency equipment should be maintained in proper condition and emergency staff kept fully aware of their respective duties. While possible action should be taken to initiate and progress restoration work, an important duty is to keep superiors fully informed of what is being done, so that they in turn can give further guidance or render additional assistance, if required. 11214 Training of Staff It is a part of one's duty to be acquainted with latest developments and to instruct, educate and train men below and make them proficient in their allotted work. The performance of each person should be reviewed periodically. Deficiencies, if any, should be pointed out and opportunities given to improve. Where, however, a person continues to be negligent, indifferent or inattentive to his duties, appropriate disciplinary action should be taken. It is equally important on the other hand to notice the good work done and express appreciation. Personal interest should be taken to see that staff posted for training receive the necessary assistance and facilities to learn the work. Periodic tests should be conducted in accordance with prescribed procedure and an objective and informative assessment report submitted to superiors. 11215 Relinquishment of Charge The officials handing over and taking over should carry out joint inspection of all important installations to the extent possible. The'Transfer of Charge' statement should include a detailed list of maintenance works in progress and in arrears, if any ; list of items requiring special attention, details of plant out of commission for repairs or overhaul, progress of works, particulars of important works, proposed and staff position. This statement should be submitted in duplicate to the higher authorities. One copy of this statement of transfer of charge between officers shall be submitted to CEE. INDIAN RAILWAYS – AC TRACTION MANUAL – VOLUME I After taking over charge, the official concerned shall pay particular attention to the prompt clearance of pending items and submit a progress report at the end of three months to his superior. 11216 Duties Defined Not Exhaustive The duties prescribed in the Manual are meant for general guidance and pertain mainly to technical aspects of the work. In common with other railwaymen, duties and responsibilities prescribed in the Establishment, Accident and other Manuals are equally applicable to staff connected with electric traction. II THEFTS AND LOSSES 11217 Responsibility for Losses Para 1801 of the General Code is reproduced below: "Every public officer should exercise the same vigilance in respect of public expenditure and public funds generally as a person of ordinary prudence would exercise in respect of the expenditure and the custody of his own money. Means should be devised to ensure that every railway servant realizes fully and clearly that he will be held personally responsible for any loss sustained by Government through fraud or negligence on his part and also for any loss arising from fraud or negligence on the part of any other railway servant to the extent it may be shown that he contributed to the loss by his own action or negligence". 11218 Thefts Thefts of stores or equipment pertaining to electric traction can be of the following types: 1 Thefts of OHE conductors or fittings or equipment from sub-stations, switching stations or RCC. 2. Thefts from electric locos or EMU stock, when stabled or otherwise. 3. Thefts of stores and equipment in the custody of traction officials or from loco/EMU sheds, depots or PSI depots and offices. 11219 Anti-Theft Measures Officers and supervisors should constantly review the security arrangements which are in force in the various offices, stores and depots under their control and endeavour to develop ways and means of combating thefts of OHE conductors, fittings and other equipment. Surprise checks should be made to make sure that locking and sealing of doors of offices, stores etc. are being done properly and they are handed over to the custody of Security staff. Staff below should also be encouraged to come forward with their ideas regarding anti-theft measures and should be adequately rewarded for helpful suggestions resulting in development of such anti-theft measures. Other Divisions and Railway should also be informed of details of any device or modification found successful in combating thefts. Particular care should be taken in regard to the accountal and disposal of valuable components such as copper scrap. 11220 Watch on Criminal Elements Officers and Supervisors of the Electrical Department should keep themselves informed of bad characters amongst their staff and pass on the information in their possession confidentially to the Security Officer concerned. Similarly, any other information which may assist the Security Branch in apprehending criminals should also be given to the Security Officer. DRM and CEE should also be kept informed of all important cases reported to the Security Department. INDIAN RAILWAYS AC TRACTION MANUAL VOLUME I 11221 Procedure to be Followed If a theft has occurred or is suspected as having taken place, the procedure to be followed is as under:- 1 The official holding charge of the installation should make a thorough check of the stores/installation and carry out an investigation: a)To check whether the procedure laid down for locking up and sealing of premises is being complied with. b) To assess the extent of loss suffered, if any. c) To take possession of relevant registers, account books and other evidence which may be of assistance to the RPF and Police authorities in their investigations. d) To record all the facts of the case such as the time when the theft occurred, statements of the concerned staff etc. 2. All cases should without delay be reported to the Railway Police Authorities, the Security Department and SR.DEE concerned. Complete details such as description and quantity of materials lost, estimated cost, place of occurrence, time of occurrence and any other relevant particulars helpful to the investigations should be given. When the amount of loss is estimated to be over Rs 500, a copy of the report must invariably be sent to the Accounts Officer concerned also. 3. Every important case should be reported by the Sr. DEE promptly to GM(Elect) who in turn will report the matter to the Railway Board and to the Chief Auditor through FA&CAO, if the loss exceeds Rs. 5,000. 4. The SR.DEE should arrange for a departmental inquiry into every important case with the association of the Accounts Officer concerned. The inquiry amongst other things should fix responsibility for the theft to the extent possible and submit recommendations to set over the lacunae which may come to light during the investigation. Such departmental inquiries should not be delayed pending police investigation or decision of criminal cases. 5. Cases reported to the Railway Police should be followed up vigorously with the Police authorities by Sr. DEE/AEE, with the assistance of the Security Officer. 6. All irrecoverable losses are required to be written off with Accounts concurrence and sanction of the competent authority, in accordance with local delegation of powers. The following procedure should be followed for periodic reconciliation of losses: a) All losses, on their detection, should be entered in a register by the officer incharge. A similar register is also required to be maintained by the Accounts and Security Officers. b) At the end of each quarter, the figures in their respective registers should be totaled up by the official in-charge, the Security Officer and the Accounts Officer. c) The reconciled figures, duly signed by the Sr. DEE, Accounts Officer, and Security Officer will be forwarded to CSO and FA&CAO for compiling a consolidated figure for the railway as a whole for submission to the Railway Board. (Board's letter No. 64/Sec.(CR)147/13/Pol dated 2nd August, 1968). INDIAN RAILWAYS - AC TRACTION MANUAL VOLUME I III. CARE AND CUSTODY OF INSTRUMENTS 11222 General The maintenance of electrical equipment necessitates the use of variety of specialized and often costly instruments. Proper use of these instruments, their care and custody should receive special attention. 11223 Distribution of Instruments 1. Instruments for day-to-day use e.g. megger, cell-testing voltmeter, ordinary types of volt-meter, ammeter, ohm meter etc. may be issued to each section supervisor requiring such instruments, for custody. It may even be necessary to issue a few instruments for every day use to selected individual workmen. 2. Specialised instruments such as multi-metres, sub-standard metres, precision gauges, Ductor set etc. should be kept in the custody of senior supervisors only to be issued as and when required to individual sections. 3. Some types of special instruments such as high voltage insulation tester, sub-standard energy metres, oscilloscopes, instruments for localization of cable faults etc. should generally be kept in a central place in each Division to be used for special tests as authorised by Sr. DEE/DEE/AEE. 4. Certain types of special and expensive instruments such as HV pressure testing sets may be maintained in a common pool for a Railway as a whole. 5. All instruments should be borne on the "Inventory of dead stock" and should bear the T&P number, either painted or punched on a metallic label securely fixed to the instruments. Periodic verification of stores should he carried out as explained in Chapter X. A separate register should be maintained to record issues and receipts. 11224 Use of Instruments 1 Testing and measuring instruments are delicate equipment and should be handled with great care otherwise they will get damaged and their accuracy badly impaired. These remarks apply particularly when instruments are being transported from one place to another; they should be taken properly packed in a wooden case with enough cushioning material. Certain types of instruments e.g. CRO, Selective level meter, sub-standard and standard instruments etc. are meant only for stationary use and should not be moved outside the testing laboratory. Such instruments should be carefully stored in a cup-board and care should be taken that they are not taken out for field use. Oil testing sets should be permanently installed at suitable locations e.g. Central/PSI Depot, a nominated room in the loco / EMU shed etc. Test samples should be taken to the depot/ shed for testing, by a trained supervisor. 2. Operating instructions received with special types of instruments should be carefully preserved. When only one copy is received, additional copies as required should be made out. One set of instructions should be kept with the instrument for day to day use and at least one more set should be kept in a central place e.g. Foreman's or Sr. DEE's Office. The T&P register for each item should show the distribution of copies of its operating instructions. At least two supervisors should make a detailed study of each instruction book and be fully familiar with their use. Experience has shown that quite often a number of instruments are held which are never used in practice either because it has been handled or used by someone who is ignorant or not qualified to use it. Every supervisory official shall inspect the equipment under his control at least once in 3 months and certify that it is in good working order. INDIAN RAILWAYS AC TRACTION MANUAL – VOLUME I Only persons who are fully familiar with all the details should be permitted to handle and use the instruments, especially the expensive specialized instruments. Amateurish handling.of instruments, even comparatively simple instruments such as Avo-meters, can result in serious damage to them. 4. Instruments meant for field use should invariably have suitable carrying cases. Even if such carrying cases are not received with the instruments, they should be got manufactured to ensure that the instruments do not get damaged due to careless transporting. 11225 Periodic Calibration and Repair of Instruments 1. Each Zonal Railway should have a qualified supervisor and a few specially skilled and trained men, attached to the Central PSI Depot or other convenient place, for carrying out simple repairs of common instruments such as ammeters, volt-meters, ohm-.meters, pressure gauges etc. The repair section should be equipped with special tools like watchmaker's hand tools, watchmaker's lathe, winding machine for small coils, testing instruments of sub-standard accuracy, test bench with variable voltage and current supply etc. 2. Special instruments should as far as possible be got repaired by the makers or their authorized representatives. When these are not available, care should be taken to entrust such repairs only to reliable firms specializing in such jobs and having adequate facilities for repair and testing. 3. Standard and sub-standard meters, gauges etc. should be got tested once in two years by recognized laboratories and test certificates obtained. A copy of the test certificate should be placed in a plastic envelope and kept along with the instrument, while the original should be carefully filed. INDIAN RAILWAYS - AC TRACTION MANUAL - VOLUME –I