Railway AC Traction Guidelines

Guidelines for railway officers and supervisors regarding traction operations.

Adherence to General and Subsidiary Rules, Manual of AC Traction, departmental codes, and all issued orders and circulars.

Working collaboratively with other staff, especially electrical and other railway departments.

Regular checks to ensure safety of equipment and personnel, particularly in high voltage areas.

Supervisors are accountable for the work of their subordinates and must guide them to do their jobs properly.

Maintaining good relationships and addressing staff problems, seeking superior guidance when needed.

Treating members of the public with respect and politeness.

Regular assessment of the adequacy of security protocols for installations, offices, and related areas.

Maximizing benefits from electric operations by minimizing expenses in operation and maintenance of traction installations and rolling stock.

Maintaining up-to-date and properly stored records, registers, plans, specifications, and technical data related to work.

Submitting periodic statistical returns promptly and accurately, scrutinizing them carefully before submission to higher authorities.

Thorough analysis of failure reports to identify the root cause and implementing corrective steps to prevent recurrence.

Maintaining a daily log of important work, instructions, movements, inspections, meetings, and other relevant activities.

Maintaining a clean and organized office environment and promptly handling correspondence, issuing reminders for replies, and clearly referencing letters for quick disposal.

Maintaining readiness for emergencies, ensuring proper maintenance of emergency equipment and adequate training for emergency staff.

Keeping superiors informed about restoration work in progress during emergencies, receiving further guidance or assistance, if needed.

Keeping abreast of advancements, training staff, reviewing performance, identifying deficiencies and providing improvement opportunities and taking necessary disciplinary actions when needed.

Staff members assigned to training must receive the necessary support and facilities to successfully complete the training.

Regular assessments, following set procedures, to evaluate learning and performance.

Formal handover of responsibilities between officers, documenting relevant information about ongoing maintenance, equipment, and work progress.

A combined review of important installations performed by officers transferring and receiving oversight of the area.

A list of maintenance tasks in progress and those yet to be completed, to assist with smooth transition during the change in responsibilities.

Unfinished tasks or issues that require attention.

A report detailing the progress made on pending issues within three months of taking charge.

Officers are accountable for losses due to fraud or negligence, including the actions of those in their teams.

Immediate reporting of thefts to Railway Police, Security Department, and relevant supervisors (SR.DEE).

Requires a copy of the report to be sent to the Accounts Officer.

Must be reported up the chain to GM(Elect), Railway Board, and Chief Auditor.

Investigation into important cases, led by Sr.DEE and including the Accounts Officer, to identify responsibility and fix problems.

Sr.DEE/AEE must actively assist Police in the cases reported.

Losses that cannot be recovered need approval for write-off from competent authority.

Regular check of loss figures by Sr.DEE, Accounts Officer, and Security Officer.

Each officer must maintain a register of losses, with total updates at various levels.

Stealing overhead line equipment (conductors, fittings) from substations, switching stations, or railway crossings (RCC).

Taking electric locomotives or EMUs (electric multiple units) while parked or in transit.

Stealing materials and equipment under traction officials' control, or from sheds, depots, and related offices.

Regularly evaluate security procedures for offices, stores, and depots to improve theft prevention.

Unannounced inspections to ensure locking and sealing procedures are followed in offices and stores.

Encourage staff to suggest anti-theft improvements; reward helpful ideas.

Inform other divisions or railways about effective anti-theft methods.

Careful accounting and disposal process for valuable components like copper scrap to prevent theft.

Inform security officers of known individuals involved in theft or potentially suspicious.

Process for handling suspected or confirmed thefts, including thorough checks and assessments of loss.

Review the procedure to ensure the proper locking and sealing of offices, stores, and installations to deter theft.

Staff assigned for training must receive the necessary support and facilities for successful training completion.

Minimizing expenses in operating and maintaining traction installations and rolling stock to maximize benefits from electric operations.

Maintaining up-to-date records, registers, plans, specifications, and technical data related to work, storing them properly, and removing superseded documents.

Regular assessments conducted according to prescribed procedures to evaluate learning and performance.

Prompt submission of periodic reports on key performance indicators; requires accurate initial data and careful review before submission.

Formal hand-over of responsibilities between officers documenting maintenance, equipment, and work progress.

Combined review of important installations by officers transferring and receiving charge.

A daily log of all significant work, instructions, movements, inspections, meetings, etc.

List of ongoing and pending maintenance tasks, helping with responsibility transition.

Maintaining a tidy office, promptly addressing correspondence, reminding individuals about outstanding replies, and clearly referencing letters for quick processing.

Maintaining readiness for emergencies, ensuring proper condition and training for emergency equipment and staff.

Unfinished tasks or issues needing attention.

Report detailing progress on pending issues within three months of taking charge.

Keeping superiors informed of restoration efforts during emergencies, enabling guidance and additional support when needed.

Officers are accountable for losses due to fraud or negligence, including those caused by their team members.

Keeping up-to-date with developments, training subordinates, frequently assessing performance, and addressing any deficiencies.

Stealing overhead line equipment (conductors, fittings) from substations, switching stations, or railway crossings (RCC).

Taking electric locomotives or EMUs (electric multiple units) while parked or in transit.

Stealing materials and equipment under traction officials' control, or from sheds, depots, and related offices.

Regularly evaluate security procedures for offices, stores, and depots to improve theft prevention.

Unannounced inspections to ensure locking and sealing procedures are followed in offices and stores.

Encourage staff to suggest anti-theft improvements; reward helpful ideas.

Inform other divisions or railways about effective anti-theft methods.

Careful accounting and disposal process for valuable components like copper scrap to prevent theft.

Inform security officers of known individuals involved in theft or potentially suspicious.

Process for handling suspected or confirmed thefts, including thorough checks and assessments of loss.

Review the procedure to ensure the proper locking and sealing of offices, stores, and installations to deter theft.

Immediately inform the Railway Police, Security Department, and appropriate supervisors (SR.DEE) about thefts.

When a loss exceeds Rs. 500, a report copy is sent to the Accounts Officer.

The loss report must be escalated to GM(Elect), Railway Board, and Chief Auditor for cases exceeding Rs. 5,000.

A formal investigation led by the Sr.DEE, including the Accounts Officer, to determine responsibility and suggest solutions for identified gaps in security or operation.

Sr.DEE/AEE must actively support the Police investigation for reported cases.

Losses that cannot be retrieved require the competent authority's approval to write them off.

Routine review of loss figures by Sr.DEE, Accounts Officer, and Security Officer.

Each officer must maintain a loss register, with updated totals communicated to different levels of oversight.

Taking possession of relevant records, account books, and other evidence that helps with police and RPF investigation.

Detailed case reporting includes date/time of theft, staff statements, item descriptions, quantity, estimated value, location, and relevant specifics for investigation.

Proper handling and management of specialized electrical testing equipment, ensuring their safety and accuracy.

Categorizing and allocating instruments based on their type (general use vs. specialized) and usage frequency (day-to-day vs. special tests).

Instruments, like meggers and voltmeters, routinely used by section supervisors for daily tasks.

Advanced equipment (e.g., multimeters, precision gauges) managed by senior supervisors for specialized tasks.

High-voltage testers, energy meters, and oscilloscopes kept in a central location for specific tests under the supervision of senior officers.

Expensive instruments (e.g., high-voltage pressure testers) shared by the entire railway.

Maintaining a record of all instruments, including their identification numbers and locations.

Instruments should be carefully packed and protected for safe transport.

Instruments designed for fixed use (e.g., CROs) and kept secure in laboratories.