The Jude House, Inc. Employee Handbook June 13, 2023 PDF

Jude House Inc The Jude House, Inc. Employee Handbook June 13, 2023 TABLE OF CONTENTS CORE POLICIES 5 5 5 5 6 6 6 7 7 7 7 7 7 8 8 8 8 8 8 8 8 9 9 9 9 10 10 10 10 11 11 11 11 11 11 12 12 12 13 13 13 13 14 14 14 14 15 15 16 17 17 17 19 19 19 20 21 21 21 21 22 22 22 22 1.0 WELCOME 1.1 A Welcome Policy 1.2 At-Will Employment 2.0 INTRODUCTORY LANGUAGE AND POLICIES 2.1 About the Company 2.2 Ethics Code 2.3 Mission Statement 2.4 Our Organization 2.5 Revisions to Handbook 3.0 HIRING AND ORIENTATION POLICIES 3.1 Conflicts of Interest 3.2 Employment Authorization Verification 3.3 Employment of Relatives and Friends 3.4 Job Descriptions 3.5 New Hires and Introductory Periods 3.6 Posting of Openings 3.7 Training Program 4.0 WAGE AND HOUR POLICIES 4.1 Attendance 4.2 Direct Deposit 4.3 Employment Classifications 4.4 Introduction to Wage and Hour Policies 4.5 Job Abandonment 4.6 Paycheck Deductions 4.7 Recording Time 4.8 Use of Employer Credit Cards 5.0 PERFORMANCE, DISCIPLINE, LAYOFF, AND TERMINATION 5.1 Criminal Activity/Arrests 5.2 Exit Interview 5.3 Open Door/Conflict Resolution Process 5.4 Outside Employment 5.5 Pay Raises 5.6 Performance Improvement 5.7 Post-Employment References 5.8 Promotions 5.9 Resignation Policy 5.10 Standards of Conduct 5.11 Transfers 6.0 GENERAL POLICIES 6.1 Authorization for Use of Personal Vehicle 6.2 Computer Security and Copying of Software 6.3 Driving Record 6.4 Employer Sponsored Social Events 6.5 GPS Monitoring of Employer Vehicles 6.6 Nonsolicitation/Nondistribution Policy 6.7 Off-Duty Use of Employer Property or Premises 6.8 Personal Appearance 6.9 Personal Cell Phone/Mobile Device Use 6.10 Personal Data Changes 6.11 Security 6.12 Social Media 6.13 Suggestion Policy 6.14 Third Party Disclosures 6.15 Use of Company Technology 6.16 Use of Employer Vehicles 6.17 Workplace Privacy and Right to Inspect 7.0 BENEFITS 7.1 401(k) Plan 7.2 Bereavement Leave 7.3 COBRA 7.4 Continuing Education and Tuition Assistance 7.5 Dental Insurance 7.6 Employee Assistance Program (EAP) 2 23 23 27 28 28 28 29 30 30 30 31 31 32 32 32 33 34 34 34 35 35 7.7 Employer-Sponsored Disability Benefits 7.8 Family and Medical Leave (FMLA) 7.9 Health Insurance 7.10 Holidays 7.11 Life Insurance 7.12 Military Leave (USERRA) 7.13 Personal Leave of Absence 7.14 Sick Pay 7.15 Unemployment Compensation Insurance 7.16 Vacation 7.17 Vision Care Insurance 7.18 Workers' Compensation Insurance 8.0 SAFETY AND LOSS PREVENTION 8.1 Drug and Alcohol Policy 8.2 Drug-Free Workplace 8.3 General Safety 8.4 Workplace Violence 9.0 TRADE SECRETS AND INVENTIONS 9.1 Confidentiality and Nondisclosure of Trade Secrets 10.0 CUSTOMER RELATIONS 10.1 Customer, Client, and Visitor Relations MARYLAND POLICIES 36 36 36 36 38 38 38 39 39 39 39 39 39 40 40 40 40 40 41 41 42 42 42 HIRING AND ORIENTATION POLICIES Disability Accommodation EEO Statement and Nonharassment Policy Religious Accommodation WAGE AND HOUR POLICIES Accommodations for Nursing Mothers Meal and Rest Periods Overtime Pay Period PERFORMANCE, DISCIPLINE, LAYOFF, AND TERMINATION Disciplinary Process GENERAL POLICIES Access to Personnel and Medical Records Files BENEFITS Court Attendance and Witness Leave Crime Victim Leave Family Military Leave Jury Duty Leave Parental Leave Policy Voting Leave SAFETY AND LOSS PREVENTION Workplace Smoking VIRGINIA POLICIES 43 43 43 43 45 45 45 46 46 46 46 47 47 47 47 47 47 48 48 49 49 49 HIRING AND ORIENTATION POLICIES Disability Accommodation EEO Statement and Nonharassment Policy Religious Accommodation WAGE AND HOUR POLICIES Accommodations for Nursing Mothers Meal and Rest Periods Overtime Pay Period Wage Disclosure Protection PERFORMANCE, DISCIPLINE, LAYOFF, AND TERMINATION Disciplinary Process GENERAL POLICIES Access to Personnel and Medical Records Files BENEFITS Court Attendance and Witness Leave Crime Victim Leave Jury Duty Leave Voting Leave SAFETY AND LOSS PREVENTION Workplace Smoking 3 CLOSING STATEMENT ACKNOWLEDGMENT OF RECEIPT AND REVIEW 50 51 4 Core Policies 1.0 Welcome 1.1 A Welcome Policy Welcome! You have just joined a dedicated organization. We hope that your employment with The Jude House, Inc. will be rewarding and challenging. We take pride in our staff as well as in the products and services we provide. The Jude House, Inc.complies with all federal and state employment laws, and this handbook generally reflects those laws. The Jude House, Inc. also complies with any applicable local laws, although there may not be an express written policy regarding those laws contained in the handbook. The employment policies and/or benefits summaries in this handbook are written for all staff. When questions arise concerning the interpretation of these policies as they relate to staff who are covered by a collective-bargaining agreement, the answers will be determined by reference to the actual union contract, rather than the summaries contained in this handbook. Please take the time now to read this handbook carefully. Sign the acknowledgment at the end to show that you have read, understood, and agree to the contents of this handbook, which sets out the basic rules and guidelines concerning your employment. This handbook supersedes any previously issued handbooks or policy statements dealing with the subjects discussed herein. The Organization reserves the right to interpret, modify, or supplement the provisions of this handbook at any time. Neither this handbook nor any other communication by a management representative or other, whether oral or written, is intended in any way to create a contract of employment. Please understand that no employee handbook can address every situation in the work place. If you have questions about your employment or any provisions in this handbook, contact Human Resource. We wish you success in your employment here at The Jude House, Inc.! All the best, Susie Thompson, Executive Director The Jude House, Inc. 1.2 At-Will Employment Your employment with The Jude House, Inc. is on an "at-will" basis. This means your employment may be terminated at any time, with or without notice and with or without cause. Likewise, we respect your right to leave the The Jude House at any time, with or without notice and with or without cause. Nothing in this handbook or any other Jude House document should be understood as creating a contract, guaranteed or continued employment, a right to termination only "for cause," or any other guarantee of continued benefits or employment. Only the Executive Director has the authority to make promises or negotiate with regard to guaranteed or continued employment, and any such promises are only effective if placed in writing and signed by the Executive Director. If a written contract between you and the The Jude House is inconsistent with this handbook, the written contract is controlling. Nothing in this handbook will be interpreted, applied, or enforced to interfere with, restrain, or coerce employees in the exercise of their rights under Section 7 of the National Labor Relations Act. 5 This policy may not be appropriate in its entirety for Staff working in Montana. 2.0 Introductory Language and Policies 2.1 About the Company In 1972, a recovering alcoholic temporarily housed a friend in a cabin off U.S. Route 301, about 10 miles south of La Plata. The friend had an alcoholic drinking pattern and was attempting to quit. Others in the recovering community volunteered their support and over time other suffering alcoholics used the small building as a "Home on the Road to Recovery." In 1974, a farmhouse in the Dentsville area was offered, and the Jude House activities moved there. Volunteers continued to see to the needs of men attempting to stop drinking. Supporters of the Jude House successfully petitioned the Charles County Government for use of the old Bel Alton School building for their on-going work. The Jude House opened there in October 1979. The Jude House has grown from a strictly volunteer effort to help one man, into an organized program of recovery operated by both professional staff and volunteers. In 1989, a grant made major renovations possible at the Bel Alton location. In 1992, the Bel Alton building was reopened, and the Jude House began its present program -- a non-profit, long-term, residential substance use treatment facility. In November 2012, the Jude House began outpatient treatment to provide a more extensive treatment plan for recovery. Substance use disorders are treatable, highly complex illnesses. Treatment is most often successful when addicted persons come together in an atmosphere of abstinence and mutual support. The Jude House Board of Director's is pleased to provide this handbook to all staff. The handbook is a snapshot of The Jude House Policies and Procedures and is for your edification. The Jude House Inc Board of Director's understands that the employees provide the services that our customers rely upon, and who enable the Jude House Inc to create new opportunities for the people we serve. 2.2 Ethics Code The Jude House will conduct business honestly and ethically wherever operations are maintained. We strive to improve the quality of our services, products, and operations and will maintain a reputation for honesty, fairness, respect, responsibility, integrity, trust, and sound business judgment. Our managers and staff are expected to adhere to high standards of business and personal integrity as a representation of our business practices, at all times consistent with their duty of loyalty to the Jude House. We expect that officers, directors, and staff will not knowingly misrepresent The Jude House and will not speak on behalf of The Jude House unless specifically authorized. The confidentiality of trade secrets, proprietary information, and similar confidential commercially-sensitive information (i.e. financial or sales records/reports, marketing or business strategies/plans, product development, customer lists, patents, trademarks, etc.) about the TJH or operations, or that of our customers or partners, is to be treated with discretion and only disseminated on a need-to-know basis (see policies relating to privacy). 6 Violation of the Code of Ethics can result in discipline, up to and including termination of employment. The degree of discipline imposed may be influenced by the existence of voluntary disclosure of any ethical violation and whether or not the violator cooperated in any subsequent investigation. 2.3 Mission Statement The Jude House, Incorporated's mission is to not only guide our clients towards living substance free, but also contribute to thier overall well-being for coming together as a community with knowledge, compassion, and unity to heal, educate, and change lives. One day at a time! 2.4 Our Organization Executive Director: Susie Thompson, LCSW Clinical Director: Steve Brown , BA, CAC-AD* Medical Director: Catherine Costantino, CRNP Operation Director: Robin Gorham, BS Residential Manager: Ingrid Hall Facilities Manager: Clyde Jones Human Resource Manager: Jeanette Posey, AA, SHRM-CP 2.5 Revisions to Handbook This handbook is our attempt to keep you informed of the terms and conditions of your employment, including The Jude House, Inc. policies and procedures. The handbook is not a contract. The Jude House, Inc. reserves the right to revise, add, or delete from this handbook as we determine to be in our best interest, except the policy concerning at-will employment. When changes are made to the policies and guidelines contained herein, we will endeavor to communicate them in a timely fashion, typically in a written supplement to the handbook or in a posting on company bulletin boards. 3.0 Hiring and Orientation Policies 3.1 Conflicts of Interest The Jude House, Inc. is concerned with conflicts of interest that create actual or potential job-related concerns, especially in the areas of confidentiality, customer relations, safety, security, and morale. If there is any actual or potential conflict of interest between you and a competitor, supplier, distributor, or contractor to The Jude House, Inc., you must disclose it to your supervisor. If an actual or potential conflict of interest is determined to exist, The Jude House, Inc. will take such steps as it deems necessary to reduce or eliminate this conflict. 3.2 Employment Authorization Verification New hires will be required to complete Section 1 of federal Form I-9 on the first day of paid employment and must present acceptable documents authorized by the U.S. Citizenship and Immigration Services proving identity and employment authorization no later than the third business day following the start of employment with The Jude House. If you are currently employed and have not complied with this requirement or if your status has changed, inform the HR Manager. If you are authorized to work in this country for a limited period of time, you will be required to submit proof of renewed employment eligibility prior to expiration of that period to remain employed by The Jude House. 7 3.3 Employment of Relatives and Friends We will not employ friends or relatives in circumstances where actual or potential conflicts may arise that could compromise supervision, safety, confidentiality, security, and morale at The Jude House. It is your obligation to inform The Jude House of any such potential conflict so The Jude House can determine how best to respond to the particular situation. 3.4 Job Descriptions The Jude House, Inc. attempts to maintain a job description for each position. If you do not have a current copy of your job description, you should request one from your supervisor. Job descriptions prepared by The Jude House, Inc serve as an outline only. Due to business needs, you may be required to perform job duties that are not within your written job description. Furthermore, The Jude House, Inc may have to revise, add to, or delete from your job duties per business needs. On occasion, the The Jude House, Inc may need to revise job descriptions with or without advance notice to staff. If you have any questions regarding your job description or the scope of your duties, please speak with the HR Manager. 3.5 New Hires and Introductory Periods The first 90 days of your employment is considered an introductory period. During this period, you will become familiar with The Jude House, Inc. and your job responsibilities, and we will have the opportunity to monitor the quality and value of your performance and make any necessary adjustments in your job description or responsibilities. Completion of this introductory period does not imply guaranteed or continued employment. Nothing that occurs during or after this period should be construed to change the nature of the "at-will" employment relationship. 3.6 Posting of Openings The Jude House, Inc. desires to promote qualified employee from within where it believes that is possible, consistent with the need to assure that all positions are staffed by highly competent individuals. New job openings generally will be posted on the bulletin board, as well as on our Internet site. 3.7 Training Program In most cases, and for most departments, training staff is done on an individual basis by the department manager. Even if you have had previous experience in the specified functions of your job duties, it is necessary for you to learn our specific procedures, as well as the responsibilities of the specific position. If you ever feel you require additional training, consult your supervisor. 4.0 Wage and Hour Policies 4.1 Attendance If you know ahead of time that you will be absent or late, provide reasonable advance notice to your supervisor. You may be required to provide documentation of any medical or other excuse for being absent or late where permitted by applicable law. The Jude House, Inc reserves the right to apply unused flexible leave time off to unauthorized absences where permitted by applicable law. Absences resulting from approved leave, vacation, or legal requirements are exceptions to the policy. 4.2 Direct Deposit The Jude House, Inc. encourages all staff to enroll in direct deposit. If you would like to take advantage of direct deposit, ask Human Resource for an application form. Typically, the bank will begin the direct deposit of your payroll within 30 calendar 8 days after you submit your completed application. If you have selected the direct deposit payroll service, a written explanation of your deductions will be provided to you on paydays in lieu of a check. 4.3 Employment Classifications The Organization designates all employees as either exempt or nonexempt in compliance with applicable federal, state, and local law: Exempt Employees. Exempt employees are generally paid a fixed salary and are not entitled to overtime pay. Nonexempt Employees. Nonexempt employees are entitled to minimum wage and overtime pay. The Organization also assigns each employee to one of the following categories: Regular Full-Time Employees. Regular full-time employees are normally scheduled to work at least 40 hours per workweek, except for approved time off. Full-time employees are eligible for most Jude House benefits. Regular Part-Time Employees. Regular part-time employees are normally scheduled to work up to 31 hours or less per workweek. Part-time employees are not eligible for most Jude House benefits. Temporary/Seasonal Employees. Temporary employees are generally hired on a temporary or project-specific basis, with either full- or part-time hours. Seasonal employees are hired on a temporary basis during a time of year when extra work is available. Temporary/seasonal employees are not eligible for most Jude House benefits. You will be informed of your classification, status, and responsibilities at the time of hire and at any time your classification, status, or responsibilities change. If you have a question regarding this information, contact Human Resource. These classifications do not alter your employment at-will status. 4.4 Introduction to Wage and Hour Policies At The Jude House, Inc, pay depends on a wide range of factors, including pay scale surveys, individual effort, profits, and market forces. If you have any questions about your compensation, including matters such as paid time off, commissions, overtime, benefits, or paycheck deductions, speak with the Human Resource Manager. 4.5 Job Abandonment If you fail to show up for work or fail to call in with an acceptable reason for the absence for a period of three consecutive days, you will be considered to have abandoned your job and voluntarily resigned from The Jude House, Inc. 4.6 Paycheck Deductions The Jude House, Inc is required by law to make certain deductions from your pay each pay period, including deductions for federal income tax, Social Security and Medicare (FICA) taxes, and any other deductions required under law or by court order for wage garnishments. The amount of your tax deductions will depend on your earnings and the information you list on your federal Form W-4 and applicable state withholding form. Permissible deductions for exempt satff may also include, but are not limited to, deductions for full-day absences for reasons other than sickness or disability and certain disciplinary suspensions. You may also authorize certain voluntary deductions from your paycheck where permissible under state law. Your deductions will be reflected in your wage statement. If you have any questions about deductions from your pay, contact the human resource manager. The The Jude House, Inc will not make deductions to your pay that are prohibited by federal, state, or local law. Review your paycheck for errors each pay period and immediately report any discrepancies to the human resource manager. You will be reimbursed in full for any isolated, inadvertent, or improper deductions, as defined by law. If an error is found, you will receive an immediate adjustment, which will be paid no later than your next regular payday. 9 The The Jude House, Inc will not retaliate against employees who report erroneous deductions in accordance with this policy. 4.7 Recording Time The Jude House, Inc is required by applicable federal, state, and local laws to keep accurate records of hours worked by certain satff. To ensure that the The Jude House, Inc has complete and accurate time records and that staff are paid for all hours worked, nonexempt staff are required to record all working time using finger print Timeclock/ mobile clock in. Exempt satff may also be required to track days or time worked. Speak with your supervisor for specific instructions. You must accurately record all of your time to ensure you are paid for all hours worked, and must follow established The Jude House, Inc. procedures for recording your hours worked. Time must be recorded as follows: Immediately before starting your shift. Immediately after finishing work, before your meal period. Immediately before resuming work, after your meal period. Immediately after finishing work. If you are required to clock in, you should clock in no more than seven minutes before the time you actually start working and clock out no later than seven minutes after you actually stop working. Notify Human Reource of any pay discrepancies, unrecorded or misrecorded work hours, or any involuntarily missed meal or break periods. Falsifying time entries is strictly prohibited. Falsifying time entries includes working "off the clock." If you falsify your own time records, or the time records of co-workers, or if you work off the clock, you will be subject to discipline up to and including termination. Immediately report to the finance manager, of any employee, supervisor, or manager who falsifies your time entries or encourages or requires you to falsify your time entries or work off the clock. 4.8 Use of Employer Credit Cards All Managers in the possession of a credit card issued by The Jude House, Inc will adhere to the strictest guidelines of responsibility for the protection and proper use of that card. Credit card purchases related to The Jude House, Inc vehicle use (gas, oil, etc.) under $100 do not require prior approval. Credit card purchases for vehicle use over $100 and any other business purchases over $25 must receive prior approval from your SUPERVISOR. Submit all sales receipts generated by use of the The Jude House, Inc credit card weekly to the operations manager. The Jude House, Inc credit card may not be used for personal reasons. Use of The Jude House, Inc credit card is restricted to approved business related expenses. Any unauthorized purchases made with a credit card issued by the The Jude House, Inc will be the cardholder's responsibility. You must reimburse any such purchase to the operations within 3 days. Immediately report lost or stolen Jude House, Inc cards to the operations manager. Failure to follow this policy may result in disciplinary action up to and including discharge. 5.0 Performance, Discipline, Layoff, and Termination 5.1 Criminal Activity/Arrests The Jude House, Inc will report all criminal activity in accordance with applicable law. Involvement in criminal activity while employed by the The Jude House, Inc, whether on or off The Jude House, Inc property, may result in disciplinary action including suspension or termination of employment. 10 You are expected to be on the job, ready to work, when scheduled. Inability to report to work as scheduled may lead to disciplinary action, up to and including termination of employment, for violation of an attendance policy or job abandonment. 5.2 Exit Interview You may be asked to participate in an exit interview when you leave The Jude House, Inc. The purpose of the exit interview is to provide management with greater insight into your decision to leave employment; identify any trends requiring attention or opportunities for improvement; and to assist The Jude House, Inc in developing effective recruitment and retention strategies. Your cooperation in the exit interview process is appreciated. 5.3 Open Door/Conflict Resolution Process The Jude House, Inc. strives to provide a comfortable, productive, legal, and ethical work environment. To this end, we want you to bring any problems, concerns, or grievances you have about the work place to the attention of your supervisor and, if necessary, to Human Resources or upper level management. To help manage conflict resolution we have instituted the following problem solving procedure: If you believe there is inappropriate conduct or activity on the part of The Jude House, management, its staff, vendors, customers, or any other persons or entities related to The Jude House, bring your concerns to the attention of your supervisor at a time and place that will allow the person to properly listen to your concern. Most problems can be resolved informally through dialogue between you and your immediate supervisor. If you have already brought this matter to the attention of your supervisor before and do not believe you have received a sufficient response, or if you believe that person is the source of the problem, present your concerns to Human Resources or upper level management. Describe the problem, those persons involved in the problem, efforts you have made to resolve the problem, and any suggested solution you may have. 5.4 Outside Employment Outside employment that creates a conflict of interest or that affects the quality or value of your work performance or availability at The Jude House is prohibited. The Jude House recognizes that you may seek additional employment during off hours, but in all cases expects that any outside employment will not affect your attendance, job performance, productivity, work hours, or scheduling, or would otherwise adversely affect your ability to effectively perform your duties or in any way create a conflict of interest. Any outside employment that will conflict with your duties and obligations to The Jude House should be reported to your supervisor. Failure to adhere to this policy may result in discipline up to and including termination. 5.5 Pay Raises Depending on financial health and other The Jude House factors, efforts will be made to give pay raises consistent with The Jude House profitability, job performance, and the consumer price index. The The Jude House may also make individual pay raises based on merit or due to a change of job position. 5.6 Performance Improvement The Jude House will make efforts to periodically review your work performance. The performance improvement process will take place annually, or as business needs dictate. You may specifically request that your supervisor assist you in developing a performance improvement plan at any time. The performance improvement process is a means for increasing the quality and value of your work performance. Your initiative, effort, attitude, job knowledge, and other factors will be addressed. You must understand that a positive job performance review does not guarantee a pay raise or continued employment. Pay raises and promotions are based on numerous factors, only one of which is job performance. 5.7 Post-Employment References 11 The Jude House policy is to confirm dates of employment and job title only. With written authorization, The Jude House will confirm compensation. Forward any requests for employment verification to Human Resources. 5.8 Promotions To match you with the job for which you are best suited and to meet the business needs of The Jude House you may be transferred from your current job. It is our policy to promote from within only when the most qualified candidate is available. Promotions are made on an equal opportunity basis according to staff possessing the needed skills, education, experience, and other qualifications that are required for the job. All staf promoted into new job positions will undergo a 90 day introductory period as described in the New Hires and Introductory Periods policy. Unlike new hires, however, such employees will continue to receive The Jude House benefits for which they are eligible. 5.9 Resignation Policy The Jude House hopes that your employment with the The Jude House will be a mutually rewarding experience; however, the The Jude House acknowledges that varying circumstances can cause you to resign employment. The The Jude House intends to handle any resignation in a professional manner with minimal disruption to the workplace. Notice The Jude House requests that you provide a minimum of two weeks'notice of your resignation. If you are a manageror supervisor, you are requested to provide a minimum of four weeks' notice. Provide a written resignation letter to your supervisor. If you provide less notice than requested, the The Jude House may deem you to be ineligible for rehire, depending on the circumstances of the notice given. The Jude House reserves the right to provide you with pay in lieu of notice in situations where job or business needs warrant. Final Pay The Jude House will pay properly separated staff in accordance with applicable laws and other sections of this handbook. Final pay will be given during the following pay period. Flexible leave payout is applicable to propoer resignation. Terminations are not paid out flexible leave. Notify The Jude House if your address changes during the calendar year in which resignation occurs to ensure tax information is sent to the correct address. Return of Property Return all Jude House property at the time of separation, including such as uniforms, cellphones, keys, tools, laptops, credit cards, and identification cards. Failure to return some items may result in deductions from your final paycheck where state law allows. In some circumstances, the Jude House may pursue criminal charges for failure to return Jude House property. 5.10 Standards of Conduct The Jude Housewishes to create a work environment that promotes job satisfaction, respect, responsibility, integrity, and value for all our staff, clients, customers, and other stakeholders. We all share in the responsibility of improving the quality of our work environment. By deciding to work here, you agree to follow our rules. While it is impossible to list everything that could be considered misconduct in the workplace, what is outlined here is a list of common-sense infractions that could result in discipline, up to and including immediate termination of employment. This policy is not intended to limit our right to discipline or discharge staff for any reason permitted by law. 12 Examples of inappropriate conduct include: Violation of the policies and procedures set forth in this handbook. Possessing, using, distributing, selling, or negotiating the sale of illegal drugs or other controlled substances. Being under the influence of alcohol during working hours on Jude House property (including in Jude House vehicles), or on Jude House business. Inaccurate reporting of the hours worked by you or any other staff. Providing knowingly inaccurate, incomplete, or misleading information when speaking on behalf of the Jude House or in the preparation of any employment-related documents including, but not limited to, job applications, personnel files, employment review documents, intra-company communications, or expense records. Taking or destroying Jude House property. Possession of potentially hazardous or dangerous property (where not permitted) such as firearms, weapons, chemicals, etc., without prior authorization. Fighting with, or harassment of (as defined in our EEO policy), any fellow employee, vendor, or client. Disclosure of The Jude House trade secrets and proprietary and confidential commercially-sensitive information (i.e. financial or sales records/reports, marketing or business strategies/plans, product development information, customer lists, patents, trademarks, etc.) of the The Jude House or its clients, contractors, suppliers, or vendors. Refusal or failure to follow directions or to perform a requested or required job task. Refusal or failure to follow safety rules and procedures. Excessive tardiness or absences. Smoking in nondesignated areas. Working unauthorized overtime. Solicitation of fellow employees on The Jude House premises during working hours. Failure to dress according to The Jude House policy. Use of obscene or harassing (as defined by our EEO policy) language in the workplace. Engaging in outside employment that interferes with your ability to perform your job at The Jude House. Gambling on The Jude House premises. Lending keys or keycards to The Jude House property to unauthorized persons. Nothing in this policy is intended to limit your rights under the National Labor Relations Act, or to modify the at-will employment status where at-will is not prohibited by state law. 5.11 Transfers The Jude House may transfer your employment from one position to another with or without notice, as required by production or service needs, or upon request by you and with management approval. Transfers in excess of 90 days may be considered final and your paycheck may be increased or decreased consistent with the pay scale for your new position. 6.0 General Policies 6.1 Authorization for Use of Personal Vehicle All The Jude House required to operate a motor vehicle as part of their employment duties must maintain a valid driver's license, acceptable driving record, and appropriate insurance coverage. The Jude House may run a motor vehicle department check to determine your driving record. It is your responsibility to provide a copy of your current driver's license and insurance coverage for your personnel file. Any changes in your driving record, including, but not limited to, driving infractions or changes to your insurance policy, must be reported to the The Jude House. If you use your personal vehicle in the course and scope of employment, you may not operate such vehicle while: 1. Under the influence of drugs, alcohol, or any other substance that might impair your judgment or ability to drive; or 2. Texting, emailing, or otherwise using a cell phone or other handheld device without utilizing a hands-free device. 6.2 Computer Security and Copying of Software 13 Software programs purchased and provided by The Jude Houseare to be used only for creating, researching, and processing materials for The Jude House use. By using The Jude House hardware, software, and networking systems you assume personal responsibility for their use and agree to comply with this policy and other applicable The Jude Housepolicies, as well as city, state, and federal laws and regulations. All software acquired for or on behalf of the The Jude House, or developed by The Jude House staff or contract personnel on behalf of the The Jude House, is and will be deemed The Jude House property. It is the policy of the The Jude House to respect all computer software rights and to adhere to the terms of all software licenses to which the The Jude House is a party. The Director of Operations is responsible for enforcing these guidelines. You may not illegally duplicate any licensed software or related documentation. Unauthorized duplication of software may subject you and/or the The Jude House to both civil and criminal penalties under the United States Copyright Act. To purchase software, obtain your manager's approval. All software acquired by the The Jude House must be purchased through appropriate department. You may not duplicate, copy, or give software to any outsiders including clients, contractors, customers, and others. You may use software on local area networks or on multiple machines only in accordance with applicable license agreements entered into by the The Jude House. 6.3 Driving Record All The Jude House is required to operate a motor vehicle as part of their employment duties at The Jude House must maintain a valid driver's license and acceptable driving record. The The Jude House may run a motor vehicle department check to determine your driving record. It is your responsibility to provide a copy of your current driver's license for your personnel file. Any changes in your driving record, including but not limited to driving infractions, must be reported to the The Jude House. State law requires all motorists to carry auto liability insurance. It is against the law to drive without insurance. If you use your own vehicle as a part of your employment duties, you must provide management with a current proof of insurance statement or card. New proof of insurance is required every time your policy expires and renews. 6.4 Employer Sponsored Social Events The Jude Households periodic social events for staff and clients. Be advised that your attendance at these events is voluntary and does not constitute part of your work-related duties. Any exceptions to this policy must be in writing and signed by a supervisor prior to the event. Alcoholic beverages are prohibited at these events. 6.5 GPS Monitoring of Employer Vehicles The Jude House desires to strike the appropriate balance between today's technologies, your desire for privacy, and our interests in protecting The Jude House vehicles, equipment, and drivers. Due to safety, efficiency, and other business purposes, The Jude House uses GPS technology to monitor the whereabouts of our vehicles at all times. Questions concerning vehicle monitoring should be directed to Transportation Coodinator. Questions concerning the proper use of any vehicles should be directed to your supervisor and/or safety officer. If you abuse the privilege of driving company vehicles, you will be subject to corrective action, up to and including termination of employment. If necessary, the The Jude House will also advise law enforcement officials of any illegal conduct. 6.6 Nonsolicitation/Nondistribution Policy 14 To avoid disruption of business operations or disturbance of The Jude House, visitors, and others, The Jude House has implemented a Nonsolicitation/Nondistribution Policy. For purposes of this policy, "solicitation" includes, but is not limited to, selling items or services, requesting contributions, and soliciting or seeking to obtain membership in or support for any organization. Solicitation performed through verbal, written, or electronic means is covered by the Nonsolicitation/Nondistribution Policy. You are prohibited from soliciting other staff during your assigned working time. For this purpose, working time means time during which either you or the staff who are the object of the solicitation are expected to be actively engaged with assigned work. You may conduct solicitations during your lunch period, coffee breaks, or other authorized nonworking time, so long as you do so when the other staff are also on nonworking time. To avoid inappropriate litter, clutter, and safety risks, you may not distribute literature or other items that are not work related in working areas at any time. Working areas do not include break/rest areas, lunch rooms, or parking lots. Electronic distribution of materials is prohibited during work time. Literature that violates the company's equal employment opportunity (EEO) and nonharassment policies (including threats of violence), or is knowingly and recklessly false, is never permitted. Non-employees are not permitted to distribute materials on company premises at any time. This policy is not intended to restrict the statutory rights of staff, including the right to discuss terms and conditions of employment. Violations of this policy should be reported to your supervisor. 6.7 Off-Duty Use of Employer Property or Premises You may not use The Jude House, Inc. property for personal use during working time. You are responsible for returning The Jude House property in good condition and repairing or replacing any property damaged as the result of personal use or as the result of negligence. This includes use of copy machines, computers, Jude House products, or office supplies for personal use without prior authorization. It is The Jude House policy to control off duty and nonworking hour use of Jude House facilities either for business or personal reasons. You are prohibited from using The Jude House facilities during off duty or nonworking hours without the written consent of your supervisor. If you use The Jude House facilities during your off-duty hours or Jude House off-hours, you may be required to sign a log-in and log-out sheet maintained by the facilites manager. 6.8 Personal Appearance Your personal appearance reflects on the reputation, integrity, and public image of The Jude House. All satff are required to report to work neatly groomed and dressed. You are expected to maintain personal hygiene habits that are generally accepted in the community, including clean clothing, good grooming and personal hygiene, and appropriate attire for the workplace and the work being performed. This may include wearing uniforms or protective safety clothing and equipment, depending upon the job. Use common sense and good judgment in determining what to wear to work. Fragrant products, including but not limited to perfumes, colognes, and scented body lotions or hair products, should be used in moderation out of concern for others with sensitivities or allergies. The The Jude House, in accordance with applicable law, will reasonably accommodate staff with disabilities or religious beliefs that make it difficult for them to comply fully with the personal appearance policy unless doing so would impose an undue hardship on the The Jude House. Contact your supervisor to request a reasonable accommodation. Business casual is the definition of our dress code; it is also conservative. Clothing should not be tight or revealing in any way. Because we work with clients of various background, we have designed the dress code for everyone's protection. These dress code guidelines are to protect you and the clients. They are also designed to keep you and everyone at Jude House safe. If you have a specific hardship, please direct all concerns with Human Resources so that reasonable exceptions 15 can be made. Unacceptable Attire T-Shirts Sweatpants, Sweatshirts, No Hoodies Faded, ripped or torn clothing, even if it is in style Tennis Shoes: if a position requires sneakers, they must be appropriate Athletic Wear. Tank Tops; Wife Beater Sandals or flip-flops Bedroom slippers Spandex or Lycra Leggings Midriff tops, no open back Bra Tops Provocative Clothing: Skirt and dresses should not be shorter than two inches above your knee Off the shoulder tops Tube Tops Pajamas or night clothes Swim or Beach Wear Workout clothes Cutoffs Evening wear Any drug or alcohol promotional attire clothes/gun violence etc. Undergarments may not be visible Women may not show any cleavage Spaghetti strapped dresses or shirts See-through clothing Leotards Backside must be covered when you sit down Excessively tight clothing Jewelry and make up should be conservative Hats, baseball caps may not be worn in the house/any headgear Sunglasses that do not require a medical condition · No Shorts If employees report to work dressed or groomed inappropriately, they may be prevented from working until they return to work well-groomed and wearing the proper attire. · All kitchen staff must wear hairnets, hair covering while in the kitchen area · Kitchen staff must wear kitchen (slip resistant) shoes. Failure to comply with the personal appearance standards may result in being sent home to groom or change clothes. Frequent violations may result in disciplinary action, up to and including termination of employment. 6.9 Personal Cell Phone/Mobile Device Use While The Jude House, Inc. permits staff to bring personal cell phones and other mobile devices (i.e. smart phones, tablets, laptops) into the workplace, you must not allow the use of such devices to interfere with your job duties or impact workplace safety and health. 16 Use of personal cell phones and mobile devices at work can be distracting and disruptive and cause a loss of productivity. Thus, you should primarily use such personal devices during nonworking time, such as breaks and meal periods. During this time, use devices in a manner that is courteous to those around you. Outside of nonworking time, use of such devices should be minimal and limited to emergency use only. If you have a device that has a camera and/or audio/video recording capability, you are restricted from using those functions on The Jude House property unless authorized in advance by management or when they are used in a manner consistent with your right to engage in concerted activity under section 7 of the National Labor Relations Act (NLRA). You are expected to comply with Jude House policies regarding the protection of confidential and proprietary information when using personal devices. While operating a vehicle on work time, the Jude House requires that the driver's personal cell phone/mobile device be turned off. If you need to make or receive a phone call while driving, pull off the road to a safe location unless you have the correct hands-free equipment for the device that is in compliance with applicable state laws. You may have the opportunity to use your personal devices for work purposes. Before using a personal device for workrelated purposes, you must obtain written authorization from human resources. The use of personal devices is limited to certain staff and may be limited based on compatibility of technology. To ensure the security of The Jude House information, Disruptions during work time can lead to errors and delays. Therefore, personal telephone calls must be kept to a minimum, and only be made or received after working time, or during lunch or break time. For safety and security reasons, employees are prohibited from having personal guests visit or accompanying them anywhere in Jude House Inc facilities other than the reception areas. Nothing in this policy is intended to prevent staff from engaging in protected concerted activity under the NLRA. You will be subject to disciplinary action up to and including termination of employment for violation of this policy. 6.10 Personal Data Changes It is your obligation to provide The Jude House, Inc. with your current contact information, including current mailing address and telephone number. You should also inform the Human Resource Manager of any changes to your tax withholding status. Failure to do so may result in loss of benefits or delayed receipt of W-2 and other mailings. To make changes to this information, contact Human Resource Manager. 6.11 Security All staff are responsible for helping to make The Jude House, Inc. a secure work environment. Upon leaving work, lock all desks, lockers, and doors protecting valuable or sensitive material in your work area and report any lost or stolen keys, passes, or similar devices to your supervisor immediately. Refrain from discussing specifics regarding The Jude House security systems, alarms, passwords, etc. with those outside of The Jude House. Immediately advise your supervisor of any known or potential security risks and/or suspicious conduct of staff, customers, or guests of the Jude House. Safety and security is the responsibility of all staff and we rely on you to help us keep our premises secure. 6.12 Social Media At The Jude House, Inc., we recognize the Internet provides unique opportunities to participate in interactive discussions and share information using a wide variety of social media. However, use of social media also presents certain risks and carries with it certain responsibilities. To minimize risks to the The Jude House, Inc, you are expected to follow our guidelines for appropriate use of social media. 17 This policy applies to all staff who work for the The Jude House, Inc. Guidelines For purposes of this policy, social media includes all means of communicating or posting information or content of any sort on the Internet, including to your own or someone else's web log or blog, journal or diary, personal website, social networking or affinity website, web bulletin board or a chat room, whether associated or affiliated with the The Jude House, Inc, as well as any other form of electronic communication. The Jude House, Inc principles, guidelines, and policies apply to online activities just as they apply to other areas of work. Ultimately, you are solely responsible for what you communicate in social media. You may be personally responsible for any litigation that may arise should you make unlawful defamatory, slanderous, or libelous statements against any customer, manager, owner, or staff of The Jude House, Inc. Know and Follow the Rules Ensure your postings are consistent with these guidelines. Postings that include unlawful discriminatory remarks, harassment, and threats of violence or other unlawful conduct will not be tolerated and may subject you to disciplinary action up to and including termination. Be Respectful The The Jude House, Inc cannot force or mandate respectful and courteous activity by staff on social media during nonworking time. If you decide to post complaints or criticism, avoid using statements, photographs, video, or audio that reasonably could be viewed as unlawful, slanderous, threatening, or that might constitute unlawful harassment. Examples of such conduct might include defamatory or slanderous posts meant to harm someone's reputation or posts that could contribute to a hostile work environment on the basis of race, sex, disability, age, national origin, religion, veteran status, or any other status or class protected by law or The Jude House, Inc policy. Your personal posts and social media activity should not reflect upon or refer to the The Jude House, Inc Maintain Accuracy and Confidentiality When posting information: Maintain the confidentiality of trade secrets, intellectual property, and confidential commercially-sensitive information (i.e. financial or sales records/reports, marketing or business strategies/plans, product development, customer lists, patents, trademarks, etc.) related to the The Jude House, Inc. Do not create a link from your personal blog, website, or other social networking site to a The Jude House, Inc website that identifies you as speaking on behalf of the The Jude House, Inc. Never represent yourself as a spokesperson for the The Jude House, Inc. If the The Jude House, Inc is a subject of the content you are creating, do not represent yourself as speaking on behalf of the The Jude House, Inc. Make it clear in your social media activity that you are speaking on your own behalf. Respect copyright, trademark, third-party rights, and similar laws and use such protected information in compliance with applicable legal standards. Using Social Media at Work Do not use social media while on your work time, unless it is work related as authorized by your manager or consistent with policies that cover equipment owned by the The Jude House, Inc. Media Contacts If you are not authorized to speak on behalf of the The Jude House, Inc, do not speak to the media on behalf of the The Jude House, Inc. Direct all media inquiries for official The Jude House, Inc. responses to Human Resources. Retaliation and Your Rights 18 Retaliation or any other negative action is prohibited against anyone who, based on a reasonable belief, reports a possible deviation from this policy or cooperates in an investigation. Those who retaliate against others for reporting a possible deviation from this policy or for cooperating in an investigation will be subject to disciplinary action, up to and including termination. Nothing in this policy is designed to interfere with, restrain, or prevent staff from communications regarding wages, hours, or other terms and conditions of employment, or to restrain staff in exercising any other right protected by law. All staff have the right to engage in or refrain from such activities. 6.13 Suggestion Policy At The Jude House, Inc., we welcome suggestions for continued improvement and welcome your ideas for better ways to do your job, or meet customer and client needs. Discuss your ideas with your supervisor or another member of the leadership team. We also encourage you to offer any suggestions derived from seminars, magazines, or other outside sources of information you believe would add value to the Jude House. Understand that any suggestions, innovations, inventions, or other matter created by you on work time or with The Jude House, Inc. tools or property are considered to be the property of the Jude House. 6.14 Third Party Disclosures From time to time, The Jude House, Inc may become involved in news stories or potential or actual legal proceedings of various kinds. When that happens, lawyers, former staff, newspapers, law enforcement agencies, and other outside persons may contact our staff to obtain information about the incident or the actual or potential lawsuit. If you receive such a contact, you should not speak on behalf of the The Jude House, Inc and should refer any call requesting the position of the The Jude House, Inc to the Executive Director. If you have any questions about this policy or are not certain what to do when such a contact is made, contact Human Resource. 6.15 Use of Company Technology This policy is intended to provide The Jude House, Inc. staff with the guidelines associated with the use of the Jude House information technology (IT) resources and communications systems. This policy governs the use of all IT resources and communications systems owned by or available at the Jude House, and all use of such resources and systems when accessed using your own devices, including but not limited to: Email systems and accounts Internet and intranet access Telephones and voicemail systems, including wired and mobile phones, smartphones, and pagers. Printers, photocopiers, and scanners. Fax machines, e-fax systems, and modems. All other associated computer, network, and communications systems, hardware, peripherals, and software, including network key fobs and other devices. Closed-circuit television (CCTV) and all other physical security systems and devices, including access key cards and fobs. 19 General Provisions The Jude House, Inc. IT resources and communications systems are to be used for business purposes only unless otherwise permitted under applicable law. All content maintained in The Jude House, Inc. IT resources and communications systems are the property of the Jude House. Therefore, staff should have no expectation of privacy in any message, file, data, document, facsimile, telephone conversation, social media post, conversation, or any other kind or form of information or communication transmitted to, received, or printed from, or stored or recorded on The Jude House electronic information and communications systems. TheJude House reserves the right to monitor, intercept, and/or review all data transmitted, received, or downloaded over The Jude House IT resources and communications systems in accordance with applicable law. Any individual who is given access to the system is hereby given notice that the Jude house will exercise this right periodically, without prior notice and without prior consent. The interests of the Jude House in monitoring and intercepting data include, but are not limited to: protection of The Jude House trade secrets, proprietary information, and similar confidential commercially-sensitive information (i.e. financial or sales records/reports, marketing or business strategies/plans, product development, customer lists, patents, trademarks, etc.); managing the use of the computer system; and/or assisting staff in the management of electronic data during periods of absence. You should not interpret the use of password protection as creating a right or expectation of privacy, nor should you have a right or expectation of privacy regarding the receipt, transmission, or storage of data onThe Jude House, Inc. IT resources and communications systems. Do not use The Jude House, Inc. IT resources and communications systems for any matter that you would like to be kept private or confidential. Violations If you violate this policy, you will be subject to corrective action, up to and including termination of employment. If necessary, the Jude House will also advise law enforcement officials of any illegal conduct. 6.16 Use of Employer Vehicles Company vehicles are to be used for The Jude House, Inc business only. Unless the use of the vehicle has been approved for personal use, personal or outside business use is strictly prohibited. If you drive a Jude House vehicle, all infractions or violations while driving the vehicle and all restrictions, suspensions, or revocations against your driver's license must be immediately reported to your supervisor. When a Jude House vehicle cannot be operated, is unsafe for use, or has been damaged, notify the Transportation Coordinator immediately. As the driver of a The Jude House, Inc vehicle, you are responsible for the vehicle while in your charge and must not permit unauthorized persons to drive it. You are also responsible for the daily housekeeping of the vehicle; it is to remain clean and uncluttered. You may not operate a motor vehicle while under the influence of alcohol or a chemical substance or other substance that can impair judgment. You may not operate a motor vehicle while texting, emailing, or otherwise using a cell phone or other handheld device without utilizing a hands-free device. Multiple driving moving violations that appear on the annual state department of motor vehicle check will result in suspension of rights to drive a Jude House vehicle or drive a personal vehicle on The Jude House, Inc business. Suspension of rights 20 will continue until one year has passed with no infractions. If there are persistent and ongoing problems with driving infractions, and driving a vehicle is a part of successful execution of job responsibilities, you may be terminated. 6.17 Workplace Privacy and Right to Inspect The Jude House, Inc property, including but not limited to lockers, phones, computers, tablets, desks, work place areas, vehicles, or machinery, remains under the control of the The Jude House, Inc and is subject to inspection at any time, without notice to any staff, and without their presence. You should have no expectation of privacy in any of these areas. We assume no responsibility for the loss of, or damage to, your property maintained on The Jude House, Inc premises including that kept in lockers and desks. 7.0 Benefits 7.1 401(k) Plan Eligible staff (as determined by the terms of the plan) may participate in the The Jude House, Inc 403(b) plan. Generally, you may elect to reduce your pay and make pretax contributions in any amount from 1% to 100% of your compensation each pay period, provided you do not contribute more than the maximum allowable by law. For most individuals, the maximum contribution permitted by law for 2023 is $20,500. For individuals who attain age 50 on or before December 31, 2023, this limit is generally increased to $27,000. However, this $20,500 (or $27,000) limit may be reduced if you are covered by more than one retirement plan during 2022. If you participate in more than one retirement plan sponsored by the same employer, the maximum amount that may be contributed by you or on your behalf under all those plans is generally limited to $61,000 for 2023(except for accruals under defined benefit pension plans and contributions to most 403(b) arrangements). In addition, your $20,500 (or $27,000) contribution limit under this Plan will generally be reduced by any salary reduction contributions that you make to any other retirement plan in 2023, even if it is sponsored by a different employer, such as a 401(k) plan, simplified employee pension (SEP), SIMPLE IRA or (in most cases) a 403(b) arrangement, but not (in most cases) a 457(b) eligible deferred compensation plan. For additional information, please refer to the "How Much Can You Contribute" section of the SPD booklet. The limits above are subject to change by the Internal Revenue Service (IRS). Current limits and other important information are available at irs.gov. Contact Human Resource to find out if you are eligible to participate in the Jude House 403(b) plan. The Jude House, Inc. is required to let you know if you are eligible. This benefit, as well as other benefits, may be canceled or changed at the discretion of The Jude House, unless otherwise required by law. 7.2 Bereavement Leave The Jude House, Inc. recognizes the importance of taking leave when there is a death in the family. Where bereavement leave is not required by law, the Jude house will provide bereavement leave as follows: The death of a family member is a time when employees wish to be with their families. If the employee is full- time and loses a close relative, the employee will be allowed paid time off up to three (3) days to assist in attending to obligations and commitments. For the purposes of this policy, a close relative includes a spouse, domestic/civil union partner, child, parent, sibling, In-laws (including mother and father-in-law and brother and sister-in-law), Grandparent, or any other relation required by applicable law. Paid leave days only may be taken on regularly scheduled, consecutive workdays following the day of death. Employees must inform their supervisor prior to commencing bereavement leave. 21 You may use accrued but unused vacation/sick leave/paid time off if additional time is needed. Additional unpaid time off may be granted at the discretion of the The Jude House on a case-by-case basis. For purposes of this policy, immediate family member includes the following and applies both to the family of the employee and the employee's spouse: child (including foster child and stepchild), spouse, sister, brother, parents (including foster parents and stepparents), grandparents. You must provide notice of your need for bereavement leave as far in advance as possible. The Jude House, Inc. may require documentation supporting your need for bereavement leave. 7.3 COBRA The Consolidated Omnibus Budget Reconciliation Act (COBRA) provides the opportunity for eligible The Jude House, Inc., staff and their beneficiaries to continue health insurance coverage under the The Jude House health plan when a "qualifying event" could result in the loss of eligibility. Qualifying events include resignation, termination of employment, death of an employee, reduction in hours, a leave of absence, divorce or legal separation, entitlement to Medicare, or where a dependent child no longer meets eligibility requirements. Contact Human Resources to learn more about your COBRA rights. 7.4 Continuing Education and Tuition Assistance We believe in the continuing education of our staff. The Jude House, Inc. will gladly assist employees with furthering their education in the field of the position they are in. The Jude House, Inc. will provide up to $1000 per fiscal year to assist with the cost of courses, book & materials. The expectation is that you will remain an employee of the Jude House for one year after the completion of the course. If you voluntarily terminate your employment within the one-year period, you will be expected to pay back the full amount reimbursed to you by the Jude House. To take advantage of the tuition reimbursement program, selected courses must be approved by the Executive Director prior to submitting for reimbursement. The Jude House will not provide reimbursement for a GPA of less than 2.0. You must obtain a 2.0 or higher. Schedule of Reimbursement (as funds allow per request): Grade A - $500.00 Grade B - $300.00 7.5 Dental Insurance All regular full-time employee who have completed the plan's defined waiting period at The Jude House, Inc. are eligible for The Jude House, Inc. dental plan. Dental plan benefits are described in detail in the Summary Plan Description (SPD). 7.6 Employee Assistance Program (EAP) The Jude House, Inc.provides an employee assistance program (EAP) to all eligible employees and their family members/dependents after the plan's defined waiting period. The EAP provides confidential access to professional counseling services for help with personal concerns that may impact job performance. Voluntary participation in the EAP will not jeopardize your opportunities for promotion or employment. You can contact the EAP directly. Any information about your contact, participation, or any recommended treatment is confidential and will not be 22 disclosed to The Jude House, Inc. In certain circumstances, you may be referred to the EAP by your Supervisor due to job performance issues. EAP services can be initiated by contacting the EAP service provider by simply calling 1-800-960-5371 or go to www.nextgeneap.com for an appointment. Plan details are described in the Summary Plan Description (SPD). FOR EMPLOYERS THAT PERFORM DRUG OR ALCOHOL TESTING: If you test positive on an alcohol or drug test, you may be referred to the EAP for assessment and rehabilitation recommendations. Your decision to participate in the recommended treatment, successful completion of the program, and additional treatment recommendations may be communicated to The Jude House, Inc. EAP services are available to eligible participants without charge. However, the cost of any treatment or rehabilitation services you are referred to outside of the EAP is your responsibility if not completely covered by insurance. Refer to the SPD for plan information and details. 7.7 Employer-Sponsored Disability Benefits The Jude house, Inc. offers the following employer-sponsored disability insurance benefits to eligible employees, after the plan's defined waiting period, when they miss work due to non-work-related disabilities. Short-Term Disability Insurance Short-term disability insurance generally pays a weekly benefit if you cannot work because of a covered illness or injury. The benefit replaces a portion of your weekly income, providing funds directly to you to help pay your bills and living expenses. Check your plan documents for details about benefit payments and duration. Long-Term Disability Insurance Long-term disability insurance generally pays a monthly benefit to you if you cannot work because of a covered illness or injury. The benefit replaces a portion of your income, thus helping to meet your financial commitment in a time of need. Check your plan documents for details about benefit payments and duration. Additional Information The terms and conditions for the disability insurance program are outlined in the Summary Plan Description (SPD). Contact HR for a copy of the plan provisions, required forms, and additional information about these benefits. 7.8 Family and Medical Leave (FMLA) In accordance with the Family and Medical Leave Act of 1993 (FMLA), Jude House Inc provides up to 12 or 26 weeks of unpaid, job-protected leave in a 12-month period to covered employees in certain circumstances. Eligibility To qualify for FMLA leave, you must: 1. Have worked for tThe Jude House, Inc. for at least 12 months, although it need not be consecutive; 2. Worked at least 1,250 hours in the last 12 months; and 3. Be employed at a worksite that has 50 or more employees within 75 miles. 23 Reasons for Leave You may take up to 12 weeks of unpaid FMLA leave in a 12-month period for any of the following reasons: The birth of a child and in order to care for that child (leave must be completed within one year of the child's birth); The placement of a child with you for adoption or foster care and in order to care for the newly placed child (leave must be completed within one year of the child's placement); To care for a spouse, child, or parent with a serious health condition; To care for your own serious health condition, which makes you unable to perform any of the essential functions of your position; or A qualifying exigency of a spouse, child, or parent who is a military member on covered active duty or called to covered active duty status (or has been notified of an impending call or order to covered active duty). The 12-month period is January 1 - December 31. You may take up to 26 weeks of unpaid FMLA leave in a single 12-month period, beginning on the first day that you take FMLA leave to care for a spouse, child, or next of kin who is a covered service member and who has a serious injury or illness related to active duty service. As used in this policy: Spouse means a husband or wife as recognized under state law for the purposes of marriage in the state or other territory or country where the marriage took place. Child means a biological, adopted, or foster child, a stepchild, a legal ward, or a child of a person standing in loco parentis, who is either under age 18 or age 18 or older and incapable of self-care because of a mental or physical disability at the time FMLA leave is to commence. A child for the purposes of military exigency or military care leave can be of any age. Parent means a biological, adoptive, step, or foster parent or any other individual who stood in loco parentis to you when you were a child. Next of kin for the purposes of military care leave is a blood relative other than a spouse, parent, or child in the following order: brothers and sisters, grandparents, aunts and uncles, and first cousins. If a military service member designates in writing another blood relative as his or her caregiver, that individual will be the only next of kin. In appropriate circumstances, you may be required to provide documentation of next of kin status. Serious health condition means an illness, injury, impairment, or physical or mental condition that involves either inpatient care or continuing treatment by a health care provider. Ordinarily, unless complications arise, cosmetic treatments and minor conditions such as the cold, flu, ear aches, upset stomach, minor ulcers, headaches (other than migraines), and routine dental problems are examples of conditions that are not serious health conditions under this policy. If you have any questions about the types of conditions that may qualify, contact Human Resources. Health care provider means a medical doctor or doctor of osteopathy, physician assistant, podiatrist, dentist, clinical psychologist, optometrist, nurse practitioner, nurse-midwife, clinical social worker, or Christian Science practitioner licensed by the First Church of Christ. Under limited circumstances, a chiropractor or other provider recognized by our group health plan for the purposes of certifying a claim for benefits may also be considered a health care provider. Qualifying exigencies for military exigency leave include: Short-notice call-ups/deployments of seven days or less (Note: Leave for this exigency is available for up to seven days beginning the date of call-up notice); Attending official ceremonies, programs, or military events; Special childcare needs created by a military call-up including making alternative childcare arrangements, handling urgent and nonroutine childcare situations, arranging for school transfers, or attending school or daycare meetings; Making financial and legal arrangements; Attending counseling sessions for yourself, the military service member, or the military service members' son or daughter who is under 18 years of age or is 18 or older but incapable of self-care because of a mental or physical disability; Rest and recuperation (Note: Fifteen days of leave is available for this exigency per event); 24 Post-deployment activities such as arrival ceremonies, re-integration briefings, and other official ceremonies sponsored by the military (Note: Leave for these events are available for 90 days following the termination of active duty status). This type of leave may also be taken to address circumstances arising from the death of a covered military member while on active duty; Parental care when the military family member is needed to care for a parent who is incapable of self-care (such as arranging for alternative care or transfer to a care facility); and Other exigencies that arise that are agreed to by both the Organization and you. A serious injury/illness incurred by a service member in the line of active duty or that is exacerbated by active duty is any injury or illness that renders the service member unfit to perform the duties of his or her office, grade, rank, or rating. Notice and Leave Request Process If the need for leave is foreseeable because of an expected birth/adoption or planned medical treatment, you must give at least 30 days' notice. If 30 days' notice is not possible, give notice as soon as practicable (within one or two business days of learning of your need for leave). Failure to provide appropriate notice may result in the delay or denial of leave. In addition, if you are seeking intermittent or reduced schedule leave that is foreseeable due to planned medical treatment or a series of treatments for yourself, a family member, or covered service member, you must consult with the Organization first regarding the dates of this treatment to work out a schedule that best suits your needs or the needs of the covered military member, if applicable, and The Jude house, Inc. If the need for leave is unforeseeable, provide notice as soon as possible. Normal call-in procedures apply to all absences from work, including those for which leave under this policy may be requested. Failure to provide appropriate notice may result in the delay or denial of leave. Certification of Need for Leave If you are requesting leave because of your own or a covered relative's serious health condition, you and the relevant health care provider must supply appropriate medical certification. You may obtain Medical Certification forms from HR Department. When you request leave, The Jude House, Inc. will notify you of the requirement for medical certification and when it is due (at least 15 days after you request leave). If you provide at least 30 days' notice of medical leave, you should also provide the medical certification before leave begins. Failure to provide requested medical certification in a timely manner may result in denial of FMLA-covered leave until it is provided. At our expense, The Jude House, inc. may require an examination by a second health care provider designated by us. If the second health care provider's opinion conflicts with the original medical certification, we, at our expense, may require a third, mutually agreeable, health care provider to conduct an examination and provide a final and binding opinion. Subsequent medical recertification may also be required. Failure to provide requested certification within 15 days, when practicable, may result in delay of further leave until it is provided. The Jude House Inc. also reserves the right to require certification from a covered military member's health care provider if you are requesting military caregiver leave and certification in connection with military exigency leave. Call-In Procedures In all instances of absence, the call-in procedures and standards established for giving notice of absence from work must be followed. Paid Leave Utilization During FMLA Leave FMLA leave is unpaid; however, you will be required to substitute any accrued and unused paid Flexible leave for unpaid FMLA leave as permitted by law. Your FMLA leave runs concurrently with other types of leave, such as accrued paid leave that is substituted for unpaid 25 FMLA leave and any state family leave laws, to the extent allowed by state law. The substitution of paid leave for unpaid FMLA leave does not extend the 12 or 26 weeks (whichever is applicable) of FMLA leave. In addition, the substitution of paid leave for unpaid leave may not result in your receipt of more than 100 percent of your salary. If you are receiving short- or long-term disability or workers' compensation benefits during a personal medical leave, you will not be required to utilize accrued paid leave. However, where state law permits, you may elect to use accrued paid leave to supplement these benefits. Leave Increments Intermittent Leave If medically necessary, FMLA leave for a serious health condition may be taken intermittently (in separate blocks of time due to a serious health condition) or on a reduced leave schedule (reducing the usual number of hours you work per workweek or workday). FMLA leave may also be taken intermittently or on a reduced leave schedule for a qualifying exigency relating to covered military service. As FMLA leave is unpaid, The Jude House, Inc. will reduce your salary based on the amount of time actually worked. In addition, while you are on an intermittent or reduced schedule leave that is foreseeable due to planned medical treatments, the Jude House, Inc. may temporarily transfer you to an available alternative position that better accommodates your leave schedule and has equivalent pay and benefits. Parental Leave Leave for the birth or placement of a child must be taken in a single block and cannot be taken on an intermittent or reduced schedule basis. Parental leave must be completed within 12 months of the birth or placement of the child; however, you may use parental leave before the placement of an adopted or foster child to consult with attorneys, appear in court, attend counseling sessions, etc. Family Care, Personal Medical, Military Exigency, and Military Care Leave Leave taken for these reasons may be taken in a block or blocks of time. In addition, if a health care provider deems it necessary or if the nature of a qualifying exigency requires, leave for these reasons can be taken on an intermittent or reduced-schedule basis. Fitness for Duty Requirements If you take leave because of your own serious health condition (except if you are taking intermittent leave), you are required, as are all employees returning from other types of medical leave, to provide medical certification that you are fit to resume work. You will not be permitted to resume work until it is provided. Health Insurance Your health insurance coverage will be maintained by the Organization during leave on the same basis as if you were still working. You must continue to make timely payments of your share of the premiums for such coverage. Failure to pay premiums within 30 days of when they are due may result in a lapse of coverage. If this occurs, you will be notified 15 days before the date coverage will lapse that coverage will terminate unless payments are promptly made. Alternatively, at our option, The Jude House, Inc. may pay your share of the premiums during the leave and recover the costs of this insurance upon your return to work. Coverage that lapses due to nonpayment of premiums will be reinstated immediately upon return to work without a waiting period. Under most circumstances, if you do not return to work at the end of leave, the Jude House, Inc. may require reimbursement for the health insurance premiums paid during the leave. Reinstatement Upon returning to work at the end of leave, you will generally be placed in your original job or an equivalent job with equivalent pay and benefits. You will not lose any benefits that accrued before leave was taken. 26 Spouse Aggregation If you and your spouse are both employed by The Jude House, Inc., the total number of weeks to which you are both entitled in the aggregate because of the birth or placement of a child or to care for a parent with a serious health condition will be limited to 12 weeks per leave year. Similarly, spouses employed by the Jude House, Inc. will be limited to a combined total of 26 weeks of leave to care for a military service member. This 26-week leave period will be reduced, however, by the amount of leave taken for other qualifying FMLA events. This type of leave aggregation does not apply to leave needed for your own serious health condition, to care for a spouse or child with a serious health condition, or because of a qualifying exigency. Failure to Return If you fail to return to work or fail to make a request for an extension of leave prior to the expiration of the leave, you will be deemed to have voluntarily terminated your employment. The jude House Inc. is not required to grant requests for openended leaves with no reasonable return date under these policies or as disability accommodations. Alternative Employment While on leave of absence, you may not work or be gainfully employed either for yourself or others unless express, written permission to perform such outside work has been granted by the Jude House, Inc. If you are on a leave of absence and are found to be working elsewhere without permission, you will be subject to disciplinary action up to and including termination. Interaction with State and Local Laws Where state or local family and medical leave laws offer more protections or benefits to employees, the protections or benefits that are more favorable to the employee, as provided by these laws, will apply. Abuse of Leave If you are found to have provided a false reason for a leave, you will be subject to disciplinary action up to and including termination. Designation of Leave If the organization becomes aware of any qualifying reason for FMLA leave, The Jude House, Inc. will designate it as such. An employee may not refuse FMLA designation under this policy. Retaliation The Jude House will not retaliate against employees who request or take leave in accordance with this policy. 7.9 Health Insurance The Jude House, Inc. offers group health insurance benefits to all eligible full-time employee who has completed (90) days of employment, and their eligible dependents. Health plan benefits are described in detail in the Summary Plan Description (SPD), which may be obtained from Human Resource. Your group health benefits for full time employees is paid in full by the The Jude House, Inc. The remainder of the costs of Dental or Vision are paid by you through deductions from your paycheck. Employee and Child(ren), Employee and Spouse, Employee and Family health benefits are provided at reasonable rates deducted from your paycheck. Benefits may be canceled or changed at the discretion of The Jude House unless otherwise prohibited by law. If you or a dependent become ineligible for benefits due to a change in work hours or through a life event, or you leave employment with us, you may have the right to continue your health benefits under federal or state law. In such event, The Jude house, Inc. will provide you with information about your rights to continue your benefits coverage. 27 7.10 Holidays The Jude House, Inc. offers the following paid holidays each year: Full-time employees will be paid for the following holidays: New Year's Day Martin Luther King, Jr. Day Memorial Day Juneteenth Labor Day Independence Day Thanksgiving Day Day after Thanksgiving Christmas Day Floating Holiday (Birthday) When holidays fall or are celebrated on a regular workday, eligible employees will receive one (1) day's pay at their regular straight-time rate. Eligible employees who are called in to work on a holiday will receive one (1) day's pay at their regular straight-time rate, and an additional payment of straight-time for the actual time they work that day. Employees will have 2 weeks after their birthday to use (floater) pay or lose it. If you call in sick the day before or after a holiday, you will not be paid for the holiday. You will have to use any available leave for the day. If you do not have leave, it will be leave without pay. When a holiday falls on a Saturday, it will be observed the preceding Friday. Holidays falling on a Sunday will be observed the following Monday. You will be compensated for holidays in accordance with federal and state law. 7.11 Life Insurance The Jude House, Inc. provides life insurance to all eligible employees after the plan's defined waiting period. You will be required to notify the benefits administrator of your intended beneficiary. Refer to the Summary Plan Description (SPD) for details about the benefit. 7.12 Military Leave (USERRA) The Jude House, Inc. complies with applicable federal and state law regarding military leave and re-employment rights. A military leave of absence will be granted to members of the uniformed services in accordance with the Uniformed Services Employment and Reemployment Rights Act of 1994 (USERRA, with amendments) and all applicable state law. You must submit documentation of the need for leave to Human Resources. When returning from military leave of absence, you will be reinstated to your previous position or a similar position, in accordance with state and federal law. You must notify your supervisor of your intent to return to employment based on requirements of the law. For more information regarding status, compensation, benefits, and reinstatement upon return from military leave, contact Human Resources. 28 7.13 Personal Leave of Absence The Jude House, Inc. recognizes that you may need time off from work in special circumstances that other leave policies may not address. In such cases, you may request a personal leave of absence. Eligibility All employees employed for at least 90 days are eligible to apply for an unpaid personal leave of absence. Requesting Leave Requests for unpaid personal leave must be submitted to your supervisor in writing at least 2 weeks in advance where practical. In emergency situations, written notice must be provided as soon as possible. The request should include the reason for the leave as well as the dates you expect to begin and end the leave. Job performance, absenteeism, and departmental requirements will be taken into consideration before a request is approved. Requests for unpaid personal leave may be denied or granted for any reason and are within the sole discretion of the Jude House. You will be required to use all available paid leave balances prior to taking an unpaid personal leave of absence/You may substitute any applicable and available paid leave for all or a portion of your unpaid personal leave. Sick leave, PTO, vacation time, or other benefits will not accrue during an unpaid personal leave of absence. Holidays that occur during an unpaid personal leave of absence will not be paid. If you are granted a personal leave of absence, reinstatement to your position or any position is not guaranteed. The Jude House-provided health benefits will be continued at the same level and under the same conditions as prior to the leave as shown in the benefit plan document. You are responsible for payment of your portion of the insurance premium while on personal leave. If you are on a personal leave of absence that exceeds 8 weeks as shown in the benefit plan document, or you fail to pay your premium payment in a timely manner, the Jude House will provide you with information about your rights under COBRA and/or applicable state continuation coverage policies. Extension of Leave You are required to return from unpaid personal leave on the originally scheduled return date. If you are unable to return, you must request an extension of the leave in writing at least 2 weeks in advance of the return date. Leave extensions will be considered on a case-by-case basis. If the Jude House denies the extension request, you must return to work on the originally scheduled return date or be considered to have voluntarily resigned from your employment. Return to Work In advance of your scheduled return date, supervisor will arrange for you to resume your previous position, if available. However, the Jude House need to fill a position may override the ability to hold a position open until your return. Therefore, we cannot assure our ability to reinstate you to any position after your leave. The Jude House retains the discretion to determine the similarity of any available positions and your qualifications. If we are unable to reinstate you or you refuse the offer of reinstatement to a different position, your leave status will be changed to a voluntary termination. Failure to Return from Leave If you fail to return to work after an unpaid leave of absence, you will be considered to have resigned your employment. Alternative Employment 29 While on an unpaid leave of absence, you may not work or be gainfully employed either for yourself or others unless express, written permission to perform such outside work has been granted by The Jude House. If you are on a leave of absence and are found to be working elsewhere without permission, you will be subject to disciplinary action up to and including termination. 7.14 Sick Pay We know how hard employees work and recognize the importance of providing time for rest and relaxation. We fully encourage employees to get this rest by taking your flexible leave. Full-time employees accrue flexible leave time as follows: For the first 2 years, you accrue 5.84 hours per pay period, equivalent to 152 hours annually. 3rd year –on you will accrue 7.38 hours of flexible leave per pay period, equivalent to 192 hours. The maximum vacation entitlement for part-time employees is pro-rated based on hours worked. Flexible leave should be taken during the year accrued, unless otherwise required by law. Accrued, unused flexible leave, time up to 100 hours, can be carried over to the following calendar year. Any time over 100 hours is forfeited on December 31st of that calendar year. Every effort will be made to grant the employee's flexible leave preference, consistent with our operating schedule. However, if too many people request the same period off, the Jude House Inc reserves the right to choose who may take flexible leave during that period. Employees with the longest length of service generally will be given preference. Flexible leave requests must be submitted to an employee's manager at least two (2) weeks in advance of their requested dates requested off. Flexible leave may be used only in full-day increments. Accrued, unused flexible leave, up to 100 hours, may be paid out upon agreeable separation. If terminated, accrued flexible leave is not paid out. Advanced but unaccrued flexible leave will be deducted from your final paycheck to the extent permitted by law. Full-time employees are eligible to accrue up to 152 hours per calendar year on a pro-rata basis. However, during the calendar year in which a full-time employee is first hired, those full-time employees hired after June 30 will be eligible to accrue flexible leave on a pro-rata basis. Accrued, unused flexible leave days are forfeited at the end of the calendar year and are not paid out at separation unless otherwise required by law. Flexible Leave must be scheduled at least two weeks in advance. Management reserves the right in its sole discretion to deny any requests. The Jude House, Inc. will not retaliate against employees who request or take leave in accordance with this policy. 7.15 Unemployment Compensation Insurance Unemployment compensation insurance is paid for by The Jude House, Inc. and provides temporary income for employees who have lost their job under certain circumstances. Your eligibility for unemployment compensation will, in part, be determined by the reasons for your separation from the The Jude House. 7.16 Vacation We know how hard employees work and recognize the importance of providing time for rest and relaxation. We fully 30 encourage employees to get this rest by taking your flexible leave. Full-time employees accrue flexible leave time as follows: For the first 2 years, you accrue 5.84 hours per pay period, equivalent to 152 hours annually. 3rd year –on you will accrue 7.38 hours of flexible leave per pay period, equivalent to 192 hours. The maximum vacation entitlement for part-time employees is pro-rated based on hours worked. Flexible leave should be taken during the year accrued, unless otherwise required by law. Accrued, unused flexible leave, time up to 100 hours, can be carried over to the following calendar year. Any time over 100 hours is forfeited on December 31st of that calendar year. Every effort will be made to grant the employee's flexible leave preference, consistent with our operating schedule. However, if too many people request the same period off, the Jude House Inc reserves the right to choose who may take flexible leave during that period. Employees with the longest length of service generally will be given preference. Flexible leave requests must be submitted to an employee's manager at least two (2) weeks in advance of their requested dates requested off. Flexible leave may be used only in full-day increments. Accrued, unused flexible leave, up to 100 hours, may be paid out upon agreeable separation. If terminated, accrued flexible leave is not paid out. Advanced but unaccrued flexible leave will be deducted from your final paycheck to the extent permitted by law. Full-time employees are eligible to accrue up to 152 hours per calendar year on a pro-rata basis. However, during the calendar year in which a full-time employee is first hired, those full-time employees hired after June 30 will be eligible to accrue flexible leave on a pro-rata basis. Accrued, unused flexible leave days are forfeited at the end of the calendar year and are not paid out at separation unless otherwise required by law. Flexible Leave must be scheduled at least two weeks in advance. Management reserves the right in its sole discretion to deny any requests. The Jude House, Inc. will not retaliate against employees who request or take leave in accordance with this policy. You may not carry over more than 100 hours unused flexible leave to the following year. Any unused flexibkle leave over 10 hours will be forfeited at the end of the calendar year. Separation of Employment Upon separation of employment for any reason, you will forfeit any earned but unused flexible leave unless state law dictates otherwise/will be paid for earned but unused flexible leave. 7.17 Vision Care Insurance All eligible employees who have completed the plan's defined waiting period at The Jude House, Inc. are eligible for the organizations vision care plan. Vision care plan benefits are described in detail in the Summary Plan Description (SPD). 7.18 Workers' Compensation Insurance Workers' compensation is a no-fault system designed to provide benefits to all employees for work-related injuries. Workers' compensation insurance coverage is paid for by employers and governed by state law. The workers' compensation system provides for coverage of medical treatment and expenses, occupational disability leave, and rehabilitation services, as well 31 as payment for lost wages due to work related injuries. If you are injured on the job while working at The Jude House, no matter how slightly, you are to report the incident immediately to your supervisor or HR. Consistent with applicable state law, failure to report an injury within a reasonable period of time could jeopardize your claim for benefits. To receive workers' compensation benefits, notify your supervisor immediately of your claim. If your injury is the result of an on-the-job accident, you must fill out an accident report. You will be required to submit a medical release before you can return to work. 8.0 Safety and Loss Prevention 8.1 Drug and Alcohol Policy The Jude House, Inc. is committed to providing a safe, healthy, and productive work environment. Consistent with this commitment, it is the intent of the Jude House to maintain a drug and alcohol-free workplace. Being under the influence of alcohol, illegal drugs (as classified under federal, state, or local laws), or other impairing substances while on the job may pose a serious health and safety risk to others, and will not be tolerated. Prohibited Conduct The Jude House, Inc. expressly prohibits employees from engaging in the following activities when they are on duty or conducting Jude House business or on Jude House premises (whether or not they are working): The use, abuse, or being under the influence of alcohol, illegal drugs, or other impairing substances. The possession, sale, purchase, transfer, or transit of any illegal or unauthorized drug, including prescription medication that is not prescribed to the individual, or drug-related paraphernalia. The illegal use or abuse of prescription drugs. While the use of marijuana has been legalized under some state laws for medicinal and/or recreational uses, it remains an illegal drug under federal law. The Jude House does not discriminate against employee solely on the basis of their lawful offduty use of marijuana. You may not consume or be under the influence of marijuana while on duty or at work. If you have a valid prescription for medical marijuana, refer to the Jude House Disability Accommodation policy for additional information. Nothing in this policy is meant to prohibit your appropriate use of over-the-counter medication or other medication that can legally be prescribed under both federal and state law, if it does not impair your job performance or safety or the safety of others. If you take over-the-counter medication or other medication that can legally be prescribed under both federal and state law to treat a disability, inform your supervisor if you believe the medication may impair your job performance, safety, or the safety of others or if you believe you need a reasonable accommodation before reporting to work while under the influence of that medication. Treatment and/or Rehabilitation The Jude House, Inc. may assist you in seeking treatment or rehabilitation for drug or alcohol dependency. In such cases, the Jude House may consider your continued employment as long as concerns regarding safety, health, production, communication, or other work-related matters are adequately addressed. The Jude House may also require you to obtain a medical clearance and agree to random testing and a "one-strike" rule as a condition of continued employment. Violations Violation of this policy may result in disciplinary action, up to and including termination of employment. 8.2 Drug-Free Workplace Drug-Free Workplace Act As a BHA/CARF accrediated organization, all employees must comply with the requirements of the Drug-Free Workplace 32 Act of 1988, which is a part of Public Law 100-690, Anti-Drug Abuse Act of 1988. The federal Drug-Free Workplace Act of 1988 (§ 5152) covers grants and contracts for the procurement of any service with a value of $25,000 or more. To comply with the act, federal agency contractors and federal grant recipients must provide a drug-free workplace. These federal contractors and grant recipients will: Publish a statement prohibiting the unlawful manufacture, distribution, dispensation, possession, or use of illegal drugs in the workplace and specify the actions that will be taken against employees for violations. Distribute a copy of the policy statement to employees engaged in the performance of a federal grant or contract. Notify employees that compliance with the policy is a condition of employment on such grant or contract and that employees must abide by the terms of the policy statement. The policy statement includes the requirement that employee notify Jude House, Inc. of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction. Notify the granting or contracting agency within 10 days after learning of a criminal drug statute conviction. Impose a sanction as required under this act on employees who are so convicted. Establish a program of drug-free awareness, informing employee about the organization's policy of maintaining a drugfree workplace,

The Jude House, Inc. Employee Handbook June 13, 2023 PDF

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