General Administration, Legal Compliance & Management Information Systems PDF

15. GENERAL ADMINISTRATION, LEGAL COMPLIANCE & MANAGEMENT INFORMATION SYSTEM DEPARTMENTS General administration is concerned with collection, processing, storage, and dissemination of information for the purpose of planning, coordination, and control of an organisation’s operation. Day to day activi...

15. GENERAL ADMINISTRATION, LEGAL COMPLIANCE & MANAGEMENT INFORMATION SYSTEM DEPARTMENTS General administration is concerned with collection, processing, storage, and dissemination of information for the purpose of planning, coordination, and control of an organisation’s operation. Day to day activities of the organisation need to be planned, executed, and regulated. Functions of general administration 1. Receiving information: The basic function is to collect information relating to the various activities of the organisation. Information may be collected from internal or external sources. Internal sources include letters, circulars, reports etc. received from various departments of the organization. Information received from customers, dealers, suppliers, government department etc. are external sources. 2. Recording Information: Information received needs to be recorded. The purpose of keeping records is to make information available to the management whenever required. The information is converted in some form of written records. Written records of information facilitate communication as well as preservation for future reference. 3. Arranging and analysing information: The information received and collected from various sources is generally not in the form which it may be used by the management for taking the necessary decisions. Therefore, the information is converted into different forms like drawing charts, graphs, financial statements, reports etc. 4. Giving information: It is to provide information to the management whenever required. It communicates the policy decision and instructions issued by the management to different departments in the organization. 5. Coordinating efforts: It serves as a link between different departments of the organisation. It maintains contacts with other departments and keeps them aware of the happenings in the organisation. 6. Controlling activities and representing the organisation: General administration department serves as a contact centre of an organization and represents it on various platforms. Legal Department: Legal experts may serve as companies’ representatives in trade negotiation and court cases so as to safeguard the interest and the property of the company. 1. Preparation of legal documents: It is the responsibility of the legal department to prepare various documents and contracts required under law applicable to the enterprise. 2. Complying with legal formalities: A large business enterprise has to comply with several legal formalities from time to time so as to avoid unnecessary penalties. For example, Income Tax Act, Sales Tax Act. 3. Preparation of legal cases: It is the job of the legal department to prepare all the legal cases so that briefs may be submitted to the experts in time. Based on such briefs, the experts can effectively fight the cases in the court of law. 4. Providing legal advice: Legal department provides necessary legal advice to the top management and other department of the company on various matters. 5. Preparing legal records: It is also the responsibility of the legal department to keep up to date records of all the legal matters so that the necessary references may be obtained easily and quickly. 6. Procuring of Certified copies of judgement: When a case concerning the firm is decided in any court of law, it becomes a responsibility of the legal department to procure certified copy of judgement from the court. Management Information Systems (MIS) focuses on the use of information technology to support business operations and decision- making. MIS professionals are responsible for designing, implementing, and maintaining computer-based information systems that help organizations achieve their goals. These systems are used to collect, process, store, and disseminate information throughout an organization. MIS professionals must have a strong understanding of both business and technology to be effective.