PJMT 1100 Fall 2024 Week 4 Project Management PDF

PJMT 1100: The Principles of Project Management Week 4: The Process Groups and The Knowledge Areas Mitch Palmer Fall 2024  Today’s Learning ❑ Project Management Process Groups ❑ Project Management Knowledge Areas ❑ I...

PJMT 1100: The Principles of Project Management Week 4: The Process Groups and The Knowledge Areas Mitch Palmer Fall 2024  Today’s Learning ❑ Project Management Process Groups ❑ Project Management Knowledge Areas ❑ Inputs, Tools, Techniques and Outputs (ITTOs) ❑ Mapping Project Management Knowledge Areas to Project Management Process Groups Fall 2024 PJMT 1100 The Principles of Project Management 2 Project Management Principles Fall 2024 PJMT 1100 The Principles of Project Management 3 Performance Domains Fall 2024 PJMT 1100 The Principles of Project Management 4 Project Management Process Groups Fall 2024 PJMT 1100 The Principles of Project Management 5 Project Management Process Groups A process is a series of actions directed toward a particular result Fall 2024 PJMT 1100 The Principles of Project Management 6  Initiation Actions to begin projects and project phases – define a new project/phase by obtaining authorization to start Fall 2024 PJMT 1100 The Principles of Project Management 7  Planning Actions to establish the scope of the project, refine the objectives and define the course of action to obtain the objectives of the project Fall 2024 PJMT 1100 The Principles of Project Management 8  Execution Coordinating people and other resources to complete the work defined in the project management plan - produce the deliverables of the project or phase Fall 2024 PJMT 1100 The Principles of Project Management 9  Monitor and Control Track, review and regulate progress toward achieving project goals, monitor deviation from plans, and initiate corresponding changes Fall 2024 PJMT 1100 The Principles of Project Management 10  Close Formalizing acceptance of the project or phase or contract Fall 2024 PJMT 1100 The Principles of Project Management 11 The Process Groups: Time Spent Executing tasks require the most resources and time, followed by Planning tasks Monitoring and controlling processes are done throughout the project’s life Initiating and Closing tasks are usually the shortest 1% ** 11% ** 82% ** 4% ** 2% ** ** The level of activity and length of each process group varies for every project Every project is unique, so there can be exceptions Fall 2024 PJMT 1100 The Principles of Project Management 12 The Process Groups: Time Spent Fall 2024 PJMT 1100 The Principles of Project Management 13 The Process Groups: The Big Picture Fall 2024 PJMT 1100 The Principles of Project Management 14 Fall 2024 PJMT 1100 The Principles of Project Management 15 Project Management Knowledge Areas Fall 2024 PJMT 1100 The Principles of Project Management 16 Project Management Knowledge Areas PMBOK® v6 defines a “Knowledge Area” as: ❑ “a set of processes associated with a particular topic in project management” ❑ “fields, or areas of specialization that are commonly employed when managing projects” ❑ “defined by its knowledge requirements and described in terms of its component processes, practices, inputs, tools and techniques, outputs” Fall 2024 PJMT 1100 The Principles of Project Management 17 Project Management Knowledge Areas 1. Project Integration Management 2. Project Scope Management 3. Project Schedule Management 4. Project Cost Management 5. Project Quality Management 6. Project Resource Management 7. Project Communications Management 8. Project Risk Management 9. Project Procurement Management 10. Project Stakeholder Management Fall 2024 PJMT 1100 The Principles of Project Management 18  Project Integration Management About “getting your arms around a new project” Contains the tasks that hold the overall project together and integrate it into a unified whole Where you take a look at what else is happening within the company, and how does this new project fit with the company's goals? Are there any serious risk factors to be aware of before the project even starts? Fall 2024 PJMT 1100 The Principles of Project Management 19  Project Scope Management Involves the project scope, that is, the work that is included within the project Concerned with what is and is not included in the project The scope must include all work necessary to make the project successful, yet it must limit extras that are not required to meet the project’s objectives Fall 2024 PJMT 1100 The Principles of Project Management 20  Project Schedule Management This is usually the most time consuming of the knowledge areas During planning, the project manager must divide the project into tasks and create both a schedule (start and finish dates for each task) and budget for each task Tasks are defined, time estimates are completed, and a schedule is completed Where the project team conducts activities to make sure the project is completed when it's supposed to be Fall 2024 PJMT 1100 The Principles of Project Management 21  Project Cost Management Project cost management estimates and controls the cost of the project through inception to completion The project budget is usually one of the most sensitive parts of a project The budget must be established through rigorous estimating techniques and monitored Costs for human resources, materials, equipment, facilities, and project related services are included Once a budget is created, the project manager will be responsible for managing and controlling the project’s budget Fall 2024 PJMT 1100 The Principles of Project Management 22  Project Quality Management Ensures the customer is satisfied with the quality of the product or service delivered at the project's completion You first have to define quality and what does the customer expect, then you have to test and control quality during the project The quality level should be established during project planning and specified within the project management plan When issues arise regarding product specifications, there is a plan to deal with it Fall 2024 PJMT 1100 The Principles of Project Management 23  Project Resource Management Deals with identifying, acquiring, and managing the people necessary to accomplish the project You'll identify who is needed, train the team, manage their performance, and resolve resource issues The project team is usually one of the most important factors in the success of a project If you have a good team, you will have a successful project Fall 2024 PJMT 1100 The Principles of Project Management 24 Project Communications Management Communication is not just talking Concerned with all aspects of communication, including communications from meetings, information going to stakeholders, and the resolution of communication issues Essential to develop a communications plan to keep all stakeholders informed throughout the project and communicate early and often when unexpected issues occur Project managers will develop formal plans up-front, to determine what communication needs to go out and when and to whom it should be distributed Fall 2024 PJMT 1100 The Principles of Project Management 25 Fall 2024 PJMT 1100 The Principles of Project Management 26  Project Risk Management Risks are very seldom identified up front and analyzed within the project management plan, but plans need to be developed to mitigate any risks that may arise during the project In the project risk management knowledge area, you'll identify, analyze, and plan how to manage risks Fall 2024 PJMT 1100 The Principles of Project Management 27 Project Procurement Management Identifies the outside procurement needs of the project and parameters under which the contractors will be procured In project procurement management, the project manager often has to purchase or acquire products to support the project’s objectives You’ll often use suppliers, vendors, contractors, service groups, and internal procurement departments to plan and purchase needed resources Fall 2024 PJMT 1100 The Principles of Project Management 28  Project Stakeholder Management Managing anyone who might be involved, interested, or have influence over a project Deciding up-front how much each stakeholder will participate, what communication they need and when, and their level of interest in the project helps the project manager to develop a plan to manage the different stakeholders over the course of the project Fall 2024 PJMT 1100 The Principles of Project Management 29  Summary ❑ There are ten knowledge areas of project management ❑ The knowledge areas are not mutually exclusive and many areas actually overlap ❑ These are the major areas of knowledge that tie into the various processes and deliverables required for a successful project Fall 2024 PJMT 1100 The Principles of Project Management 30  You’ll be able to take a closer look of each Project Management Knowledge Area! Two additional documents are available under today’s lecture material in DC Connect: “ARTICLE: The Ten Knowledge Areas of Project Management” and “VISUAL: The Ten Knowledge Areas of Project Management” Fall 2024 PJMT 1100 The Principles of Project Management 31 Input, Tools, Techniques and Output (ITTO) Fall 2024 PJMT 1100 The Principles of Project Management 32  Compare Prerequisites INPUTS METHODS Level of effort TOOLS & TECHNIQUES Product, result OUTPUTS ARTIFACTS Fall 2024 PJMT 1100 The Principles of Project Management 33  Model Models, Methods, Artifacts Method Artifacts Model Method Artifacts Initiation Business case Execution Dashboard Project vision statement Flow charts or process maps Project charter MOU, contracts and Roadmap agreements Team charter Monitor Quality report Planning Assumption log Risk report Risk register and Status report Issue register Control Ad hoc stakeholder reports Change log Stakeholder register Close Project closure document Comms management plan Handover documents Release plan Scope management plan Test plan Quality plan Logistics plan Work breakdown structure Product breakdown structure Organizational breakdown structure Risk breakdown structure Budget baseline Milestone schedule baseline Scope baseline Performance measurement baseline Gantt chart Requirements and requirements traceability matrix Fall 2024 PJMT 1100 The Principles of Project Management 34 Inputs, Tools, Techniques, and Outputs Prerequisites INPUTS METHODS Level of effort TOOLS & TECHNIQUES Product, result OUTPUTS ARTIFACTS Fall 2024 PJMT 1100 The Principles of Project Management 35 Inputs, Tools, Techniques, and Outputs A standardized means of systematically using the same method of developing and executing processes and projects The number of ITTOs associated with each process is proportional to: the prerequisites (Inputs) necessary to start the process the type(s) and level of effort necessary to do the process (Tools and Techniques) and the one or more things you produce from the process (Outputs) Prerequisites INPUTS METHODS Level of effort TOOLS & TECHNIQUES Product, result OUTPUTS ARTIFACTS Fall 2024 PJMT 1100 The Principles of Project Management 36  Inputs (Methods) Any item, whether internal or external to the project which is required by a process before that process proceeds Examples include: – Project charter – Project schedule – Resource calendars – Approved change requests – Enterprise Environmental Factors (EEF) – Organizational Process Assets (OPA) Prerequisites INPUTS METHODS Level of effort TOOLS & TECHNIQUES Product, result OUTPUTS ARTIFACTS Fall 2024 PJMT 1100 The Principles of Project Management 37  Tools (Methods) Something tangible, such as a template or software program, used in performing an activity to produce a product or result Examples include: – Project management information system(s) – Benchmarking – Product analysis Prerequisites INPUTS METHODS Level of effort TOOLS & TECHNIQUES Product, result OUTPUTS ARTIFACTS Fall 2024 PJMT 1100 The Principles of Project Management 38  Techniques (Methods) A defined systematic procedure employed by a human resource to perform an activity to produce a product or result or deliver a service, and that may employ one or more tools Examples include: – Decomposition – Meetings – Expert judgment – Inspection – Interviews Prerequisites INPUTS METHODS Level of effort TOOLS & TECHNIQUES Product, result OUTPUTS ARTIFACTS Fall 2024 PJMT 1100 The Principles of Project Management 39  Outputs (Artifacts) A product, result, or service generated by a process Examples include: – Work performance information – Change requests – Project management plan updates – Organizational process assets updates – Project documents updates Prerequisites INPUTS METHODS Level of effort TOOLS & TECHNIQUES Product, result OUTPUTS ARTIFACTS Fall 2024 PJMT 1100 The Principles of Project Management 40  Building a house Inputs Tools and Techniques Output Model Methods Artifacts ❑ Initiation ❑ Plans ❑ Skilled labor ❑ Planning ❑ Specifications ❑ Skilled trades ❑ Execution ❑ Permits ❑ Concrete ❑ Monitor and ❑ Financing ❑ Framing Control ❑ Land ❑ Electrical ❑ Close ❑ Building materials ❑ Plumbing ❑ Drywall ❑ Painting ❑ Landscaping ❑ General finishing There is an order to constructing a house and relationships between construction actions and activities For example, you can't frame the house until the foundation is constructed and you can't wire or plumb the house until it is framed ITTO, and the Project Management Processes they support, have similar logical sequencing constraints and relationships Fall 2024 PJMT 1100 The Principles of Project Management 41  Baking a cake Batter Baking Frosting/Icing ❑ Flour ❑ Cake batter ❑ Baked cake ❑ Eggs ❑ Frosting ❑ Milk ingredients Inputs ❑ Butter ❑ Icing ❑ Baking powder ingredients ❑ etc. Methods ❑ Mixing ❑ Cake pans ❑ Make ❑ Combining wet ❑ Spatula frosting/icing Tools and and dry ❑ Wax paper ❑ Cake stand Techniques ingredients ❑ Cooking in ❑ Spatula oven ❑ Piping bag ❑ Ice the cake ❑ Cake batter ❑ Baked cake Output Artifacts Fall 2024 PJMT 1100 The Principles of Project Management 42 Mapping Knowledge Areas to Process Groups Fall 2024 PJMT 1100 The Principles of Project Management 43 Mapping Knowledge Areas to Process Groups To map the Knowledge Areas to the Process Groups, you must understand: 1. The Enterprise Environmental Factors 2. The Organizational Process Assets 3. The 5 Process Groups 4. The 10 Knowledge Areas including the associated: o Inputs o Tools and Techniques (Methods) o Outputs (Artifacts) Once you fully understand items 1-4, begin mapping Fall 2024 PJMT 1100 The Principles of Project Management 44 Mapping Knowledge Areas to Process Groups Initiation Planning Execution Monitor & Control Close Develop Develop Project Direct and Manage Monitor & Control Close Project Project Management Plan Project Work Project Work Integration Charter Manage Project Perform Management Knowledge Integrated Change Monitor & Control Control Project Work Perform Integrated Change Control Plan Scope Management Validate Scope Control Scope Scope Collect Requirements Control Scope Management Define Scope Create WBS Plan Schedule Manage Schedule Control Schedule Management Control Schedule Define Activities Schedule Sequence Activities Estimate Activity Management Resources Estimate Activity Durations Develop Schedule Cost Plan Cost Management Manage costs Control Costs Management Estimate Costs Control Costs Determine Budget Quality Plan Quality Management Perform Quality Control Quality Management Assurance Control Quality Fall 2024 PJMT 1100 The Principles of Project Management 45 Mapping Knowledge Areas to Process Groups Initiation Planning Execution Monitor & Control Close Plan Resource Manage Project Control Resources Management Team Resource Estimate Activity Control Resources Management Resources Acquire Resources Develop Team Communications Plan Communications Manage Monitor Management Management Communications Communications Monitor Communications Plan Risk Management Identify Risks Monitor Risks Identify Risks Implement Risk Risk Perform Qualitative Risk Responses Management Analysis Monitor Risks Perform Quantitative Risk Analysis Plan Risk Responses Procurement Plan Procurement Conduct Control Close Management Management Procurements Procurements Procurements Control Procurements Stakeholder Identify Plan Stakeholder Manage Stakeholder Monitor Management Stakeholders Management Engagement Stakeholder Monitor Stakeholder Engagement Engagement Fall 2024 PJMT 1100 The Principles of Project Management 46 Fall 2024 PJMT 1100 The Principles of Project Management 47 Group Assignment Fall 2024 PJMT 1100 The Principles of Project Management 48 Deliverable #2: Project Description Determine a project for your group Using the template provided, provide a project description and answer these questions: ❑ Is your project solving a problem or taking advantage of an opportunity? ❑ Is your project delivering a product or a service? ▪ Describe, in sufficient detail, what your project is all about. ❑ Is your project description self-explanatory and easily understood? ▪ Without any explanation from your group, is it easily understood and would any one (knowledgeable or not, in project management) be able to comprehend what your project is all about? ▪ Include high-level information (1-2 paragraphs). Future deliverables will provide more detail on your project October Upload to DC Connect 11:59 PM ET 02 Fall 2024 PJMT 1100 The Principles of Project Management 49 Deliverable #2: Project Description Fall 2024 PJMT 1100 The Principles of Project Management 50 My Individual Commitment September 30 Fall 2024 PJMT 1100 The Principles of Project Management 51 SALS Academic Integrity September 30 Fall 2024 PJMT 1100 The Principles of Project Management 52