Power Learning 9e Chapter 2 PDF

Because learning changes everything. ® Power Learning 9e Chapter 2 Making the Most of Your Time © McGraw Hill LLC. All rights reserved. No reproduction or distribution without the prior written consent of McGraw Hill LLC. Time Management: Lesson Objectives After you complete this module, you wi...

Because learning changes everything. ® Power Learning 9e Chapter 2 Making the Most of Your Time © McGraw Hill LLC. All rights reserved. No reproduction or distribution without the prior written consent of McGraw Hill LLC. Time Management: Lesson Objectives After you complete this module, you will be able to: ▪ Prepare = Learn where time is going ▪ Organize = use master calendar, weekly time table, and a daily to-do list ▪ Work = follow the schedule you have put together ▪ Evaluate = Keep track of your short-term accomplishments ▪ Rethink = reflect on your personal style of time management © McGraw Hill 2 Definition of Time Management 1 • Strategy used to plan and organize your day • This means organizing what you do, when you do it, and how you do it © McGraw Hill ©Shutterstock/BrAt82 3 Prepare : Determine What Is Realistic To manage your time, you must first understand where your time is going • Time log: is simply a record of how you spent your time including interruptions. THEN……. • Determine how you already manage your time • Look at the workload expectations that your instructor has set • Consider time commitments outside of classwork • Determine what is realistic • Change your mindset and make some hard decisions © McGraw Hill 4 Prepare: What is your prime time? Identify your prime time • Are you a morning person or a night owl? • Schedule your priorities accordingly • Don’t be a slave to your internal time clock. Look for other productive times during your day © McGraw Hill 5 Organize: Be Your Own Time Manager ▪ Being organized is key ▪ Planning backwards: Looking ahead to see what will happen in the coming weeks and scheduling everything you need to do between now and then ▪ Identify the “black holes” that eat up your time ▪ Prioritize: Sequence tasks by order of importance ▪ Scheduling: Placing prioritized tasks on the calendar in time slots that will allow you to complete them or make significant progress toward completing them © McGraw Hill 6 Considerations for Setting Priorities ▪ Determine how important each task is ▪ Estimate how long each task will take to complete ▪ Assign each task a priority ▪ Complete the important tasks first © McGraw Hill ©Rawpixel Ltd/Alamy Stock Photo 7 Types of Priorities High priorities • Have high importance—must be completed today • Are scheduled first Medium priorities • May be completed today or pushed to tomorrow • Are schedule after the high-priority tasks Low priorities • May be scheduled into discretionary time or for later © McGraw Hill 8 Example: Sample List of Priorities © McGraw Hill 9 Steps in Scheduling Step 1: Estimate required time Step 2: Schedule high priorities Step 3: Schedule medium priorities Step 4: Schedule low priorities © McGraw Hill 10 Organize: Daily to-do-list Daily to-do list: a schedule showing the tasks, activities, and appointments due to occur during the day. ▪ Include things you must do – scheduled events ▪ Add things you should do – studying, etc. ▪ Finally, add other, lower-priority things © McGraw Hill 11 Organize: Calendar A weekly timetable • It should include all the days of the week at the top, and the hours on the side • Include class and work times, as well as family activities and appointments • Schedule study time A master calendar • It should show all the weeks of the term on one page • Include assignments and activities from your personal life • Schedule days off for free time © McGraw Hill 12 Example: Weekly Time Table/Schedule © McGraw Hill 13 Example: Master Calendar © McGraw Hill 14 Apps to help you • Calendar/Scheduling apps: Google, Microsoft Outlook, iPhone, Any.do, etc. • Reminder apps • Notes apps © McGraw Hill 15 Evaluate - Time for Success ▪ Did you accomplish everything on your to-do list? ▪ Checking off completed items provides concrete reinforcement of what you have completed ▪ You may not accomplish everything on your to-do list, but always congratulate yourself for the things you have completed © McGraw Hill 16 Rethink: Time for Success Rethink where you are ▪ Do you need to prioritize differently? ▪ Do you need to be more realistic with your time? ▪ Reconsider your own personal time management style ▪ Be consistent with what method you use ▪ Plan for more or less depending on what you’ve been able to finish © McGraw Hill 17 What is Procrastination? ▪ Procrastination is the avoidance of doing a task that needs to be done. ▪ Emotions create the blockage, and reasons for procrastination which include feelings of guilt, inadequacy, depression, and self-doubt. © McGraw Hill 18 Why Procrastinate? ▪ Fear of failure. ▪ Lack of interest in the task. ▪ They think the task will be difficult to accomplish ▪ The impression that the task is too time consuming ▪ There might be a gap in the skill or knowledge needed to complete the task ▪ Low self-confidence and low selfesteem. © McGraw Hill 19 Four Strategies for Reducing Procrastination 1 Strategy 1: Develop self-awareness • Evaluate time spent • Identify procrastinating behaviors • Select strategies for dealing with them Strategy 2: Prioritize and schedule • Prioritize the tasks you need to accomplish • Estimate how long it will take to complete them, and then place them on the calendar • Make a habit of checking your calendar or to-do list © McGraw Hill 20 Four Strategies for Reducing Procrastination 2 Strategy 3: Start with the smallest part of the task Strategy 4: Reward yourself • Planning a reward in advance can provide motivation • Knowledge of a job well done can be the biggest reward © McGraw Hill 21 Overcoming Procrastination • Combat procrastination – Break down big projects into smaller steps and set deadlines for each part. – Start with the simple tasks and then move on to harder ones – Work with others – Tell people about your deadlines, so they can check up on you. – Remind yourself what it costs to procrastinate – Just begin! © McGraw Hill 22 Why Overcome Procrastination? • Procrastination leads to stress and/or decreased sense of well-being and/or self-esteem. ✓ Last-minute pressure produces stress. ✓ Daily delaying of required or desired tasks leads to chronic worry. ✓ Knowing that the task still needs to be done may make it harder to enjoy the present. ✓ Knowing that you are letting yourself down can impair self-esteem. © McGraw Hill 23 Overcoming Distractions Overcoming human distractions • Determine which bother you most • Plan for quiet times, and be tactful with others Overcoming environmental distractions • Choose a suitable environment Low priorities • Study where you won’t be tempted • Treat digital media as you would any other priority: Schedule your time © McGraw Hill 24 Bad Habits to Avoid Don’t wait until the last minute to cram Don’t assume you have all the materials you need Don’t work in distracting environments Don’t try to multitask © McGraw Hill 25 Types of Time Usage Maintenance time: time you use to take care of yourself Committed time: blocks of time that you commit specifically for a dedicated activity Discretionary time: time that remains after maintenance time and committed time responsibilities have been met Wasted time: Time spent on something you later wish you had not © McGraw Hill 26 Tackle Time Wasters ▪ Identify the “black holes” that eat up your time (e.g. Phone calls and e-mails, hobbies, family obligations, etc.) ▪ Decide what you need to do and can realistically do. ▪ Learn how to say “NO” when you don’t have time. ▪ Return calls at your convenience. The phone is a major time killer. ▪ Learn to say “I can’t talk right now. I’ll get back to you.” ▪ Wasting time is often linked to a lack of selfdiscipline. ▪ Ask yourself, “Do I really need to do this or not?” © McGraw Hill 27 Because learning changes everything. ® www.mheducation.com © 2020 McGraw Hill. All rights reserved. Authorized only for instructor use in the classroom. No reproduction or further distribution permitted without the prior written consent of McGraw Hill. © McGraw Hill 28