Miami-Dade Corrections Nepotism Policy 2012 PDF

MIAMI-DADE CORRECTIONS AND REHABILITATION DEPARTMENT VOLUME: 6 DSOP: 6-042 YEAR: 2012 VERSION: 1 SUBJECT: NEPOTISM EFFECTIVE DATE: December 6, 2012 SUPERSEDES: February 4, 2008...

MIAMI-DADE CORRECTIONS AND REHABILITATION DEPARTMENT VOLUME: 6 DSOP: 6-042 YEAR: 2012 VERSION: 1 SUBJECT: NEPOTISM EFFECTIVE DATE: December 6, 2012 SUPERSEDES: February 4, 2008 MODIFICATIONS: All Pages TABLE OF CONTENTS I. POLICY II. DEFINITIONS III. RESTRICTIONS A. Employment of Relatives B. Supervision/Assignment of Relatives IV. FRATERNIZATION V. TRAINING VI. CROSS REFERENCES VII. RELATED REFERENCES VIII. ACCREDITATION STANDARDS IX. REVOCATIONS I. POLICY It is the policy of the Miami-Dade Corrections and Rehabilitation Department (MDCR) to establish a protocol in accordance with the requirements of state laws and county regulations governing nepotism. MDCR employs, appoints, and promotes employees based on his/her merits and fitness. II. DEFINITIONS Nepotism Nepotism is showing favoritism toward relatives based upon that relationship rather than an objective evaluation of ability or suitability. Relative An individual who is related to the employee as father, mother, son, daughter, brother, sister, uncle, aunt, first cousin, nephew, niece, husband, wife, father-in-law, mother-in-law, son-in-law, daughter-in-law, brother-in-law, sister-in-law, stepfather, stepmother, stepson, stepdaughter, stepbrother, stepsister, half brother or half sister. Page 1 of 4 MIAMI-DADE CORRECTIONS AND REHABILITATION DEPARTMENT VOLUME: 6 DSOP: 6-042 YEAR: 2012 VERSION: 1 SUBJECT: NEPOTISM III. RESTRICTIONS A. EMPLOYMENT OF RELATIVES In accordance with Florida Statute 112.3135, MDCR prohibits the appointment, employment, promotion, or advancement of a specific relative by a person who is vested with or delegated the authority to appoint, employ, promote, advance or is in the position to recommend an individual for appointment, employment, promotion or advancement. This prohibition applies to all personnel with the authority to make such decisions concerning these personnel actions. In addition, such limitations are expanded to include the administrative delegation of authority to other personnel to avoid the law. Only personnel who are permanently and entirely removed from his/her positions shall no longer be subject to the law’s limitation. These limitations do not prevent relatives from working together at MDCR. A relative of the following personnel cannot be appointed, employed, nor promoted within MDCR: 1. MDCR Director, regardless of who else is delegated employment authority; 2. Assistant Directors, Division Chiefs, and Facility Bureau Commanders who by MDCR policy or practice are delegated the authority to make employment or promotions decisions; 3. Managers, supervisors, and others who because of his/her position or customary involvement in personnel decisions would normally be expected to make an employment or promotion recommendation to others within MDCR regarding a particular appointment or promotion. B. SUPERVISION/ASSIGNMENT OF RELATIVES Employees of any classification shall not directly approve/disapprove or otherwise participate in the evaluations, disciplinary matters, and/or transfers concerning an employee who is his/her relative. Any instances of direct supervision of a relative shall be reported to the appropriate Division Chief who shall take appropriate action to ensure compliance with the Miami-Dade County policy. IV. FRATERNIZATION It is not in the best interest of the MDCR for employees of any classification to engage in non-platonic or dating relationships with subordinates when they are in a position to approve/disapprove, or participate in performance evaluations, disciplinary matters, and/or Page 2 of 4 MIAMI-DADE CORRECTIONS AND REHABILITATION DEPARTMENT VOLUME: 6 DSOP: 6-042 YEAR: 2012 VERSION: 1 SUBJECT: NEPOTISM transfers concerning such employees. These relationships may lead to allegations of sexual harassment or perceptions of favoritism, resulting in a negative impact on the morale, effectiveness, or efficiency. Therefore, whenever such relationships develop, the affected employee shall request a voluntary transfer to a comparable position. This request shall be submitted by the employee directly to his/her Division Chief. V. TRAINING The Nepotism Policy of Miami-Dade County shall be incorporated into all applicable MDCR training programs, such as the New Employee Orientation, Executive Orientation, Supervisor Certification and Ethics Awareness. The Labor Relations Unit of the Miami- Dade County Human Resources has conveniently placed a copy of the Nepotism Policy and form online as a resource for employees. VI. DOCUMENTATION Each MDCR employee shall sign the Nepotism Statement of Understanding. The form shall be maintained by the Personnel Management Bureau in each employee’s respective file to document acknowledgement of the policy. VII. CROSS REFERENCES DSOP 6-008 “ Facility and Shift Bid Personnel Assignment Plan” DSOP 6-032 “Specialty Assignment” VIII. RELATED REFERENCES Florida Statute 112.3135 Miami-Dade Board of County Commissioners Resolution R-736-07 IX. ACCREDITATION STANDARDS ACA 2012 None FCAC 2012 None Page 3 of 4