Introduction to Engineering Project Management PDF

Introduction to Engineering Project Management Dr. Lucy Agyepong, Mr Julian Bennett, Mr. Michael Mensah, Mr Tony Agbemenu www.acity.edu  Basic Definitions – Interactive Q&A What is a project? Projects are...

Introduction to Engineering Project Management Dr. Lucy Agyepong, Mr Julian Bennett, Mr. Michael Mensah, Mr Tony Agbemenu www.acity.edu  Basic Definitions – Interactive Q&A What is a project? Projects are temporary activities/endeavours undertaken to create a unique product or service. How are projects different from operations (e.g. maintenance or repair work)? Similarities: They are both (i) planned, executed and controlled, (ii) constrained by resources and (iii) performed by people Difference: Projects are temporary (have a start and an end) and the product or service generated is unique. What is Project Management? Project management is the application of specific knowledge, skills, tools, and techniques to plan, organise, initiate, and control the implementation of the project, in order to achieve the desired outcome(s) safely. www.acity.edu Past Experiences Any mini project – individual or group based Did you apply project management skills? What were the most important factors affecting the progress or success of the project? www.acity.edu  Five Basic Processes of Project Management Initiating Planning Executing Controlling Closing Undertaking Identifying Co- Monitoring Formalising the objectives ordinating of the the necessary and the required project and acceptance actions to devising resources taking of the start the effective to corrective project or project or means of implement actions phase project achieving the plan where deliverables phase them necessary and terminating the project in a controlled manner www.acity.edu  Project Phases All projects undergo the 5 basic processes Each project phase will have one or more tangible deliverables. Typical deliverables include: feasibility studies, functional requirement specifications, product designs, completed or manufacture products etc. Outputs from a phase typically the inputs to the succeeding phase ** Normally deliverables from any phase will require formal approval before the next design phase commences. Can be achieved with imposing compulsory milestones (e.g. design reviews) between phases. www.acity.edu Engineering Design Process www.acity.edu Engineering Design Process in Reality Yes Yes www.acity.edu Overlap with Design Thinking Empathise – conduct research to develop an understanding of your users Define – Combine all your research and observe where your users problem exist Ideate – Generate a rangeof crazy, creative ideas Prototype – Build real, tactile, representation for a range of your ideas Test – Return to your users for feedback Implement – Put the vision into effect www.acity.edu Project Planning Project Planning is critical to the effect implementation and control of the project Purpose of project plan is to: Establish business or project Projects Badly Planned requirements are Projects Planned to Establish cost schedule, list of Fail deliverables and delivery dates Establish resource plans Obtain management/customer approval and proceed to the next phase www.acity.edu  Project Planning The master plan for Scope Definition the execution of the project Project Budget Work Breakdown The project scope Structure (WBS) definition, programme and budget are established at this time. The project plan consists Organisation Project on the following: Schedule Breakdown Structure Task Assignment www.acity.edu Project Planning Written statement that defines in appropriate detail the “scope” of component of the project and identifies all significant Scope Definition deliverables The breakdown of the project into distinct and separate Work Breakdown activities Structure Involves the definition of the project structure, setting out the Organisational parties and individuals involved in the execution of the Breakdown Structure structure www.acity.edu Project Planning List of assignment tasks and responsibilities. All tasks and activities previously defined become the responsibility of the Task Assignment specified parties Preliminary master schedule that identifies the critical and target milestones, interdependencies of actives and relative Project Schedule phasing of components. In some cases project budget is established during the Project feasibility or questioning or identifying the problem phase. Budget www.acity.edu Master Project Plan www.acity.edu Project Scheduling and Task Chart Engineering Managers use to ensure that a project is completed on time and within the allocated budget A good schedule will assign an adequate amount of time for the various project activities Utilises personnel and available resources for planning, organizing, and controlling the project www.acity.edu Simple Example of Task Chart www.acity.edu Example of Detail Plan www.acity.edu Planning Steps What is the desired end result Define objectives, scope and system requirements: e.g. Project deliverables, end items, time, cost and performance targets. How will the result be achieved Work activities tasks, or jobs to be done in order to achieve objectives and requirements. E.g. planning, control, and administrative activites/ Who will do it Project organisation – individuals that will perform and manage the work; specifying their responsibilities When and in what order Creating a schedule showing the timing of work activities, deadlines and milestone dates How much will it cost Create a budget and resource plan to fund and support the project How well Specify a method for tracking and controlling project work www.acity.edu In Class Activity – 45mins Create a Master Project Plan for your team www.acity.edu Teamwork Define Team? A design team is a group of individuals with complementary expertise, problem solving skills and talent working together to achieve a common goal. What makes a good team? A good team is one that get the best out of each other. A good team member knows when to compromise for the good of the team and the common goal. Communication is an essential part of successful team work Each team member needs to clearly understand the role of each team member and how the tasks fit together www.acity.edu Common Traits of Good Team  Project assigned must have clear and realistic goals  The objectives need to SMART (Specific Measurable Achievable Realistic and Time bound)  The team should be made up of individuals with complementary expertise, problem solving skills, background, and talent.  The team must have a good leader.  The team leadership and the environment in which discussions take place should promote openness, respect, and honesty.  Team needs and goals should come before individual needs and goals. www.acity.edu www.acity.edu Additional Critical Roles Creator Gatherer The Teamwork Organiser Evaluator The Solver Motivator Finisher www.acity.edu Team Roles – In Class Activity Team Roles https://www.123test.com/team-roles-test/ DISC Profile Test https://www.123test.com/disc-personality-test/ www.acity.edu Measurement of Project Success Five Key Criteria for project success: 1. Product is acceptable to the customer 2. Product was delivered on time 3. Product was delivered within budget and allocated resource 4. The final product is up the required standard (i.e. adheres to international standards and regulations) 5. All the documentations (i.e. reports) are well written and compiled www.acity.edu HAVE A GREAT DAY www.acity.edu