FY2025 Asset Declaration and CBE PDF

URUSHARTA JAMAAH SDN BHD FY2025 ANNUAL ATTESTATION TO URUSHARTA JAMAAH SDN BHD CODE OF BUSINESS ETHICS (“CBE”) AND ASSET DECLARATION EXERCISE...

URUSHARTA JAMAAH SDN BHD FY2025 ANNUAL ATTESTATION TO URUSHARTA JAMAAH SDN BHD CODE OF BUSINESS ETHICS (“CBE”) AND ASSET DECLARATION EXERCISE 10 January 2025 Private & Confidential Private and Confidential Copyright © Urusharta Jamaah Sdn Bhd. All rights reserved. 1 Private and Confidential Copyright © Urusharta Jamaah Sdn Bhd. All rights reserved. 2 Responsibilities Regarding the CBE Management Employees Ensure Company standards, policies, and procedures Read, understand, and comply with the Code, comply with the Code; conducting all duties with integrity and professionalism. Report any violations up through the chain of command; Seek advice on the Code from supervisors or relevant departments when needed. Ensure employees complete the Annual Declaration of Assets form and the Certificate of Acceptance of this Report any violations of the Code to Management or Code. through the Whistleblowing Channel. Annually complete and submit the Declaration of Assets form and Certificate of Acceptance of the Code. Private and Confidential Copyright © Urusharta Jamaah Sdn Bhd. All rights reserved. 3  CODE OF BUSINESS ETHICS Objective: To support UJ Core Values by informing the Management and Employees and all other stakeholders of the Company of acceptable and unacceptable business conduct and behaviour. Scope: All Employees and other authorised representatives of the Company and Business Partners including subsidiary and/or joint venture companies. Frequency: Commencement of Employment and/or Annually. All Employees have a responsibility to understand, apply and comply with the requirements of the Code. If violated, could result in disciplinary action including termination and dismissal. Private and Confidential Copyright © Urusharta Jamaah Sdn Bhd. All rights reserved. 4 1 DEALING WITH EMPLOYEES All Employees shall be treated fairly and with respect. Harassment, abusive, and violence acts will not be tolerated whether verbal, physical or visual. Maintaining a safe workplace by following the safety, health and environment rules and practices. Strictly prohibited from being involved involving the use, possession, distribution or sale of illegal drugs, alcohol or prohibited substances. Employees are strictly prohibited during business hours, or otherwise to be involved in acts of pornography or immoral activity(ies). Employees subpoenaed or required to give evidence in court on matters involving the Company must notify their immediate superior. Private and Confidential CBE Attestation Form can be found here Copyright © Urusharta Jamaah Sdn Bhd. All rights reserved. 5 2 DEALING WITH CUSTOMERS Customer-driven. Employees are required to always comply with the Company’s service delivery quality and standards. An obligation to protect customer information that is sensitive, private or confidential. To present a clean and professional appearance when representing the Company, whether within or outside the office premises. Private and Confidential CBE Attestation Form can be found here Copyright © Urusharta Jamaah Sdn Bhd. All rights reserved. 6 3 DEALING WITH SUPPLIERS & BUSINESS PARTNERS Showcase dedication & trustworthiness. Abide by all Company policies, standard operating procedure and processes. Shall not do business with parties who are viewed as likely to harm or bring UJ’s reputation into disrepute. UJ Suppliers/Business partners are prohibited from using the name or logo of UJ, without the prior written consent of UJ. Contracts/purchasing agreements should be clearly documented with sufficient information. An appropriate procurement process whereby Suppliers / Business Partners are to be selected based on product or service suitability, capability, price delivery and quality. Private and Confidential CBE Attestation Form can be found here Copyright © Urusharta Jamaah Sdn Bhd. All rights reserved. 7 4 DEALING WITH GOVERNMENT & COMMUNITIES Employees may support any community, charity, or cause in their personal capacity, without representing UJ’s views or position. Cooperate with reasonable requests from government agencies and regulators, ensuring all information provided is accurate. An obligation to comply and upholding with all relevant and applicable laws and regulations. UJ is prohibited from contributing to political causes or using its resources to support political parties, initiatives, or candidates, whether monetary or non-monetary. Abstention of UJ involvement in political activities. However, Employees seeking full-time political involvement or election to a Federal or State Legislative Body must first resign from UJ. Private and Confidential CBE Attestation Form can be found here Copyright © Urusharta Jamaah Sdn Bhd. All rights reserved. 8 5 DEALING WITH COMPANY ASSET Employees must protect all Company assets, prevent theft, misuse, or damage, and use them responsibly for work purposes. Employees are prohibited from using UJ assets for illegal activities or personal gain. All assets and proprietary information must be returned upon termination of employment. All Employees must maintain secrecy of Confidential Information and avoid actions that could harm the Company, even after employment ends, unless the information becomes public lawfully. UJ requires honest and accurate recording and reporting of information, including quality, safety, personnel, and financial records, for responsible business decisions. Private and Confidential CBE Attestation Form can be found here Copyright © Urusharta Jamaah Sdn Bhd. All rights reserved. 9 6 CONFLICT OF INTEREST Employees must make decisions in the Company’s best interests, avoiding conflicts of interest, personal relationships, or financial involvement. May not accept outside employment, directorships, or partnerships with entities that do business with UJ, unless approved by the CEO. Personal Account Dealing: Employees must obtain prior approval from an authorized person before trading in securities of public issuers. GHET Policy: UJ has a "No Gift Policy," prohibiting employees from offering, giving, soliciting, accepting, or receiving any gifts or benefits as rewards or consideration, unless specified exceptions apply. Private and Confidential Copyright © Urusharta Jamaah Sdn Bhd. All rights reserved. 10 7 FIGHTING BRIBERY AND CORRUPTION UJ must adhere to the MACC Act and all relevant anti-bribery and anti-corruption laws and regulations in the countries. Employees are prohibited from accepting or offering any form of gratification related to Company matters involving Suppliers, Business Partners, or personal connections. UJ Suppliers and Business Partners are also prohibited from offering gratification to influence Employee decisions or actions. If an employee receives or is offered a bribe, they must report it with a full and accurate description of the facts, including the name of the person involved. No employee will face demotion, penalty, or other negative consequences for refusing to pay bribes, even if it results in the company losing business. Private and Confidential CBE Attestation Form can be found here Copyright © Urusharta Jamaah Sdn Bhd. All rights reserved. 11 8 ESCALATION PROCEDURES All Employees should be alert and sensitive to situations that could result in an act carried out by themselves, or others, which may be in violation of this Code. Obligation to make a report to Management or relevant department(s). All complaints raised must be made in good faith and where possible, supported with relevant information and evidence. UJ ensure confidentiality for individuals raising concerns related to the Code and will support those who report in good faith. Private and Confidential CBE Attestation Form can be found here Copyright © Urusharta Jamaah Sdn Bhd. All rights reserved. 12 Private and Confidential Copyright © Urusharta Jamaah Sdn Bhd. All rights reserved. 13  ASSET DECLARATION Objective: Obligation under CBE (Section 9.12) & act as supporting documents in the event of investigation (only when necessary). Scope: Executive Employees and shall not include non-executive employees. Frequency: Commencement of Employment, Annually, and/or Whenever Required Private and Confidential Copyright © Urusharta Jamaah Sdn Bhd. All rights reserved. 14  ASSET DECLARATION (1/2) WHAT TO DECLARE? HOW TO DECLARE? 1 STEP 1 Fill out the ADF/1 form (Asset Declaration) and AF/2 form (Employee Attestation). For employees who do not own any asset to declare, a nil return shall be filed 2 STEP 2 Put the ADF/1 form in a sealed envelope and submit to GRC personnel together with AF/2 form NOTE: AF/2 form shall not go into the sealed envelope 3 STEP 3 Acknowledgment of receipt by GRC personnel using AF/2 form Employee to safekeep a copy of signed AF/2 4 STEP 4 form for reference Your submission shall be treated as Private and Confidential, and the sealed envelope shall only be opened under circumstances as authorised by the Chief Executive Officer Failure to declare asset will result in disciplinary action for a breach of an obligation pursuant to the Company’s Code of Business Ethics Private and Confidential Copyright © Urusharta Jamaah Sdn Bhd. All rights reserved. 15  ADF/2 Form ADF/1 Form Any Asset valued > than an employee's one-month basic salary at the time of acquisition or ownership must be declared. This includes Assets owned individually or jointly with others, such as the employee's spouse and children. Private and Confidential Copyright © Urusharta Jamaah Sdn Bhd. All rights reserved. 16  ASSET DECLARATION (2/2) ILLUSTRATION OF ASSET DECLARATIONS Fixed Asset(s) Liquid Asset(s) Condominium @ Jalan Ampang Cash deposit @ BIMB – MYR 20k (joint-loan with spouse) GREATEC shares – 10 lots SCENARIO 1 PERODUA Myvi ASB account – 10k units Modenas Kriss 110 ALI BIN ABU Antique furnitures Manager, Corporate Finance Married Stay with parents @ Keramat Cash deposit @ BSN – MYR 500 SCENARIO 2 Colnago Roadbike ASBF with Maybank – MYR 200k NUR BINTI AHMAD Executive, Investment Single NOTE: Items in GREEN FONT denote items to be declared in ADF/1 form, while items in BLACK FONT are not required to be declared Private and Confidential Copyright © Urusharta Jamaah Sdn Bhd. All rights reserved. 17  DEADLINE AND MONITORING OF SUBMISSION SUBMISSION DEADLINE MONITORING OF SUBMISSION COMPLIANCE Status on Asset Declaration and CBE Attestation Submission must be made no later than 14 days from : Employment commencement date; Key Statistics Asset Declaration Annual declaration exercise; and/or 2023 2024 2025 2026 2027 No. of employee 35 Request from company. Submitted 29 Pending - Not Required 6 Compliance progress 100% CBE 2023 2024 2025 2026 2027 No. of employee 35 Submitted 35 Pending - Compliance progress 100% Asset Asset CBE Department CBE Declaration Declaration % % CEO OFFICE 0 0 0% 0% INVESTMENT 0 0 0% 0% OPERATIONS 0 0 0% 0% CORPORATE FINANCE 0 0 0% 0% PROPERTY 0 0 0% 0% FINANCE 0 0 0% 0% Deadline for submission: 3 February 2025 STRATEGIC MANAGEMENT 0 0 0% 0% GRC 0 0 0% 0% ▪ Monitoring of submission compliance will be reported to MEC and BARC as part of UJ Compliance Program Private and Confidential Copyright © Urusharta Jamaah Sdn Bhd. All rights reserved. 18  SCENARIO 1 – ALI BIN ABU PARTICULARS OF FIXED ASSET (Please add on sheets where necessary) No. Type1 Registered Owner(s) Registered Address / Date of Square Feet Purchase Price Estimated Current Financial Sources (if loan, (for joint owners specify Vehicle Make & Acquisition (RM) Value (RM) state original amount, relationship) Registration No. financier, latest outstanding balance) 1 Residence i. Ali bin Abu; and A12-03-04, M-City, 11/11/2011 1,200 800,000 750,000 RM 720,000 ii. Senah binti Kasim (spouse) Jalan Ampang, 50450 Public Bank Kuala Lumpur, RM 550,000 Malaysia 2 Motor Vehicle Ali bin Abu PERODUA Myvi 15/12/2016 n/a 60,000 36,000 RM 50,000 (Car) VD 1234 Maybank n/a (fully paid) 3 Motor Vehicle Ali bin Abu Modenas Kriss 110 25/07/2010 n/a 3,000 700 Cash (from employment (Motorcycle) WXY 1234 salary) PARTICULARS OF LIQUID AND INTANGIBLE ASSETS (please add on sheets where necessary) No. Type2 Registered Owner(s) Details Quantity Current Financial Sources (if loan, state original amount, financier, latest (for joint owners specify Estimated outstanding balance) relationship) Value (RM) 1 Cash Deposit Ali bin Abu BIMB Savings Account RM 20,000 20,000 Income savings from employment 2 Shares Ali bin Abu GREATEC shares 1,000 units 5,010 Income savings from employment 3 Unit Trust Ali bin Abu ASB fund 10,000 units 10,000 Income savings from employment Private and Confidential Copyright © Urusharta Jamaah Sdn Bhd. All rights reserved. 19  SCENARIO 2 – NUR BINTI AHMAD PARTICULARS OF FIXED ASSET (Please add on sheets where necessary) No. Type1 Registered Owner(s) Registered Address / Date of Square Feet Purchase Price Estimated Current Financial Sources (if loan, (for joint owners specify Car Registration No. Acquisition (RM) Value (RM) state original amount, relationship) financier, latest outstanding balance) 1 Nil n/a n/a n/a n/a n/a n/a n/a 2 Nil n/a n/a n/a n/a n/a n/a n/a 3 Nil n/a n/a n/a n/a n/a n/a n/a PARTICULARS OF LIQUID AND INTANGIBLE ASSETS (please add on sheets where necessary) No. Type2 Registered Owner(s) Details Quantity Current Financial Sources (if loan, state original amount, financier, latest (for joint owners specify Estimated outstanding balance) relationship) Value (RM) 1 Cash Deposit Nur binti Ahmad BSN Savings Account MYR 500 500 Income savings from employment 2 Unit Trust Nur binti Ahmad ASB Financing 200,000 units 200,000 RM 200,000 Maybank Maybank RM 198,000 Private and Confidential Copyright © Urusharta Jamaah Sdn Bhd. All rights reserved. 20  THANK YOU END OF SLIDES Private and Confidential Copyright © Urusharta Jamaah Sdn Bhd. All rights reserved. 21  APPENDIX – DOCUMENT REFERENCE UJSB CODE OF BUSINESS ETHICS UJSB ASSET DECLARATION GUIDELINE Private and Confidential Copyright © Urusharta Jamaah Sdn Bhd. All rights reserved. 22