CETS466-Topic 4 - Organizing and Staffing, Leading and Influencing Part 2.pdf

TOPIC 4: ORGANIZING AND STAFFING; LEADING AND INFLUENCING CHED Memorandum Order No 92 S2017...

TOPIC 4: ORGANIZING AND STAFFING; LEADING AND INFLUENCING CHED Memorandum Order No 92 S2017 ENGR. JUNE CARLO S. ENCABO, RMP, PPS2, SO2 Part-Time Faculty, Department of Civil Engineering, CIT-U Engineer III, Office of the City Engineer, CLGU Naga, Cebu Division Head, Transport Concerns and Traffic Engineering, CNTMA Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS466 : Project Construction & Management INTENDED LEARNING OUTCOME: TOPIC 4: Understand the principles of organizing and staffing within construction projects, recognizing different organizational structures and their implications. Identify leadership styles and their application within the project environment, analyzing how they affect team performance. Discuss various methods of influence and motivation in construction, exploring practical tools for managing teams and leading effectively. Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS466 : Project Construction and Management Organizing in Construction Projects Organizing involves structuring and coordinating activities, tasks, and resources (personnel, materials, equipment) to meet project objectives efficiently. KEY ASPECTS: WORK BREAKDOWN ORGANIZATION STRUCTURE STRUCTURE DELEGATION OF SPAN OF CONTROL AUTHORITY Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS466 : Project Construction and Management Organizing in Construction Projects WORK BREAKDOWN STRUCTURE (WBS) Purpose: Breaking the project into smaller, manageable sections. Implementation: Define each phase (e.g., site preparation, foundation, superstructure), then subdivide into tasks (e.g., excavation, pouring concrete). Benefits: Facilitates better resource allocation, timeline management, and responsibility assignment. Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS466 : Project Construction and Management Organizing in Construction Projects WORK BREAKDOWN STRUCTURE (WBS) Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS466 : Project Construction and Management Organizing in Construction Projects ORGANIZATION STRUCTURE Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS466 : Project Construction and Management Organizing in Construction Projects SPAN OF CONTROL Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS466 : Project Construction and Management Organizing in Construction Projects SPAN OF CONTROL (TYPES) Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS466 : Project Construction and Management Organizing in Construction Projects DELEGATION OF AUTHORITY Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS466 : Project Construction and Management Organizing in Construction Projects DELEGATION OF AUTHORITY Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS466 : Project Construction and Management TYPES OF ORGANIZATIONAL STRUCTURE: Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS466 : Project Construction and Management TYPES OF ORGANIZATIONAL STRUCTURE: Hierarchical Organizational Structure — the most traditional type — authority flows from the top down in a centralized way. These charts organize people within the company into different tiers or levels, each with varying amounts of authority and responsibility. Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS466 : Project Construction and Management TYPES OF ORGANIZATIONAL STRUCTURE: Functional Structure — This type divides a company according to employee specializations and job functions. It’s popular among small to medium-sized businesses because of its centralized nature, which defines decision-making authority, promotes accountability, and is easily scalable. Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS466 : Project Construction and Management TYPES OF ORGANIZATIONAL STRUCTURE: Matrix Structure — A matrix organizational structure is complex and delegates multiple reporting obligations to employees assigned to various projects. On the positive side, different departments can share team members’ time and expertise, which promotes collaboration within the organization. Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS466 : Project Construction and Management TYPES OF ORGANIZATIONAL STRUCTURE: Divisional Structure — Larger companies tend to prefer multidivisional structures (M-form), which centralize authority and divide leadership teams according to projects, products, or subsidiaries. Types: Product-Based Market-Based Geographical-Based Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS466 : Project Construction and Management TYPES OF ORGANIZATIONAL STRUCTURE: Network Structure — Companies that adopt this structure leverage both internal employees and external contractors to deliver products or services. Network structures often offer companies flexibility and cost-savings. By hiring outside consultants, freelancers, or agencies, companies can pay for services on demand. Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS466 : Project Construction and Management TYPES OF ORGANIZATIONAL STRUCTURE: Team-Based Structure — A team- based organizational structure means a company consists of several teams that all perform specialized functions but work toward a common company goal. This team-based structure focuses on creating self-managed teams where each unit contains both leaders and workers. Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS466 : Project Construction and Management TYPES OF ORGANIZATIONAL STRUCTURE: Horizontal/Flat Structure — A flat organizational structure is decentralized, removing the traditional layers of authority to give employees more autonomy and decision-making power. Startups tend to opt for this structure because they’re easy to scale since the organization isn’t bound to departments or multiple layers of authority. Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS466 : Project Construction and Management Staffing in Construction Projects The process of selecting, deploying, and managing human resources to complete the project on time, within budget, and to required quality standards. Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS466 : Project Construction and Management Key Roles in Construction Staffing Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS466 : Project Construction and Management Key Roles in Construction Staffing Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS466 : Project Construction and Management POST TEST: Organizing and Staffing Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS466 : Project Construction and Management Leadership in Construction The art of influencing people to achieve project goals while balancing team morale and productivity. STYLES: Democratic Autocratic Laissez-faire Pacesetting Coaching Servant Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS466 : Project Construction and Management Leadership Styles in Construction DEMOCRATIC LEADERSHIP “Democratic Leaders facilitate Success.” Characteristics: Involves team members in decision-making processes. When to Use: When diverse input is valuable, fosters innovation and ownership. Drawbacks: Can be time-consuming; decision-making is slower. Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS466 : Project Construction and Management Leadership Styles in Construction AUTOCRACTIC LEADERSHIP “Democratic Leaders take Charge.” Characteristics: Leader makes decisions unilaterally, expects compliance. When to Use: During crises, when quick decisions are needed, or with unskilled labor. Drawbacks: Can reduce team morale and limit creativity. Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS466 : Project Construction and Management Leadership Styles in Construction LAISSEZ-FAIRE LEADERSHIP “Laissez-faire Leaders trust the workforce.” Characteristics: Delegates authority and allows the team to manage themselves. When to Use: With highly skilled and experienced teams. Drawbacks: Lack of guidance may lead to confusion, missed deadlines, or underperformance. Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS466 : Project Construction and Management Leadership Styles in Construction PACESETTING LEADERSHIP “Pacesetting Leaders set an Example.” Characteristics: The leader sets high-performance standards and expects the team to meet them with minimal guidance. When to Use: Effective when working with highly competent and motivated teams who can perform under pressure. Drawbacks: Can lead to burnout if expectations are too high or sustained for too long. May demotivate employees who need more guidance or support. Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS466 : Project Construction and Management Leadership Styles in Construction COACHING LEADERSHIP “Coaching Leaders develop the Workforce.” Characteristics: Focuses on developing team members' individual strengths and helping them achieve their personal and professional goals. When to Use: Ideal when the team has potential for growth, and long-term development is the priority. Challenges: Time-consuming, as leaders must invest significant time in mentoring and guiding each individual. May not be effective in a high-pressure, deadline-driven environment where immediate results are needed. Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS466 : Project Construction and Management Leadership Styles in Construction SERVANT LEADERSHIP “Servant Leaders removes Obstacles.” Characteristics: The leader prioritizes the needs of the team and focuses on empowering and uplifting team members. When to Use: Useful in environments where collaboration, employee engagement, and morale are important. Challenges: May be less effective in highly hierarchical or task-driven environments where quick, top-down decisions are required. Can lead to lack of authority if not balanced properly with the leader's role. Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS466 : Project Construction and Management Read this! LEADING vs. MANAGING Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS466 : Project Construction and Management LEADING vs. MANAGING Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS466 : Project Construction and Management Influence in Construction The capacity to have an effect on the behavior of team members or the outcome of the project. TYPES: POSITIONAL POWER EXPERT POWER REWARDS AND REFERENT POWER PUNISHMENT POWER Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS466 : Project Construction and Management Motivating the Construction Team Maslow’s Hierarchy of Needs Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS466 : Project Construction and Management Motivating the Construction Team Maslow’s Hierarchy in Employee Engagement Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS466 : Project Construction and Management Motivating the Construction Team Maslow’s Hierarchy in Project Management Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS466 : Project Construction and Management Motivating the Construction Team Herzberg’s Two-Factor Theory Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS466 : Project Construction and Management Communication and Team Building: Communication is sending and receiving messages through verbal or nonverbal means, including speech, or oral communication; writing and graphical representations (such as infographics, maps, and charts); and signs, signals, and behavior. More simply, communication is the creation and exchange of meaning. Team Building is an ongoing process that helps a work group evolve into a cohesive unit. The team members not only share expectations for accomplishing group tasks, but trust and support one another and respect one another's individual differences. EFFECTIVE FEEDBACK TEAMBUILDING COMMUNICATION MECHANISM ACTIVITIES Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS466 : Project Construction and Management Challenges in Leading/Influencing Others: CONFLICT RESISTANCE CULTURAL MANAGEMENT TO CHANGE DIVERSITY Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.  CETS466 : Project Construction and Management POST TEST: Leading and Influencing Prepared by Engr. June Carlo S. Encabo. Not intended for reproduction and republication without prior consent of the author. Refer to OBE August 2023.