Correctional Training Program PDF (November 2024)

CORRECTIONAL SERVICE CANADA CHANGING LIVES. PROTECTING CANADIANS. INMATES’ MOVEMENTS, IDENTITY CARDS AND PASSES CORRECTIONAL TRAINING PROGRAM NOVEMBER 2024 © CSC-SC...

CORRECTIONAL SERVICE CANADA CHANGING LIVES. PROTECTING CANADIANS. INMATES’ MOVEMENTS, IDENTITY CARDS AND PASSES CORRECTIONAL TRAINING PROGRAM NOVEMBER 2024 © CSC-SCC Page 0 of 38 Protected B  INMATES’ MOVEMENTS, IDS AND PASSES CTP PARTICIPANT MANUAL - NOVEMBER 2024 Copyright © 2024 Correctional Service Canada All rights reserved. Published under the authority of Correctional Service Canada, Human Resource Management Sector, Learning and Development Branch. The use and/or reproduction of the material and/or information contained in this manual is strictly reserved for Correctional Service Canada authorized personnel. Written permission must be acquired from the Learning and Development Branch for any changes, modifications, reproductions, sharing or any other uses. For permission, please submit a written request: By mail: By email: Correctional Service Canada Learning & Development Services Human Resources Management Sector L&[email protected] Learning and Development Branch 340 Laurier Avenue West Ottawa, Ontario Canada K1A 0P9 PUBLICATION HISTORY Date Version Updates made Approval 2008 1.0 Original document Learning and Development Branch (L&D) 2013 2.0 Reorganized of sessions 5 & 12 with added content on L&D counts and double bunking 2015 2.4 Revision of CTP. New format. L&D February 2021 3.0 - Revisions to reflect CD 567 - Management of Incidents L&D terminology and the Engagement and Intervention Security & Health Model (EIM) Sector - Removal of references to CAPRA and SMM models. November 2024 4.0 - Review in accordance with the revision cycle L&D - New learning activity Security - Reorganization of sections © CSC-SCC Page 1 of 38 Protected B  INMATES’ MOVEMENTS, IDS AND PASSES CTP PARTICIPANT MANUAL - NOVEMBER 2024 INFORMATION FOR THE CTP RECRUIT *THIS NOTE APPLIES FOR THE FRENCH TERMINOLOGY ONLY. The following terms have been modified to reflect CSC policies in place. We recognize that a change in terminology of this nature, which has been in place for a very long time, can be difficult to integrate, but to ensure compliance, we must move to the new terminology. The term "sécurité passive" replaces "sécurité statique" The term "sécurité active" replaces "sécurité dynamique" In English, the terms remain the same “Static security” and “Dynamic Security” © CSC-SCC Page 2 of 38 Protected B  INMATES’ MOVEMENTS, IDS AND PASSES CTP PARTICIPANT MANUAL - NOVEMBER 2024 TABLE OF CONTENTS INTRODUCTION.................................................................................................................................. 4 WHY DO WE CONTROL THE MOVEMENTS OF INMATES?............................................................... 5 CONTROLLING INMATE MOVEMENTS WITH STATIC SECURITY MECHANISMS............................. 6 Barriers, gates, doors..................................................................................................................... 6 Closed Control Posts...................................................................................................................... 7 Open Control Posts........................................................................................................................ 8 Other checkpoints.......................................................................................................................... 9 CONTROLLING INMATE MOVEMENTS THROUGH OBSERVATION AND DYNAMIC SECURITY.... 10 Knowledge of institutional rules and regulations governing inmate movements................. 11 General observation and interaction skills................................................................................ 13 Ongoing communications with other interdisciplinary team members................................. 16 IDENTITY CARDS............................................................................................................................... 17 Types of ID cards.......................................................................................................................... 18 INMATE PASS.................................................................................................................................... 21 INMATE GATE PASS REGISTER..................................................................................................... 21 PASSES NOT SCHEDULED IN ADVANCE...................................................................................... 23 PERMANENT PASS........................................................................................................................ 24 TIPS FOR CHECKING ON AN INMATE'S PASS.............................................................................. 24 SECURITY ZONES.............................................................................................................................. 26 Public Access Zones................................................................................................................. 27 Reception Zones....................................................................................................................... 27 Operation Zones....................................................................................................................... 27 Security Zones.......................................................................................................................... 28 High Security Zones................................................................................................................. 28 ANALYSIS AND REFLECTION............................................................................................................ 29 © CSC-SCC Page 3 of 38 Protected B  INMATES’ MOVEMENTS, IDS AND PASSES CTP PARTICIPANT MANUAL - NOVEMBER 2024 INTRODUCTION The location where an inmate serves their sentence is determined based on various criteria contained in the Assessment for Decision covering the security classification decision. When recommending a penitentiary placement for an inmate, the recommended institution will be one that provides an environment that contains only the necessary restrictions, taking into account, but not limited to, the following factors: - the safety of the public, staff or other persons in the penitentiary and the inmate - the inmate's individual security classification (based on a tool used at CSC) - the security classification of the institution (maximum, medium or minimum) - accessibility to the inmate’s home community and family - the cultural and linguistic environment best suited to the inmate - the state of health and health care needs of the inmate - the availability of appropriate programs and services to meet the inmate’s needs - the inmate’s willingness to participate in programs - the seriousness of the offence committed by the inmate - any outstanding charges against the inmate - the inmate’s performance and behaviour while under sentence - the inmate’s social and criminal history, including a Dangerous Offender designation under the Criminal Code, and, where applicable, young offender history - any physical or mental illness or disorder suffered by the inmate - the inmate’s potential for violent behaviour - the inmate’s continued involvement in criminal activities. As a result, an inmate who is classified as maximum security requires more guidance, control and supervision, compared to an inmate who is classified as minimum security. As a result, the physical structures of the institution and the associated movement control procedures are much stronger in a maximum-security institution than in a medium or minimum security institution. © CSC-SCC Page 4 of 38 Protected B  INMATES’ MOVEMENTS, IDS AND PASSES CTP PARTICIPANT MANUAL - NOVEMBER 2024 WHY DO WE CONTROL THE MOVEMENTS OF INMATES? For inmates who pose a high risk to the safety of the public, other persons or the security of the institution, it is important to control the following: Areas of the institution to which the inmate has access and when. This helps determine whether the inmate is in an authorized area or an unauthorized (off-bounds) area. The number of inmates who can move around at any given time. The more the inmate population poses a risk to staff and other inmates, the fewer inmates who can move at the same time. The reasons why an inmate may move from one area to another. The way in which the movement of inmates is controlled and supervised. Often, this aspect is controlled using various static and dynamic security control mechanisms. In extreme cases, an inmate may only be able to move if escorted by officers. © CSC-SCC Page 5 of 38 Protected B  INMATES’ MOVEMENTS, IDS AND PASSES CTP PARTICIPANT MANUAL - NOVEMBER 2024 CONTROLLING INMATE MOVEMENTS WITH STATIC SECURITY MECHANISMS Barriers, gates, doors These static security devices are generally found in most medium and maximum-security institutions. The construction of these mechanisms prevents or limits unauthorized access by inmates to various areas of the institution. These mechanisms are controlled by staff members who lock or unlock them electronically or with a key. These mechanisms can be used to isolate individuals or groups of inmates from other inmates or staff. Vulnerable or restricted areas of the facility are often protected by these static security mechanisms. © CSC-SCC Page 6 of 38 Protected B  INMATES’ MOVEMENTS, IDS AND PASSES CTP PARTICIPANT MANUAL - NOVEMBER 2024 Closed Control Posts In maximum and medium-security men's institutions, closed control posts are located in major travel corridors, at the junction of several corridors, or in strategic locations within the institution (e.g., the main entrance). These control posts are manned by one or more officers. Due to the importance of these control posts and the types of equipment they contain, they are locked. There are procedures specific to the staffing of these positions and shift changes. In men's maximum-security institutions, officers within these positions are normally armed, unlike the same positions in medium-security institutions. In women's institutions, there are only a few closed control posts. There are no firearms in women's institutions, so these positions are unarmed. Restraint equipment and intermediate weapons, such as OC sprayers, impact munition launchers and batons, are found in these controls. General Functions of Closed Control Posts Use the electrical control panel or touch screens to open and close doors, gates or barriers to allow or restrict inmate movement. Open only one door, gate or barrier at a time. Conduct general surveillance of the area around the control post. Be alert for unusual actions or behaviours by inmates or a crowd of inmates near the control post or adjacent barriers. Use communication systems (two-way radio) to announce an inmate's movements, a visit, the closure of the yard, etc. Hand over safety equipment to authorized personnel in the event of an emergency or security incident (e.g. OC spray, restraint equipment, radios, keys, etc.). Prevent unauthorized access to control post. © CSC-SCC Page 7 of 38 Protected B  INMATES’ MOVEMENTS, IDS AND PASSES CTP PARTICIPANT MANUAL - NOVEMBER 2024 Open Control Posts The structure of some control posts is similar to that of the control posts described above. However, inmates will sometimes have access to this control post. The unit office in some accommodation pavilions is an example of an open control post. The unit office is often only contained by an ordinary door, and this door being usually open, inmates can access it easily. This access is permitted as it is necessary for operational activities. For example, an impromptu team meeting, an informal meeting with an inmate, organizing the day's count or search plan, informal discussions between officers, etc. The type of equipment that is in an open control is also less sensitive in nature than the equipment found in closed controls. In the event of an emergency or security incident, officers may lock the door to limit access to inmates. General Functions of Open Control Posts Contact inmates to determine why they are making irregular or unplanned movements. Contact inmates to determine if they have good cause for reporting to the control post. Observe the behaviours of inmates and groups of inmates outside the control post. Be on the lookout for unusual gatherings of inmates near the control post. Provide unscheduled passes to inmates who have valid reasons. Notify other stations or checkpoints of unplanned movements from the control post. Receive phone calls from other staff requesting the movement of an inmate. Check to see if inmates return at the scheduled time. © CSC-SCC Page 8 of 38 Protected B  INMATES’ MOVEMENTS, IDS AND PASSES CTP PARTICIPANT MANUAL - NOVEMBER 2024 Other checkpoints These checkpoints are strategically located throughout the institution to facilitate the monitoring of inmates' daily movements. It can take the form of a counter in the centre of a series of corridors (crossroads), or a desk in a corridor (to monitor movement at a specific time). This type of control is often found in the following locations: - At the entrance to the institutional care centre - At the entrance of psychological services offices - In the visiting and correspondence sector - The corridor that leads to the recreation, kitchen or workshop sector. These posts are completely accessible to inmates. These are sometimes security checkpoints in the vicinity of a closed or open control post. In other cases, the checkpoint is autonomous. In the event of an emergency or security incident, the officer can simply leave the premises by taking all the equipment from the premises. General Functions Observe the immediate surroundings of the checkpoint. Be on the lookout for unusual actions or gatherings of inmates near the checkpoint. Verify an inmate's clearance to pass through the checkpoint to a specific location by consulting the list of authorized movements. The Inmate Gate Pass Register allows the movement of an inmate at a specific time to a specific location. Review unscheduled passes by verifying the inmate's name, FPS number, cell location, work location, destination, appointment time, inmate's departure time, return time, and the signature of the officer who authorized the move. Conduct frisk or discreet searches using a metal detector (by hand or with the gate) in accordance with the institution's standing orders and post orders. Use dynamic security (observation, communication, staff presence, etc.) to control the movement of inmates. © CSC-SCC Page 9 of 38 Protected B  INMATES’ MOVEMENTS, IDS AND PASSES CTP PARTICIPANT MANUAL - NOVEMBER 2024 CONTROLLING INMATE MOVEMENTS THROUGH OBSERVATION AND DYNAMIC SECURITY Dynamic security is essential when inmates are moving within the institution. Key themes to consider as you develop your dynamic security skills with respect to controlling the movement of inmates include: - Knowledge of institutional rules and regulations governing inmate movements - General observation and interaction skills - Ongoing communications with other interdisciplinary team members © CSC-SCC Page 10 of 38 Protected B  INMATES’ MOVEMENTS, IDS AND PASSES CTP PARTICIPANT MANUAL - NOVEMBER 2024 Knowledge of institutional rules and regulations governing inmate movements When an officer knows the normal movements of a group or person and when these movements should take place, they are in a better position to be able to detect any abnormal movements and intervene. Thorough knowledge of the rules and regulations that govern inmate movement is crucial to maintaining security, order and discipline. These rules are established to ensure that inmates are appropriately supervised when moving in and out of controlled areas. Here are some key elements related to these rules: 1. Population management and antagonists Knowing the areas of the institution, the housing units and the inmates who reside there allow officers to assess the level of risk that a situation may present. Indeed, some institutions, due to their security classification, the availability of places or the number of institutions in a given region, must accommodate inmates who may belong to various security threat groups, and it is possible that some inmates cannot be in contact with each other without this creating high- risk situations. This management of populations directly influences the way the movements of these inmates will be organized within the institution. 2. Procedures regarding entering and exiting an area Each institution has strict procedures to control inmates’ movements and access to different sectors. These vary depending on the security level. These procedures include: - Identity: Movements must be authorized, the officer verifies their identity and the reasons for moving from one place to another. - Schedule: Inmate movements are often limited to predefined times, such as meal periods, exercise or medical visits. - Area: Some areas (administration, operational office, health care center, courtroom, SIU, etc.) require additional levels of control for access and exit. © CSC-SCC Page 11 of 38 Protected B  INMATES’ MOVEMENTS, IDS AND PASSES CTP PARTICIPANT MANUAL - NOVEMBER 2024 3. Support and supervision The rules of an institution will also specify the level of supervision of inmates during their movements. For example, in a maximum-security institution, movements are made in smaller groups of inmates, and several officers are assigned to monitor the movements (officer in control, officer on the gallery, other officers at the central post and assigned to frisk-search, etc.). In a medium-security institution, movements are made with less supervision. There is often what is called a "general" movement, for example when it is time to go to work or school, inmates will leave their housing unit almost all at the same time, and have a defined period of time (example 10 minutes) to go to their workshop or school/program. 4. Incident management during inmate movements Procedures and policies must also provide for the measures to be taken in the event of incidents during a movement. For example, an attempt to sneak/escape or an altercation between inmates. These measures include: - Rapid interventions: officers must intervene quickly and appropriately as per the Engagement and Intervention Model. - Constant communication: officers must report individual incidents to other employees (e.g. officers from the various sectors involved, the Correctional Manager in charge of the operations or the MCCP) to report any incidents and receive further direction. In conclusion, knowledge and application of inmate movement policies and procedures will establish a framework and direction for safe correctional environments. This will also support effective correctional operations and interventions through the use of dynamic security. © CSC-SCC Page 12 of 38 Protected B  INMATES’ MOVEMENTS, IDS AND PASSES CTP PARTICIPANT MANUAL - NOVEMBER 2024 General observation and interaction skills General observation of inmates and their interactions is an essential component of security management within the institutions. This continuous monitoring not only helps prevent incidents, but also identifies the needs of inmates, whether related to their mental, emotional or physical well-being. Here is an in-depth analysis of the importance and modalities of this observation. 1. Ongoing behavioral monitoring General observation makes it possible to constantly monitor the individual and collective behavior of inmates. The objectives of this monitoring are to: - Detect warning signs of violence: Conflicts between inmates can often be anticipated by observing changes in an inmate's body language, tense interactions, or isolation. Active vigilance allow CO-PWs to intervene before tensions escalate. - Track group movements: Inmates may sometimes form alliances or gangs, which can create problematic power dynamics. Observing frequent groupings and interactions allows to better understand these dynamics to prevent group violence or escape attempts. - Assess the risk of suicide or self-injury: Some inmates, particularly those experiencing psychological distress, may exhibit risky behaviors, such as extreme isolation or signs of despair. General observation makes it possible to identify these behaviors quickly and direct these inmates to appropriate care. 2. Observation of interactions between inmates Interactions between inmates, whether in common spaces such as playgrounds, recreation areas, common rooms or the visiting room, offer valuable insight into the social dynamics within the institution. These observations allow to: - Identify hierarchical or abusive relationships: Some inmates, particularly those who exercise influence or power over others, may engage in practices of domination, coercion or intimidation. Identifying these interactions allows authorities to take steps to protect vulnerable inmates. - Identify unusual behavior: Sometimes interactions can signal illicit activity, such as drug dealing, planning an escape or assault on another inmate or a staff member. Careful observation of physical and verbal interactions can reveal suspicious behavior requiring further investigation. © CSC-SCC Page 13 of 38 Protected B  INMATES’ MOVEMENTS, IDS AND PASSES CTP PARTICIPANT MANUAL - NOVEMBER 2024 3. Discreet and non-intrusive monitoring It is important that general observation be carried out discreetly to avoid creating an atmosphere of excessive distrust or tension among inmates. Overly intrusive monitoring can exacerbate frustrations and lead to negative reactions: - We must find the balance between security and respect for inmates: Officers must find a balance between rigorous observation to ensure security and respect for the privacy of inmates within the limits of what is authorized in an institutional environment. - Use surveillance technology: Security cameras play a key role in general observation, particularly in sectors where physical surveillance is not possible at all times. These devices must be used in addition to direct observations to guarantee effective monitoring without being omnipresent. 4. Observation related to mental health General observation of inmates is also essential to identify signs of psychological or psychiatric disorders. Many inmates suffer from mental health problems, often exacerbated by the prison environment: - Identification of mental health needs: Careful observation can identify changes in behavior that may indicate a deterioration in an inmate's mental state, such as agitation, paranoia or social withdrawal. These warning signals allow rapid intervention by mental health professionals to be initiated. - Crisis prevention: Certain risky behaviors, such as self-harm or suicide attempts, can be avoided if the warning signs are identified in time through vigilant observation and regular interaction with the inmate. 5. Improved relations between staff and inmates Observing interactions between inmates and staff is just as important as observing relationships between inmates. It allows for: - Establish a relationship of trust: CO-PWs who regularly observe inmates, while interacting in a respectful and fair manner, can foster a climate of trust and cooperation. A proactive approach based on listening and observing encourages inmates to self-report potential problems, which helps improve overall security. - Monitor respect for rights: By monitoring these interactions, authorities can ensure that officers respect the rights of inmates and avoid any form of abuse or inhumane treatment. This is essential to maintaining a safe and secure environment. © CSC-SCC Page 14 of 38 Protected B  INMATES’ MOVEMENTS, IDS AND PASSES CTP PARTICIPANT MANUAL - NOVEMBER 2024 6. Prevention of violent incidents One of the main objectives of the general observation is the prevention of violence, both between inmates and towards staff. For this, constant vigilance is essential: - Detection of prohibited objects: Interactions between inmates can sometimes include the exchange of illicit objects (weapons, drugs). Careful monitoring makes it possible to spot these suspicious exchanges and act accordingly. - Management of latent conflicts: Unresolved tensions between inmates can quickly degenerate into physical violence. Observing the first signs of conflict allows authorities to take preventative measures, such as mediation or the transfer of inmates involved. 7. Intervention and adjustment of protocols General observation of inmates falls under dynamic security. It requires a capacity for rapid intervention and the adjustment of interventions if problematic behaviors are identified. This includes in particular: - Modification of supervision: If certain inmates are identified as presenting a high risk due to their observed behavior (tension, aggression, depression), they may be met by their case management team, and depending on the situation, interventions appropriate will be put in place. - Adaptation of engagement and intervention strategies: The information obtained through observation can lead officers and/or the case management team to review certain rules, for example the frequency with which the Parole Officer or the psychologist will meet the inmate, the way in which inmate movements are organized, common activities, cell placement in a housing unit, etc. Finally, general observation of inmates and their interactions is an essential component of modern institutional management. It makes it possible to maintain security, anticipate incidents, meet the individual needs of inmates and promote a more stable and humane environment. By integrating these observations into an interdisciplinary framework, involving Correctional Officers/Primary Workers with Parole Officers and mental health professionals, institutions can better protect both inmates and staff while respecting the rights and the dignity of incarcerated people. © CSC-SCC Page 15 of 38 Protected B  INMATES’ MOVEMENTS, IDS AND PASSES CTP PARTICIPANT MANUAL - NOVEMBER 2024 Ongoing communications with other interdisciplinary team members Ongoing communications with other interdisciplinary team members are essential in developing dynamic security judgment to control inmate movements for several reasons: Sharing of critical information: Each member of the team has access to different information depending on their discipline (Psychologist, Parole Officer, Security Intelligence Officer, Correctional Officer, Nurse, Correctional Programs Officer, etc.). Regularly sharing this information provides a holistic view of the mental, physical and behavioral state of inmates, facilitating informed security decision-making. Coordinating actions: Controlling the movement of inmates requires perfect coordination between the different sectors. Smooth communication ensures that all team members are informed of immediate decisions or changes, reducing the risk of incidents or security breaches. Rapid response to changing situations: Inmate behaviors can change quickly, requiring constant adaptation of security measures. Continuous exchanges make it possible to react in real time to new information and make appropriate decisions to maintain a secure environment. Multidimensional approach to risks: Each discipline brings a unique perspective to assess the risks associated with inmate movements. Teamwork based on constant exchanges makes it possible to integrate different angles of analysis (psychological, behavioral, medical, etc.), which enriches the dynamic security judgment. Creation of a culture of collective safety: By promoting constant exchanges, we develop a culture where safety becomes the shared responsibility of everyone, which makes it possible to better anticipate and manage risky situations. In short, interdisciplinary communication is crucial to guarantee proactive and safe management of inmate movements, thanks to better anticipation of risks and collective decision-making. © CSC-SCC Page 16 of 38 Protected B  INMATES’ MOVEMENTS, IDS AND PASSES CTP PARTICIPANT MANUAL - NOVEMBER 2024 IDENTITY CARDS Identification cards are used to: Determine the real identity of a person. Determine who to allow access to an institution. Determine the security zones within the institution to which a person has access, alone or escorted. Authorizing or refusing a person to leave the institution. As a front-line officer, you will frequently have to check identification cards to determine whether you should give someone access to the facility or allow them to leave. Within the institution, identification cards will allow you to control the movement of inmates, employees and official visitors. There are several types of identity cards, as shown in the table below. After studying this table, you should be able to determine the type of identification cards associated with the different categories of people inside the institution and to recognize this type of card at sight. As you read the " Additional Information " section, think about how this information can help you determine whether or not the ID card in front of you is genuine. © CSC-SCC Page 17 of 38 Protected B  INMATES’ MOVEMENTS, IDS AND PASSES CTP PARTICIPANT MANUAL - NOVEMBER 2024 Types of ID cards Type of ID cards Background Example CSC Employee Red Identification Card ADDITIONAL INFORMATION CD 563 - Identification Cards (1987-01-01) specifies that employees shall carry their identification card on their person at all times while on duty. The standing orders of most institutions specify that employees must wear their identification card conspicuously at work. The Commissioner, as per CD 566-1 - Control of Entry to and Exit from Institutions (2015-07-02), requires that all staff, visitors and inmates have appropriate identification and are authorized to enter and exit the institution. * An appropriate identification is a picture identification from a recognized official agency. The mere existence/presentation of a CSC badge and/or approved ID card does not automatically guarantee provision of access to a site, facility, area or office. Local access control procedures will prevail. (GL 563-1, s. 28) Employees of another institution must present an official employee identification card and sign the institution’s entry and exit register. Photographs must be in colour and show the full face, head and shoulders. The photograph shall be sized to occupy as much of the frame as possible. Employees must wear the uniform they have been issued with. For employees who are issued a CSC badge, the individual's ID card will have a unique number corresponding to their badge number. Procedures for staff entering and exiting the institution may vary from institution to institution and region to region. Learn which one of the following options is approved within your institution: ▪ Display official staff ID and sign in and out. ▪ Display official staff ID to enter or exit the institution. ▪ Swipe the issued proximity card in the electronic card reader when entering or exiting (official staff ID must still be displayed.) In institutions where staff swipe a proximity card, their picture will appear on a computer monitor thus allowing the principle entrance officer to verify the identification of the individual. © CSC-SCC Page 18 of 38 Protected B  INMATES’ MOVEMENTS, IDS AND PASSES CTP PARTICIPANT MANUAL - NOVEMBER 2024 Type of ID Background Example cards Identity card for Yellow volunteer escorts (individuals acting as citizen escorts) ADDITIONAL INFORMATION Identification cards for approved citizen escorts shall be held at the institution. These cards shall be issued each time an escort is conducted. This card remains at the institution and is given to the person who acts as an escort when the time comes. The card has an expiry date set by the warden. The card is held back after the person's association with the institution ends. Inmate identity White RECTO BACK card ADDITIONAL INFORMATION A photo identification card is issued to each inmate. Inmates must carry their photo identification card at all times. Inmates must be able to show their official identification card upon request. When an inmate is on an escorted temporary absence, the escorting officer will carry the inmate identification card. In many institutions, when an inmate enters a controlled area, such as the case management area, the visits and correspondence area, or the hospital, the inmate must leave their ID card at the screening checkpoint. In an emergency, it is easier to accurately determine which inmates are in a specific location. © CSC-SCC Page 19 of 38 Protected B  INMATES’ MOVEMENTS, IDS AND PASSES CTP PARTICIPANT MANUAL - NOVEMBER 2024 Type of ID Background Example cards Visitor's ID card Yellow card (unescorted) with white border and large black "V" in the center of the card ADDITIONAL INFORMATION The colour of the visitor identification card must indicate whether or not the visitor is to be escorted (CD 566-1). A yellow visitor ID card indicates that the visitor does not need to be escorted into the facility. Example: a security-cleared contractor who does not have an institution-specific identification card or a staff member from another institution who is temporarily working at a different institution. Consult your institution's standing orders to determine what type of person can be issued this type of visitor identification card. If in doubt, check with your manager. Type of ID Background Example cards Visitor ID card Red card with (with escort) white border and large white "V" in the center of the card ADDITIONAL INFORMATION A red visitor ID card indicates that the visitor must be escorted into the facility. Consult your institution's standing orders to determine what type of visitor identification card can be issued to. If in doubt, check with your manager. Officers must respond to any observation of a visitor wearing a visitor identification card of that colour, who is not escorted by a staff member. It is all the more necessary to check this visitor if they enter or leave a place that is not normally accessible to visitors. The officer should consider this situation abnormal and act on it or ask another officer to follow up on it, if they are unable to leave their post. © CSC-SCC Page 20 of 38 Protected B  INMATES’ MOVEMENTS, IDS AND PASSES CTP PARTICIPANT MANUAL - NOVEMBER 2024 INMATE PASS A pass (or authorized movement) is used to regulate and control the movement of inmates within the institution. Some of its main functions include: Security : It ensures that only authorized inmates can move through certain areas, which helps to maintain the security of the institution. Access Control : The pass helps track who is entering and exiting which area, which is essential for managing the movement of inmates. Organization : Facilitates the management of day-to-day activities, such as visits, medical care, case management or programs. Preventing Incidents: By limiting unauthorized movements, the pass helps reduce the risk of escape or other unwanted incidents. In short, it is an essential tool for maintaining order and security in the institution. There are several types of passes. Make sure you understand the function and appearance of each pass. INMATE GATE PASS REGISTER It is a record that shows the pre-authorized and planned movements of inmates to a specific location, for a given day or period. It can also be referred to by mentioning the "List of authorized movements". Many appointments requiring inmate movement during a working day are scheduled in advance (usually the working day before.) For example, a parole officer wishing to interview an inmate or a doctor scheduling an appointment with a specific inmate would submit the inmate’s name to the security department along with the scheduled date and time of the appointment. The security department (usually the Operational desk) would compile all scheduled appointments and publish them on the Inmate Pass Register (pick-up list). The look or format of the list may differ from one institution to another, but an official form exists. However, regardless of the presentation, the following information is generally included in the list: Pass/permit number Whether the inmate is escorted or not Date and time of departure Officer who allows the inmate to move Inmate Name and FPS Officer who greets the inmate at the Destination and reason for the destination movement Return date and time © CSC-SCC Page 21 of 38 Protected B  INMATES’ MOVEMENTS, IDS AND PASSES CTP PARTICIPANT MANUAL - NOVEMBER 2024 Passes may be issued directly to the inmate in paper form, commonly referred to as a "pass," or simply verbally announced to the inmate. They are informed that, for example, they must go to the health care centre for a dentist appointment at 10:00 this morning. A few minutes before the scheduled appointment time, the inmate notifies their supervisor at the shop or program’s officer, depending on the inmate's location, that they must attend an appointment. In several institutions, all workplaces and teachers or officers responsible for inmates during the day will have access to the Inmate Pass Register either in paper or electronic form. The inmate will not necessarily have to show a paper pass since each key checkpoint has the register. At each checkpoint, the officer in charge verifies that the inmate's name is on the pick- up list and that the movement has been authorized. At the security checkpoint monitoring access to the appointment area, the officer in charge must check the list of authorized movements to ensure that the inmate has an appointment scheduled; the officer must verify the inmate's identity (using the inmate's identification card, if required); The officer must then direct the inmate to the scheduled appointment location or to a waiting area. © CSC-SCC Page 22 of 38 Protected B  INMATES’ MOVEMENTS, IDS AND PASSES CTP PARTICIPANT MANUAL - NOVEMBER 2024 PASSES NOT SCHEDULED IN ADVANCE Sometimes, for one reason or another (an emergency to meet with the inmate, the person who is scheduled to meet the inmate forgot to inform the security service the day before, or any other reason), a pass may need to be issued on the same day of the movement. In these circumstances, it is possible that a paper pass will be given to the inmate to control this unscheduled movement. These passes are given to the inmate by a staff member. Before issuing such a pass, it must be ensured that it is a real and genuine asset, and not a request from the inmate him/herself. Let's show an example to help you better understand how unscheduled passes work: A Parole Officer (PO) has important news to share with an inmate about the illness of a close family member. She has just learned that the inmate’s granddaughter has had a serious accident, and she wants to meet him to discuss with him what to do next. The PO will first contact the Correctional Manager Operations to inform them of the situation. The PO will then be able to contact the inmate's workplace supervisor to inform them that it would be appreciated if an unscheduled pass was issued to the inmate as she needs to talk. From that point on, the PO must contact all persons who are affected by this movement, including the checkpoints where the inmate will be required to report to the PO office. Since the trip is unscheduled, it will not be recorded in the Inmate Pass Register prepared the day before. It is therefore essential that all those involved in having a role to play be informed of this move, otherwise the inmate will be refused access to certain places. The person in charge of the inmate at the time the unscheduled movement is to take place (workshop supervisor, teacher, correctional programs officer, etc.) gives the pass to the inmate advising that they must go to the destination indicated on the pass. Just before the scheduled time, the inmate must be granted permission to leave the workplace and proceed to the location indicated on the pass. Normally, the shop supervisor or programs officer will call the nearest security checkpoint or checkpoint between the inmate's place of work and the area indicated on the pass and notify the correctional officer of the inmate's arrival. This allows the inmate to move from their place of work or program or accommodation to the location indicated on the pass at the scheduled time. © CSC-SCC Page 23 of 38 Protected B  INMATES’ MOVEMENTS, IDS AND PASSES CTP PARTICIPANT MANUAL - NOVEMBER 2024 PERMANENT PASS Some inmates may have to go unannounced to certain places in the institution, without such movements being planned in advance, because they have to meet other inmates or administrative employees. This is often the case for inmates who are members of the Inmate Committee and inmates who are in charge of complaints and grievances. In fact, it is the nature of their employment within the institution that requires them to move to various locations within the institution. Rather than writing many unscheduled passes, the institution may choose to issue these inmates a permanent pass. In addition to the normal data and photo on an inmate identification card, this pass also indicates that the inmate is a member of an Inmate Committee or that they are acting as a Complaints and Grievances Clerk. This pass is a permanent unscheduled pass. Officers must still verify that the inmate has a legitimate reason for movement, and security zone guidelines must be followed. TIPS FOR CHECKING ON AN INMATE'S PASS During a normal working day, inmates' movements are restricted. Inmate "major movements" occur during short, scheduled periods of time during which inmates move from their housing units to their various work and program assignments. Inmates do not need passes during these periods of major movements. Between these periods, in order to go from one place to another, an inmate requires a scheduled or an unscheduled pass or must be escorted. Every day, a number of inmates may try to circumvent the control of their movements. Some attempt to leave their workplace or program without a pass. Others will use the following techniques to obtain a pass or to modify an existing pass: They will manipulate the work or program supervisor and ask them to issue them an unscheduled pass. They will be in possession of a blank inmate pass and will fill it by themselves, indicating what they want. They may have kept an old pass and change the date and time. They will use another inmate's pass. © CSC-SCC Page 24 of 38 Protected B  INMATES’ MOVEMENTS, IDS AND PASSES CTP PARTICIPANT MANUAL - NOVEMBER 2024 Experienced officers have compiled the following list of tips for checking an inmate's pass. These tips will help you control unauthorized movement of inmates and contribute to the safety of the institution, staff, inmates, visitors and the public. If you do not recognize the inmate who presents you with a pass, ask them to show their identification card. Check the information on the inmate's pass (inmate's name, FPS number, cell location, date, place of work, destination, appointment time, time the inmate left their program or work location, and name of the staff member who authorized the move). Some inmates will quickly show the pass and get into a position to be frisked searched. The inmate may try to trick you into focusing on the search rather than the fake pass. Some inmates will show you the pass so you can read most of the details. If the inmate attempts to use an old pass, the inmate may hold the pass to cover the information with their thumb. When checking the pass, take it in your hands so you can read all the details. Some inmates will try to chat with you to distract you while you examine the pass. Stay focused. When you check the details of an inmate’s pass, check that the date, name or time on the pass has not been changed. When an inmate presents you with an unscheduled pass and their work or program supervisor has not reported the inmate's passage through your security checkpoint, call the supervisor to confirm the authenticity of the pass. Compare the time the inmate arrives at your checkpoint with the time they left their work or program location. If the gap is much greater than the time it would normally take to travel the distance, it is likely that the inmate made one or more unauthorized stops on the way to your checkpoint. Ask them to explain why they are late. Check that the ID card has not been changed. Some inmates cut the protective plastic so that they can modify the pass. The back of a permanent pass specifies the places to which the holder of the pass can access. If in doubt, consult the institution’s standing orders. © CSC-SCC Page 25 of 38 Protected B  INMATES’ MOVEMENTS, IDS AND PASSES CTP PARTICIPANT MANUAL - NOVEMBER 2024 SECURITY ZONES During Stage 1 of CTP, in the module entitled "Policy on Government Security," you learned that this policy obliges all government institutions to examine the physical layout of their facilities and divide them into a progressively restrictive set of areas called security zones. The idea is that neither the public nor inmates will be able to go unnoticed and unchallenged to our most sensitive assets. This sounds complicated but is a rather simple, formalized approach to apply common sense to the use and layout of the working environment. In our environment we have been using these principles long before the policy was formulated. The description of the security zones presented below may be a little different from what is found in Stage 1. You will be provided with more information and examples related to the topic of inmate movement, identification cards and passes. © CSC-SCC Page 26 of 38 Protected B  INMATES’ MOVEMENTS, IDS AND PASSES CTP PARTICIPANT MANUAL - NOVEMBER 2024 BACKGROUND INFORMATION CONTAINED IN EXAMPLES RELATED TO INMATE’S THE "POLICY ON GOVERNMENT SECURITY" CTP MOVEMENTS, ID CARDS AND PASSES STAGE 1 MODULE Public Access Zones These are areas to which the public has - Visitor parking. unrestricted access, such as parking lots, - Accommodation and recreation areas may be hallways and elevators in office buildings such as considered areas accessible to inmates (although National and Regional Headquarters offices and they have more restrictions on when inmates Parole Offices. have access to them). - Most corridors in our institutions are No designated or classified information should considered inmate access areas and are treated be kept or stored in these areas. as public access areas. Reception Zones This is where the public meets us. These areas - Security checkpoints where inmates report should be designed to assure that nobody before going to an interview, treatment, wanders accidentally or deliberately into appointment, etc. unauthorized areas. - Waiting rooms and reception offices. Designated information may be used in this area, - To access these areas, the inmate's name must but must be limited to the "Protected A" appear on the Inmate Pass Register or the category. inmate must have an unscheduled pass or be escorted. Operation Zones This is where we do our work. Designated - Interview Offices information and assets may be used in this zone, - Treatment rooms in the care center but must be kept under our control at all times. - Housing Unit Offices - Employee Offices Protected information can be stored here, in - Inmates are only allowed access to this area if approved security containers for limited periods. they are under the direct supervision of a staff member or if they have a legitimate pass to enter The public only has access to these areas if these areas (at this point, they must be under the escorted. supervision of a staff member who works in this area). © CSC-SCC Page 27 of 38 Protected B  INMATES’ MOVEMENTS, IDS AND PASSES CTP PARTICIPANT MANUAL - NOVEMBER 2024 Security Zones These are areas where public access is extremely - Central Records Register restricted. These areas are always locked when - Storage rooms for sensitive electronic they are unoccupied and are in guarded equipment such as computers and the telephone buildings. Access is limited to authorized staff. room. - Inmates assigned to cleaning and other Offices of some senior officials can also be unauthorized persons may only work under designated as security zones. Classified material direct supervision may be used here and stored in the approved - Employee/manager offices security containers. - Executive offices - Access to these zones by inmates is prohibited or extremely limited and they must be under the direct supervision of and escorted by an authorized staff member. High Security Zones An area where the public and inmates never - Armoury have access. - All armed posts - Main Control & Communication Post (MCCP) These areas are always locked, monitored, and - Storage area where all safety equipment is under the direct supervision of authorized located (chemical and inflammatory agents, personnel. impact munitions, etc.) - Unarmed internal control posts Only authorized employees have access to some - Security Intelligence Officer Office (vault where of these areas. exhibits are deposited) © CSC-SCC Page 28 of 38 Protected B  INMATES’ MOVEMENTS, IDS AND PASSES CTP PARTICIPANT MANUAL - NOVEMBER 2024 ANALYSIS AND REFLECTION Based on what you've learned from your reading, what would you do in the following situations? Situation 1 A person, whom you do not recognize, arrives at the institution. She does not have her identity card; she says she forgot it in her purse at home. She alleges that she is a Parole Officer at the institution. She has no other identification on her. What should you do? Situation 2 You work in an internal control post. You see a man, dressed in civilian clothes, carrying an identity card with a capital V on a red background. He leaves the office of a Parole Officer. This person seems to be alone. No staff member seems to escort the visitor. The latter walks towards your checkpoint. What should you do? Situation 3 An inmate show up at your control post. They give you an unscheduled pass authorizing them to go from their place of work to their housing unit. The date on the pass is the date of the day before. The inmate's work supervisor did not call you to inform you of this move. What should you do? Situation 4 You know that a group of contractors has been hired to do maintenance on a door that leads to an area under construction. You also know that this group must be supervised at all times by an escorting officer. The contractors all have an identity card with a large V on a red background. You walk by them and notice that there is no escorting officer supervising their work. What should you do? © CSC-SCC Page 29 of 38 Protected B  INMATES’ MOVEMENTS, IDS AND PASSES CTP PARTICIPANT MANUAL - NOVEMBER 2024 ANNEXES A. Inmate Pass B. Inmate Gate Pass Register C. Main Control Post - Diagram D. Post Orders - Main Post © CSC-SCC Page 30 of 38 Protected B  INMATES’ MOVEMENTS, IDS AND PASSES CTP PARTICIPANT MANUAL - NOVEMBER 2024 ANNEX A ANNEX B © CSC-SCC Page 31 of 38 Protected B  INMATES’ MOVEMENTS, IDS AND PASSES CTP PARTICIPANT MANUAL - NOVEMBER 2024 ANNEX C MAIN CONTROL POST Main ontrol Officers on the oor Post Officer in the ontrol Post ector oordinator chool and orrectional orridor leading Programs to the S and ector accommodation pavilions © CSC-SCC Page 32 of 38 Protected B ANNEX D - MAIN CONTROL POST ORDERS © CSC-SCC Page 33 of 38 Protected B © CSC-SCC Page 34 of 38 Protected B © CSC-SCC Page 35 of 38 Protected B © CSC-SCC Page 36 of 38 Protected B © CSC-SCC Page 37 of 38 Protected B © CSC-SCC Page 38 of 38 Protected B