Manatee County Sheriff's Office Operations Manual 6912 PDF

OPERATIONS MANUAL 6912 TABLE OF CONTENTS 1.0 PURPOSE....................................................................................................................... 2 2.0 GENERAL ADMINISTRATION....................................................................................... 3 3.0 PHYSICAL PLANT.......................................................................................................... 8 4.0 ADMINISTRATIVE AND STAFF AREAS........................................................................ 9 5.0 INMATE HOUSING....................................................................................................... 10 6.0 DORM RULES.............................................................................................................. 13 7.0 INSPECTIONS.............................................................................................................. 19 8.0 FEEDING PROCEDURES............................................................................................ 21 9.0 INMATE RECREATION, PROGRAMS, AND SERVICES............................................. 24 10.0 RAZORS AND HAIRCUTS........................................................................................... 26 11.0 LAUNDRY AND LAUNDRY ROOM.............................................................................. 29 12.0 CUSTODY RECORD.................................................................................................... 33 13.0 JAIL LOGS.................................................................................................................... 34 14.0 SPECIAL MANAGEMENT UNITS................................................................................. 38 15.0 SPECIAL MANAGEMENT MEAL FOR UNACCEPTABLE BEHAVIOR........................ 52 16.0 INMATE MOVEMENT PROCEDURES......................................................................... 53 17.0 COURT APPEARANCES AND INJUNCTIONS............................................................ 56 18.0 HUNGER STRIKES...................................................................................................... 60 19.0 DEATHS IN JAILS......................................................................................................... 61 20.0 HOSPITAL DUTY.......................................................................................................... 63 21.0 INMATE GRIEVANCES................................................................................................ 68 22.0 INMATE CONDUCT AND THE DISCIPLINARY PROCESS.......................................... 71 23.0 INMATES VOTING BY MAIL........................................................................................ 87 24.0 SEXUAL ASSAULTS.................................................................................................... 88 25.0 SUICIDE RISK INMATES............................................................................................. 89 26.0 YOUTHFUL OFFENDERS............................................................................................ 91 27.0 CRIMINAL CHARGES EVIDENCE/CONTRABAND PROCEDURE............................. 94 28.0 INMATE HYGIENE........................................................................................................ 95 29.0 MEDICAL TRANSPORTS............................................................................................. 97 30.0 INMATE COUNTS......................................................................................................... 98 31.0 MAIL DELIVERY........................................................................................................... 99 32.0 STRIP SEARCHES, INVASIVE BODY SEARCHES, AND BODY CAVITY SEARCHES OF INMATES.............................................................................................................. 100 33.0 CONTRABAND........................................................................................................... 102 34.0 HOUSING SANITATION............................................................................................. 104 35.0 ENVIRONMENTAL CONDITIONS.............................................................................. 106 36.0 FACILITY SECURITY................................................................................................. 108 37.0 PREGNANT INMATES................................................................................................ 134 OPERATIONS MANUAL 6912 1 EFFECTIVE: 01/01/2024 MANATEE COUNTY SHERIFF’S OFFICE CORRECTIONS BUREAU OPERATIONS MANUAL 6912 This Manual rescinds the previously issued manual, dated August 14, 2023, and any addenda or revisions dealing with these issues. Effective Date: January 01, 2024 1.0 PURPOSE 1.1 The Corrections Bureau has established this manual to provide uniform procedures to carry out the daily operations of the Central Jail and the Annex with regard to rules, due process, and inmate care requirements. 1.2 This manual shall include, but is not limited to, information on dorm rules, inspections, feeding procedures, inmate recreation, razors, laundry, custody records, event logs, Special Management inmates, inmate movement, court appearances, hunger strikes, deaths in jails, visitation, hospital duty, inmate grievances, Work Release/Road Gang, evidence and contraband, inmate hygiene, medical transports, and disciplinary boards. 1.3 Protection from Harm - Corrections staff shall seek to protect inmates from personal abuse, personal injury, disease, property damage and harassment, and shall never use corporal punishment. Physical force shall be used only as a last resort when it reasonably appears that other alternatives are not feasible. When the use of force is justified, only that amount and type of force reasonably necessary to maintain or restore order and security shall be employed. 1.3.1 When appropriate, Special Management Units shall be used to protect inmates from themselves or other inmates. OPERATIONS MANUAL 6912 2 EFFECTIVE: 01/01/2024 2.0 GENERAL ADMINISTRATION 2.1 Authority - Pursuant to Section 951.061 of the Florida State Statutes, Manatee County Ordinance 88-14 designates the Sheriff as the county’s Chief Correctional Deputy and gives him the authority to appoint such deputies. The ordinance states the Sheriff, or his designee, shall enforce all existing state laws and administrative rules of the Department of Corrections. 2.2 Organization - The Corrections Bureau is managed by a single Facility Administrator, henceforth referred to as the Chief Deputy, to whom all Corrections Bureau personnel and units are responsible. The Assistant Facility Administrators, who report directly to the Chief Deputy, shall be henceforth referred to as the Corrections Bureau Chief. The Division Commanders report directly to the designated Corrections Bureau Chief. 2.3 Mission Statement - The MCSO Corrections Bureau is charged by the Sheriff with providing the care, custody, and control of inmates and arrestees. To safeguard the community, and afford it peace of mind, the Corrections Bureau shall recognize its primary duty as one of keeping its facilities secure. To protect the lives, health, and well-being of staff, visitors, and inmates, the Corrections Bureau shall operate its facilities in a safe, orderly, and humane manner. The Corrections Bureau shall comply with all applicable federal, state, and local laws and regulations as well as American Correctional Association’s and Florida Corrections Accreditation Commission, Inc.’s standards, and shall follow agency policy as established by the Sheriff and described in the General Orders, and shall comply with all contractual requirements. All Corrections Bureau personnel shall be professionally trained and shall demonstrate a thorough understanding of agency policy and procedures. 2.3.1 The Manatee County Sheriff’s Office shall not hire, or promote anyone who may have contact with inmates, and shall not enlist the services of any contractor who may have contact with inmates, who: (a)(1) Has engaged in sexual abuse in a prison, jail, lockup, community confinement facility, juvenile facility, or other institution (as defined in 42 U.S.C. 1997); (a)(2) Has been convicted of engaging, or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse; or (a)(3) Has been civilly or administratively adjudicated to have engaged in the activity described in paragraph (a) (2) above. (b) The agency shall consider any incidents of sexual harassment in determining whether to hire or promote anyone, or to enlist the services of any contractor, who may have contact with inmates. (c) Before hiring new employees who may have contact with inmates, the agency shall: (1) Perform a criminal background records check; and (2) consistent with Federal, State, and local law, makes its best efforts to contact all prior institutional employers for information on substantiated allegations of sexual abuse, or any resignation during a pending investigation of an allegation of sexual abuse. OPERATIONS MANUAL 6912 3 EFFECTIVE: 01/01/2024 (d) The agency shall also perform a criminal background records check before enlisting the services of any contractor who may have contact with inmates. (e) The agency shall either conduct criminal background records checks at least every five years of current employees and contractors who may have contact with inmates or have in place a system for otherwise capturing such information for current employees. (f) The agency shall ask all applicants and employees who may have contact with inmates directly about previous misconduct described in paragraph (a)(1) - (a)(3) of this section above in written applications, or interviews for hiring or promotions, and in any interviews or written self-evaluations conducted as part of reviews of current employees. The agency shall also impose upon employees a continuing affirmative duty to disclose any such misconduct. (g) Material omissions regarding such misconduct, or the provision of materially false information, shall be grounds for termination. (h) Unless prohibited by law, the agency shall provide information on substantiated allegations of sexual abuse, or sexual harassment involving a former employee upon receiving a request from an institutional employer for whom such employee has applied to work. Corrections Bureau personnel shall manage and supervise inmates in an evenhanded and courteous manner, protect all inmate rights, and contribute to a correctional environment which will keep inmates involved in activities designed to improve their attitude and character. The Corrections Bureau shall provide inmates with a clean and orderly living area, nutritious meals, medical, and mental health care, religious programs, education and work opportunities, and a range of other social services and programs based on inmates’ needs. The Corrections Bureau has a zero tolerance for sexual abuse/assaults against inmates in all facilities. The Corrections Bureau does not allow any discriminatory practices in its facilities. Recognizing that the importance of correspondence is greatly magnified in a jail setting, staff shall encourage inmate mail, telephone use, and visitation in a consistent and courteous manner. Corrections Bureau personnel shall classify inmates to the most appropriate level of custody, and house them accordingly. Staff shall use the inmate disciplinary process in an equitable, firm, and prompt manner to ensure that inmates do not disrupt the safe and orderly operations of the facilities. Command-level personnel in the Corrections Bureau, under the direction of the Bureau Chief, shall set a tone of respect, professionalism, and the highest code of ethics for all Corrections Bureau personnel, and shall engage in long-range planning and goal formulation as well as oversee the day-to-day operations of each facility. Corrections Bureau personnel shall treat all visitors with politeness and respect while ensuring that they observe the rules in each facility. In addition, senior staff members shall encourage and solicit the participation of Corrections Bureau personnel at every level in the formulation of policies, procedures, and programs. The Corrections Bureau shall seek to maximize value while minimizing costs, and shall use standard accounting procedures to monitor all fiscal operations. OPERATIONS MANUAL 6912 4 EFFECTIVE: 01/01/2024 2.3.2 The facility/agency shall demonstrate it has examined, and where appropriate and feasible, implemented strategies that promote recycling, energy and water conservation, pollution reduction, and/or utilization of renewable energy alternatives. 2.3.3 To ensure compliance with the provisions of the Dignity for Incarcerated Women Act, each shift shall have a designated female Officer-in-Charge (OIC), who will exercise supervisory duties reserved by law for a female correctional facility employee when neither a female Shift Sergeant nor a female Shift Lieutenant is available. F.S.S. 944.242. 2.4 Policy and Procedures 2.4.1 The Commanders of each division shall submit monthly reports to the Corrections Bureau Chief on their operations, significant incidents at their facilities, and recommendations for changes in policies, procedures, and programs. In addition, the Bureau Chief shall hold monthly meetings with senior staff to discuss operations, and possible policy and procedural changes. 2.4.2 Related community agencies with which the Corrections Bureau has contact shall participate in policy development, coordinated planning, and interagency consultation through the Public Safety Coordinating Counsel mandated by F.S.S. 951.26. 2.5 2.5.1 2.6 2.6.1 2.7 Qualifications - Qualifications for the position of Facility Administrator shall include, at a minimum, the following: a bachelor's degree in an appropriate discipline, five years of related administrative experience, demonstrated administrative ability and leadership; completion of the Basic Correctional Academy, and certification as a Corrections and/or Law Enforcement Deputy as defined by the Criminal Justice Standards and Training Commission. The degree requirement may be satisfied by completion of a career development program that includes work-related experience, training or college credits at a level of achievement equivalent to the bachelor's degree. All personnel are selected, retained, and promoted on the basis of merit and specified qualifications. New employees receive credit for their prior training. Table of Organization - This Manual includes the organizational chart of the Corrections Bureau. Each division is headed by a Commander. Each section is headed by a Lieutenant/Director, and each unit is headed by a Sergeant/Manager. The Corrections Bureau organizational chart shall be reviewed at least annually and updated as needed. The latest revision of the organizational chart is in Power DMS under G.O. 1001. Relationships with Outside Agencies - The Corrections Bureau Division Commanders, under the guidance of the Bureau Chief, shall review annually the roles and functions of outside agencies and individuals who provide services to the Corrections Bureau. The Corrections Bureau uses outside agencies and individuals for a range of services, such as: 2.7.1 Substance abuse counseling and treatment programs; 2.7.2 General education and literacy programs; 2.7.3 Specialized education programs; OPERATIONS MANUAL 6912 5 EFFECTIVE: 01/01/2024 2.7.4 Religious programs; 2.7.5 Legal assistance for inmates; and, 2.7.6 The supervised release program is run by the County Probation Department for inmates who have been released from custody. 2.8 Procedure Manuals - The Corrections Bureau's procedures are covered in the MCSO General Orders (GO’s) and the Corrections Manuals, which are accessible to the public according to F.S.S. 119. Each employee in the Corrections Bureau shall have access to all General Orders and Manuals at the time of employment. The facility manuals contain procedures and post orders specific to each facility, which are reviewed annually. Each employee in the Corrections Bureau shall have electronic access to the manual and post order for his/her particular post at the facility where he/she works. 2.8.1 All manuals and revisions shall be acknowledged by electronic receipt by the affected employee when revisions or new manuals are issued. 2.8.2 When appropriate, the Division Commander or designee shall notify inmates of policy and procedural changes prior to implementation. 2.9 Staff Meetings - To coordinate efforts, supervise work, assign responsibility, and delegate authority, the Corrections Bureau Chief shall hold meetings at least once each month with the Commanders of the divisions and any other Corrections Bureau personnel designated by the Bureau Chief or the Commanders. The Bureau Chief shall ensure retention of a written or taped record of each meeting. 2.9.1 Each Division Commander shall meet with supervisory staff on a quarterly basis. There shall be formal documentation that such meetings are held. 2.9.2 Along with the heads of the other bureaus of the MCSO and the Sheriff, the Corrections Bureau Chief shall serve as a member of the Sheriff's Executive Staff. 2.10 Monitoring and Assessment - Corrections Bureau operations and programs shall be monitored through inspections, and reviews conducted internally by Corrections supervisors and the MCSO Inspections Unit (Professional Compliance Unit). Agency policy on inspections is covered in MCSO GO 3001 [Inspections], and the Operations Manual Section 7.0. 2.11 Reports to the Sheriff - The Corrections Bureau Chief shall submit a written report, through the Chief Deputy to the Sheriff, of major developments or achievements in each division, at least quarterly. This report shall cover, at a minimum: results of line inspections, major incidents, population data, and major problems and plans for solving them. 2.11.1 2.12 Line Inspections shall include an inventory of weapons assigned to staff. Any missing weapon shall immediately be identified, including description, and notification shall be made to the Bureau Chief through the chain of command. Media Access - As stated in MCSO GO 1016 [Public Information and Media Access], the agency recognizes the importance of keeping the public informed of important events and issues that involve MCSO administration and operations. Representatives of the media shall be granted OPERATIONS MANUAL 6912 6 EFFECTIVE: 01/01/2024 access to the Corrections facilities consistent with the need to preserve inmates’ right to privacy and maintain order and security. FCAC 1.06> 2.12.1 The MCSO Public Information Officer shall handle news media requests for the Corrections Bureau and shall be the point of control for information dissemination to the news media and the community. In the absence of the Public Information Officer, the Corrections Bureau shall make senior staff available to respond to inquiries from the news media. 2.12.2 The Corrections Officer-In-Charge shall ask inmates who agree to speak with, or be photographed by, the news media to sign a waiver furnished by the media representative indicating that they have consented to such publicity. Corrections staff shall not be expected to obtain such a waiver if an inmate speaks directly with the news media without the knowledge of Corrections staff. 2.13 Legal Counsel - Whenever Corrections Bureau personnel need to obtain legal assistance in the performance of their duties, the Corrections Bureau Chief shall contact the MCSO General Counsel, who monitors the legal affairs of the agency and acts as the agency liaison with outside counsel. 2.14 Injury Prevention - The facility injury experience for serious inmate injury shall be analyzed annually, problems shall be identified, and corrective actions shall be developed and implemented. 2.14.1 Serious injury is defined as the following: 2.14.1.1 Permanent impairment or loss of body function; 2.14.1.2 Permanent serious disfigurement; 2.14.1.3 Permanent severe mental or permanent severe behavior disturbance or disorder, and; 2.14.1.4 Death as a result of injury. 2.14.2 The Corrections Bureau Chief/designee and/or Commander(s), along with appropriate medical staff, shall annually review any incidents of serious inmate injury and complete an analysis of the data. Analysis will include the identified problem and the corrective action taken, if applicable. 2.14.2.1 The analysis will be documented in writing. OPERATIONS MANUAL 6912 7 EFFECTIVE: 01/01/2024 3.0 PHYSICAL PLANT 3.1 Physical Plant design shall be based on the tenets of flexibility, creativity, and innovation in meeting concerns for safety and quality of life. Design shall facilitate staff observation of, and interaction with, inmates. 3.2 Consultation Regarding New Construction - The Sheriff’s Office shall contact the Public Safety Coordinating Council prior to any remodeling, renovation, or development of new construction plans. All new construction shall comply with FMJS and FCAC standards, and other applicable laws and regulations. 3.2.1 (a) When designing or acquiring any new facility, and in planning any substantial expansion or modification of existing facilities, the agency shall consider the effect of the design, acquisition, expansion, or modification upon the agency’s ability to protect inmates from sexual abuse. (b) When installing or updating a video monitoring system, electronic surveillance system, or other monitoring technology, the agency shall consider how such technology may enhance the agency’s ability to protect inmates from sexual abuse. 3.3 Staff-Inmate Interaction - Physical plant design for all new construction, renovation, or additions shall facilitate continuous personal contact and interaction between staff and inmates in housing units. 3.3.1 Because constant interaction enhances interpersonal relationships and staff awareness of conditions in each housing unit, staff shall maintain frequent contact with inmates in all existing housing units, provided such contact is in compliance with the provisions of the Dignity for Incarcerated Women Act. 3.3.2 Physical plant design for new construction or additions shall allow for separate housing for male and female inmates, appropriate and sufficient housing for inmates at all classification levels, and appropriate and sufficient housing for special management inmates. In addition, physical plant design shall allow for juveniles, when housed in any Corrections Bureau facility under the provisions of Florida Law, to be separated from adult inmates by sight and normal sound. 3.4 Unit Size - Any renovation, addition, or new plans shall be constructed to facilitate continuous staff observation, excluding electronic surveillance of all housing areas, dayrooms, and recreations spaces. 3.5 Rated Capacity - The number of inmates in each facility shall not exceed rated bed capacity authorized by the FMJS and/or court mandates. Rated capacity after any additions, renovations, or new construction shall be determined by the Corrections Bureau Chief, based on FMJS 4.6. 3.6 Location - Each facility shall be geographically accessible to criminal justice agencies, community agencies, and inmates’ lawyers, families, and friends. OPERATIONS MANUAL 6912 8 EFFECTIVE: 01/01/2024 4.0 ADMINISTRATIVE AND STAFF AREAS 4.1 This section seeks to ensure that all levels of staff within the Corrections Bureau are provided with adequate space to carry out their responsibilities safely and effectively. 4.2 Administrative Areas - Each facility shall have adequate space for administrative, security, professional, and clerical staff. This space shall include: 4.2.1 Conference rooms; 4.2.2 Storage room for records, including: Classification, Booking, Medical, Programs, Incident Reports, Intake and Release, Property Receipt, and Accreditation; 4.2.3 A public lobby for visitors; and, 4.2.4 Toilet facilities for the public. 4.3 Staff Areas - Each facility shall have adequate space for staff needs in locations that are convenient for use. Where appropriate, the women’s staff areas shall be separate from the men’s areas. Required staff areas at each facility shall include: 4.3.1 An area or employee lounge, which offers privacy from inmates and provides space for meals; 4.3.2 A classroom or other space, which may be used for in-house training of staff; 4.3.3 A room that can be used for shift-change briefings and debriefings; and 4.3.4 Toilet facilities and washbasins not used by inmates. 4.3.5 Corrections staff shall have access to exercise equipment, showers, and changing rooms. OPERATIONS MANUAL 6912 9 EFFECTIVE: 01/01/2024 5.0 INMATE HOUSING 5.1 All inmate housing areas shall promote the safety and well-being of inmates and staff, and conform to applicable laws and regulations, including FMJS and FCAC. 5.2 Definitions 5.2.1 5.3 Unencumbered Space: Unencumbered space is usable space not encumbered by furnishings or fixtures. At least one dimension of the space shall be no less than seven (7) feet. In determining unencumbered space for each inmate, all fixtures shall be in normal use position and must provide, at the least, a bed, writing area, storage area, and plumbing fixtures. Procedures 5.3.1 Inmate Sleeping Areas - Single cells in general population provide at least thirty-five (35) square feet of unencumbered space. At least seventy (70) square feet of total floor space is provided when the occupant is confined for more than ten (10) hours per day. 5.3.2 Single occupancy cells/rooms are provided when indicated for the following: 5.3.2.1 Maximum and close custody; 5.3.2.2 Inmates with severe medical disabilities; 5.3.2.3 Inmates suffering from serious mental illness; 5.3.2.4 Sexual predators; 5.3.2.5 Inmates likely to be exploited or victimized by others; 5.3.2.6 Inmates who have other special needs for single-occupancy housing. 5.3.2.7 Inmates confined to single cells (lockdown) for disciplinary reasons should be housed alone. 5.3.3 Inmates not suitable for housing in multiple-occupancy cells are housed in single occupancy cells. 5.4 Furnishings - Each inmate confined to a cell or room shall be provided a sleeping area with a sleeping surface and mattress at least twelve inches (12”) off the floor, a writing surface and proximate area to sit, storage for personal items, including clothes. 5.5 Standards for Group Living - When used for minimum- or medium-security inmates, multiple occupancy rooms shall house two or more inmates. The Classification Unit shall screen inmates for suitability to group living before assigning them to multiple-occupancy rooms. 5.5.1 Multiple-occupancy rooms shall provide at least thirty-five (35) square feet of unencumbered space per occupant. OPERATIONS MANUAL 6912 10 EFFECTIVE: 01/01/2024 5.5.2 Lock down rooms shall provide at least seventy (70) square feet of floor space of which thirty-five (35) square feet is unencumbered for the first occupant, and 25 square feet of unencumbered space for each additional occupant. 5.5.2.1 5.6 These rooms provide living conditions that approximate those of the general inmate population. All exceptions are clearly documented. Dayrooms - Dayrooms shall provide space for a variety of inmate activities, and shall be situated immediately adjacent to inmate sleeping areas. 5.6.1 Dayrooms shall provide at least thirty-five (35) square feet of space per inmate for the maximum number of inmates who use the dayroom at one time; no day room shall encompass less than one hundred (100) square feet of space. These square footage measurements shall not include lavatories, showers, and toilets. 5.6.2 Dayrooms shall provide sufficient seating and writing surfaces for every inmate using them at one time. Dayroom furnishings shall take into consideration the custody level of the inmates using the area, and the range of activities that may occur there. 5.6.3 Each facility shall have at least one multi-purpose room available for inmate activities, such as religious services, educational programs, or visiting. 5.7 Toilets - Inmates shall have access to toilets and hand washing facilities 24-hours a day and shall be able to use toilet facilities without staff assistance when they are confined to their cells or rooms. 5.7.1 Toilets are provided at a minimum ratio of one for every twelve (1:12) inmates in male facilities, and one for every eight (1:8) in female facilities unless national or state building or health codes specify a different ratio. 5.7.2 Urinals may be substituted for up to one-half of the toilets in male facilities. 5.7.3 All housing units with three or more inmates shall have a minimum of two (2) toilets. 5.8 Washbasins - Inmates shall have access to operable washbasins with temperature-controlled hot and cold running water 24-hours per day. 5.8.1 5.9 Each housing unit shall have washbasins at a minimum ratio of one for every twelve inmates (1:12) unless state, local building or health codes specify a different ratio. Showers - Inmates shall have access to operable showers with temperature-controlled hot and cold running water, at a minimum ratio of one shower for every 12 inmates (1:12), unless national or state building or health codes specify a different ratio. 5.9.1 Sufficient bathing facilities are provided in the medical housing unit or infirmary area to allow inmates to bathe daily. 5.9.1.1 At least one (1) bathing facility is configured and equipped to accommodate inmates who have physical impairments, or who need assistance to bathe. OPERATIONS MANUAL 6912 11 EFFECTIVE: 01/01/2024 5.9.2 Water for showers and bathing is thermostatically controlled to temperatures ranging from 100 degrees to 120 degrees Fahrenheit (100º-120ºF) to ensure the safety of inmates and to promote hygienic practices. 5.9.3 Temperature controls in showers shall not preclude use of water at high temperatures, if needed in other areas of the facility such as kitchens. OPERATIONS MANUAL 6912 12 EFFECTIVE: 01/01/2024 6.0 DORM RULES 6.1 The following rules shall apply to inmates housed in the Central Jail and the Annex: 6.1.1 Inmates shall address all personnel by their title/rank, or title/rank followed by last name. 6.1.2 There shall be no loud or excessive noise. 6.1.3 Inmates shall not deface the building, or any County property. 6.1.4 Nothing shall be hung on the walls, windows, sprinkler heads, air vents, light fixtures, exposed pipes, or wire mesh. 6.1.5 Inmates are assigned tubs: one for personals and one for commissary. No extra storage bags, boxes, or containers in cells or dorms. All personal and commissary items shall be kept in the provided storage tub(s). MCSO shall not be responsible for lost/stolen items, including commissary. Inmates housed in General Population shall be allowed the following items: 6.1.5.1 Mattress with built-in pillow and bed linens; 6.1.5.2 Basic clothing items including three (3) each of the following items: undershirts, undershorts, and pairs of socks; 6.1.5.3 Writing materials and two (2) pencils, excluding color pencils (24 pack) ordered on commissary; 6.1.5.4 Two (2) books or one (1) book and one (1) magazine, one newspaper, and a Bible; 6.1.5.5 Reasonable amounts of personal property, as determined by the Corrections Bureau Chief, with even exchange of postcards and photographs: maximum of twenty (20) personal postcards and photographs combined, all legal materials pertaining to a current case, limited commissary items, six (6) stamps weekly, and six (6) postcards weekly, and; 6.1.5.6 Personal hygiene items. 6.1.5.6.1 Hygiene items are issued by Pod Deputies as needed. 6.1.5.6.2 Female inmates shall be provided necessary hygiene items and certain health care products (tampons, moisturizing soap that is not lye-based, and any other health care product the facility deems appropriate) as needed. 6.1.5.6.3 All hygiene and health care products supplied by the Pod Deputies shall be noted on the Jail Log. 6.1.6 Dorm and bunk changes shall be made by Classification except in an emergency (only by a supervisor). The Lieutenant or Shift Sergeant shall ensure that a Reclassification Form [MCSO FM 87-015] is completed for moves not made by Classification. The Reclassification Form may be emailed, or a link sent to the Classification Unit. OPERATIONS MANUAL 6912 13 EFFECTIVE: 01/01/2024 6.1.7 All bedding items shall remain on the assigned bunks except during routine linen exchange. No mattresses with built in pillow, sheets or blankets shall be removed from the bunks, except when laundering, transferring to another dorm or facility, or releasing from custody. Bunks shall be neatly made when not in use. 6.1.8 Each inmate shall be responsible for his/her own housing area to include common dayroom areas. 6.1.9 Telephones in the dorms shall be turned off at 2150 hours, 10 minutes prior to lockdown, and at other times to facilitate the execution of specific tasks. Telephone calls may be limited to twenty (20) minutes. Inmates are provided reasonable access to a telephone at reasonable times. 6.1.9.1 Inmates with hearing and/or speech disabilities and inmates who wish to communicate with parties, who have such disabilities, shall be afforded reasonable access to a Telecommunications Device for the Deaf (TDD), or comparable equipment. Inmates shall be informed of the existence and availability of text telephone(s) (TYY) or Telecommunications Relay Services (TRS) for outside communication. 6.1.9.2 Inmates using TTY (Text Telephone), TRS (Telecommunications Relay Services), or TDD (Telecommunications Device for the Deaf) are allowed a minimum of three (3) times the length of time permitted for voice communications. 6.1.9.3 All inmate telephones located in the housing units are equipped with volume control. 6.1.10 Inmates shall not talk loudly after lights out. 6.1.11 From wake up until lights out, all inmates are required to have on footwear, uniform trousers (or approved personal shorts), and uniform shirt (or approved t-shirt) while in the dorm or day room. Uniform pants and/or approved shirts shall be worn at the waistline. Inmates must be in full uniform to receive commissary or medicine(s), visits, etc. Failure to comply may result in disciplinary action. Underwear (boxer shorts) will not be used in lieu of exercise shorts. 6.1.12 All cell doors shall remain closed. 6.1.13 Inmates are not permitted to run or engage in horseplay in their housing area. 6.1.14 No inmate shall cross the red line (or accented tile area) around the doors or windows without asking permission. Inmates shall not be permitted to congregate at the windows of the dorm entrances or tour doors. There shall be no banging or knocking on the dorm windows or doors. 6.1.15 Inmates shall not sit or lean on railings and shall not sit on the stairways or tabletops. Stairways shall be kept clear when not in use. 6.1.16 Inmates are not permitted in any cells other than their own. OPERATIONS MANUAL 6912 14 EFFECTIVE: 01/01/2024 6.1.17 Only food items purchased from the Commissary may be stored in the cell area. One (1) commissary storage bin will be provided by Commissary, and all commissaries shall fit into one bin only. 6.1.18 Headwear is not allowed to be worn except while on a work assignment requiring it. No markings on T-shirts except the inmate’s name, and/or booking number are permitted. Any items altered and worn as headgear will be considered contraband will be confiscated and possible disciplinary action taken. 6.1.19 Homemade necklaces (i.e., crosses) will not be allowed and will be confiscated. 6.1.20 When a Deputy announces head count; each inmate shall return to his/her cell and be locked down for count. There shall be at least three (3) counts by Corrections Deputies per day. All counts shall be recorded in the JMS computer’s permanent Event Log. All counts shall be lockdown counts. 6.1.20.1 Head counts shall be announced ten (10) minutes before count. 6.1.20.2 Lights shall be turned on during counts. 6.1.20.3 All counts shall be “warm body” counts in which deputies view every inmate. 6.1.20.4 All deputies will use dorm rosters during count to match the inmate’s body with the inmate’s name during count. 6.1.20.5 Dorm rosters will be generated from the first and second counts of the day. 6.1.20.5.1 Counts must be completed by 0400 hours and by 1600 hours for an updated roster to be printed for each oncoming shift. 6.1.20.5.2 No dorm roster will be generated for the lockdown count at 2200 hours. 6.1.20.6 The Control Room Operator and all Deputies working an assigned dorm must maintain a perpetual roster that shows movement in and out of that assigned dorm. 6.1.20.7 All movement must stop thirty (30) minutes before count, at 1530 hours and thirty (30) minutes before shift change, at 1730 hours and 0530 hours. The only exception will be moves to the Medical Unit for suicide observation. 6.1.21 When each area has been verified, a Corrections Deputy from each area shall call the count in to the Shift Sergeant or Lieutenant who has the responsibility of comparing the inmate “warm body” count to the Combined Facility Count Sheet [MCSO FM 16-003]. 6.1.21.1 If there is a discrepancy, the Shift Sergeant shall order an inmate recount by the Corrections Deputy. If the count discrepancy is unresolved after the second count, a neutral Corrections Deputy will conduct the count, and the facility will be placed in lockdown status until an accounting can be made for all inmates. Using the dorm roster to perform count (as stated in 6.1.20.4) should aid the Deputy in identifying the count discrepancy. OPERATIONS MANUAL 6912 15 EFFECTIVE: 01/01/2024 6.1.21.2 After the evening meal, all inmates shall remain locked down until the oncoming shift takes control of the operation. This will give the oncoming shift an opportunity to conduct an informal warm body count. 6.1.22 Privileges shall commence upon a satisfactory inspection by staff after cleanup of the dorm/shift change. 6.1.23 Each inmate shall assume responsibility for his/her own personal hygiene and shall be ready for meals, medication, etc. 6.1.24 ID bracelets shall be worn at all times. Removal, alteration, and/or destruction of the bracelet will result in disciplinary action being taken and revocation of privileges. 6.1.25 Inmates leaving or returning to their dorm shall walk along the right side of the hallway. There shall be no talking in the hallway. There shall be no talking, stopping, looking, or gesturing at other pods/dorms. Violations will result in a Disciplinary Report and disciplinary action. 6.1.26 There shall be no passing of any inmate personal property from dorm to dorm by either inmates or Deputies. This includes commissary items. 6.1.27 Inmates shall not be permitted to use facility telephones except by permission of the Shift Sergeant/Lieutenant, and only then for emergencies (i.e., a death in family, a family member in the hospital, etc.). All alleged emergencies shall be verified by the Shift Sergeant/Lieutenant or the Chaplain. 6.1.28 Lights out/lockdown is at 2200 hours, seven days a week. 6.1.29 Inmates in open-bay dorm style housing shall be required to remain on their bunk during lights out unless they are on the clean-up crew, engaged in a task, using the restroom, or require emergency assistance. 6.1.30 Inmates are not allowed to congregate around open bunks, or other inmate’s bunks, during lights out. 6.1.31 During count time, ALL inmates must return to their assigned bunk. 6.2 The following rules shall apply to inmates housed in D (Disciplinary) Pod: 6.2.1 Inmates housed in D Pod and FDW under Administrative Segregation or Protective Custody shall be allowed the same items and privileges as when housed in general population. 6.2.2 Inmates housed in Disciplinary Confinement shall be allowed the following items (This policy and procedure applies to all inmates assigned Disciplinary Confinement status, including female inmates): 6.2.2.1 Mattress with built-in pillow and bed linens; OPERATIONS MANUAL 6912 16 EFFECTIVE: 01/01/2024 6.2.2.2 Basic clothing items including three (3) each (undershirts, undershorts, and pairs of socks); 6.2.2.3 Writing materials and two (2) pencils (no colored pencils); 6.2.2.4 Two (2) books and a Bible; 6.2.2.5 No inmate in Disciplinary Confinement will be authorized a magazine or newspaper. If received while the inmate is housed in Disciplinary Confinement, the item(s) will be sent to the Property Unit to be placed with the inmate’s belongings; 6.2.2.6 Reasonable amounts of personal property, as determined by Corrections Bureau Chief, with even exchange of letters and photographs: maximum of ten (10) personal correspondence and ten (10) photographs, all legal materials pertaining to a current case, commissary items limited to six (6) stamps weekly, and six (6) postcards weekly. 6.2.2.7 Hygiene items supplied by Pod Deputies; hygiene items are issued once weekly. 6.2.2.7.1 Female inmates shall be issued healthcare products as needed. 6.2.2.7.2 Inmates in Disciplinary Confinement may keep one (1) bar of facility issued soap in cell. 6.2.2.8 Inmates in Disciplinary Confinement will be issued one (1) dental swab per day at the breakfast meal and collected with the dinner trays. 6.2.2.9 Inmates in Disciplinary Confinement shall be issued toilet paper as needed. Toilet paper rolls shall not be kept in cell. Pod Deputies should check cells for toilet paper and not rely on Pod Stewards to pass toilet paper. 6.3 Contact Forms [MCSO FM 88-130] Inmates shall have access to staff and various programs by means of written communications. Kiosk requests are the preferred method of documented contact between inmates and staff. When kiosks are not available, the Contact Forms used are in triplicate: white-facility copy; canary-inmate copy after response from staff; and pink-inmate copy. 6.3.1 Contact Forms shall be used by inmates when a response is required from a specific area and kiosks are not available. 6.3.1.1 Classification: concerning housing and other duties of this area; 6.3.1.2 Programs: visitation, resource materials, EY; 6.3.1.3 Supervisor on Duty: cell problems; 6.3.1.4 Chaplain: any religious problems, questions; 6.3.1.5 Property; and, 6.3.1.6 Other: (inmate must identify). OPERATIONS MANUAL 6912 17 EFFECTIVE: 01/01/2024 6.3.2 Contact Forms should be answered by the appropriate staff within five (5) working days unless extenuating circumstances exist. 6.3.3 Requests for medical treatment shall be picked up by the medical staff directly from the inmate. The form may be provided by the medical provider or the Pod Deputy. 6.4 Inmate Request Forms [MCSO FM 93-024/Short Form] 6.4.1 Inmate Request Forms will be made available to inmates upon request when the kiosk is not available. 6.4.2 Inmate Request Forms shall be used when services are requested which do not require a written response (i.e., notary service). 6.4.3 Inmate Request Forms should be acted upon within five (5) working days of receipt. OPERATIONS MANUAL 6912 18 EFFECTIVE: 01/01/2024 7.0 INSPECTIONS 7.1 Daily inspections shall be conducted by every shift. The Night Shift pod deputy will complete a Daily/Weekly/Monthly Sanitation/Housekeeping Inspection Form [MCSO FM 92-043] after the first shift count is cleared to ensure that conditions are safe and sanitary. Discrepancies of the inspection shall be explained on MCSO FM 98-011. No telephones shall be turned on and no programs or recreation activities shall commence until this inspection is completed and the pod meets the proper standards of cleanliness and orderliness. The Pod Deputy shall pay particular attention to the following areas: 7.1.1 The floors shall be swept and mopped. 7.1.2 Trash containers shall be emptied, washed as needed, and a clean liner installed. 7.1.3 Bunks shall be properly made. 7.1.4 Shower stalls, mattresses, sinks, and commodes shall be cleaned and sanitized. The floors in the shower/toilet area shall be scrubbed and sanitized, at least weekly. Sanitation of these areas may occur more often than weekly as current situations demand. All sanitation efforts shall be documented on the Sanitation Report. 7.1.5 Furniture shall be dusted, and the tables shall be in good order. 7.1.6 Nothing shall be affixed to the walls, bunks, or cell grates unless authorized by the Operations Division Commander. 7.1.7 The exercise yard and upper perimeter of the recreation area shall be checked to ensure cleanliness, safety, and security. 7.1.8 All personal belongings shall be stored neatly in the issued tubs, and placed under the inmate’s bunk. No food other than unopened commissary items shall be allowed. Items not meeting this criterion excluding food items will be confiscated, inventoried, and sent to inmate’s property. 7.1.8.1 No perishable foods shall be stored by inmates in the housing area, except commissary items. 7.1.8.2 All commissary food items shall be stored in the commissary tub. No open food packages are allowed. 7.1.9 The Pod Deputy on each shift shall continually inspect the cells to ensure that proper cleanliness and sanitation is maintained; taking corrective action as required. 7.1.10 The Shift Sergeant and/or Lieutenant should conduct a walk-through inspection of the entire facility at least once during the shift. As it pertains to any area in which a female inmate may be in a state of undress, when neither a female Shift Sergeant nor a female Shift Lieutenant is available, the walk-through shall be performed by the female OIC. The Shift Sergeant, Lieutenant and/or female OIC shall pay particular attention to staff concerns, inmate concerns, cleanliness, orderliness, sanitation, and possible safety and fire hazards; and shall ensure that corrective action is taken when necessary. The Daily OPERATIONS MANUAL 6912 19 EFFECTIVE: 01/01/2024 Patrol Report [MCSO FM 99-037] shall be completed and forwarded to the Operations Commander daily. 7.1.11 Every Sunday, the day Shift Sergeant or designee will order pod supplies. On Monday, the order will be given to the Operations Commander who will approve the order and have it emailed or faxed to the warehouse. As soon as the order is filled, the Warehouse will dispense the ordered supplies to the Shift Sergeant or designee for handing out to the pods, which is normally by the following Tuesday. In emergency situations an order may be placed for supplies as needed. 7.1.11.1 7.2 7.2.1 7.3 Pod Deputies shall inventory pod chemicals and supplies at the beginning and at the end of every shift, and after every meal. Chemicals are refilled as many times as necessary each day by the Shift Sergeant/Lieutenant or designee. The chemical closet contains an inventory sheet to be followed in stocking the closet The assigned security Deputy shall conduct (at least) weekly inspections of all security devices noting the items in need of repair or maintenance. A documented weekly security inspection of all occupied and unoccupied areas shall be conducted. The assigned weekend day Shift Lieutenant/designee shall conduct a sanitation inspection on a weekly basis. 7.3.1 Weekly Inspections - A Weekly Sanitation Inspection of all areas of each facility shall be conducted by a qualified Corrections Bureau supervisor or designee. Deficiencies and corrective action shall be recorded. 7.3.2 A weekly inspection is scheduled to ensure all areas of the facility are safe and sanitary, and that all plumbing equipment, including toilets, showers, sinks, and laundry facilities are operating properly. 7.4 Fire inspections shall be performed weekly by the Fire Safety and Sanitation Officer. 7.5 Monthly Inspections - A comprehensive and thorough sanitation inspection of each facility shall be completed each month by a Safety/Sanitation Specialist who is trained in the application of state and local codes and regulations. 7.6 Annual Inspections - Federal, state, and/or local sanitation and health officials shall conduct a sanitation inspection of the facility at least once a year. These independent auditors will ensure and document compliance with all applicable health and sanitation laws and regulations. 7.7 Pest control Inspections - Inspection of the pest control programs shall be conducted monthly by County Maintenance personnel. 7.8 Inspection Reports - All inspections shall be documented. Reports shall be forwarded to the affected supervisor and to the Professional Compliance Unit. The affected supervisor shall be responsible for ensuring that deficiencies documented during inspections are corrected or otherwise addressed in a timely manner. OPERATIONS MANUAL 6912 20 EFFECTIVE: 01/01/2024 8.0 FEEDING PROCEDURES 8.1 All inmates shall be served in a common dining/dayroom area large enough to allow meals to be served, except those inmates designated to eat in-cell, e.g., lockdown areas. Exceptions may be made on the basis of security, classification, or adjustment if an inmate poses a risk to the security of the facility or the safety of any person. 8.1.1 A designated number of inmates may eat at the tables in their cells should the number assigned to the dorm exceed available seating in the day room. 8.1.2 Those inmates fed in-cell may be given disposable trays, utensils, and cups. 8.1.3 Inmates shall converse in normal tones while eating. 8.2 The routine pod activities such as EY, telephone, and programs shall not be allowed to commence until all trays are accounted for and the dining area is clean and free of debris. 8.3 All inmates shall be fed from the food cart in the designated dorm dining area within their assigned housing area. 8.3.1 The food carts shall be delivered to the pod areas by Food Cart Trusties escorted by Trusty Pod Deputy or designee. 8.3.1.1 Food carts shall be moved from the storage area and placed in the hallway outside Food Services by food cart pushers. Doors will be cycled under the command of the Kitchen Supervisor. Both security doors are not to be opened at the same time unless authorized by the Shift Lieutenant, Sergeant, or Deputy. 8.3.1.2 The Pod Deputy shall have the food cart moved to the core area by the pod stewards and plugged into the appropriate electrical outlet. The Pod Deputy shall ensure the food cart temperature on hot items be maintained at 180 degrees Fahrenheit. 8.3.1.3 The Pod Deputy shall check the cart list and ensure that all tools are accounted for and sign off on the provided sheet. 8.3.1.4 The Pod Deputy shall check the food carts for contraband, sufficient food, trays, beverages, and bread. 8.3.1.5 The Pod Deputy shall notify the inmates twenty (20) minutes prior to feeding. All telephones will be shut off, all lights turned on, the EY is secured, and inmates are locked down. 8.4 8.4.1 Feeding procedures for pods G-1, G-2, G-3, G-4, T, H/S (with the exception of SE, the medical step-down unit), F (with the exception of FDW and FDE, Female Disciplinary Confinement), and Annex Dorms 1, 2, 3, 4, 5, 6, and 7, shall have meals served in the Day Room. All other housing units shall serve meals in cell. Sporks and plastic cups shall be issued to all inmates assigned to each General Population Pod. Special Management Units shall only use disposable utensils. OPERATIONS MANUAL 6912 21 EFFECTIVE: 01/01/2024 8.4.1.1 8.4.2 Each pod shall have the same number of sporks and plastic cups as the pod capacity allows. If additional sporks and cups are required, the Deputy shall notify the Shift Supervisor. At least once per day, and as needed, each dorm shall receive a tub containing a cleaning solution. 8.4.2.1 Inmates should use these tubs of solutions to clean their sporks and cups. 8.4.3 At any time, Deputies can request any inmate to produce a spork and a cup for accountability. 8.4.4 Any inmate who cannot account for, intentionally damages, or destroys a spork or plastic cup shall be subject to disciplinary action. 8.4.5 Replacement of any spork or plastic cup requires a written report to the Shift Supervisor. 8.4.6 The Pod Deputy shall collect both sporks and cups from all inmates being reassigned or released from their pod. 8.4.6.1 The collected spork and cups shall be washed and disinfected, then stored in the Medical Counseling Room. 8.4.7 All replacement sporks and plastic cups shall be stored in the Chemical/Supply closet under the Shift Supervisor’s control. 8.4.8 The Pod Deputy will lockdown all inmates prior to feeding. 8.4.9 The Pod Deputy shall have the cells opened in manageable groups to facilitate feeding in an orderly manner. Meals shall be recorded in JMS. 8.4.10 Meals are prepared, delivered, and served under staff supervision. The Pod Deputy shall position himself/herself at the front of the food cart. Using a Pod Roster, the Deputy shall check each inmate’s name to ensure each inmate receives a tray. 8.4.10.1 The Deputy shall supervise the Pod Stewards in the correct distribution of food on the trays and the delivery to the inmates utilizing common sanitary measures. 8.4.10.2 When a second Deputy is available, he/she shall be stationed at the opposite end of the food cart to assist in ensuring proper tray setup. 8.4.11 The inmates shall take their tray and be allowed to pick up a drink. Inmates shall be allowed at least twenty (20) minutes for each meal. 8.4.12 When inmates are finished eating, they shall place their trays in the location provided. 8.5 The Pod Deputy shall be cognizant of inmates housed in Special Management Units, i.e., SE, FDW, FDE, DW, DE, and Medical, who eat very little or nothing from their food trays. OPERATIONS MANUAL 6912 22 EFFECTIVE: 01/01/2024 8.5.1 If an inmate is suspected, through observation and/or statements to be consuming insufficient amounts of food to sustain his/her health, the Pod Deputy shall document and record the details of what the inmate may or may not have eaten into the inmate’s custody record located in the Jail Management System (JMS) and shall notify the Operations Shift Sergeant. 8.5.1.1 The Shift Sergeant shall attempt to establish why the inmate is not eating or eating insufficient amounts of food. Should the Shift Sergeant determine the inmate is purposely not eating or whose behavior is concerning (particularly involving mental health inmates); he/she shall notify the Operations and Services Commanders. OPERATIONS MANUAL 6912 23 EFFECTIVE: 01/01/2024 9.0 INMATE RECREATION, PROGRAMS, AND SERVICES 9.1 Exercise and Recreation - Exercise areas in each housing unit shall be provided outside the cells or rooms for inmate exercise. These exercise areas shall be available to all inmates in the unit to ensure that each inmate is offered at least one hour of access daily in accordance with schedules established by the Operations Division Commander/Corrections Bureau Chief. 9.2 Prior to a dorm of inmates being allowed on the exercise yard (EY), a Corrections Pod Deputy shall inspect the EY for contraband. Recreation shall not be allowed until the daily inspection is completed, and the dorm meets the proper standards of cleanliness and orderliness. 9.3 Inmates shall be properly dressed for EY; authorized shorts for males, and shorts and T-shirts for females. 9.4 The Pod Deputy shall announce to the inmates when the EY is to be secured. Inmates shall be instructed to pick up any personal property, and return recreational equipment to its assigned location. 9.5 Inmates shall then return to their dorms. 9.6 Inmates shall be allowed the appropriate time for exercise per week as required by FMJS and FCAC. 9.7 The reason for the cancellation of any exercise program shall be documented in the Jail Log of the JMS computer. 9.8 Written policy and procedures provide inmates with access to recreational opportunities and equipment, including one hour daily of physical exercise outside the cell and outdoors when weather permits. The EY shall not be open during meal times, counts, inclement weather in the area, or extraordinary circumstances determined by the Shift Sergeant/Lieutenant and shall be closed before lockdown. 9.8.1 Inmates wishing to remain in their dorms or cells during exercise time shall be allowed to do so. 9.8.2 Inmates not in Disciplinary Confinement shall be provided time each day for out-of-cell leisure time activities. Supplies for leisure time activities shall be maintained in each day room area of each dorm where leisure time activities are permitted. 9.8.3 Inmates in Disciplinary Confinement shall be allowed, at a minimum, one (1) hour of exercise per day, outside their cells, five (5) days per week, provided their behavior allows it. 9.8.4 Adequate space and equipment for recreational and leisure time activities shall be provided and maintained. The cost of equipment shall be covered, whenever possible, by the Inmate Commissary Fund. 9.9 The EY doors are to be opened and closed as scheduled. OPERATIONS MANUAL 6912 24 EFFECTIVE: 01/01/2024 9.9.1 A Deputy shall visually observe general population inmates, housed at the Annex, while on the exercise yard. 9.10 Working inmates shall be allowed EY until 2000 hours. During Daylight Savings Time, the nightshift shall allow inmates EY until dusk. 9.11 Access to Programs and Services - Administrative decisions providing inmates access to programs and work assignments shall not be denied on the basis of race, religion, national origin, gender, sexual orientation, disability, or political views. All inmates shall receive fair and equitable treatment. 9.11.1 Male and female inmates shall have equal opportunities for participation in programs and services. 9.11.2 All inmates shall have access to library materials, although inmates in Disciplinary Confinement may have some restrictions placed on their access. The Programs Deputy shall coordinate and supervise all library services. 9.11.3 Staff shall maintain materials selected to meet the educational and informational needs of inmates. The selection of library materials may be limited in order to maintain proper security, prevent fire hazards, and control clutter. 9.11.4 Reading materials for the library shall be purchased with money from the Inmate Commissary Fund, which consists of proceeds from Commissary sales and phone calls. 9.12 Access to the Media/Public Officials - Inmates shall have the right to communicate or correspond with media representatives and public officials, subject only to the limitations necessary to maintain order and security in the facility. 9.13 Access to Telephones - Inmates shall have access to reasonably priced telephone services. The MCSO Legal Affairs maintains the contract agreement for inmate telephone services and ensures that: 9.13.1 Contracts involving telephone services for inmates comply with all applicable state and federal regulations; 9.13.2 Contracts are based on rates and surcharges that are commensurate with those charged to the general public with the provision of services in a correctional setting. 9.13.3 Contracts for offender telephone services provide the broadest range of calling options determined by the agency administrator to be consistent with the requirements of sound correctional management. OPERATIONS MANUAL 6912 25 EFFECTIVE: 01/01/2024 10.0 RAZORS AND HAIRCUTS 10.1 Male and Female inmates housed in general population, as well as male and female inmates housed in segregation, will be given the opportunity to shave three times per week. Razors will be offered preferably on Sundays, shaving trimmers will be offered preferably on Wednesdays and Fridays. Exceptions to the above include those on special restrictions such as suicide watch, etc. Inmates medically approved for shaving trimmers will also be permitted to use shaving trimmers on days razors are issued. Working inmates will be provided the opportunity to shave on a daily basis, as needed. NOTE: RAZORS SHALL ALWAYS BE PASSED HAND-TO-HAND 10.2 Razors: The Deputy shall announce razor passing in the dorm, and the inmates shall sign up on the RAZOR/SHAVE TRIMMER SIGN-UP SHEET [MCSO FM 95-028]. The inmate’s name, cell location, and a check in the OUT box shall be recorded on the sign-up sheet to designate the receipt of a razor. Inmates will be given up to one hour to shave. The Deputy will then collect all razors from each inmate designated on the sign-up sheet, and check the IN box to show the return of the issued razor. All razors shall be checked to ensure they have not been altered at the time of collection. Once all razors are accounted for the Deputy can continue his/her normal duties. No razor will be reissued. Inmates medically approved to receive a trimmer, shall be offered the trimmer. 10.2.1 Trimmers: The Dayshift Deputy shall announce shaving trimmers passing in the dorm and the deputy shall generate a list of inmate names using the RAZOR/SHAVE TRIMMER SIGN-UP SHEET [MCSO FM 95-028]. Once the inmate uses the shave trimmers, a check in the OUT box shall be recorded to indicate the inmate received the trimmers to shave. Inmates will be given up to five (5) minutes to use the trimmers in the Pod’s core area. If the Dayshift Deputy is unable to complete all shaves, the Nightshift Deputy will complete the RAZOR/SHAVE TRIMMER SIGN-UP SHEET [MCSO FM 95028] for the remaining inmates listed on the sign-up sheet. All completed forms shall be turned in to the Operations Shift Supervisor for review. 10.2.2 All completed razor and shave trimmer passes shall be logged in JMS by the Control Room Operator or Pod Deputy, using the JMS Log Category “Shave Equipment In/Out”. 10.3 All razors will be maintained in the pod Control Room. All used razors are to be disposed of in the proper container. 10.4 Working inmates will be issued razors or clippers (when medically approved) as needed. 10.4.1 10.5 All trusties will be clean shaven before reporting to work; disciplinary action will result if they are not. All inmates shall be provided access to barber services, so that they may stay well-groomed. 10.5.1 Barber services shall be based on a kiosk request where available, or a written request received from the inmate. All completed haircuts shall be logged in JMS on each inmate’s custody record, as well as the Haircut Log, by the Control Room Operator or Pod Deputy. Inmates in general population are entitled to a haircut every thirty (30) days. Special requests may be approved by the Deputy. Examples of a special request would be court OPERATIONS MANUAL 6912 26 EFFECTIVE: 01/01/2024 appearances. Request Forms and log sheets shall be sent to Commissary via the grievance tracking system. 10.5.2 Inmates scheduled for court appearances shall be given first priority on this list. Trusties and county-sentenced Work Program inmates shall be given second priority. 10.5.2.1 All Trusties and county-sentenced Work Program Inmates shall have haircuts that are acceptable as prescribed by Classification Manual, Section 5.5 [Grooming]. 10.5.3 Staff shall take reasonable measures to avoid jeopardizing security and safety when barber services are provided to high-risk inmates. 10.5.4 An inmate volunteer from each dorm shall be used as a barber to cut the inmates’ hair in that dorm. A trusty must be used in S.M.U.’s. 10.5.4.1 The volunteer’s name and booking number shall be furnished to Classification for Medical clearance. 10.5.5 No specialty cuts, designs, or initials are permitted in the hair. 10.5.6 The Pod Deputy shall be responsible for the barber equipment when issued and for supervising the inmate assigned to cutting hair, ensuring the applicable sanitation standards of the haircutting equipment is adhered to each day. 10.5.7 The barber equipment shall be kept in the Medical Counseling Room of each pod, and inventoried by each shift daily; regardless of if the equipment is used or not. The barber equipment in I&R shall be kept in the Deputies workstation. 10.5.8 The Programs Deputy shall be responsible for ordering any equipment that needs to be replaced, and will inspect the inventory monthly. 10.6 Medically Approved Shaves - This section establishes criteria for inmates with sensitive skin to be provided with hair trimmers. 10.6.1 Inmates with sensitive skin will send a Medical Request Form to the Medical Unit requesting an examination and approval for the shaving pass. 10.6.1.1 The medical staff must authorize the need for the inmate to receive the special shaves. 10.6.1.2 Medical staff will send the inmate’s name, housing location, and a copy of the Progress Notes that document the approval for the inmate to receive the shaving pass to the Pod Deputy, Classification Unit, and to the inmate. 10.6.2 The Pod Deputy will ensure that the small hair trimmers and sanitizing solution are available for the inmate’s use. 10.6.2.1 The inmates’ use of the trimmers shall be monitored by a Corrections Deputy to assure that the trimmers are used only for shaving, not custom haircuts. OPERATIONS MANUAL 6912 27 EFFECTIVE: 01/01/2024 10.6.2.2 The Corrections Deputy monitoring the task shall assure that the trimmers are sanitized after each inmate use. 10.6.2.3 The inmate requesting a shaving pass shall notify the Pod Deputy each time he wants to shave. 10.7 Razors shall not be issued to inmates housed in the Medical Unit without written approval from the facility physician. 10.8 Razors shall not be issued to inmates in Disciplinary Confinement (D/E) or in the medical stepdown unit without written approval from the medical provider. Inmates in these pods shall be monitored while in possession of a razor. OPERATIONS MANUAL 6912 28 EFFECTIVE: 01/01/2024 11.0 LAUNDRY AND LAUNDRY ROOM 11.1 Each inmate who is held past First Appearance, and is placed in general population, shall be issued necessary clothing and linens. 11.1.1 Clothing - Each inmate housed shall be issued clean regulation clothing, which is properly fitted, durable, presentable, and appropriate for the climate. Such clothing shall include one (1) shirt, one (1) pair of trousers, and one (1) pair of shower slides. Shower slides and sneakers will be sanitized/laundered before reissuing. Footwear shall be provided to inmates that are in need of shoes, and have no funds. 11.1.1.1 11.1.2 Upon receiving a new intake from Intake and Release, the Pod Deputy shall obtain the inmate's shirt and pants size, pull up the Inmate Summary in JMS under Jail Process, and record the correct pants and shirt size on the screen directly to the right of the charge description screen. Special protection clothing, appropriate footwear, and suitable protective equipment, where necessary, shall be issued to inmates assigned to Food Services, Maintenance, Road Gang, and other special work details. Cold weather clothing and foul weather gear shall be issued based on need. These items will be supplied by the supervisor of the affected area, and turned in at the end of their workday. 11.1.2.1 For each newly assigned inmate, the supervisor shall make the necessary safety equipment available to the inmate for his/her protections. 11.1.2.2 The inmate shall sign a Food Service Working Inmate Safety Equipment Form [MCSO FM 04-061]. 11.1.2.2.1 The original form shall be kept in the inmate’s Classification File. 11.1.2.2.2 A copy of the form shall be forwarded to Accreditation. 11.2 General Procedure on Bedding and Linens - Each inmate shall be issued clean bedding and linens consisting of one (1) bath towel, one (1) sheet, one (1) fitted sheet, one (1) blanket, and one (1) mattress with attached pillow. Inmates shall receive sufficient bedding to provide comfort under existing temperature controls. Blankets shall be laundered before reissue. 11.2.1 11.3 11.3.1 Inmate Accountability for Items Issued - All clothing and bedding issued to inmates shall be recorded on a Property Issued Form [MCSO FM 96-049]. The inmate shall be informed that he/she will be held responsible for each of those items. All issued items shall be returned upon the inmate’s release. The Property-Issued Form shall be given to Booking to be filed. Inmates may be issued more than one mattress at the discretion of a contracted health services doctor or physician’s assistant. When such permission is granted, it shall be documented on a Relocation/Special Needs Pass, forwarded to the Classification Unit, and logged on the inmate’s jail log in JMS. The pass shall accompany the inmate whenever he/she changes housing locations. OPERATIONS MANUAL 6912 29 EFFECTIVE: 01/01/2024 11.4 Exchange of Clothing, Bedding, and Linens - Inmates shall have the opportunity to exchange linens at least once a week, and clothing at least twice a week. All items reissued to inmates shall be clean. 11.4.1 Inmates in housing pods shall exchange clothing and linen on a one-for-one basis. 11.4.2 It is mandatory that sheets, self-protection sleeping bags and towels be laundered once a week. 11.4.3 Inmate clothing shall be laundered twice a week. 11.4.4 Blankets shall be exchanged quarterly or as needed. 11.5 Laundering - The Corrections Bureau shall maintain adequate facilities for the thorough cleaning, disinfecting, and storage of inmate clothing and linens. 11.6 Supply Levels - To avoid delay in replacing worn or damaged items, the Corrections Bureau’s store of clothing, bedding, and linens shall be maintained at the level needed to supply the facility’s maximum inmate population. 11.7 All laundry and shower slides shall be laundered/sanitized before being reissued. 11.8 Laundry passed in the pod shall be noted on the Jail Log (exceptions will be posted on the Inmate Summary Record). Laundry shall be passed out by the Pod Deputy. 11.8.1 Should inmate clothing or linen be damaged; the Laundry Officer shall be contacted during laundry operation hours. Any replacement of laundry shall be completed by the Laundry Officer. Any inmate found with issued clothing or linen, which has been destroyed, altered, or mutilated, shall be charged with destruction of property through the disciplinary process, if appropriate. 11.8.1.1 11.9 A copy of the Incident Report shall be forwarded to the Laundry Officer for accountability. When an inmate is released from the facility, a Deputy shall inventory all issued laundry items. 11.9.1 The Deputy who inventories the property shall make sure no items have been left in the cell or given to another inmate. 11.9.2 A Deputy shall escort the inmate to Medical Unit to sign for or refuse medication, and then to the Intake and Release Unit to turn in all issued items with the exception of the mattress. 11.9.3 Mattresses shall be cleaned with a sanitizing agent and shall be placed in each pod's designated area. All damaged items should be taken to the area designated for repair or replacement. 11.10 Laundry Room Instructions - The Manatee County Sheriff’s Office shall not be responsible for lost or damaged personal laundry. 11.10.1 Pod Laundry OPERATIONS MANUAL 6912 30 EFFECTIVE: 01/01/2024 11.10.1.1 Personal laundry will be washed per dorm schedule. 11.10.1.2 Dorm trusties shall follow machine use instructions. 11.10.1.3 Soap shall be checked by the Pod Deputy. 11.10.1.4 The pod laundry room shall be inspected, and checked for contraband before and after each trusty use. 11.10.1.5 There shall be no half loads or overloading of the washers or dryers. 11.10.1.6 No dorm trusty shall be allowed to loiter in the laundry room, nor shall more than one trusty be allowed in the laundry room at a time. 11.10.1.7 Towels shall be washed with personal laundry in the pod. 11.10.1.7.1 Inmates assigned to a general population pod shall keep their towel. 11.10.1.7.2 If an inmate is moved to Medical, D Pod, FDE, or S Pod East, the towel will be collected by the Deputy before the move is made. The towels will be delivered to Laundry for cleaning. 11.10.1.7.3 When an inmate leaves Medical, D Pod, FDE or S Pod East and is reassigned to a general population pod that Pod Deputy shall pick up a towel from Laundry, and issue it once the move has been made. 11.11 Laundry Passing Procedure 11.11.1 All uniform exchange shall be one-for-one without exception. 11.11.2 All issued torn and damaged items shall be noted on the Inmate Summary Screen in JMS by the Control Room Operator and/or Pod Deputy or a Disciplinary Report must be written. 11.11.3 All clothing and linen soiled by bio-hazardous materials shall be placed in watersoluble bags at the time of collection and placed in the soiled laundry bin, to be laundered separately and using sanitizer or bleach. 11.11.4 The use of an inmate to pass any item to another inmate in a different pod presents a potential for serious contraband problems. Therefore, the Laundry Officer and Pod Deputy shall inspect the laundry carts both inbound and outbound to ensure that no contraband is passed. 11.11.5 Schedule: Working inmates receive uniforms daily. 11.11.6 Night shift shall be responsible for passing inmate uniforms. 11.12 Laundry Schedules: OPERATIONS MANUAL 6912 31 EFFECTIVE: 01/01/2024 Day Monday Tuesday Wednesday Thursday Friday Uniforms Linens WORKING INMATES EXCHANGE UNIFORMS DAILY G1 G2 G2 H&S H&S D POD ANNEX D5 & D6 Trusty Pod ANNEX D1, D2, D3 &D4 G3 G4 G4 Female Pod D Pod Medical ANNEX D7 & D8 Trusty Pod ANNEX D2, D4, D5, D6, D7 & D8 Trusty Pod Female Pod ANNEX D2 & D4 ANNEX D1 & D3 G1 G1 G2 Medical H&S ANNEX D2 & D4 D Pod Trusty Pod ANNEX D1, D2, D3 & D4 G3 G4 G3 Female Pod Trusty Pod Medical Trusty Pod ANNEX D2, D4, D5, D6, D7 & D8 BLANKET EXCHANGE WILL BE DONE QUARTERLY ON THURSDAYS IN JANUARY, APRIL, JULY, & OCTOBER AS FOLLOWS: 1ST Thursday Female Pod G1 2ND Thursday G2 D Pod 3RD Thursday G3 4TH Thursday G4 OPERATIONS MANUAL 6912 ANX D5 ANX D6 ANX D7 ANX D8 H&S ANX D3 ANX D4 Trusty Pod ANX D1 ANX D2 MED 32 EFFECTIVE: 01/01/2024 12.0 CUSTODY RECORD 12.1 Documentation - All pertinent information concerning an inmate once housed shall be documented in the inmate’s Custody Record. The Control Room Operator, or the Pod Deputy, shall log activity that affects the inmate. Such information shall include, but not limited to: 12.1.1 Disciplinary action; 12.1.2 Counseling; 12.1.3 Special visits (attorneys, investigators); and, 12.1.4 GED. 12.2 Additional Documentation - All pertinent information concerning an inmate during his incarceration shall be documented in the following manner: 12.2.1 The Pod Deputies and/or Control Room Operators shall be responsible for most entries on the Custody Record (i.e., visitation, haircuts, hygiene items issuance, unusual incidents, and special issue items). 12.2.2 When using the appropriate checklist, choose the event type which best describes the activity of the inmate. 12.2.3 When an inmate is housed in Segregation, all activity needs to be logged on his/her Custody Record (i.e., showers, phone calls, etc.). Medical Step-Down showers will be given on Monday, Wednesday, and Friday. Medical showers will be given daily. Disciplinary Pod and Female Disciplinary Pods will be given on alternating days (excluding Sunday). Any cell that was not completed on the normal night will be completed on the following night. 12.2.3.1 12.2.3.1.1 12.2.4 For showers, the following entries will be made in JMS: An entry will be made on the Inmate’s Custody Card using “Shower” as the Log Category. This entry will indicate whether the inmate refused or accepted a shower. Any activity that affects an individual inmate needs to be logged on his/her Custody Record. OPERATIONS MANUAL 6912 33 EFFECTIVE: 01/01/2024 13.0 JAIL LOGS 13.1 Assigned Post Entries 13.1.1 All Deputies/CRO’s shall clock in and report directly to their assigned posts from the Muster Room. 13.1.2 At the beginning and end of each shift, the Deputy/CRO shall log into the JMS system when they are on/off duty from their assigned post utilizing the computer in the Medical Counseling Room or the Control Room. 13.1.2.1 If any official duties are required by the Shift Supervisor or any other supervisor beyond the deputies’/CRO’s normal shift assignment, the supervisor must log the employee off duty upon completion. 13.1.3 A Deputy shall not leave his/her post until he/she has been properly relieved by another Deputy. 13.1.4 CRO’s may sign off duty without being relieved by another CRO as long as all keys and equipment have been accounted for by the assigned Pod Deputy. 13.1.5 The individual pod control rooms and/or Medical Counseling room shall be used for staff to exchange information at the beginning and at the end of their shift. 13.1.6 The late supervisor shall be responsible for checking the on and off duty status of his/her assigned staff before signing off duty. This will ensure that deputies/CRO’s are relieved in a timely manner and shall be compensated for any time exceeding their normal work hours. 13.2 Maintenance of All Jail Logs - Corrections Deputies and/or Control Room Operators shall maintain logs that cover all activities (e.g., meals, uniform exchange, maintenance, etc.), incidents, phones on/off, showers open/closed, and disciplinary actions that occur during any shift in the pod in which it occurred. 13.2.1 13.3 Event logs shall indicate the general traffic of staff to include in-cell checks, shakedowns, inspections, and emergencies. Log Entries - All log entries shall be entered into the proper directory within the JMS computer. If the system is down, all entries shall be neatly printed in black ink in the JMS entry logbook for later entry and reason for delay noted. 13.3.1 In the event of a system failure, a manual backup log shall be maintained. When the system returns online, the Pod Deputy/Control Room Operator shall update the computer from the manual logs. 13.3.1.1 13.3.2 The Pod Deputy/Control Room Operator shall log that the system is down, the date, time, and his/her employee ID number. No entry shall be altered. A Deputy/Control Room Operator shall clarify a point, but shall not change the entry. OPERATIONS MANUAL 6912 34 EFFECTIVE: 01/01/2024 13.4 Event Logs - Event logs shall be used to document occurrences in the Manatee County Central Jail and Annex. They shall be initiated on each shift by the relieving Deputy or CRO and shall indicate name, ID, and the time the shift began. 13.4.1 Late entries should be noted as a “Late Entry (L/E).” 13.4.2 There shall be no time lapse between the time one shift ends its tour and the time the next shift begins its tour. Every Significant Incident shall be documented and flagged as such in the JMS computer. 13.4.3 Entries that are followed by Corrections Bureau Incident Reports need only a short statement indicating the time and nature of the incident along with the notation, "See Incident Report Number JI000000," (use actual number). 13.4.4 At the beginning of each shift, event logs shall reflect the general condition of the control rooms as well as the dorms and core areas through the “Control Room Inventory.” 13.4.4.1 If chemical munitions are issued to dorms, for use in the respective pods, inventories notating the condition and expiration dates shall be completed daily. Notations shall be documented in JMS under “Control Room Inventory.” 13.4.5 At the beginning of each shift, all keys, handcuffs, shackles, and emergency equipment shall be inventoried, and the inventory shall be entered in the JMS computer. 13.4.5.1 All keys shall be compared to the key inventory. The keys shall match the number of keys as well as the specific key noted on the key inventory. 13.4.5.2 An entry shall be made in the JMS computer stating that the keys were compared to the key inventory and they matched. 13.4.5.3 Handcuffs and shackles utilized during the duration of the shift shall be logged on the Security Equipment Control Log [MCSO Form 01-077]. 13.4.6 Any discrepancies shall be noted within the log. 13.4.7 The Shift Sergeant/Lieutenant shall be responsible for inspecting event logs on their respective shifts, searching for incorrect, insufficient, or frivolous entries. Shift Sergeants/Lieutenants shall ensure that the logs are in good order. This check shall be documented in the respective log. 13.4.8 All entries noted in the JMS system shall be under the proper category on the pick list whenever possible. 13.5 Storage of Logs after Completion - When a manual event log is filled, it shall be sent to the Corrections central records storage. The Information Technology Section shall maintain computerized event logs on tape. 13.6 The chart below lists the commonly used Log Categories in JMS: OPERATIONS MANUAL 6912 35 EFFECTIVE: 01/01/2024 OPERATIONS MANUAL 6912 36 EFFECTIVE: 01/01/2024 OPERATIONS MANUAL 6912 37 EFFECTIVE: 01/01/2024 14.0 SPECIAL MANAGEMENT UNITS 14.1 Special Management Units are for inmates who threaten the secure and orderly management of the facility in which they are housed. Specifically, this manual sets forth practices and conditions related to five forms of segregated housing: Administrative Segregation, Protective Custody, Disciplinary Confinement, Special Management Inmates, and Special Needs Inmates. Cells used for Administrative Segregation, Protective Custody, Disciplinary Confinement, Special Management Inmates, and Special Needs Inmates all come under the general term "Special Management Units" (or "Segregation Units") in this manual. 14.1.1 Special Management Units include the following: 14.1.1.1 Medical; 14.1.1.2 Medical Step-Down Unit/Protective Custody Unit; 14.1.1.3 Mental Health Step Down Unit (Behavior Management Cell Protocol); 14.1.1.4 Administrative Confinement; and, 14.1.1.5 Disciplinary Confinement. 14.2 Definitions 14.2.1 Administrative Segregation - A form of separation from the general population administered by the Classification Unit, or after hours, by the Shift Supervisor when the continued presence of an inmate in the general population would pose a serious threat to life, property, self, staff, or other inmates, or to the secure and/or orderly running of the facility. Any inmate may be subject to this form of Special Management, including pretrial detainees and inmates pending transfer. Inmates housed in Administrative Segregation shall be visually checked at least every 30 minutes on an irregular basis. These checks shall be documented in the Jail Management System. 14.2.2 Protective Custody - A form of separation from the general population for inmates requesting or requiring protection from other inmates. Protective custody inmates shall be housed in a Special Management Unit. Inmates housed in Protective Custody shall be visually checked at irregular intervals not to exceed 30 minutes. These checks shall be documented in the Jail Management System. 14.2.2.1 When an inmate states he/she is at substantial risk for sexual abuse, the inmate shall be moved to Protective Custody housing immediately. 14.2.2.2 Any use of segregated housing to protect an inmate who is alleged to have suffered sexual abuse shall be subject to the requirements of (see Classification Manual Protective custody). 14.2.3 Disciplinary Confinement - A form of separation from the general population in which inmates who commit serious violations of Corrections Bureau conduct regulations are confined by the Disciplinary Hearing Deputy for short periods of time to individual cells. An inmate may be placed in Disciplinary Confinement only after an impartial disciplinary hearing has established that a serious violation(s) occurred and that the violation(s) OPERATIONS MANUAL 6912 38 EFFECTIVE: 01/01/2024 requires the inmate be confined in order to regulate the inmate's behavior. Inmates housed require at least thirty (30) minute documented sight checks on an irregular basis. These checks shall be documented in the Jail Management System. 14.2.4 Special Management Inmate - An individual whose behavior presents a serious threat to the safety and security of the facility, staff, general inmate population, or himself/herself. Special handling and/or housing are required to regulate his/her behavior. Documentation of thirty (30) minute physical sight checks is required on an irregular schedule. These checks shall be documented in the Jail Management System (JMS). 14.2.5 Special Needs Inmate - A special needs inmate is one who’s mental and/or physical condition requires special handling or treatment by staff. Special needs inmates may include, but are not limited to, drug or alcohol addicts or abusers, the emotionally disturbed, intellectually disabled, suspected mentally ill, physically handicapped, chronically ill, sex deviate, suicide risk, disabled or infirmed. Classification of the inmate may or may not require fifteen (15) minute checks. 14.2.5.1 Until such time as the Health Authority determines otherwise through written medical clearance, any inmate who is identified by correctional staff as a suicide risk shall not be housed in a “single cell” unless the inmate is observed by direct continuous visual observation 24-hours each day. Such observation for suicidal inmates shall include regular, documented physical checks by Corrections Deputies and/or medical staff persons, at intervals not to exceed fifteen (15) minutes. These checks shall be documented on the Special Management Unit (SMU) Log [MCSO FM 11-051]. 14.2.5.2 Inmates admitted under the influence of alcohol or drugs shall be separated from the general population until the Health Authority determines that separation is no longer required. They shall be kept under close supervision and shall be physically observed at least every fifteen (15) minutes, on an irregular schedule. These checks shall be documented on the Special Management Unit Log [MCSO FM 11051]. 14.2.5.2.1 14.3 The Deputy will complete this Special Management Log daily. The Shift Supervisor/designee will scan the log daily and save it to the F-drive, MCCJ folder, Operations folder, and drag/drop it in the SMU Log folder Procedures 14.3.1 Assignment of Inmates to Segregation - An inmate may be placed in segregation by the Operations Division Commander, Shift Lieutenant, Shift Sergeant, Disciplinary Hearing Deputy or the Classification Unit. Placement in segregation may occur at any time, including when an inmate: 14.3.1.1 Is awaiting investigation or hearing for a violation of facility rules or regulations; 14.3.1.2 Is awaiting investigation or trial for a criminal act committed while in custody; 14.3.1.3 Is pending transfer or is in holdover status during transfer; 14.3.1.4 Is pending classification; OPERATIONS MANUAL 6912 39 EFFECTIVE: 01/01/2024 14.3.1.5 If past history shows he/she poses a risk to the security of the facility; 14.3.1.6 Requests protective custody, or is determined by the staff to require protective custody; 14.3.1.7 Is a sentenced inmate returned from D.O.C; or 14.3.1.8 Is an alleged offender in a pending PREA investigation. 14.3.2 Immediate Segregation - The Operations Division Commander, Shift Lieutenant/Shift Supervisor may order immediate segregation of a disruptive inmate when deemed necessary to protect the inmate or others. The authority to order such a temporary move is limited to the Deputy in charge of the facility at the time of the move. A report shall be forwarded to the Operations Division Commander and Classification Unit, and the action shall be reviewed within 72-hours by the Classification Unit. 14.3.3 Specific Conditions for Assignment to Protective Custody - Admission to Protective Custody requires that the staff document that such segregation is warranted, and obtain a consent form signed by the inmate. Protective Custody shall be used only when no reasonable alternatives are available, and shall be used only for short periods of time, except when an inmate needs long-term protection and the facts are well documented. 14.3.4 Specific Conditions for Assignment to Disciplinary Confinement - An inmate shall be placed in Disciplinary Confinement only by direction of the facility Disciplinary Hearing Deputy. Such assignment shall follow a hearing in which the Disciplinary Hearing Deputy determines that the inmate committed an act that warrants this sanction. The Corrections Bureau disciplinary policy is covered in detail in this manual [Inmate Conduct and Disciplinary Process]. Inmates found to have committed acts of minor misconduct shall not be placed in Disciplinary Confinement unless their presence in general population poses a threat to staff, to other inmates, or to the security or the orderly running of the facility. 14.3.5 Sanctioning of Inmates for Rule Violations - Scheduled guidelines for rule violations shall be used by the Disciplinary Hearing Deputy to determine appropriate sanctions for inmates. Guidelines shall be proportionate to the offense. An inmate shall not be ordered to serve more than thirty (30) days in Disciplinary Confinement for violations arising out of one incident. 14.3.5.1 Continuous confinement for more than thirty (30) days requires the review and approval of the Facility Administrator or designee. 14.3.5.2 The Disciplinary Board shall operate in the manner described in this manual [Inmate Conduct and Disciplinary Process]. All Disciplinary Hearing Deputy findings shall be approved by the Chairperson of the Disciplinary Hearing Board, or designee in the Chairperson’s absence. 14.4 14.4.1 Supervision of Special Management Inmates

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