Pasco Sheriff's Office General Order 46.6 AAR Report PDF

PASCO SHERIFF’S OFFICE GENERAL ORDER TITLE: AFTER ACTION REVIEW (AAR) REPORT GENERAL ORDER: 46.6 EFFECTIVE: NOVEMBER 2, 2021 SUPERSEDES: APRIL 2, 2019 ACCREDITATION STANDARDS:...

PASCO SHERIFF’S OFFICE GENERAL ORDER TITLE: AFTER ACTION REVIEW (AAR) REPORT GENERAL ORDER: 46.6 EFFECTIVE: NOVEMBER 2, 2021 SUPERSEDES: APRIL 2, 2019 ACCREDITATION STANDARDS: NONE PAGES: 6 CONTENTS: This order consists of the following numbered sections: I. GENERAL GUIDELINES II. IMPLEMENTATION III. AFTER ACTION REVIEW FORMAT IV. GLOSSARY PURPOSE: To establish the Sheriff’s Office expectations regarding the types of events that benefit from After Action Review (AAR) Reports, the responsibility for conducting AARs, and a common format and method for conducting AARs. The focus of any AAR should be on training/event objectives and incident performance. SCOPE: This order applies to all members. DISCUSSION: Professionalization of the force contributes to a positive perception of the Sheriff's Office by the public and allows for greater performance in law enforcement activities. POLICY: This General Order covers the minimum standards for all elements within the Sheriff’s Office AAR process. An AAR shall be conducted after any significant incident (Officer Involved Shooting, SWAT Call-out, Disaster Response, etc.), training exercise, or an event where objectives were established and success in meeting those objectives should be evaluated. It is the responsibility of the Bureau Chief/Commander, Division Director, Incident Commander, or Team/Meeting Leader to conduct an AAR after these events and to share any significant lessons learned with everyone who may benefit. This does not preclude the leader of any team, deputy, or meeting from conducting an AAR after any event or occurrence where lessons may be learned to  G.O. 46.6 enhance the betterment of the organization. Formal AARs will be routed to the respective Bureau Chief/Commander for review and subsequent submission to the Joint Operations Bureau, Force Development Office for agency consolidation and agency-wide integration trends analysis. PROCEDURE: I. GENERAL GUIDELINES: A. The phrase “after action review” is a term that is considered to be a “critique”, with the objective to learn from our previous actions, influence adaption of positive outcome-oriented behaviors, embrace safe practices, and appropriately utilize new technologies. This process is focused on improving future performance by sharing key insights quickly and translating them back into action that is directly aligned with meeting the Sheriff’s organizational strategy. B. This agency will conduct the AAR process in order to formally institute a structured approach to assess or benchmark against identified organizational deficiencies. This will allow the agency to employ a strategic approach to organizational learning and to achieve higher levels of performance. C. Bureau Chiefs/Commanders, Division Commanders, Shift Commanders or designees, will complete AARs detailing their response to each phase of the respective activity. The report will be routed to the respective Bureau Chief/Commander for review and subsequent submission to the Joint Operations Bureau, Force Development Office for Agency consolidation and agency-wide integration (in accordance with Section II.B.). Joint Operations will provide an AAR submission report to the Chief Deputy and recommend mitigation or sustainment strategies that affect the agency. II. IMPLEMENTATION: The AAR process is intended to provide a feedback mechanism for the organization as to the organizational structure, training, and execution effectiveness. There are two types of AARs, formal and informal. Formal AARs are a decisive operational evaluation that provides detailed analysis and review of organization-wide constructs to address shortfalls, prevent performance deficiencies, or enable repeatable positive functions. Informal AARs are conducted as a rapid method of gathering an assessment at the shift level, which may occur possibly on scene or following the duty shift at a shift change brief. Information gleaned from the informal AAR process feeds the production of a formal AAR. A. Phased Approach. 1) Phase I - Capture Strategies, Tactical Considerations and Tasks: When conducting the initial phase of an AAR for an incident or event, members will use the same approach as addressing an incident through the use of an Enforcement Actions Plan (EAP). First, address the strategies; second, evaluate the tactical considerations; and lastly, assess the task level responsibilities. The below table provides an example of the three-phased approach for AAR data and information elements (not all inclusive). 2  G.O. 46.6 Table 1: AAR Data and Information Elements (D&IE) Strategies Tactics Tasks 1. Assuming, 1. Patrol 1. Notification Confirming, 2. Maritime 2. Incident Response positioning Operational 3. Dispatch/Communication Command Threat Response procedures 2. Evaluating the 3. Counter- 4. Site/Location Security Situation Narcotics 5. Preliminary investigative 3. Communicating Incident actions 4. Deploying 4. Major Crimes 6. Law Enforcement actions 5. Planning for 5. S.W.A.T. 7. Preservation of Evidence incident action Employment 8. Incident-related and strategy 6. Interdiction lifesaving / Rescue 6. Organizing Operation 9. Interactions with the 7. Executing IAP 7. Counter- Public and/or Media 8. Terminating or Terrorism 10. Report Writing Transfer of 8. Hurricane or Responsibility Disaster Response 9. Officer Involved Shooting 10. Collective organizational Training Event 11. Individual High Liability Training Event 2) Phase II – Identify Lessons Learned from the Incident or Event: Members will use the D&IE methodology to identify lessons learned through the application of gap analysis. This approach allows for the identification of strategies, tactics, and tasks performance sustainment and/or improvements, which leads to phase three (recommendations). Questions that should be answered during this phase of the review are: what happened, what Tactics, Techniques, and Procedures (TTPs) were used, was this the intended outcome, why did it happen, and how to improve from it happening again/ how to sustain the successful actions taken. These questions generate reflection about the successes and failures during the course of the project, activity, event, task or EAP. The question ‘Why?’ generates understanding of the root causes of these successes and failures. 3) Phase III – Formulate Recommendations as Gap Mitigation or Sustainment Approach: For each identified deficiency, area in need of improvement, or categorical sustainment, a corresponding recommendation will be made. The question that should be asked to formulate the required recommendation evaluation is “what would you do differently next time?” This question is intended to help identify specific actionable 3  G.O. 46.6 recommendations that are detailed, clear, achievable, and future-oriented to better the organization at all levels. 4) Phase IV – Report Findings: At the conclusion of each AAR, the submitting Bureau Chiefs/Commander, Division Commander, Shift Commander, or designee, shall complete a consolidated report and submit to the chain of command (unless being completed at the Bureau level). The report shall document the requestor, dates/times of the mission, participating members, and a brief description of the AAR results (in accordance with Section II.A.1.). Once AARs are completed, a copy will be provided to the Joint Operations Bureau, Director of Force Development for agency-wide coordination and implementation, as required. AARs should be maintained by each unit and sub-unit for incorporation into individual and collective training plans. B. After Action Review Criteria. The below table provides guidance for the execution of a formal or informal AAR designation, and the level of AAR Officer of Primary Responsibility (OPR). The Chief Deputy or Bureau Commander may approve alterations to these recommendations. Table 2: AAR Type and OPR Designation Type of After Action Review Type of Incident or Event Recommended OPR Formal AAR 1. Major Crime Bureau Chief/Commander, 2. Joint Operation Division 3. Natural Director/Commander or Disaster/Incident designated representative Response 4. Man Made Disaster /Incident Response 5. Patrol Incident/Response 6. Large scale SWAT Employment 7. Critical Incident 8. Major or Large-Scale Training event 9. Mutual Aid Task Force Deployment Informal AAR 1. Non-Emergency Officer in Charge, Section Sgt Situation 2. Routine LE actions 3. Small Scale SWAT Employment 4. Individual Training Event III. AFTER ACTION REVIEW FORMAT: PSO Form 30123a shall be used to complete all AARs (See Annex A). 4  G.O. 46.6 A. Identifying Information. This section pertains to the unit/sub-unit/element providing the AAR and the Point of Contact (POC) information for the submitting member. The POC information consists of the submitter’s first and last name, and rank/grade. Along with the previously identified information, the date of submission is required. B. Narrative Summary of the Incident/Event. The narrative summary is a brief description of the incident/event that provides enough detail that answers the “who, what, when, where and why” questions. C. Identified Items of Discussion. This section is delineated by breaking down the incident/event into three specific categories: Pre-Incident/Event, During Incident/Event, and Post- Incident/Event. Within these three areas of interest, the reporting member will describe the following criteria for each element/item identified as needing to be addressed as indicated below, on PSO Form number 30123a: 1. Topic: Name the overarching area 2. Issue: Describe the issue or problem with relative information needed to be discussed 3. Area(s) to sustain: Provide brief description of aspects that were performed properly or tasks that need to be maintained 4. Area(s) to improve: Provide brief description of aspects that need to be improved 5. Recommendation: Provide overall recommended mitigation or sustainment strategy for the issue D. Supplemental Information. Information that supports the submission of the AAR including, but not limited to, diagrams, field reports, photographs, etc. will be attached to the AAR form and submitted to aid in the analysis of the submitted incident/event. IV. GLOSSARY AFTER ACTION REVIEW: An after action review (AAR) is a structured review or de-brief process for analyzing an event or incident by assessing what happened, why it happened, and how it can be done better by the participants and those responsible for the event or incident in the future. LESSON LEARNED: A lesson learned is knowledge or understanding gained by experience. The experience may be positive, as in a successful test or mission, or negative, as in a mishap or failure. A lesson must be significant in that it has a real or assumed impact on operations; valid in that it is factually and technically correct; and applicable in that it identifies a specific design, process, or decision that reduces or eliminates the potential for failures and mishaps, or reinforces a positive result. 5  G.O. 46.6 INDEXING: AFTER ACTION REVIEW DRAFTED: JPR/LAM / May 20, 2021 / Filed: 46.6 After Action Review (AAR) Reporting APPROVED: ___________________________ _______________ CHRIS NOCCO, SHERIFF DATE PASCO COUNTY, FLORIDA 6  G.O. 46.6 ANNEX A – GENERAL ORDER 46.6 Pasco Sheriff's Office AFTER ACTION REPORT After Action Review Topic: Activity Type: Unit: Incident Response Individual/Collective Training Event Disaster Response Joint Exercise Other Prepared By: Rank: POC Contact Information: Date Prepared: Date Submitted: Situation/Incident Summary Narrative: Identified Items of Discussion (Pre Event): Identified Items of Discussion (During Event): Identified Items of Discussion (Post Event): Overall Recommendation Narrative: 7  G.O. 46.6 Supplemental Information Provided: Photograph(s) Diagram(s) Field Reports Media Report(s) Transcribed Notes ILP Products Miscellaneous.. 8