Wildland Deployment Pay SOP PDF

Standard Operating Procedure (SOP) Wildland Deployment Pay Effective Date: 01/01/2019 Procedure Number 04-23B Revised Date: Number of Pages 3...

Standard Operating Procedure (SOP) Wildland Deployment Pay Effective Date: 01/01/2019 Procedure Number 04-23B Revised Date: Number of Pages 3 1. Overview To provide a standardized procedure for accounting for work hours and members pay when assigned to wildland deployment teams. 2. Definitions 24 Day Cycle – FLSA 24 day work cycle used to calculate work hours and overtime hours. Two Week Pay Period – A bi-weekly 2 week/14 day pay period. There are 26 pay periods in a year. Portal to Portal – A compensation plan that pays the member continuously from the time they arrive at the assigned SLCFD location, for the duration of the deployment until they return to SLC. This is typically used for an Emergency Management Assistance Compact (EMAC) request. Shift Ticket – Used for tracking hours for pay and department reimbursement. On a Utah Department of Natural Resources deployment, a shift ticket is used in base camp to track actual hours worked and the employee is only paid and the Department is only reimbursed, according to the hours listed on the shift ticket. Support Pay Rate – Computed based on a forty (40) hour work week. Operations Pay Rate – Computed based on a fifty-six (56) hour work week. 3. Procedure a. Members who accept a working opportunity for a wildland deployment will be paid according to the guidelines in the requesting agency’s contract. SLCFD will pay the deployment team members in accordance with this contract and will not incur additional costs for pay over and above what is reimbursed. Members will be paid based on one of the following guidelines: i. Portal to Portal Pay (see above) ii. Shift Ticket Pay (see above) iii. If a compensation contract is offered that is different than above it will be communicated to the members on the deployment team and the Local 81 board prior to deployment. b. An attempt will be made to notify the members of the Deployment Roster what the reimbursement type will be in the text notification delivered 30 minutes prior to the working opportunity offers (See Wildland Deployment SOG). But due to time restraints and negotiations, this may not be possible. c. All members of the deployment team will sign a form acknowledging that they know what type of pay guideline will be used and how their pay will be calculated prior to leaving on the deployment (see Payment Agreement on page 3). Two copies will be signed one for the employee and one for the Department. d. For purposes of tracking and paying out hours worked, all deployment team members will be converted to a Support Pay Rate (40 hours a week) for the 2 week pay period and any additional 2 week pay periods in which the deployment occurs (see 04-23C Deployment Calendar Examples SOP). 04-23B Wildland Deployment Pay SOP, Page 1 of 3  i. Support Personnel will stay on the Support Pay Rate. ii. Combat Personnel will be converted to the Support Pay Rate. iii. All personnel will be paid according to their individual rank and/or specialty. e. Any scheduled vacation (both combat and support personnel) or holiday (combat only) time will be removed from the employees Telestaff calendar and credited back to them for use at a later date. f. Weekly pay is calculated from 1200 am Sunday morning to 1200 pm Saturday night. The first 40 hours an employee works will be at straight time and any additional time worked during the week will be paid at 1.5 the support rate. g. To ensure that the employee’s 24 day cycle and pay is correct, any Buy Backs that the member has worked during the 24 day cycle(s) in which the deployment occurs will be paid at 1.5 the combat rate. 04-23B Wildland Deployment Pay SOP, Page 2 of 3 I ________________________________ understand that my pay will be converted to a Support Rate of Pay (40 hour work week) for the 2 week pay period(s) in which the Wildland Deployment occurs. I also understand that my rate of pay will be based on the contract the Salt Lake City Fire Department (“SLC FD”) has with the entity requesting resources. I recognize and acknowledge that SLC FD will not pay more than the corresponding reimbursement amount SLC FD receives under the terms of the contract. I understand that my pay for this deployment will be based on the following schedule (circle one): 1. Portal to Portal – paid from the time I report for to the pertinent Salt Lake City location for deployment until I return to Salt Lake City at the end of my deployment (payment will be based on 40 hours per week at straight time with any additional time paid at the overtime rate of 1 ½ the support rate). 2. Shift Ticket Based Pay – paid based on the shift tickets filled out at base camp (payment will be based on 40 hours per week at straight time with any addition time paid at the overtime rate of 1 ½ the support rate). 3. Other ____________________________________________________ Signed by (Print Name) ______________________________________ Date _____________________ Signature ____________________________________________________ Witnessed by (Print Name) ______________________________________ Date ______________________ Signature ________________________________________________________ 04-23B Wildland Deployment Pay SOP, Page 3 of 3