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5. Microsoft Power Automate Quiz

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25 Questions

What type of flow should you use to send a daily welcome message to new employees without human intervention?

Scheduled cloud flow

Which type of flow is typically triggered by a manual action?

Instant cloud flow

If a step in a Power Automate cloud flow fails, what should you configure to send an email notification to the flow owner?

Run after

Which type of flow is triggered when a particular event takes place?

Automated cloud flow

Which type of flow is used to guide users through multi-step processes?

Business process flow

Which flow type should be used when the flow needs to run by itself daily without human intervention?

Scheduled cloud flow

Which flow type is used to guide users through a multi-step process, but does not run automatically without human intervention?

Business process flow

Which connector should you use to loop through a contact collection and perform operations on each record in a Power Automate flow that fetches a list of contacts from Microsoft Dataverse?

Control

Which action should you add to a Power Automate cloud flow to enter identical data that will be referenced in multiple paths in the flow only once?

Compose

Which type of flow should you create to allow users to press a button in the Power Automate mobile app, which will send a reminder email notification?

Instant

A sales company plans to use Microsoft Power Platform and Dataverse to build solutions to help manage its day-to-day operations. Which flow type should be used when the flow needs to run by itself daily without human intervention?

Scheduled

Which type of flow is used to guide users through multi-step processes in the sales company's Power Platform solutions?

Business process

Which type of flow should the sales company use to send a daily welcome message to new employees without human intervention?

Automated

Which connector should you use to filter an array of objects returned by a connector in a Power Automate flow?

Data Operation

Which type of Power Automate flow should you select to create invoices in an application that does not include modern APIs?

desktop flow

What should the coworker do to ensure that their custom AI Builder model is available in the list for the Classify text into categories action in a Power Automate cloud flow?

Train the model and publish the model.

Which type of flow should you use to access data in a legacy application that does not have an application programming interface (API)?

Desktop flow

What should you use to mimic the onscreen actions that customer service agents perform manually by using robotic process automation (RPA) when integrating applications with Power Automate?

desktop flow

Which type of flow should you use to check a list of new employees and send a daily welcome message to them through Yammer without human intervention?

Scheduled cloud flow

What type of cloud flow should you create to automatically cancel appointments from the previous workday?

Scheduled flow that runs daily at a specific time

Which action should you use in Power Automate to loop through all rows in an Excel spreadsheet and update the first column value for all rows with the current date?

Apply to each

To ensure users can access attachments in an approval notification, which solutions should you use?

Email inbox

What should you use in a Power Automate flow to notify a user every time a new item is added to a SharePoint list?

Action

Which data operation should you use in Power Automate to combine First Name and Last Name properties of a JSON array into a new property called Full Name?

Select

What should you do if a feature you plan to add is not included in the list of actions available for a standard connector in Power Automate?

Create a custom connector and use it in the cloud flow.

Study Notes

Power Automate Flows

  • Power Automate flows can be used to automate tasks and processes
  • Flows can be triggered by events, such as when a new item is added to a SharePoint list

Connectors

  • Connectors are used to connect Power Automate flows to services and systems
  • Examples of connectors include Microsoft Dataverse, SharePoint, and Microsoft Exchange
  • Connectors can be used to fetch data from APIs, such as custom APIs

Looping and Conditional Logic

  • The "Apply to each" action can be used to loop through items in a collection
  • The "Condition" action can be used to set up conditional statements and perform different actions based on the condition

Data Operations

  • The "Data Operation" connector can be used to filter arrays
  • The "Select" action can be used to add a new property to a JSON array

Approvals

  • Power Automate approvals can be used to monitor approval requests
  • Approvals can be monitored in Microsoft Teams and the Power Automate portal

Power Automate Components

  • Power Automate components include actions, triggers, and connectors
  • Actions define what happens in a flow
  • Triggers define how a flow is started
  • Connectors define how events in a service can trigger a flow

Sentiment Analysis

  • Azure Cognitive Service for Language and AI Builder can be used to analyze sentiment in email messages
  • The sentiment analysis can be used to route email messages to the proper representative

Flow Types

  • Desktop flows are used for robotic process automation (RPA) and can be used to access data in legacy applications
  • Cloud flows are used to automate modern applications that have an API
  • Business process flows are used to guide users through organizational processes

Yammer and Scheduled Flows

  • Scheduled flows can be used to send a daily welcome message to new employees in Yammer
  • Scheduled flows run on an interval and can be set to run once a day

Error Handling

  • The "Run after" action can be used to send an email notification to the flow owner whenever a step fails### Power Automate Fundamentals
  • A flow in Power Automate can fetch a list of contacts from Microsoft Dataverse and loop through the contact collection to perform operations on each record using the Control connector.

Creating Flows

  • To enter identical data multiple times in a flow, use the Compose action.
  • For user-initiated flows, create an Instant flow.
  • For automating data processing, create a Scheduled automated flow or a Business process flow.

Monitoring Approvals

  • Monitor approval requests in the Microsoft Teams portal or Power Automate portal.

Power Automate Connectors

  • To filter an array of objects, use the Data Operation connector.
  • To connect to AI Builder and use the prebuilt sentiment analysis model, use the AI Builder connector.

Creating Workflows

  • To send an email each time a new item is added to a SharePoint Online list, use Power Automate and Connectors.
  • To create invoices in an application without modern APIs, use a desktop flow.
  • To classify text based on historical classification, use a custom AI Builder model.
  • To mimic onscreen actions that customer service agents perform manually, use a desktop flow.

Flow Components

  • To identify and cancel appointments from the previous workday that are not marked as complete, use a scheduled cloud flow that runs daily at a specific time.
  • To loop through all rows in an Excel spreadsheet and update the first column value, use the Apply to each action.
  • To notify a user every time a new item is added to a SharePoint list, use an action in the flow.

Power Automate Cloud Flow

  • To combine the First Name and Last Name properties of a JSON array in a new property called Full Name, use the Select data operation.
  • To process documents automatically without user interaction, use AI Builder and Power Automate cloud flow.
  • To use a standard connector in a Power Automate cloud flow, review the modern API information on the publisher's website or create a custom connector.

Microsoft Teams and Power Automate

  • To use the Microsoft Teams connector in a Power Automate cloud flow, Actions and Triggers are defined by the connector.

Test your knowledge of Microsoft Power Automate with this quiz! Questions cover topics like connectors, looping through data collections, and automating data processing.

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