FR-H-302 Work Related Injuries/returning to work
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Questions and Answers

What is the effective date of the policy regarding work-related injuries?

  • November 30, 2018
  • October 21, 2015
  • December 1, 2015
  • October 30, 2018 (correct)

    • Which personnel are covered by the policy on work-related injuries?

  • Only full-time firefighters
  • Reservists while performing official duties (correct)
  • Cadets during training sessions
  • Volunteer firefighters only

    • Who is accountable for ensuring safe working performance for employees?

  • The PPM Committee
  • The Wellness Coordinator
  • The Fire Rescue Administrator
  • Each supervisor (correct)

    • What process is outlined for employees returning to work after an injury?

    <p>Completion of a return to work checklist</p> Signup and view all the answers

    Which document track injuries according to the policy?

    <p>Injury Tracking Number</p> Signup and view all the answers

    Which is NOT a responsibility of the Wellness Coordinator according to the policy?

    <p>Ensuring compliance with safety regulations</p> Signup and view all the answers

    What is the primary purpose of the policy regarding work-related injuries?

    <p>To establish a method for reporting injuries</p> Signup and view all the answers

    Which attachment is related to reporting an injury or illness?

    <p>Employee Injury/Illness/Exposure Report</p> Signup and view all the answers

    What should the Payroll Section confirm with the Wellness Coordinator?

    <p>That the employee was approved for Workers' Compensation</p> Signup and view all the answers

    Who is responsible for completing the Firefighter Casualty page in the FDM report after an injury during an emergency incident?

    <p>The immediate supervisor</p> Signup and view all the answers

    What action must the Battalion Chief take if an injury involves Personal Protective Equipment?

    <p>Inspect the equipment after the injury</p> Signup and view all the answers

    For a minor injury that requires no treatment, what must the employee's immediate supervisor do?

    <p>Complete the Employee Injury/Illness Report and forward it to the Battalion Chief</p> Signup and view all the answers

    What should be included in the written report by the Battalion Chief for an injury involving PPE?

    <p>The nature of the task being performed</p> Signup and view all the answers

    When should an employee be credited back any sick leave concerning Workers' Compensation?

    <p>After being approved by the OHC for Workers' Compensation</p> Signup and view all the answers

    What information is NOT required in the report completed by the Battalion Chief after a PPE-related injury?

    <p>The number of hours worked that day</p> Signup and view all the answers

    Which option is a factor that the Battalion Chief must consider when evaluating an injury with PPE?

    <p>The location and severity of the injury</p> Signup and view all the answers

    What actions must an employee take if they experience a work-related injury?

    <p>Notify their supervisor immediately, regardless of severity.</p> Signup and view all the answers

    How should the immediate supervisor handle documentation of a work-related injury?

    <p>Fill out the Employee Injury/Illness Report before submission.</p> Signup and view all the answers

    Which of the following is a consequence of failing to comply with the injury reporting and documentation process?

    <p>Loss of eligibility for certain benefits.</p> Signup and view all the answers

    What is required when an employee visits the OHC post-injury?

    <p>They must present a completed Employee Injury/Illness Report.</p> Signup and view all the answers

    How can the Employee Injury/Illness Report be completed?

    <p>On a station computer with printing capability.</p> Signup and view all the answers

    What must be obtained by the immediate supervisor after a work-related injury?

    <p>An Injury Tracking Number.</p> Signup and view all the answers

    How should payroll coding be handled for employees needing further treatment after injury?

    <p>They are coded as Worker’s Compensation by the Battalion Chief.</p> Signup and view all the answers

    What is the status of injuries that require treatment but seem minor initially?

    <p>They must be documented if they lead to medical attention.</p> Signup and view all the answers

    What is the initial action to be taken by the Battalion Chief/Supervisor after completing the form?

    <p>Submit the form to the District Chief/Division Head.</p> Signup and view all the answers

    In the case of a minor injury that requires treatment, where must the employee report for further evaluation?

    <p>To the Onsite Health Center (OHC).</p> Signup and view all the answers

    What must employee documentation reflect when a work-related injury is reported late?

    <p>The date of injury and the date the report was submitted.</p> Signup and view all the answers

    If the Onsite Health Center (OHC) is closed, what option does the Battalion Chief/Supervisor have for an employee with a minor injury needing treatment?

    <p>Direct the employee to wait until the OHC reopens.</p> Signup and view all the answers

    What is required of the employee when they recognize a work-related injury after leaving work?

    <p>Report to any Palm Beach County Fire Rescue fire station.</p> Signup and view all the answers

    What must be completed if an employee sustains a serious injury?

    <p>The appropriate hospital visit must occur, and forms filled out.</p> Signup and view all the answers

    Who is responsible for signing the injury report before it is forwarded for distribution?

    <p>The District Chief/Division Head.</p> Signup and view all the answers

    What action is NOT required when an employee suffers a minor injury that does not require immediate serious treatment?

    <p>Filling out an extensive medical history.</p> Signup and view all the answers

    What must an employee do after visiting a doctor for a work-related injury?

    <p>Report to the OHC after each visit.</p> Signup and view all the answers

    Which of the following is true regarding injuries sustained while working?

    <p>A work-related injury must be assessed by the OHC to determine Workers' Compensation coverage.</p> Signup and view all the answers

    What documentation is required for mileage reimbursement related to work-related injuries?

    <p>A Mileage Reimbursement form submitted to a supervisor.</p> Signup and view all the answers

    When can an employee travel away from the area after a work-related injury?

    <p>After being cleared by the OHC.</p> Signup and view all the answers

    What occurs when an employee seeks unauthorized treatment for a work-related injury?

    <p>The employee is responsible for the payment of these treatments.</p> Signup and view all the answers

    Who is responsible for determining if an injury is work-related?

    <p>The Occupational Health Center (OHC).</p> Signup and view all the answers

    If an employee has a pre-existing work-related injury that recurs off duty, what must they do?

    <p>Inform the OHC of the recurrence.</p> Signup and view all the answers

    What is NOT a responsibility of the employee regarding a work-related injury?

    <p>Deciding treatment options without OHC input.</p> Signup and view all the answers

    What is the purpose of the Employee Performance Review in relation to work tasks?

    <p>To document employees' ability to safely perform work-related tasks.</p> Signup and view all the answers

    How should supervisors approach documenting employee performance?

    <p>Accurately record each employee's ability to perform tasks safely.</p> Signup and view all the answers

    Which of the following is NOT a focus of the Employee Performance Review?

    <p>Documenting employee attendance.</p> Signup and view all the answers

    Which statement best captures the essence of the documentation process for employee performance reviews?

    <p>It must reflect the ability to execute tasks safely and effectively.</p> Signup and view all the answers

    What is a critical aspect that supervisors must include in their documentation?

    <p>Accurate assessments of employees' ability to perform work-related tasks safely.</p> Signup and view all the answers

    What is the primary requirement regarding work-related injuries?

    <p>Injuries must be reported and documented immediately.</p> Signup and view all the answers

    Which of the following best describes the process for reporting work-related injuries?

    <p>Reporting should occur before any treatment is received.</p> Signup and view all the answers

    What should be done concerning the documentation of work-related injuries?

    <p>Documentation must detail all aspects of the injury.</p> Signup and view all the answers

    When does an employee need to document a work-related injury?

    <p>Every time, regardless of the severity.</p> Signup and view all the answers

    What is the consequence of not reporting a work-related injury immediately?

    <p>It may lead to potential complications in claims.</p> Signup and view all the answers

    What must an employee do in the event of any work-related injury?

    <p>Immediately report it to the immediate supervisor</p> Signup and view all the answers

    Which of the following statements about reporting work-related injuries is true?

    <p>All work-related injuries must be reported, regardless of their severity</p> Signup and view all the answers

    Who should an employee report a work-related injury to?

    <p>Their immediate supervisor</p> Signup and view all the answers

    Which of the following is NOT a requirement when reporting a work-related injury?

    <p>The nature of the injury does not need to be described</p> Signup and view all the answers

    What is the potential consequence of failing to report a work-related injury immediately?

    <p>The employee may receive a written warning</p> Signup and view all the answers

    What must the immediate supervisor do regarding a work-related injury?

    <p>Document all facts related to the injury.</p> Signup and view all the answers

    Which of the following is NOT required in the documentation of a work-related injury?

    <p>Supervisor's analysis of potential negligence.</p> Signup and view all the answers

    What should be included on the Employee Injury/Illness Report?

    <p>The specific time of injury occurrence.</p> Signup and view all the answers

    Who is responsible for completing the Employee Injury/Illness Report after an injury occurs?

    <p>The immediate supervisor.</p> Signup and view all the answers

    What is the main purpose of the Employee Injury/Illness Report?

    <p>To document facts about the injury.</p> Signup and view all the answers

    What must the immediate supervisor obtain after a work-related injury?

    <p>An Injury Tracking Number request</p> Signup and view all the answers

    Where can the Injury Tracking Number request be found?

    <p>On the Fire Rescue Intranet (SharePoint)</p> Signup and view all the answers

    Which of the following is NOT a responsibility of the immediate supervisor regarding injuries?

    <p>Document employee performance reviews</p> Signup and view all the answers

    What is the purpose of the Injury Tracking Number request?

    <p>To track work-related injuries</p> Signup and view all the answers

    Which platform is used by supervisors to access the Injury Tracking Number request?

    <p>Fire Rescue Intranet (SharePoint)</p> Signup and view all the answers

    What action must the Payroll Section take after confirming an employee’s Workers’ Compensation approval?

    <p>Adjust leave types entered incorrectly</p> Signup and view all the answers

    Which benefit is credited back to an employee after their Workers’ Compensation approval?

    <p>Sick leave</p> Signup and view all the answers

    Who does the Payroll Section need to confirm with regarding Workers’ Compensation?

    <p>The Wellness Coordinator</p> Signup and view all the answers

    If leave types were entered incorrectly, what is the main responsibility of the Payroll Section?

    <p>To adjust the incorrectly entered leave types</p> Signup and view all the answers

    What is necessary for an employee to be credited back sick leave?

    <p>Approval by the Onsite Health Center (OHC)</p> Signup and view all the answers

    What must the immediate supervisor do if a Fire Rescue employee is injured while responding to an emergency incident?

    <p>Complete the Firefighter Casualty page in the FDM report.</p> Signup and view all the answers

    In which situations is the Firefighter Casualty page to be completed by the immediate supervisor?

    <p>If the injury occurs while operating at, enroute to, or returning from an emergency incident.</p> Signup and view all the answers

    What is the primary action required from the immediate supervisor following an injury to a Fire Rescue employee?

    <p>Complete the Firefighter Casualty page in the FDM report.</p> Signup and view all the answers

    Which of the following is NOT a condition for completing the Firefighter Casualty page?

    <p>The employee sustains an injury while on break.</p> Signup and view all the answers

    Who is tasked with completing the Firefighter Casualty page if a Fire Rescue employee is injured?

    <p>The immediate supervisor.</p> Signup and view all the answers

    What action should the Battalion Chief take when an injury involves Personal Protective Equipment (PPE)?

    <p>Secure the PPE and coordinate with the Training and Safety Division</p> Signup and view all the answers

    Who is responsible for inspecting the PPE after an injury has occurred?

    <p>The Training and Safety Division</p> Signup and view all the answers

    What type of injury example is given in the context of PPE?

    <p>A burn to the wrist while wearing firefighter gloves</p> Signup and view all the answers

    What is the purpose of securing the PPE after an injury occurs?

    <p>To determine if it failed and caused the injury</p> Signup and view all the answers

    What must happen if a firefighter sustains an injury while wearing PPE?

    <p>The Battalion Chief should coordinate a review of the PPE</p> Signup and view all the answers

    What should the employee’s immediate supervisor do if an injury occurs that requires no treatment?

    <p>Complete the Employee Injury/Illness Report and forward it to the Battalion Chief/Supervisor.</p> Signup and view all the answers

    Who is responsible for forwarding the Employee Injury/Illness Report after completion?

    <p>The immediate supervisor</p> Signup and view all the answers

    In the case of an injury that does not require treatment, what is the next step after the Employee Injury/Illness Report is completed?

    <p>Forward it to the Battalion Chief/Supervisor.</p> Signup and view all the answers

    What is the status of an injury if no treatment is required?

    <p>The injury must be reported anyway.</p> Signup and view all the answers

    Which party is primarily responsible for completing the Employee Injury/Illness Report following a no-treatment injury?

    <p>The immediate supervisor of the employee</p> Signup and view all the answers

    What must an employee do if they recognize a work-related injury after leaving work?

    <p>Report to a Palm Beach County Fire Rescue fire station and have the supervisor complete an Employee Injury/Illness Report.</p> Signup and view all the answers

    Which detail must be accurately reflected in the employee injury documentation?

    <p>The date of injury and the date the report was submitted.</p> Signup and view all the answers

    Who must the employee notify in addition to submitting the injury report?

    <p>Their Battalion Chief.</p> Signup and view all the answers

    Where should the Employee Injury/Illness Report be completed?

    <p>At any Palm Beach County Fire Rescue fire station.</p> Signup and view all the answers

    Which of the following is NOT part of the process after recognizing a work-related injury?

    <p>Filling out an online assessment after returning to work.</p> Signup and view all the answers

    Who is responsible for notifying the Fire Operations Officer about an employee's injury and hospital transport?

    <p>The immediate supervisor</p> Signup and view all the answers

    What must the Battalion Chief/Supervisor do after being informed of an employee's injury?

    <p>Notify the Fire Operations Officer</p> Signup and view all the answers

    What is the final notification that must be made after an employee's serious injury is reported?

    <p>The appropriate District Chief and Deputy Chief must be notified.</p> Signup and view all the answers

    In the case of a serious injury, who is NOT directly involved in the notification process?

    <p>Administrative Assistant</p> Signup and view all the answers

    What should the Fire Operations Officer do after being informed of an employee's injury?

    <p>Notify the relevant personnel including the District Chief</p> Signup and view all the answers

    What action is the Battalion Chief required to take when an employee needs transport to a hospital?

    <p>Complete all necessary paperwork</p> Signup and view all the answers

    Who is primarily responsible for transport arrangements to a hospital when required?

    <p>The Battalion Chief</p> Signup and view all the answers

    Which of the following is NOT a duty of the Battalion Chief when an employee is injured?

    <p>Administer first aid</p> Signup and view all the answers

    What must be done to facilitate an employee's transport to a hospital in case of injury?

    <p>Complete any necessary paperwork</p> Signup and view all the answers

    In the event of a work-related injury requiring hospital transport, who ensures paperwork is completed?

    <p>The Battalion Chief</p> Signup and view all the answers

    What event requires notification to the Firefighter Safety and Health Section?

    <p>One or more firefighters are hospitalized for more than 24 hours</p> Signup and view all the answers

    Which situation is categorized under Line of Duty Death (LODD)?

    <p>A firefighter's death while responding to an emergency</p> Signup and view all the answers

    What type of injury related to equipment failure must be reported?

    <p>A serious injury related to equipment failure</p> Signup and view all the answers

    Which of the following scenarios does NOT require notification?

    <p>Firefighter experiences a minor cold</p> Signup and view all the answers

    In which situation is it necessary to notify the Firefighter Safety and Health Section?

    <p>Multiple firefighters injured due to equipment malfunction</p> Signup and view all the answers

    What is the maximum time allowed to notify the Bureau of Fire Standards and Training?

    <p>4 hours</p> Signup and view all the answers

    Who is authorized to make the notification to the Bureau of Fire Standards and Training?

    <p>The Fire Operations Officer</p> Signup and view all the answers

    Which position must authorize the notification to the Bureau of Fire Standards and Training?

    <p>Deputy Chief</p> Signup and view all the answers

    In case of needing to notify the Bureau of Fire Standards and Training, who initiates this process?

    <p>The Fire Operations Officer</p> Signup and view all the answers

    What is the significance of notifying the Bureau of Fire Standards and Training within the specified hours?

    <p>To ensure compliance with safety regulations</p> Signup and view all the answers

    What is the frequency of the injury analysis compilation by the Training and Safety Division?

    <p>Quarterly</p> Signup and view all the answers

    Who receives the compiled injury analysis from the Training and Safety Division?

    <p>The Wellness Coordinator</p> Signup and view all the answers

    What is the primary purpose of entering injury tracking information into a computer database?

    <p>For tracking and analysis purposes</p> Signup and view all the answers

    Which division is responsible for the injury tracking and analysis process?

    <p>Training and Safety Division</p> Signup and view all the answers

    What type of information is tracked and analyzed by the Training and Safety Division?

    <p>Injury tracking information</p> Signup and view all the answers

    What information is utilized by the Wellness Coordinator to plan injury prevention strategies?

    <p>Employee Injury/Illness Report</p> Signup and view all the answers

    Who collaborates with the Wellness Coordinator in identifying injury causes?

    <p>Training and Safety Division</p> Signup and view all the answers

    What is the main goal of utilizing information from the Employee Injury/Illness Report?

    <p>To implement injury prevention strategies</p> Signup and view all the answers

    In which area does the collaboration between the Wellness Coordinator and the Training and Safety Division fall?

    <p>Injury management</p> Signup and view all the answers

    To effectively address an employee's injury, which role does the Wellness Coordinator play?

    <p>Identifying causes of injuries</p> Signup and view all the answers

    Who must employees notify before returning to work after being cleared from the OHC?

    <p>Battalion Chief/Supervisor</p> Signup and view all the answers

    What is the primary responsibility of the employee after being cleared from the OHC?

    <p>Notify their Battalion Chief/Supervisor</p> Signup and view all the answers

    Which action is required of an employee returning to work post-injury?

    <p>Notify their Battalion Chief/Supervisor</p> Signup and view all the answers

    What would be a consequence of not notifying the Battalion Chief/Supervisor before returning to work?

    <p>The employee may face disciplinary actions</p> Signup and view all the answers

    What must an employee do after they are cleared by the OHC?

    <p>Visit the supervisor and submit a form</p> Signup and view all the answers

    What is required of employees returning to full duty after an absence due to injury or illness lasting more than six months?

    <p>A medical examination and fitness assessment</p> Signup and view all the answers

    Which of the following statements is true regarding the requirements for an employee returning from a leave of absence due to injury?

    <p>Both a medical examination and a fitness assessment are mandatory.</p> Signup and view all the answers

    How long must an employee be on leave before a medical examination is required for returning to work?

    <p>Six months</p> Signup and view all the answers

    What happens if an employee does not complete the fitness assessment prior to returning to full duty after an injury?

    <p>They cannot return to work.</p> Signup and view all the answers

    Which of the following conditions requires an employee to undergo both a medical examination and a fitness assessment?

    <p>Returning from injury leave longer than six months</p> Signup and view all the answers

    Study Notes

    • Policy: Establishes guidelines for reporting and managing work-related injuries for Palm Beach County Fire Rescue employees and reservists.
    • Scope: Applies to all personnel except Cadets.
    • Authority: Fire Rescue Administrator oversees the policy, guided by specific Florida administrative codes.

    Reporting Injuries

    • Immediate reporting of all work-related injuries is mandatory, regardless of severity.
    • Employees must document injuries using the Employee Injury/Illness Report.
    • Failure to adhere to reporting protocols can adversely impact potential benefits.

    Supervisor Responsibilities

    • Supervisors are accountable for the safe working conditions and performance of their employees.
    • Supervisors must document injured employees' abilities on performance reviews.
    • Injuries must be reported immediately, with all details noted.

    Return to Work Process

    • Employees must be cleared by the Occupational Health Clinic (OHC) before returning to work post-injury.
    • If the employee requires medical treatment, an Injury Tracking Number must be obtained by the supervisor.

    Types of Injuries and Reporting Protocol

    • Emergency Incident Injuries: Must be documented in the FDM report.
    • PPE-Related Injuries: Require inspection and written reports for product failure evaluation.
    • Minor Injuries (No Treatment Required): Reported on the Employee Injury/Illness Report and reviewed through a chain of command.
    • Minor Injuries (With Treatment): Requires further evaluation at the OHC or nearest hospital, with all relevant documentation completed.

    Serious Injuries

    • Serious injuries warrant immediate medical attention and follow-up with the OHC.
    • Employees must diligently attend doctor appointments and report back to OHC after visits.

    Workers’ Compensation Coverage

    • The OHC determines injury eligibility for Workers’ Compensation.
    • Medical treatments must be authorized; unauthorized treatments will not be compensated.
    • Compensation for travel mileage for work-related injuries is available.

    Pre-existing Conditions

    • Employees with pre-existing conditions must follow specific protocols for work absence related to recurring injuries.

    Miscellaneous

    • Updates to the policy are overseen by the Wellness Coordinator and PPM Committee.
    • Attachments included for documentation and tracking injuries, such as report forms and checklists.
    • Supervisors are responsible for documenting each employee’s ability to safely perform work tasks on the Employee Performance Review (FR-A-104 Attachment A).
    • All work-related injuries, regardless of severity, must be reported immediately by the employee to their supervisor.
    • The failure to report and document injuries may affect employee benefits eligibility.
    • The supervisor must complete the Employee Injury/Illness Report (FR-H-302 Attachment A), capturing all relevant details about the injury.
    • Employees must bring a completed Employee Injury/Illness Report when visiting the Occupational Health Center (OHC) after a work-related injury.

    Injury Reporting Procedures

    • When responding to an emergency incident, if an employee is injured, the supervisor must fill out the Firefighter Casualty page in the FDM report.
    • In cases involving Personal Protective Equipment (PPE), the Battalion Chief should inspect the PPE for product failure and create a report detailing the circumstances of the injury, addressing specific factors like call type and injury severity.
    • Minor injuries that do not require treatment still necessitate the completion of the Employee Injury/Illness Report by the immediate supervisor.

    Return to Work and Treatment Protocols

    • Employees must report work-related injuries to any Palm Beach County Fire Rescue station if the injury is recognized after leaving work; proper reporting procedures must be followed.
    • For minor injuries that necessitate treatment, employees should visit the OHC, with all necessary documentation maintained by the supervisor and Battalion Chief.
    • Serious injuries warrant immediate attention at appropriate medical facilities, and employees must visit the OHC after each doctor's appointment related to the injury.
    • Employees unable to work due to injury must receive clearance from the OHC before traveling away from the area.

    Workers' Compensation Coverage

    • Medical benefits under Florida Workers' Compensation Law must be explained to employees at the OHC.
    • Unauthorized medical treatment will not be compensated, and billing for authorized treatment is managed by Risk Management.
    • Mileage incurred for official visits related to Workers' Compensation injuries is compensable, requiring submission of a Mileage Reimbursement form to the Battalion Chief.
    • The OHC determines the work-related nature of injuries and eligibility for Workers' Compensation, with not all workplace injuries guaranteed coverage.

    General Policy and Responsibilities

    • Each employee is expected to safely perform their job responsibilities, with their medical conditions allowing for such performance.
    • Supervisors are accountable for maintaining safe working environments and employee performance.
    • The policy applies to all personnel, including reservists while on official duty, but excludes cadets.
    • Supervisors must document each employee's ability to perform work-related tasks accurately on the Employee Performance Review (FR-A-104 Attachment A).
    • Immediate reporting of all work-related injuries is required, regardless of severity.
    • Failure to comply with reporting and documentation can negatively affect employee benefits.
    • Employees must report any injury to their immediate supervisor right away.
    • Injuries must be documented on the Employee Injury/Illness Report (FR-H-302 Attachment A) by the immediate supervisor.
    • The Employee Injury/Illness Report can be completed digitally on a station computer and printed for submission.

    Procedures After Reporting

    • Employees must provide a copy of the Employee Injury/Illness Report when visiting the Occupational Health Center (OHC).
    • An Injury Tracking Number (FR-H-302 Attachment B) must be obtained from the Fire Rescue Intranet by the immediate supervisor.
    • Employees requiring further evaluation at an Emergency Room or OHC after being cleared by medical personnel will be coded in the payroll system as Workers' Compensation (W/C).
    • Sick leave coding applies if the leave meets criteria from the Collective Bargaining Agreement (CBA) for sick leave use.

    Specific Injury Situations

    • For injuries sustained during emergency incidents, supervisors complete the Firefighter Casualty page in the FDM report.
    • If a Personal Protective Equipment (PPE) involvement is indicated in an injury, the Battalion Chief will secure the PPE for inspection and a report documenting factors such as call type and severity of the injury will be prepared.

    Minor Injuries

    • Minor injuries that require no treatment must still have an Employee Injury/Illness Report submitted by the immediate supervisor to the Battalion Chief/Supervisor.
    • The Battalion Chief/Supervisor is responsible for reviewing and signing the form.

    Policy Overview

    • This policy standardizes the reporting and documenting of work-related injuries within Palm Beach County Fire Rescue.
    • All personnel, including reservists, are subjected to this policy.
    • The policy outlines return-to-work procedures after injuries and is maintained by the Wellness Coordinator and PPM Committee under the Fire Rescue Administrator's authority.

    Responsibilities

    • Supervisors are accountable for ensuring a safe working environment and safe performance of their employees.
    • All injury reports should be accurately filled out to reflect the date of the injury and reporting.

    Medical Treatment and Workers' Compensation

    • Employees directed for further treatment must report to the OHC after each medical visit.
    • Workers’ Compensation benefits must align with the Florida Workers’ Compensation Law and need authorization from the OHC.
    • Unauthorized medical treatments will not be covered by Workers’ Compensation.
    • Compensation for travel to the OHC for treatment is permitted and must be documented appropriately.
    • The OHC assesses if injuries are work-related and oversees treatment authorization.

    Special Considerations

    • Employees with pre-existing work-related injuries that recur off duty have specific reporting obligations to ensure they comply with established procedures.

    Employee Injury Reporting Policy

    • Supervisors must document employees' abilities to safely perform work-related tasks on the Employee Performance Review (FR-A-104 Attachment A).
    • Immediate reporting and documentation of work-related injuries is mandatory.
    • Non-compliance with injury reporting may jeopardize benefits eligibility for employees.
    • All work-related injuries, regardless of severity, must be reported by the employee to their immediate supervisor.

    Documentation Process

    • Supervisors document injury facts on the Employee Injury/Illness Report (FR-H-302 Attachment A).
    • Reports can be filled out digitally on a station computer and printed for distribution.
    • Employees seeing the Occupational Health Center (OHC) after an injury must bring a completed Employee Injury/Illness Report along.
    • An Injury Tracking Number (FR-H-302 Attachment B) must be obtained by the immediate supervisor via the Fire Rescue Intranet.

    Treatment and Compensation

    • Injuries needing further treatment after ER or OHC release are coded as W/C (Workers’ Compensation) by the Battalion Chief.
    • Sick leave credits are adjusted for employees approved for Workers’ Compensation by the Wellness Coordinator.
    • Injuries incurred during emergency incidents require the completion of the Firefighter Casualty page in the FDM report.

    Personal Protective Equipment (PPE)

    • Injuries involving PPE require the Battalion Chief to secure the equipment and coordinate its inspection for failure.
    • A written report by the Battalion Chief must address incident specifics, PPE use, and potential causation factors.

    Minor Injuries

    • If minor injuries occur with no treatment needed, the immediate supervisor must complete and forward the Employee Injury/Illness Report for review and signature.
    • Injuries that need treatment but are not serious must be reported to the OHC, and forms must be completed by the employee and supervisors.

    Serious Injuries

    • For serious injuries, employees may go to an appropriate hospital immediately.
    • Employees must maintain doctor appointments as directed and report to OHC after visits, excluding physical therapy sessions.
    • Employees unable to work due to injury need OHC clearance before leaving the area.

    Workers' Compensation

    • Medical benefits under Florida Workers' Compensation Law will be explained to employees at the OHC.
    • Unauthorized treatments will not be covered by Workers’ Compensation.
    • Risk Management administers compensation for medical bills and mileage related to work-related treatment visits.
    • The OHC determines work-related injury eligibility for Workers’ Compensation, and coverage is not guaranteed for all on-duty injuries.

    Pre-existing Conditions

    • Employees with recurring pre-existing injuries have options for reporting absences related to their condition, ensuring proper communication with supervisors.

    Employee Injury Reporting Policy

    • Supervisors must document employees' abilities to safely perform work-related tasks on the Employee Performance Review (FR-A-104 Attachment A).
    • Immediate reporting and documentation of work-related injuries is mandatory.
    • Non-compliance with injury reporting may jeopardize benefits eligibility for employees.
    • All work-related injuries, regardless of severity, must be reported by the employee to their immediate supervisor.

    Documentation Process

    • Supervisors document injury facts on the Employee Injury/Illness Report (FR-H-302 Attachment A).
    • Reports can be filled out digitally on a station computer and printed for distribution.
    • Employees seeing the Occupational Health Center (OHC) after an injury must bring a completed Employee Injury/Illness Report along.
    • An Injury Tracking Number (FR-H-302 Attachment B) must be obtained by the immediate supervisor via the Fire Rescue Intranet.

    Treatment and Compensation

    • Injuries needing further treatment after ER or OHC release are coded as W/C (Workers’ Compensation) by the Battalion Chief.
    • Sick leave credits are adjusted for employees approved for Workers’ Compensation by the Wellness Coordinator.
    • Injuries incurred during emergency incidents require the completion of the Firefighter Casualty page in the FDM report.

    Personal Protective Equipment (PPE)

    • Injuries involving PPE require the Battalion Chief to secure the equipment and coordinate its inspection for failure.
    • A written report by the Battalion Chief must address incident specifics, PPE use, and potential causation factors.

    Minor Injuries

    • If minor injuries occur with no treatment needed, the immediate supervisor must complete and forward the Employee Injury/Illness Report for review and signature.
    • Injuries that need treatment but are not serious must be reported to the OHC, and forms must be completed by the employee and supervisors.

    Serious Injuries

    • For serious injuries, employees may go to an appropriate hospital immediately.
    • Employees must maintain doctor appointments as directed and report to OHC after visits, excluding physical therapy sessions.
    • Employees unable to work due to injury need OHC clearance before leaving the area.

    Workers' Compensation

    • Medical benefits under Florida Workers' Compensation Law will be explained to employees at the OHC.
    • Unauthorized treatments will not be covered by Workers’ Compensation.
    • Risk Management administers compensation for medical bills and mileage related to work-related treatment visits.
    • The OHC determines work-related injury eligibility for Workers’ Compensation, and coverage is not guaranteed for all on-duty injuries.

    Pre-existing Conditions

    • Employees with recurring pre-existing injuries have options for reporting absences related to their condition, ensuring proper communication with supervisors.

    Employee Injury Reporting and Documentation

    • Supervisors must document each employee's ability to safely perform work tasks using the Employee Performance Review (FR-A-104 Attachment A).
    • All work-related injuries, regardless of severity, must be reported immediately by the employee to their supervisor.
    • Immediate supervisors are responsible for documenting injury facts on the Employee Injury/Illness Report (FR-H-302 Attachment A).
    • Employees must complete the Employee Injury/Illness Report before visiting the Occupational Health Center (OHC).
    • An Injury Tracking Number (FR-H-302 Attachment B) must be obtained from the Fire Rescue Intranet (SharePoint) by the immediate supervisor.

    Injury Procedures and Responsibilities

    • If an injury occurs during an emergency incident, the immediate supervisor must complete the Firefighter Casualty page in the FDM report.
    • When Personal Protective Equipment (PPE) is involved in an injury, the Battalion Chief must secure the PPE for inspection to determine if failure contributed to the injury.
    • Detailed written reports are required when injuries involve PPE, covering call type, tasks, injury severity, PPE usage, and possible causation factors.

    Treatment and Medical Reporting

    • For minor injuries requiring no treatment, supervisors complete and forward the Employee Injury/Illness Report to higher authorities for review.
    • If further treatment is needed for non-serious injuries, employees should report to the OHC and complete necessary documentation.
    • Serious injuries require immediate medical attention, with follow-up visits to the OHC mandated for care documentation.

    Workers’ Compensation Process

    • Medical benefits under Florida Workers’ Compensation Law must be explained to employees at the OHC.
    • Unauthorized medical treatment is not covered, and reimbursement for mileage to treatment facilities must be properly documented and submitted.
    • The OHC determines the work-related nature of injuries and their eligibility for Workers’ Compensation.

    Return to Work Policy

    • Employees unable to work due to injury must be cleared by the OHC before returning to work or traveling away from the area.
    • Reoccurrence of pre-existing injuries off duty is addressed through specific reporting procedures.

    Document Management

    • Updated polices are the responsibility of the Wellness Coordinator in collaboration with the PPM Committee.
    • All forms need to be submitted through proper channels, including the District Chief/Division Head for sign-off and distribution.

    Workers' Compensation Process

    • Payroll Section must verify employee approval from the Occupational Health Committee (OHC) for Workers' Compensation.
    • Importance of confirmation to ensure accurate processing of benefits.

    Leave Adjustment Procedures

    • Payroll is responsible for correcting any inaccurately recorded leave types.
    • If an employee is approved for Workers' Compensation, their sick leave will be reinstated, addressing prior deductions.
    • Maintains fairness and accuracy in employee leave balances after Workers' Compensation approval.

    Employee Injury Reporting and Documentation

    • Supervisors must document each employee’s ability to safely perform work-related tasks on the Employee Performance Review form.
    • All work-related injuries, regardless of severity, must be reported immediately to the supervisor by the employee.
    • The failure to adhere to reporting protocols may affect employee benefits.
    • Injuries must be documented on the Employee Injury/Illness Report and can be completed online before printing.
    • Employees must take a completed Injury/Illness Report to the Occupational Health Center (OHC) after reporting an injury.
    • Supervisors are responsible for obtaining an Injury Tracking Number from the Fire Rescue Intranet.

    Injury Classification and Supervisor Responsibilities

    • Injuries occurring during emergency incidents require completion of the Firefighter Casualty page in the FDM report by the supervisor.
    • For injuries involving Personal Protective Equipment (PPE), the Battalion Chief will secure the equipment and initiate an inspection to check for product failure.
    • Written reports detailing injuries related to PPE must include key information such as call type, task performed, and circumstances.

    Minor and Serious Injuries

    • Minor injuries that do not require treatment must be documented by the immediate supervisor and submitted for review.
    • If treatment is required, employees must report to the OHC or nearest hospital for evaluation.
    • Serious injuries allow employees to go to an appropriate hospital and must be reported to the OHC after treatment.

    Workers’ Compensation Policies

    • Medical benefits explanations are provided at the OHC according to Florida Workers’ Compensation law.
    • Unauthorized treatments are not covered under Workers’ Compensation.
    • OHC determines work-related injury eligibility for Workers’ Compensation coverage.
    • Employees must keep their OHC appointments and report every treatment visit, excluding physical therapy.
    • Compensation for mileage incurred during visits is allowed and must be documented and submitted for processing.

    Compliance and Authority

    • This policy applies to all Palm Beach County Fire Rescue personnel and reservists while on official duties.
    • Supervisors are accountable for ensuring a safe working environment and proper injury reporting processes.
    • The Wellness Coordinator is responsible for updates to the policy in coordination with the PPM Committee.

    Personal Protective Equipment (PPE) Incident Protocol

    • In the case of an injury involving PPE, such as burns sustained while wearing firefighter gloves, immediate action is required.
    • The Battalion Chief is responsible for securing the involved PPE, ensuring that it is preserved for investigation purposes.
    • Coordination with the Training and Safety Division is essential to conduct a thorough inspection of the PPE.
    • The inspection aims to determine if there was any product failure that contributed to the injury.
    • Understanding the role and integrity of PPE is crucial for maintaining safety standards and preventing future incidents.
    • Supervisors must document each employee's ability to perform work-related tasks using the Employee Performance Review (FR-A-104 Attachment A).
    • All work-related injuries, regardless of severity, should be reported immediately by employees to their immediate supervisor.
    • Immediate supervisors are responsible for documenting all details regarding work-related injuries on the Employee Injury/Illness Report (FR-H-302 Attachment A).
    • Failure to report injuries may affect employees' eligibility for benefits.
    • Employees must take a completed Employee Injury/Illness Report to the Occupational Health Center (OHC) after sustaining an injury.

    Documentation and Forms

    • The Employee Injury/Illness Report can be filled out on a station computer and printed for distribution.
    • Immediate supervisors must obtain an Injury Tracking Number (FR-H-302 Attachment B) using the Fire Rescue Intranet.
    • Serious or minor injuries that require further treatment or evaluation must be coded in the payroll system as Workers' Compensation (W/C) by the Battalion Chief.

    Handling Injuries

    • Upon injury at an emergency incident, the immediate supervisor must complete the Firefighter Casualty page in the FDM report.
    • If injuries involve Personal Protective Equipment (PPE), the Battalion Chief should secure and inspect the PPE to determine if failure was a factor.
    • A detailed written report regarding PPE-related injuries should be compiled, including the call type, task performed, injury location, PPE usage, and causation factors.

    Procedures for Minor and Serious Injuries

    • For minor injuries requiring no treatment, the immediate supervisor completes the injury report and submits it to the Battalion Chief/Supervisor for review.
    • Serious injuries necessitate immediate medical attention at the appropriate facility, and employees must report to the OHC after each medical visit.
    • Employees unable to work due to injury must be cleared by OHC before traveling away from the area.

    Workers' Compensation Guidelines

    • Medical benefits under Florida Workers' Compensation Law are explained at the OHC.
    • Unauthorized treatment will not be covered under the Workers' Compensation system.
    • Payments related to medical bills and Workers' Compensation benefits are managed through Risk Management.
    • Mileage reimbursements for travel to medical facilities must be documented and submitted for processing.

    Policy Scope and Updates

    • This policy applies to all Palm Beach County Fire Rescue personnel and reservists during official duties but is not applicable to Cadets.
    • The Wellness Coordinator, alongside the PPM Committee, is responsible for future updates to this policy.

    Employee Responsibilities

    • Employees must perform job tasks safely and only attend work when medically fit to do so.
    • When recognizing a work-related injury after leaving work, employees must report to the nearest fire station to complete the necessary injury reports.
    • Employees must report work-related injuries to any Palm Beach County Fire Rescue fire station after leaving work.
    • An immediate supervisor on duty is responsible for completing the Employee Injury/Illness Report.
    • Employees are required to notify their Battalion Chief about the injury.
    • Accurate documentation is essential: both the date of injury and the submission date of the report must be clearly recorded.

    Injury Response Procedure

    • Employees who sustain serious injuries may be transported to the appropriate hospital.
    • Immediate supervisors hold the responsibility to notify the Battalion Chief/Supervisor about the injury and the hospital destination.

    Notification Process

    • After the immediate supervisor reports the injury, the Battalion Chief/Supervisor must inform the Fire Operations Officer.
    • The Fire Operations Officer is required to communicate the incident to key personnel: District Chief, Deputy Chief, Wellness Coordinator, and Risk Management.
    • Each employee’s ability to safely perform tasks must be documented on the Employee Performance Review.
    • All work-related injuries must be reported immediately, regardless of severity.
    • Failure to report injuries may affect employee benefits eligibility.

    Documentation Requirements

    • Employees must report injuries to their immediate supervisor, who will document details on the Employee Injury/Illness Report.
    • The report can be filled out on a station computer and printed for distribution.
    • Employees visiting the Occupational Health Center (OHC) post-injury must carry a completed Injury Report.
    • Immediate supervisors must obtain an Injury Tracking Number from the Fire Rescue Intranet.

    Treatment and Payroll Coding

    • Injuries requiring further treatment after ER or OHC must be coded as Workers' Compensation (W/C) by the Battalion Chief.
    • If sick leave criteria are met, an employee is coded as sick leave.
    • Payroll Section confirms the employee’s eligibility for Workers' Compensation with the Wellness Coordinator and corrects leave types if necessary.

    Emergency Incident Injuries

    • Injuries occurring at emergency incidents must have a Firefighter Casualty page completed in the FDM report.

    Personal Protective Equipment (PPE)

    • If an injury involves PPE, the Battalion Chief secures the PPE for inspection by the Training and Safety Division to analyze potential product failure.
    • A report detailing circumstances of PPE-related injuries must include case specifics like call type, tasks performed, injury location, and causation factors.

    Minor Injuries Process

    • For minor injuries that do not require treatment, a report must be submitted by the immediate supervisor to the Battalion Chief/Supervisor for review and signature.

    Serious Injuries Protocol

    • Employees with serious injuries may go or be transported to a hospital; the immediate supervisor must notify the Battalion Chief and provide hospital details.
    • Relevant personnel must be informed about the injury and the hospital where the employee is taken.

    Workers’ Compensation Overview

    • Medical benefits under Florida Workers’ Compensation Law will be explained to employees at the OHC.
    • Unauthorized treatments are not covered, and medical bills are handled through the Workers’ Compensation section.
    • Mileage reimbursement is allowed for required visits related to Workers’ Compensation.

    Regulatory Authority and Compliance

    • The policy applies to all Palm Beach County Fire Rescue personnel, including reservists but excluding Cadets.
    • Updates to the policy are the responsibility of the Wellness Coordinator in conjunction with the PPM Committee, under the Fire Rescue Administrator's authority.

    Procedure Accountability

    • Supervisors are accountable for ensuring employees perform tasks safely.
    • After an injury report is submitted, it undergoes review by the Battalion Chief/Supervisor, District Chief/Division Head, and the Division Chief of Training and Safety.
    • Employees must report any injuries recognized after leaving work and follow required documentation protocols.

    Firefighter Safety Notification Requirements

    • Notification is mandatory for any hospitalization of firefighters lasting over 24 hours.
    • Line of Duty Death (LODD) must be reported immediately, reflecting the seriousness of such incidents.
    • Any serious injuries that stem from equipment failures require notification to ensure proper investigation and response.

    Notification Requirements

    • Bureau of Fire Standards and Training mandates notification within a 4-hour timeframe.
    • Notification is the responsibility of the Fire Operations Officer.
    • Authorization for notification must come from the appropriate Deputy Chief.
    • Timeliness and proper authority are critical for compliance with fire safety regulations.

    Injury Tracking Process

    • The Training and Safety Division is responsible for entering injury tracking information into a computer database.
    • This database facilitates the tracking and analysis of injury-related data.

    Data Analysis

    • Analysis of injury data is performed quarterly, ensuring timely review of trends and issues.
    • Compiled analysis reports are forwarded to the Wellness Coordinator for further action and monitoring.
    • The process helps in identifying areas for improvement in safety and wellness programs.

    Role of the Wellness Coordinator

    • Collaborates with the Training and Safety Division for effective employee health and safety management.
    • Uses data from the Employee Injury/Illness Report to analyze injury patterns.

    Injury Prevention Strategies

    • Identifies specific circumstances and causes of employee injuries.
    • Aims to develop targeted strategies to prevent future injuries based on analyzed data.
    • Supervisors must document employees' ability to perform work tasks on the Employee Performance Review (FR-A-104 Attachment A).
    • All work-related injuries, regardless of severity, must be reported immediately to the immediate supervisor.
    • Failure to report injuries can affect employee eligibility for benefits.

    Documentation Procedures

    • Immediate supervisors use the Employee Injury/Illness Report (FR-H-302 Attachment A) to document injuries.
    • Employees must complete a report before visiting the Occupational Health Center (OHC).
    • An Injury Tracking Number must be obtained from the Fire Rescue Intranet after an injury.

    Injury Reporting Process

    • Employees must report any recognized work-related injury after leaving work to a fire station, where their supervisor will complete the necessary report.
    • For injuries requiring treatment, the immediate supervisor and Battalion Chief must ensure all required documentation is completed.

    Handling Specific Injury Scenarios

    • If injured during an emergency incident, the supervisor completes the Firefighter Casualty page in the FDM report.
    • Injuries involving Personal Protective Equipment (PPE) trigger an inspection by Safety Division to check for product failure.

    Minor and Serious Injuries

    • Minor injuries with no treatment require submission of the Employee Injury/Illness Report.
    • Employees with serious injuries may go directly to an appropriate hospital and must keep the OHC informed after each doctor visit.

    Workers’ Compensation Coverage

    • Medical benefits under Florida Workers’ Compensation Law are explained to employees at the OHC.
    • Unauthorized treatment will not be covered under Workers’ Compensation.
    • Compensation for mileage to the OHC or treatment facilities is available through documented claims.

    Supervisory Responsibilities

    • Supervisors are accountable for maintaining a safe working environment and documenting incidents accurately.
    • Reports are supposed to be reviewed and signed by high-level officials up to the District Chief for accuracy and compliance.

    Analysis and Prevention

    • The Training and Safety Division analyzes injury data quarterly to develop preventive strategies.
    • Significant injuries or incidents (hospitalization over 24 hours, Line of Duty Death) must be reported to the Firefighter Safety and Health Section promptly.

    Employee Responsibilities

    • Employees must notify their supervisor after being cleared by the OHC before returning to work.
    • It is the employee's responsibility to understand the documentation and treatment process regarding work-related injuries.

    Employee Injury Documentation

    • Supervisors must document employee performance and ability to safely perform tasks during Employee Performance Reviews.
    • All work-related injuries should be reported immediately to ensure proper documentation.
    • Failure to comply with reporting standards may lead to consequences affecting employee benefits.

    Reporting Process

    • Employees are obligated to report even minor injuries to their immediate supervisors without delay.
    • Supervisors complete the Employee Injury/Illness Report to document all relevant facts about the incident.
    • The report can be filled out digitally and printed, ensuring thorough documentation.
    • Employees must bring a completed Employee Injury/Illness Report when visiting the Occupational Health Center (OHC).

    Tracking and Authorization

    • Supervisors must obtain an Injury Tracking Number from the Fire Rescue Intranet to facilitate the reporting process.
    • Any injury requiring further treatment post-incident must be marked in the payroll system as Workers’ Compensation (W/C) by the Battalion Chief.

    Specific Injury Circumstances

    • Injuries occurring during emergency incidents require completion of a Firefighter Casualty page in the FDM report by supervisors.
    • For injuries related to Personal Protective Equipment (PPE), the Battalion Chief must inspect the equipment and provide a written report analyzing the injury circumstances.

    Minor and Serious Injuries

    • Minor injuries that do not require treatment must still be reported using the Employee Injury/Illness Report.
    • Serious injuries necessitate immediate assessment at an appropriate hospital, with all relevant documentation completed by supervisors and medical staff.
    • Employees unable to work due to injury must get clearance from the OHC before traveling or returning to work.

    Workers’ Compensation Policy

    • Employees receive explanations of medical benefits per the Florida Workers’ Compensation Law upon visiting the OHC.
    • Unauthorized medical treatment is not covered under Workers’ Compensation.
    • Compensation for travel related to medical visits is allowed; mileage must be documented and submitted for processing.

    Return to Work Procedures

    • Employees must be cleared by the OHC before returning to work post-injury.
    • Medical examinations and fitness assessments are required for employees returning after any long-term leave (exceeding six months).

    Record Keeping and Analysis

    • The Training and Safety Division tracks injury-related data for analysis and prevention strategy formulation.
    • Any hospitalization over 24 hours, Line of Duty Death (LODD), or serious injury related to equipment failure must be reported to the Bureau of Fire Standards and Training within a designated timeframe.

    Responsibilities of Personnel

    • Supervisors are accountable for maintaining safe working conditions and ensuring compliance with documentation protocols related to employee injuries.
    • The wellness and recovery process requires collaboration between various personnel including Battalion Chiefs, District Chiefs, and the Wellness Coordinator.

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    Related Documents

    Palm Beach County Fire Rescue Work-Related Injuries/Returning to Work Policy PDF

    Description

    Test your knowledge on the guidelines for reporting and managing work-related injuries specific to Palm Beach County Fire Rescue. This quiz covers the scope, authority, and mandatory procedures for injury reporting. Ensure you're informed about the policies that safeguard your workplace well-being.

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