VCS
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Questions and Answers

What does the term 'Dashboard' refer to in the context of the Employee Scheduling System?

  • A profile displaying the Call Signs and Daily Roster
  • A profile displaying the Daily Schedule and Requested Time Off
  • A profile displaying Electronic Leave Requests and Overtime Requests
  • A profile displaying the Platoon or Section schedules (correct)

    • What is an Electronic Leave Request in the Employee Scheduling System?

  • An overtime request submitted electronically
  • A leave request submitted electronically via the VCS Web Portal (correct)
  • A leave request submitted in person to the department head
  • A leave request submitted via email

    • What does the term 'Exchange of Time' refer to in the context of the Employee Scheduling System?

  • Exchanging time off for overtime
  • Exchanging time with supervisors for time off
  • Exchanging overtime hours with other departments
  • Exchanging shifts between employees (correct)

    • How do employees access the employee scheduling system?

    <p>Via the VCS Web Portal (B)</p> Signup and view all the answers

    What is the purpose of the standard operating procedure mentioned in the text?

    <p>To administer the employee scheduling system (A)</p> Signup and view all the answers

    What is an Electronic Overtime Request in the Employee Scheduling System?

    <p>An overtime request submitted electronically via the VCS Web Portal (A)</p> Signup and view all the answers

    What is the responsibility of the employee in relation to Electronic Overtime Requests?

    <p>Track the requests in VCS and follow-up with the supervisor if confirmation emails are not received (D)</p> Signup and view all the answers

    When should a supervisor review and take action on electronic requests for their employees?

    <p>At least once per shift (C)</p> Signup and view all the answers

    What is the supervisor's responsibility in relation to Electronic Leave Requests?

    <p>Review staffing on the date requested to ensure minimum staffing levels are maintained (A)</p> Signup and view all the answers

    What should the supervisor do if an Exchange of Time is not reflected on the daily schedule?

    <p>Follow-up with their supervisor to ensure approval (C)</p> Signup and view all the answers

    When should an Electronic Leave Request be entered by the supervisor for an employee who calls out sick after an Exchange of Time?

    <p>On the date the employee was scheduled to work prior to the Exchange of Time (C)</p> Signup and view all the answers

    What must a supervisor do before approving an Electronic Leave Request?

    <p>Review staffing on the date requested to ensure minimum staffing levels are maintained (A)</p> Signup and view all the answers

    What is the designated Site Code for the Department?

    <p>brpdfl (C)</p> Signup and view all the answers

    How should employees access VCS?

    <p>Using their employee City ID number and designated password (C)</p> Signup and view all the answers

    Who typically finalizes the approval of electronic requests?

    <p>Second-line supervisor (D)</p> Signup and view all the answers

    What does the 'Approved w/Stip' status indicate for an electronic request?

    <p>Awaiting full approval (C)</p> Signup and view all the answers

    How should employees submit overtime requests?

    <p>Via the VCS Web Portal (C)</p> Signup and view all the answers

    What should employees do if they receive a warning in VCS regarding comp time?

    <p>Submit the Electronic Overtime Request as overtime, not comp time (A)</p> Signup and view all the answers

    Who can submit an electronic request on behalf of an employee?

    <p>Supervisors only (B)</p> Signup and view all the answers

    What should supervisors do if they need to delete an electronic request?

    <p>Use 'Deny' status instead (C)</p> Signup and view all the answers

    How should employees request to exchange time?

    <p>Request a switch via the VCS 'Request a Switch' link (D)</p> Signup and view all the answers

    What action should employees take if they are unable to report for scheduled duty due to illness?

    <p>Personally notify their supervisor or on-duty watch commander and submit an Electronic Leave Request in VCS (A)</p> Signup and view all the answers

    What should employees do if they need to submit an electronic request that requires supporting documentation?

    <p>Note the existence of supporting documentation in the 'Comments' section of the electronic request, print out a copy of the confirmation received via email, and attach the supporting documentation to it (A)</p> Signup and view all the answers

    Flashcards

    Employee Scheduling System Dashboard

    A profile showing Platoon or Section schedules in the system.

    Electronic Leave Request

    A leave request submitted online through the VCS Web Portal.

    Exchange of Time

    Swapping shifts between employees.

    Employee Scheduling System Access

    Employees access the system through the VCS Web Portal.

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    Standard Operating Procedure (SOP)

    Guide for managing the employee scheduling system.

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    Electronic Overtime Request

    Submitting overtime requests electronically via VCS Web Portal.

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    Employee Overtime Request Responsibility

    Track requests in VCS and follow up if no email confirmation.

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    Supervisor Review Frequency

    Supervisors must review electronic requests at least once per shift.

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    Supervisor Leave Request Responsibility

    Review staffing needs to maintain minimum levels for leave requests.

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    Unreflected Exchange of Time

    Supervisors should follow up with their supervisor for approval if schedule shows no swap.

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    Sick Leave Request After Exchange

    Supervisors should enter leave requests on the original scheduled day before the exchange.

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    Leave Request Approval Criteria

    Supervisors must verify enough staff are present before approving a leave request.

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    Site Code for Department

    Department's site code is brpdfl.

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    VCS Access Method

    Employees need their City ID and password to access.

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    Electronic Request Finalization

    Second-line supervisor usually finalizes electronic requests.

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    Approved w/Stip Status

    Indicates a request awaiting full approval.

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    Overtime Request Submission

    Employees submit electronic overtime requests via the VCS Web Portal.

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    Comp Time Warning Handling

    Employees should submit comp time as overtime, not comp time, if warned.

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    Employee Request Delegation

    Only supervisors can submit electronic requests on behalf of employees.

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    Request Deletion Method

    Use the 'Deny' status to delete electronic requests.

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    Exchange Time Request Method

    Employees request a switch using the VCS 'Request a Switch' link.

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    Illness Absence Procedure

    Notify supervisor or on-duty watch commander and submit an electronic leave request.

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    Supporting Documentation Handling

    Note supporting documentation in 'Comments' and attach confirmation and supporting docs.

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