UNHCR Refugee Resettlement Procedures
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UNHCR Refugee Resettlement Procedures

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Questions and Answers

What does UNHCR do for aged-in children?

  • Confirm their enrollment or schedule for enrollment (correct)
  • Conduct a best interests determination
  • Verify their biometric identity
  • Process their refugee referral

    • Who provides their contact information to facilitate communication?

  • Resettlement country representatives
  • UNHCR BIMS POC and Resettlement Officer (correct)
  • RSC POC
  • Applicant's family members

    • What happens when issues arise during the Interview?

  • The applicant is referred to another resettlement country
  • The Interview is cancelled
  • RSC POC resolves the issue immediately
  • UNHCR BIMS POC and Resettlement Officer are contacted (correct)

    • What is collected from applicants before the PreScreen Interview?

    <p>Applicant biometrics using retinal scan or fingerprints</p> Signup and view all the answers

    What happens if an applicant's fingerprints or Iris Scan cannot be taken?

    <p>Try again until successful</p> Signup and view all the answers

    What is attached to the Supporting Documents tab for unenrolled cases?

    <p>The communication for unenrolled cases</p> Signup and view all the answers

    Who shares the processing dates with the UNHCR BIMS POC for expedited cases?

    <p>RSC POC</p> Signup and view all the answers

    What is added to the Contact Log for unresolved issues?

    <p>The communication related to follow-ups</p> Signup and view all the answers

    What should be done if a guardian of a minor receives a USCIS Result of Denied, but the minor receives an USCIS Result of Refugee (Approved)?

    <p>Send a deferral to the referring agency explaining the situation and requesting an updated BID</p> Signup and view all the answers

    What determines if a stateside minor is an Unaccompanied Refugee Minor (URM) or Unaccompanied Child (UC)/Unaccompanied Alien Minor (UAM)?

    <p>Writing to <a href="mailto:[email protected]">[email protected]</a></p> Signup and view all the answers

    What should be done if a stateside minor is a URM?

    <p>List the minor as the UST</p> Signup and view all the answers

    What should be done if a stateside minor is a UC/UAM?

    <p>Determine if the family has their own strong UST</p> Signup and view all the answers

    What is the next step after the BID is received?

    <p>All of the above</p> Signup and view all the answers

    What should be done if the minor decides to continue with the resettlement process separately?

    <p>The guardian will need to sign the relevant ARP form</p> Signup and view all the answers

    What should be done if the only recommended care arrangement is for the minor to resettle with the guardian?

    <p>Send a deferral to the referring agency explaining the situation and requesting an updated BID</p> Signup and view all the answers

    What should be done once the updated Minor Counseling session and Minor Questionnaire tabs are complete?

    <p>Update the case Availability to Active</p> Signup and view all the answers

    What is the minimum age at which a child is considered a major in some jurisdictions?

    <p>18 years</p> Signup and view all the answers

    When might a minor be resettled to a specific area for medical treatment?

    <p>When they have a serious medical condition</p> Signup and view all the answers

    What happens if a Resettlement Agency cannot keep all minors together upon resettlement?

    <p>They are placed within the same city</p> Signup and view all the answers

    What is the purpose of the multiple interview process in the RSC/USCIS process?

    <p>To determine the best interest of the child</p> Signup and view all the answers

    What happens if a caregiver does not disclose the biological parents' information during the RSC interview process?

    <p>The case is deferred to UNHCR</p> Signup and view all the answers

    What is the age at which almost all guardian courts in the US require disclosure of the biological parents' information?

    <p>14 years</p> Signup and view all the answers

    What happens if a child's case is deferred to UNHCR during the RSC interview process?

    <p>UNHCR assesses the best interest of the child</p> Signup and view all the answers

    Why is it important for RSC staff to encourage caregivers to disclose biological parents' information during the RSC interview process?

    <p>To ensure the child's safety</p> Signup and view all the answers

    What should a Caseworker do if they suspect a minor is at risk of imminent harm?

    <p>Contact the Child Protection Specialist immediately</p> Signup and view all the answers

    Who ultimately decides whether a minor should participate in the URM program?

    <p>The guardian</p> Signup and view all the answers

    What is the primary consideration in determining whether a guardian is willing and able to care for a minor?

    <p>The guardian's ability to provide basic needs such as nutrition and education</p> Signup and view all the answers

    What happens if a guardian is unable to provide adequate care and support to a minor?

    <p>The minor is fostered by a family that can provide their basic needs</p> Signup and view all the answers

    What is the role of the Child Protection Specialist in cases of concern?

    <p>To liaise with the referring agency and other child protection partners</p> Signup and view all the answers

    What is the primary goal of the Best Interests Determination process?

    <p>To identify the best possible care arrangement for the minor</p> Signup and view all the answers

    What should a Caseworker do when a disagreement arises between a minor and their guardian regarding the URM program?

    <p>Seek further guidance from the RSC Asia Senior Casework Manager or Casework Coordinator</p> Signup and view all the answers

    What is the role of the Refugee Coordinator in cases of concern?

    <p>To ensure that the Child Protection Specialist is informed of the case</p> Signup and view all the answers

    What is a key requirement for the RSC to consider accepting alternative documentation in lieu of a UNHCR BID?

    <p>Host country government-issued records, official custody rulings, and testimony from the minor and/or caregiver(s)</p> Signup and view all the answers

    What is the purpose of the assessment of the nature of the caregiver's relationship with the minor?

    <p>To assess the caregiver's support for the minor's age, maturity, physical, health, emotional, and economic situation</p> Signup and view all the answers

    What happens if the BIA addresses the required six topics and RSC presents the case to RefCoord for approval to waive the BID requirement?

    <p>The case continues processing, and RSC requests a waiver from PRM if USCIS did not request a BID</p> Signup and view all the answers

    What is the status of the Deferral Action Item when RSC creates it?

    <p>BID/BIA requested</p> Signup and view all the answers

    What happens if the available documentation is written in a language other than English?

    <p>The documentation is translated into English</p> Signup and view all the answers

    What is the next step after the RSC reviews the existing case documentation?

    <p>All of the above</p> Signup and view all the answers

    What happens if PRM waives the BID requirement?

    <p>Update the Deferral Action Item to 'Completed Success' with an explanatory additional comment</p> Signup and view all the answers

    What is the purpose of the professional recommendations in the context of the Best Interests Determination?

    <p>To identify the minor's specific needs and best interests</p> Signup and view all the answers

    A Case must have an I-730 and Visa 93 Bio Data form attached to the case-level Documents tab.

    <p>True</p> Signup and view all the answers

    The RRF is uploaded to START manually by the Caseworker.

    <p>False</p> Signup and view all the answers

    An Expression of Interest form must be uploaded to the case-level Documents tab for all cases.

    <p>True</p> Signup and view all the answers

    The referring agency is not required to document the efforts to locate a missing parent if the results are inconclusive.

    <p>False</p> Signup and view all the answers

    A Case must have a DS-0234, Visa Foil, and RBEF attached to the case-level Documents tab for all types of cases.

    <p>False</p> Signup and view all the answers

    RSC will defer a case to the referring partner for clarification of tracing if formal tracing for parents has been initiated.

    <p>False</p> Signup and view all the answers

    An AOR and Proof of Residency must be uploaded to the case-level Documents tab for all cases.

    <p>True</p> Signup and view all the answers

    The RRF is a required document for all refugee cases.

    <p>True</p> Signup and view all the answers

    The length of time a parent has been missing affects the required due diligence to locate a parent.

    <p>False</p> Signup and view all the answers

    UNHCR will initiate/conduct family tracing in locations where tracing is not possible.

    <p>False</p> Signup and view all the answers

    The Document Type field must be completed separately for each document attached to the case-level Documents tab.

    <p>True</p> Signup and view all the answers

    The case can proceed with post-USCIS processing immediately after the requisite four months have passed from the date tracing was initiated.

    <p>False</p> Signup and view all the answers

    The Expression of Interest form is not required for all types of cases.

    <p>True</p> Signup and view all the answers

    The Domestic Team determines if a case can continue processing with alternate documentation.

    <p>True</p> Signup and view all the answers

    RSC will update the case availability to Hold if the Domestic Team determines that the case can continue processing with alternate documentation.

    <p>False</p> Signup and view all the answers

    The referring agency is required to check with local authorities to verify the claims of the present parent.

    <p>True</p> Signup and view all the answers

    If a guardian of a minor receives a USCIS Result of Denied, but the minor receives an USCIS Result of Refugee (Approved), the minor can proceed with resettlement without further action.

    <p>False</p> Signup and view all the answers

    A stateside minor can be considered both an Unaccompanied Refugee Minor (URM) and Unaccompanied Child (UC)/Unaccompanied Alien Minor (UAM).

    <p>False</p> Signup and view all the answers

    If the guardian is unable to provide adequate care and support to a minor, the minor will be automatically accepted into the URM program.

    <p>False</p> Signup and view all the answers

    The guardian is required to sign the ARP form if the minor decides to continue with the resettlement process separately.

    <p>True</p> Signup and view all the answers

    The case will be put on hold until the BID is received if the minor receives an USCIS Result of Refugee (Approved) and the guardian receives a USCIS Result of Denied.

    <p>True</p> Signup and view all the answers

    A minor will be denied resettlement if the only recommended care arrangement is for the minor to resettle with the guardian.

    <p>False</p> Signup and view all the answers

    The availability of the minor will be updated to Active once the updated Minor Counseling session and Minor Questionnaire tabs are complete.

    <p>True</p> Signup and view all the answers

    The primary consideration in determining whether a guardian is willing and able to care for a minor is the guardian's financial situation.

    <p>False</p> Signup and view all the answers

    If the Duplicate Passport or National ID action item reads Fraudulent, update the case Availability to Active

    <p>False</p> Signup and view all the answers

    RPC assigns the Duplicate Case Action Item to RSCs when appropriate and sets the status to Suspected Duplicate

    <p>True</p> Signup and view all the answers

    START users with the Caseworker role can resolve validation errors by uploading the NGO Referral to the applicant-level Biographical tab

    <p>False</p> Signup and view all the answers

    A case must have an NGO Referral attached to proceed with refugee processing

    <p>True</p> Signup and view all the answers

    The next step after completing the Security Vetting Processing Guide is to proceed with the Acceptance to Program Processing Guide

    <p>False</p> Signup and view all the answers

    Validation errors can be resolved by indicating which applicant is the Principal Applicant

    <p>True</p> Signup and view all the answers

    RPC is responsible for inactivating a case when the Duplicate Passport or National ID action item reads Fraudulent

    <p>False</p> Signup and view all the answers

    The Duplicate Case Action Item is assigned to RSCs by the RPC when the action is not required

    <p>False</p> Signup and view all the answers

    RSC may present the case to RefCoord for their approval to waive the BID requirement if the BIA does not address the six topics above.

    <p>False</p> Signup and view all the answers

    If the available documentation is written in a language other than English, the RSC will request a waiver from PRM.

    <p>False</p> Signup and view all the answers

    The case will be placed on Hold if the waiver is approved at the point of the Assurance Request.

    <p>False</p> Signup and view all the answers

    RSC will update the case Availability to 'Ready' after completing the review of documentation.

    <p>True</p> Signup and view all the answers

    The Deferral Action Item will be updated to 'Completed Success' with an explanatory additional comment if the waiver is denied.

    <p>False</p> Signup and view all the answers

    The RSC will create the Deferral Action Item with the status 'BID/BIA approved'.

    <p>False</p> Signup and view all the answers

    The assessment of the nature of the caregiver's relationship with the minor is not a required topic in the BIA.

    <p>False</p> Signup and view all the answers

    The professional recommendations in the BIA are not specific to the resettlement needs and best interest of the child.

    <p>False</p> Signup and view all the answers

    Match the following actions with their corresponding steps in the refugee case processing:

    <p>Assign the Action Item to the PRM/A Domestic Team = Inquire if the case can continue with alternate documentation Tag RefCoord, Program Officer, and Jennifer Gillyard = Identify alternate documents that need to be reviewed Update the case availability to Active = Continue processing if the Domestic Team determines the case can proceed Defer a case to the referring partner for clarification of tracing = Update case Availability to Hold</p> Signup and view all the answers

    Match the following entities with their corresponding roles in the refugee case processing:

    <p>RSC = Identify alternate documents that need to be reviewed UNHCR = Initiate/conduct family tracing in locations where tracing is possible Referring agency = Document efforts to locate a missing parent Domestic Team = Determine if the case can continue with alternate documentation</p> Signup and view all the answers

    Match the following documents with their corresponding requirements in the refugee case processing:

    <p>I-730 = Attached to the case-level Documents tab Visa 93 Bio Data form = Attached to the case-level Documents tab RRF = Uploaded to START manually by the Caseworker Expression of Interest form = Uploaded to the case-level Documents tab for all cases</p> Signup and view all the answers

    Match the following scenarios with their corresponding next steps in the refugee case processing:

    <p>Formal tracing for parents has not been initiated = Defer a case to the referring partner for clarification of tracing UNHCR waives the BID requirement = Continue processing the case Available documentation is written in a language other than English = Translate the documentation Referring partner provides a deferral response = Wait for four months before proceeding with post-USCIS processing</p> Signup and view all the answers

    Match the following entities with their corresponding responsibilities in the refugee case processing:

    <p>RSC = Reviews existing case documentation UNHCR = Initiates/conducts family tracing in locations where tracing is possible Referring agency = Submits the referral with required documentation Domestic Team = Determines if the case can continue with alternate documentation</p> Signup and view all the answers

    Match the following actions with their corresponding consequences in the refugee case processing:

    <p>RSC defers a case to the referring partner = Case Availability is updated to Hold UNHCR waives the BID requirement = Case can proceed with post-USCIS processing Domestic Team determines the case can continue = Case Availability is updated to Active Referring agency does not document efforts to locate a missing parent = Case may be delayed or rejected</p> Signup and view all the answers

    Match the following documents with their corresponding purposes in the refugee case processing:

    <p>I-730 = Required for refugee case processing Visa Foil = Attached to the case-level Documents tab RRF = Required document for all refugee cases Expression of Interest form = Required for resettlement</p> Signup and view all the answers

    Match the following scenarios with their corresponding requirements in the refugee case processing:

    <p>Case has a missing parent = Documentation is required to explain the timeline and measures taken to find the parent UNHCR initiates family tracing = Tracing is conducted in locations where it is possible Referring agency submits a referral = Required documentation must be included RSC reviews existing case documentation = All necessary documents must be attached</p> Signup and view all the answers

    Match the Validation Errors with the required actions in START:

    <p>Case is missing an active Principal Applicant = Indicate which applicant is the Principal Applicant by updating the Biographical Information section. Case must have an NGO Referral attached (P-1 NGO Case) = Upload the NGO Referral to the case-level Supporting Documents tab. Validation Error Message = Refer to the section above for more information on Validation Checks. Validation Error Reference = See the table below for a list of validation error reasons and actions.</p> Signup and view all the answers

    Match the following actions with their corresponding processing guides:

    <p>Inactivating a case due to a fraudulent Duplicate Passport or National ID = General Case Processing Guide Proceeding with the next stage of refugee processing = Security Vetting Processing Guide Resolving validation errors in START = Acceptance to Program Processing Guide Creating a multiple applications case group = Appendix A: Validation Errors</p> Signup and view all the answers

    Match the following situations with the required actions:

    <p>RPC discovers a duplicate case through Name Search reporting mechanisms = Assign the Duplicate Case Action Item to RSCs and add an activity log comment detailing the duplicate. A case has a Validation Error = Refer to the table of validation error reasons and actions in START. A case requires inactivation due to fraud = Update the case Availability to Inactive using the Non-Primary Application Inactivation Reason. RPC requires additional information to proceed with a case = Add an activity log comment detailing the required information.</p> Signup and view all the answers

    Match the following documents with their corresponding attachments in START:

    <p>NGO Referral = Case-level Supporting Documents tab Biographical Information = Applicant-level Biographical tab Validation Error Message = START system notification Activity Log Comment = Case-level Notes and Comments tab</p> Signup and view all the answers

    Match the following actions with their corresponding guides or references:

    <p>Inactivating a case = General Case Processing Guide Resolving validation errors = Appendix A: Validation Errors Proceeding with the next stage of refugee processing = Security Vetting Processing Guide Assigning the Duplicate Case Action Item = Acceptance to Program Processing Guide</p> Signup and view all the answers

    Match the following situations with their corresponding next steps:

    <p>RPC discovers a duplicate case = Assign the Duplicate Case Action Item to RSCs and add an activity log comment. A case has a Validation Error = Refer to the table of validation error reasons and actions in START. A case requires inactivation due to fraud = Update the case Availability to Inactive using the Non-Primary Application Inactivation Reason. A case is ready for the next stage of processing = Proceed to the Security Vetting Processing Guide.</p> Signup and view all the answers

    Match the following documents with their corresponding purposes:

    <p>NGO Referral = To provide support for the refugee case Biographical Information = To identify the Principal Applicant Validation Error Message = To notify the Caseworker of errors in the case Activity Log Comment = To detail the actions taken on a case</p> Signup and view all the answers

    Match the following actions with their corresponding reasons:

    <p>Assigning the Duplicate Case Action Item = To investigate potential duplicate cases Inactivating a case due to fraud = To prevent fraudulent activity in the refugee program Resolving validation errors in START = To ensure accurate and complete case information Proceeding to the next stage of refugee processing = To continue the processing of a refugee case</p> Signup and view all the answers

    Match the following refugee case processing documents with their respective requirements:

    <p>I-730 = Must be uploaded to the case-level Documents tab with Visa 93 Bio Data form AOR and Proof of Residency = Must be uploaded to the case-level Documents tab for all cases DS-0234, Visa Foil, and RBEF = Must be uploaded to the case-level Documents tab for SIV cases Expression of Interest form = Must be uploaded to the case-level Documents tab for P-2 I-130 cases</p> Signup and view all the answers

    Match the following refugee case processing documents with their respective upload locations:

    <p>I-730 and Visa 93 Bio Data form = Case-level Documents tab AOR and Proof of Residency = Case-level Documents tab RRF = Automatically uploaded to START upon case ingest DS-0234, Visa Foil, and RBEF = Case-level Documents tab for SIV cases</p> Signup and view all the answers

    Match the following refugee case processing documents with their respective purposes:

    <p>I-730 and Visa 93 Bio Data form = Supporting Documents for FTJ-R cases AOR and Proof of Residency = Supporting Documents for P-3 cases DS-0234, Visa Foil, and RBEF = Supporting Documents for SIV cases Expression of Interest form = Supporting Documents for P-2 I-130 cases</p> Signup and view all the answers

    Match the following refugee case processing documents with their respective completion requirements:

    <p>I-730 and Visa 93 Bio Data form = Two separate entries in the Document Type field AOR and Proof of Residency = Two separate entries in the Document Type field DS-0234, Visa Foil, and RBEF = Three separate entries in the Document Type field Expression of Interest form = One entry in the Document Type field</p> Signup and view all the answers

    Match the following refugee case processing documents with their respective automation:

    <p>I-730 and Visa 93 Bio Data form = Uploaded by Caseworker AOR and Proof of Residency = Uploaded by Caseworker RRF = Automatically uploaded to START upon case ingest DS-0234, Visa Foil, and RBEF = Uploaded by Caseworker</p> Signup and view all the answers

    Match the following refugee case processing documents with their respective case types:

    <p>I-730 and Visa 93 Bio Data form = FTJ-R case AOR and Proof of Residency = P-3 case DS-0234, Visa Foil, and RBEF = SIV case Expression of Interest form = P-2 I-130 case</p> Signup and view all the answers

    Match the following refugee case processing documents with their respective purposes:

    <p>I-730 and Visa 93 Bio Data form = Supporting documentation for refugee application AOR and Proof of Residency = Supporting documentation for case processing DS-0234, Visa Foil, and RBEF = Supporting documentation for SIV case processing Expression of Interest form = Supporting documentation for P-2 I-130 case processing</p> Signup and view all the answers

    Match the following refugee case processing documents with their respective upload requirements:

    <p>I-730 and Visa 93 Bio Data form = Uploaded to case-level Documents tab with separate Document Type entries AOR and Proof of Residency = Uploaded to case-level Documents tab with separate Document Type entries RRF = Automatically uploaded to START upon case ingest Expression of Interest form = Uploaded to case-level Documents tab with separate Document Type entry</p> Signup and view all the answers

    Match the following actions with the next step after reviewing the existing case documentation:

    <p>Update the case Availability = 1 Add the PRM Follow Up Action item = 2 Request a waiver from PRM = 3 Create the Deferral Action Item = 4</p> Signup and view all the answers

    Match the following requirements with the next step after the RSC reviews the case documentation:

    <p>The case documentation includes host country government-issued records = 1 The case documentation includes official custody rulings = 2 The case documentation includes testimony from the minor and/or caregiver(s) = 3 The case documentation includes professional recommendations = 4</p> Signup and view all the answers

    Match the following actions with the result of PRM waiving the BID requirement:

    <p>Update the Deferral Action Item to Completed Success = 1 Request a BIA = 2 Create a new case = 3 Place the case on Hold = 4</p> Signup and view all the answers

    Match the following documents with the requirement for translation:

    <p>Available documentation = Translate to English BIA = No translation required PRM Follow Up Action item = Translate to French Case documentation = Translate to Spanish</p> Signup and view all the answers

    Match the following actions with the role of the RSC:

    <p>Review the existing case documentation = 1 Create the Deferral Action Item = 2 Request a waiver from PRM = 3 Add the PRM Follow Up Action item = 4</p> Signup and view all the answers

    Match the following requirements with the assessment of the nature of the caregiver's relationship:

    <p>Caregiver's relationship with the minor = 1 Caregiver's economic situation = 2 Caregiver's physical/health situation = 3 Caregiver's emotional/psychological situation = 4</p> Signup and view all the answers

    Match the following documents with the requirement for the Best Interests Determination:

    <p>BIA = Must address the six topics Case documentation = Must include host country government-issued records PRM Follow Up Action item = Must include professional recommendations Deferral Action Item = Must include testimony from the minor and/or caregiver(s)</p> Signup and view all the answers

    Match the following actions with the result of the RSC presenting the case to RefCoord for approval:

    <p>PRM waives the BID requirement = 1 The case is placed on Hold = 2 The Deferral Action Item is updated = 3 The RSC requests a waiver from PRM = 4</p> Signup and view all the answers

    Match the following actions with the corresponding step in the process:

    <p>Conduct an updated Minor Counseling session = After the BID is received Update the Minor Questionnaire tabs = After the BID is received Send a deferral to the referring agency = If the guardian is denied but the minor is approved List the minor as the UST = If the stateside minor is a URM</p> Signup and view all the answers

    Match the following cases with their corresponding classification:

    <p>Stateside minor with parent resettling to the U.S. = URM or UC/UAM Minor whose guardian receives a USCIS Result of Denied = Hold, with the Deferral Action Item, status Pending BID/BIA Minor whose guardian is unable to provide adequate care and support = At risk of imminent harm Minor who is resettled to a specific area for medical treatment = URM</p> Signup and view all the answers

    Match the following actions with the corresponding scenario:

    <p>Request an updated BID = If the only recommended care arrangement is for the minor to resettle with the guardian Update the case Availability to Active = Once the updated Minor Counseling session and Minor Questionnaire tabs are complete Determine if a stateside minor is a URM or UC/UAM = By writing to PRM-A-RPC- <a href="mailto:[email protected]">[email protected]</a> Sign the relevant ARP form = If the minor decides to continue with the resettlement process separately</p> Signup and view all the answers

    Match the following roles with their corresponding actions:

    <p>Referring agency = Sends a deferral to RSC explaining the situation RSC = Reviews the existing case documentation PRM = Waives the BID requirement Caseworker = Uploads the RRF to START manually</p> Signup and view all the answers

    Match the following documents with their corresponding requirement:

    <p>I-730 and Visa 93 Bio Data form = Attached to the case-level Documents tab DS-0234, Visa Foil, and RBEF = Attached to the case-level Documents tab for all types of cases AOR and Proof of Residency = Uploaded to the case-level Documents tab for all cases RRF = Uploaded to the case-level Documents tab for all refugee cases</p> Signup and view all the answers

    Match the following scenarios with their corresponding next steps:

    <p>If the available documentation is written in a language other than English = Translation is required If the BIA addresses the required six topics = RSC presents the case to RefCoord for approval to waive the BID requirement If PRM waives the BID requirement = The case is processed without a BID If the guardian is unable to provide adequate care and support = The Child Protection Specialist is involved</p> Signup and view all the answers

    Match the following entities with their corresponding roles:

    <p>RSC = Reviews the existing case documentation Referring agency = Requests an updated BID UNHCR = Determines if a stateside minor is a URM or UC/UAM USCIS = Conducts an interview with the minor and guardian</p> Signup and view all the answers

    Match the following actions with their corresponding purpose:

    <p>Assessment of the nature of the caregiver's relationship with the minor = To determine the best interests of the minor Professional recommendations = To provide expert opinions on the minor's best interests Tracing for parents = To locate missing parents Minor Counseling session = To determine the minor's wishes regarding resettlement</p> Signup and view all the answers

    Study Notes

    UNHCR Responsibilities

    • Confirm aged-in children enrollment or schedule for enrollment following the interview
    • Provide UNHCR BIMS and Resettlement Officer Points of Contact (POC) information
    • Liaise with UNHCR BIMS POC and Resettlement Officer prior to the interview
    • Ensure BIMS POC availability to address any unexpected outcome

    Biometric Identity Verification

    • Collect applicant biometrics using retinal scan or fingerprints before the Pre-Screen Interview
    • Use two thumb or four-point fingers verification if using fingerprints
    • Log on to BIMS and select fingerprints or Iris Scan from the BIMS Identification screen
    • Take applicants' fingerprints or Iris Scan

    Minor Processing

    • Determine if a minor is an Unaccompanied Refugee Minor (URM) or Unaccompanied Child (UC)/Unaccompanied Alien Minor (UAM) by writing to [email protected]
    • If a stateside minor is a URM, list the minor as the UST
    • If a stateside minor is a UC/UAM, determine if the family has their own strong UST
    • If the family has a strong UST, list the individual as the UST
    • If the minor has a serious medical condition, prioritize resettlement to an area with specialized medical treatment

    Guardian Denied and Minor Accepted

    • If the guardian of a minor receives a USCIS Result of Denied, but the minor receives an USCIS Result of Refugee (Approved), send a deferral to the referring agency
    • Request an updated BID if the only recommended care arrangement is for the minor to resettle with the guardian
    • Hold the case with the Deferral Action Item, status Pending BID/BIA until the BID is received
    • Conduct an updated Minor Counseling session with the minor and guardian, and update the Minor Questionnaire tabs
    • If the minor decides to continue with the resettlement process separately, the guardian must sign the relevant ARP form
    • Update the case Availability to Active once these steps are complete

    Child Protection

    • If a minor is at risk of imminent harm, contact the Child Protection Specialist immediately
    • Separate the minor from the caregiver, and do not allow either the caregiver nor the minor to leave the RSC work site
    • The Child Protection Specialist will liaise with the referring agency and other child protection partners to intervene, keeping Refugee Coordinator in copy

    Assigning Action Items

    • Assign the Action Item to the PRM/A Domestic Team to inquire if the case can continue processing with alternate documentation.
    • Tag RefCoord, Program Officer, and Jennifer Gillyard in the comment.

    Determining Case Continuation

    • If the Domestic Team determines that the case can continue processing with alternate documentation, update the case availability to Active and continue processing.
    • If the Domestic Team determines that the case requires a UNHCR BID beyond the existing documentation, defer the case to the referring partner for clarification of tracing.

    Tracing Missing Parents

    • The referring agency must check with neighbors, family, local authorities, or others as appropriate to verify claims of the present parent.
    • Document these efforts in the referral, including the timeline and measures taken to find the parent(s), even if results are inconclusive.
    • UNHCR will initiate/conduct family tracing in locations where tracing is possible.

    Case Deferral and Hold

    • RSC will defer a case to the referring partner for clarification of tracing and update case Availability to Hold only if formal tracing for parents has not been initiated, and family tracing is available in the location.
    • Once RSC receives a deferral response from the referring partner, the case cannot proceed with post-USCIS processing until the requisite four months have passed from the date tracing was initiated.

    Guardian Denied and Minor Accepted

    • If the guardian of the minor receives a USCIS Result of Denied, but the minor receives an USCIS Result of Refugee (Approved), RSC will send a deferral to the referring agency explaining the situation and requesting an updated BID.
    • Conduct an updated Minor Counseling session with the minor and guardian, and update the Minor Questionnaire tabs.
    • If the minor decides to continue with the resettlement process separately, the guardian will need to sign the relevant ARP form.

    Guidance on Stateside Minors with Parents Resettling to the U.S.

    • Determine if a stateside minor is an Unaccompanied Refugee Minor (URM) or Unaccompanied Child (UC)/Unaccompanied Alien Minor (UAM) by writing to [email protected].
    • If the stateside minor is a URM, list the minor as the UST.
    • If the stateside minor is a UC/UAM, determine if the family has their own strong UST, and list the individual as the UST if yes.

    Validation Errors and Actions

    • Case is missing an active Principal Applicant: Indicate which applicant is the Principal Applicant by uploading the NGO Referral to the case-level Supporting Documents tab.
    • Case must have an NGO Referral attached (P-1 NGO Case): Upload the NGO Referral to the case-level Supporting Documents tab.
    • Case must have an AOR and Proof of Residency attached (P-3 Case): Upload the AOR and Proof of Residency to the case-level Supporting Documents tab.

    Next Steps

    • Proceed to the Security Vetting Processing Guide to complete the next stage of refugee processing.

    Assigning Action Items

    • Assign the Action Item to the PRM/A Domestic Team to inquire if the case can continue processing with alternate documentation.
    • Tag RefCoord, Program Officer, and Jennifer Gillyard in the comment.

    Determining Case Continuation

    • If the Domestic Team determines that the case can continue processing with alternate documentation, update the case availability to Active and continue processing.
    • If the Domestic Team determines that the case requires a UNHCR BID beyond the existing documentation, defer the case to the referring partner for clarification of tracing.

    Tracing Missing Parents

    • The referring agency must check with neighbors, family, local authorities, or others as appropriate to verify claims of the present parent.
    • Document these efforts in the referral, including the timeline and measures taken to find the parent(s), even if results are inconclusive.
    • UNHCR will initiate/conduct family tracing in locations where tracing is possible.

    Case Deferral and Hold

    • RSC will defer a case to the referring partner for clarification of tracing and update case Availability to Hold only if formal tracing for parents has not been initiated, and family tracing is available in the location.
    • Once RSC receives a deferral response from the referring partner, the case cannot proceed with post-USCIS processing until the requisite four months have passed from the date tracing was initiated.

    Guardian Denied and Minor Accepted

    • If the guardian of the minor receives a USCIS Result of Denied, but the minor receives an USCIS Result of Refugee (Approved), RSC will send a deferral to the referring agency explaining the situation and requesting an updated BID.
    • Conduct an updated Minor Counseling session with the minor and guardian, and update the Minor Questionnaire tabs.
    • If the minor decides to continue with the resettlement process separately, the guardian will need to sign the relevant ARP form.

    Guidance on Stateside Minors with Parents Resettling to the U.S.

    • Determine if a stateside minor is an Unaccompanied Refugee Minor (URM) or Unaccompanied Child (UC)/Unaccompanied Alien Minor (UAM) by writing to [email protected].
    • If the stateside minor is a URM, list the minor as the UST.
    • If the stateside minor is a UC/UAM, determine if the family has their own strong UST, and list the individual as the UST if yes.

    Validation Errors and Actions

    • Case is missing an active Principal Applicant: Indicate which applicant is the Principal Applicant by uploading the NGO Referral to the case-level Supporting Documents tab.
    • Case must have an NGO Referral attached (P-1 NGO Case): Upload the NGO Referral to the case-level Supporting Documents tab.
    • Case must have an AOR and Proof of Residency attached (P-3 Case): Upload the AOR and Proof of Residency to the case-level Supporting Documents tab.

    Next Steps

    • Proceed to the Security Vetting Processing Guide to complete the next stage of refugee processing.

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    Description

    This quiz covers the procedures and responsibilities of UNHCR staff in refugee resettlement processes, including biometric identity verification and enrollment.

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