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Questions and Answers
What is the main purpose of a report?
What is the main purpose of a report?
- To provide a personal opinion on a topic
- To critique a situation with negative bias
- To entertain the audience
- To transmit information and assist in decision making (correct)
Which of the following factors determines the scope and style of a report?
Which of the following factors determines the scope and style of a report?
- Audience, purpose, and type of information (correct)
- Personal writing style of the author
- Subject matter expertise of the writer
- Length of the document
In a report, what does the introduction typically explain?
In a report, what does the introduction typically explain?
- The problem being addressed and the report's purpose (correct)
- The importance of visuals in reports
- The statistical analysis used throughout the report
- The main conclusion of the report
What is the role of the summary in a report?
What is the role of the summary in a report?
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How should information be arranged in a report?
How should information be arranged in a report?
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Which section of the report would typically include technical details to support conclusions?
Which section of the report would typically include technical details to support conclusions?
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What is one of the optional sections that might be included at the end of the main body of a report?
What is one of the optional sections that might be included at the end of the main body of a report?
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What is the focus of instructional type reports?
What is the focus of instructional type reports?
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Study Notes
Report Definition
- A report is a written document that provides a detailed account of an event, situation, or circumstance.
- Reports are typically created as a result of observation or inquiry.
- Reports transmit information to discuss topics or aid in problem-solving and decision-making.
Report Structure
- Reports can be short or long, with the length impacting the inclusion of elements like a front cover, table of contents, and definition of terms.
- The summary should be concise and highlight major points, conclusions, and recommendations.
- The introduction explains the problem and justifies the creation of the report.
- The main body presents the information in a structured and labeled format, prioritizing the most important information.
- An analytical section can be included to discuss the findings and their significance.
- The conclusion summarizes the report's key takeaways and should avoid technical jargon for wider accessibility.
- Recommendations outline actions to be taken based on the report's findings.
- Appendices contain specialized information for experts in the field.
- Procedural reports focus on "how to do" something and follow a logical step-by-step approach.
- Business reports organize information and communicate facts for business purposes. They aim to present data and clarify complex ideas or issues.
Report Purpose & Style
- Reports serve different purposes:
- Inform
- Describe
- Explain
- Instruct
- Evaluate
- Persuade
- The scope and style of reports vary based on:
- Audience
- Purpose
- Type of information communicated
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