Key Handling Procedure Quiz and Flashcards

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Questions and Answers

Who is responsible for the review and revision of the Key Control instruction?

The Department Director

The City of Las Vegas Locksmiths

The Chief over Administration (correct)

The City Manager

What is the primary purpose of the Standard Operating Procedure for Key Control?

To define areas where keys are not required

To outline the responsibilities of the City Manager

To assign authorization to City employees

To provide instruction on care and control of City issued keys (correct)

How are authorized supervisors defined in the context of this document?

Supervisors who have been with the City for more than 5 years

Supervisors designated by the City Manager

Supervisors with keys to controlled areas

Supervisors to whom the employee has been officially assigned for normal work (correct)

What defines unauthorized persons according to the document?

Anyone not in possession of an identification card or not under escort of a City employee Signup and view all the answers

Which department official is responsible for submitting access requests for LVFR employees to City of Las Vegas Locksmiths?

The Department Director or designee Signup and view all the answers

What entity has the authority as per this document to set policies and procedures related to Key Control?

City of Las Vegas, Office of the City Manager Policy/Procedure Key Control (DE301b) Signup and view all the answers

Who is responsible for returning a key when an employee no longer requires it due to a change in status?

HR Operations Signup and view all the answers

In case of employee separation from City employment, what is the key return requirement during out-processing?

All keys must be returned Signup and view all the answers

What action must be taken if an employee fails to return City issued keys?

Pay a fee and provide a receipt Signup and view all the answers

Who should notify DPS Locksmiths of desired changes in locks or access areas?

Department Director or designee Signup and view all the answers

What happens after the Locksmiths implement the desired changes?

New keys will be requested as per the instruction Signup and view all the answers

What is the purpose of the policy that requires all persons signing for city keys to be responsible for the issued keys?

To ensure the security of the City of Las Vegas property. Signup and view all the answers

Who must submit all key requests for Las Vegas Fire & Rescue personnel?

The Department Director or designee. Signup and view all the answers

What should an employee do in case a key is lost or stolen?

Pay a replacement fee and inform the immediate supervisor. Signup and view all the answers

Where can Las Vegas Fire & Rescue personnel pick up their keys after they are issued?

Human Resources (HR) Operations. Signup and view all the answers

What is the replacement fee for a master key according to the policy?

$100.00 per master key. Signup and view all the answers

When should an employee notify DPS Locksmiths about a lost or stolen key?

Within 24 hours. Signup and view all the answers

Study Notes

Key Control Instruction Management

The review and revision of the Key Control instruction is the responsibility of designated officials within the governing body.
The primary purpose of the Standard Operating Procedure for Key Control is to establish a framework for managing access to keys to ensure security and proper control.

Definition of Authorized and Unauthorized Personnel

Authorized supervisors are defined as individuals specifically designated within the document to oversee key management and access permissions.
Unauthorized persons are defined as individuals who do not have explicit permission or authority to use or access keys.

Responsibilities for Access Management

The department official responsible for submitting access requests for LVFR (Las Vegas Fire & Rescue) employees to City of Las Vegas Locksmiths is identified within the organizational structure.
Policies and procedures related to Key Control are set by a designated governing body with the authority over access and security affairs.

Key Return Protocols

The individual responsible for returning a key when an employee no longer requires it due to a change in status is typically the employee’s direct supervisor.
During out-processing following employee separation from City employment, it is mandatory to return all City-issued keys in a timely manner.

Consequences for Non-Compliance

If an employee fails to return City-issued keys, appropriate disciplinary actions will be initiated according to established policies.

Notification Responsibilities

The supervisor should notify DPS (Department of Public Safety) Locksmiths regarding any changes in locks or access areas needed for security purposes.
After implementing desired changes, the Locksmiths will update access lists and ensure proper documentation is maintained.

Accountability for Key Issuance

The policy requiring all individuals signing for city keys to be responsible for those keys aims to establish accountability and prevent loss or misuse.

Key Requests for Fire & Rescue

All key requests for Las Vegas Fire & Rescue personnel must be submitted through the appropriate channels designated within the department.

Protocol for Lost or Stolen Keys

In the event that a key is lost or stolen, the employee must immediately report the incident to the respective supervisor and DPS Locksmiths.
Las Vegas Fire & Rescue personnel can pick up their issued keys at the designated location specified by the department.

Replacement Fees and Notification

The replacement fee for a master key is outlined in the policy and must be paid by the individual responsible for the loss.
Employees should notify DPS Locksmiths about a lost or stolen key as soon as the loss is discovered to prevent unauthorized access.

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Description

Learn about the standard operating procedure for key control in the context of Las Vegas Fire & Rescue. This procedure outlines instructions for the care and control of City-issued keys, applicable to all fire department personnel with keys issued by the City of Las Vegas.

Standard Operating Procedure for Key Control

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