SJSO Grievances Policy Quiz
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Questions and Answers

What is the main purpose of the SJSO Grievances policy?

  • To establish guidelines for addressing perceived unfair treatment (correct)
  • To increase time limitations for filing grievances
  • To promote favoritism in the workplace
  • To evaluate employee performance

    • When can an employee file a grievance according to the policy?

  • Only after informing the Sheriff directly
  • When the employee feels rules are unjust or inequitable (correct)
  • When the interpretation of rules is fair
  • Only when a performance evaluation is inaccurate

    • Who is responsible for coordinating the grievance procedure based on the information provided?

  • The Sheriff
  • Performance evaluation team
  • Supervisor of the accused employee
  • Undersheriff or the GNSV Division Director (correct)

    • What action may be taken if the employee's Supervisor is involved in the perceived offense?

    <p>The Undersheriff or GNSV Division Director may handle the grievance</p> Signup and view all the answers

    In what circumstances can the Sheriff or designee extend time limits within the grievance process?

    <p>If the grievance or grievance process is complex</p> Signup and view all the answers

    What types of matters are deemed grievable according to the policy?

    <p>Matters that affect an employee unjustly or inequitably</p> Signup and view all the answers

    Can an employee file a grievance against their performance evaluation alone?

    <p>No, a grievance cannot be filed against a performance evaluation</p> Signup and view all the answers

    Where should an employee escalate a grievance if their Supervisor is involved?

    <p>To the Undersheriff or GNSV Division Director</p> Signup and view all the answers

    Within how many calendar days should the Supervisor orally provide an answer after the employee raises an issue?

    <p>7 days</p> Signup and view all the answers

    If the answer provided by the Supervisor orally is unsatisfactory, what form should the employee complete and submit within the given timeframe?

    <p>SJSO-019</p> Signup and view all the answers

    What should the written grievance contain?

    <p>A statement of the grievance and the facts</p> Signup and view all the answers

    How should the Supervisor acknowledge the receipt of the grievance?

    <p>In writing</p> Signup and view all the answers

    Within how many calendar days should the Supervisor respond in writing after receiving the written grievance?

    <p>7 days</p> Signup and view all the answers

    What should the written response from the Supervisor contain?

    <p>An analysis of the alleged violation</p> Signup and view all the answers

    What should the Supervisor affirm or deny in the written response?

    <p>The fact</p> Signup and view all the answers

    Where should the signature of the Supervisor be placed on the written response?

    <p>At the bottom right corner</p> Signup and view all the answers

    Who maintains and controls all grievance records according to the text?

    <p>GNSV Division Director</p> Signup and view all the answers

    What happens if an employee fails to respond to a reply from the Supervisor or Division Director within the time limit?

    <p>The grievance will be void and closed</p> Signup and view all the answers

    What type of representation is allowed for employees at appeal boards according to the text?

    <p>Employee private attorney representation</p> Signup and view all the answers

    How are incoming grievances handled during each calendar year according to the text?

    <p>Kept in a locked cabinet in the GNSV Division Director's office</p> Signup and view all the answers

    What action does the GNSV Division Director take if an employee accepts a solution at any step in the grievance process?

    <p>Closes the grievance</p> Signup and view all the answers

    What does the GNSV Division Director do if the aggrieved employee does not respond to a reply within the time limit as per the text?

    <p>Sends a written notice that the grievance is void and closed</p> Signup and view all the answers

    In what situation does the GNSV Division Director send a written notice to the employee according to the text?

    <p>If the employee does not respond within the time limit</p> Signup and view all the answers

    What is the role of private attorneys of employees according to the text?

    <p>Resolving grievances outside the appeal boards</p> Signup and view all the answers

    What action should a Supervisor take if a grievance is not resolved within seven (7) calendar days?

    <p>Forward the issue to the Division Director within seven (7) calendar days.</p> Signup and view all the answers

    What is the next step the Division Director should take if they are not able to give the employee a satisfactory answer?

    <p>Arrange a meeting with the employee and the Sheriff.</p> Signup and view all the answers

    If more than ten (10) calendar days pass without notification, what action is the employee authorized to take?

    <p>Directly contact the Division Director.</p> Signup and view all the answers

    What is the time frame for the Sheriff to advise the employee of their decision following a personal conference?

    <p>Within ten (10) calendar days</p> Signup and view all the answers

    When is the Supervisor required to forward the Grievance Form to the GNSV Division Director?

    <p>Within seven (7) calendar days</p> Signup and view all the answers

    What happens if the Division Director doesn't respond within ten (10) calendar days?

    <p>The matter is automatically resolved in favor of the employee.</p> Signup and view all the answers

    If at any time disciplinary action is required, what policy will be followed?

    <p>Policy 26.4</p> Signup and view all the answers

    Who has the final authority in the grievance procedure according to the text?

    <p>Sheriff</p> Signup and view all the answers

    Who is allowed access to the grievance files according to the text?

    <p>Sheriff and Division Directors</p> Signup and view all the answers

    What is the purpose of the 'Open Door' policy mentioned in the text?

    <p>To provide employees with a channel to communicate directly with the Sheriff</p> Signup and view all the answers

    What should employees not be penalized for when using the Open Door Policy?

    <p>Discussing personal matters with the Sheriff</p> Signup and view all the answers

    What is the recommended action for employees to safeguard against possible unfair treatment?

    <p>Utilize the Open Door policy and grievance procedure</p> Signup and view all the answers

    What is the role of the GNSV Division Director regarding grievances as per the text?

    <p>Conduct an annual analysis of agency grievances</p> Signup and view all the answers

    What does an existing trend of grievances suggest in the context of the text?

    <p>Measures must be taken to reduce future grievances</p> Signup and view all the answers

    To whom is a report of grievance analysis sent for review?

    <p>Sheriff</p> Signup and view all the answers

    What must employees do when using the Open Door Policy based on the text?

    <p>Notify their chain of command</p> Signup and view all the answers

    How frequently is the analysis of agency grievances conducted according to the text?

    <p>Annually</p> Signup and view all the answers

    What is the purpose of having an Open Door Policy alongside the grievance procedure?

    <p>To safeguard against unfair treatment</p> Signup and view all the answers

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